HomeMy WebLinkAboutContract 52796-R6CSC No. ___________
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
June 30, 2025
Granicus LLC
Attn: Legal Dept
408 St. Peter Street, Suite 600
Saint Paul, MN 55102
Re: Contract Renewal Notice
City Secretary Contract No. 52796
Renewal Term No. 6 of 8, September 13, 2025 to September 12, 2026
The above referenced Contract with the City of Fort Worth expires on September 12, 2025
. Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with your quote for charges for the new renewal term, and
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto
PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact us at
the email address listed below.
Sincerely,
City of Fort Worth
IT Solutions | Finance | Contracts
100 Fort Worth Trail
Fort Worth, TX, 76102
zz_IT_Finance_Contracts@fortworthtexas.gov
Contract Renewal Page 2 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By: ___________________________
Name: Dianna Giordano
Title: Assistant City Manager
Date: ___________________________
Granicus, LLC
By:__________________________
Name:_______________
Title:_____
Date:_____________________
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: ___________________________
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
By: ___________________________
Name:
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0140
Approval Date: 02/28/2023
Form 1295:2023-986076
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: ___________________________
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By: ___________________________
Name: Jannette Goodall
Title: City Secretary
THIS IS NOT AN INVOICE Order Form
Prepared for
Fort Worth TX
Order #: Q-471467
Prepared: 19 Sep 2025
Page 1 of 7
Granicus Proposal for Fort Worth TX
ORDER DETAILS
Prepared By:Andrea Marin
Phone:
Email:andrea.marin@granicus.com
Order #:Q-471467
Prepared On:19 Sep 2025
Expires On:01 Oct 2025
Currency:USD
Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance:02 Oct 2025 - 01 Oct 2026
ORDER TERMS
Current Subscription
End Date:01 Oct 2025
Order Form
Fort Worth TX
Order #: Q-471467
Prepared: 19 Sep 2025
Page 2 of 7
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Renewing Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
OpenCities SaaS License Annual 1 Each $78,904.00
OpenForms Enterprise Unlimited License Annual 1 Each $25,000.00
OpenCities Intranet License Annual 1 Each $50,000.00
OpenCities Subsite License Annual 1 Each $8,000.00
SUBTOTAL:$161,904.00
Order Form
Fort Worth TX
Order #: Q-471467
Prepared: 19 Sep 2025
Page 3 of 7
PRODUCT UPDATES
FOR INFORMATION ON RECENT AND UPCOMING PRODUCT ENHANCEMENTS ACROSS THE GRANICUS
PORTFOLIO, PLEASE REFER TO THE SEMIANNUAL UPDATE INFORMATION ON THIS WEBPAGE:
:HTTPS://GRANICUS.COM/SEMIANNUAL-UPDATES/
PRODUCT DESCRIPTIONS
OpenCities SaaS License The OpenCities platform allows you to launch modern, easy to use
websites that evolve to put the needs of your community at the center.
The SaaS License includes:
All OpenCities out of the box functionality (excluding
optional/premium modules priced separately)
Platform setup and full project management
Managed cloud hosting via Microsoft AzureGov
Ongoing security updates
Ongoing product updates and enhancements
WCAG AA Accessibility maintained perpetually
99.9% up-time guarantee and 24/7 support for Priority 1 issues (per
SLA)
Comprehensive SLA and Support Ticketing system
See subscription agreement for details.
OpenForms Enterprise Unlimited
License
OpenForms is a digital forms builder specifically designed for Government.
Government services can be complicated, but the experience for the
residents accessing them shouldn’t have to be. OpenForms is perfect for
the business of government, with capabilities that will help you convert
complex, multi-page forms and processes into simple, step-by-step online
forms that adjust based on customers responses.
The Enterprise plan to accelerate digital transformation for up to: Unlimited
users, unlimited published forms.
Key features include:
Workspaces
Response workflows
Custom documents (Certificates, permits, formal letters & more)
Connector: Microsoft SharePoint Lists
Form versioning & scheduling
Order Form
Fort Worth TX
Order #: Q-471467
Prepared: 19 Sep 2025
Page 4 of 7
Drag and drop form builder
Display logic and calculations
Payments
Insights dashboard
Form analytics
Support team access
Save responses
Unlimited responses
Data connections and API access
Up to: 50GB file uploads, 2,000 web API calls per hour, 20 custom
documents per form
OpenCities Intranet License Help all employees find and view the information they need through an
elegant and intuitive online Intranet portal. Deliver content to specific
employee groups securely. Enable HR functions such as company
communications, vacation calendars or new hire onboarding. Organize
policies. Surface and search key content. The OpenCities intranet provides
a turn-key solution that captures years of local government digital
learnings to bring people, processes and information together, providing
your teams with everything they need to do their job better.Delivered as a
mobile friendly, ADA / WCAG compliant, continually evolving cloud
solution, an OpenCities Intranet is fast to deploy, easy to scale and
provides the user experience a modern intranet needs. - OpenCities
Project Manager from kick-off to go-live- Use the full power of OpenCities
page types, content types and modules to create a functionality rich
intranet- Staff directory and organization chart that syncs automatically
with your Microsoft Azure Active Directory to ensure the information is
always up to date- Enhance collaboration and communication with
message boards- Allow users to create profiles, news, events and message
boards in the intranet, without needing to access the CMS back-end-
Does not include implementation services
OpenCities Subsite License This License is for a single subsite to be installed with an instance of
OpenCities. Examples of subsites include: Libraries, leisure centers, festivals,
tourism and more.
Using our Subsite functionality, clients can create and manage subsites
without the need to engage in custom web development. Using the site
wizard, you can select what functions and layout needs you have for the
site, set up publishers and permissions, and start entering content within a
matter of days. Create and implement a visual theme in-house or partner
with Granicus to deliver one for you.
Order Form
Fort Worth TX
Order #: Q-471467
Prepared: 19 Sep 2025
Page 5 of 7
Use the full power of OpenCities modules to create functionally rich
subsites
Reduce maintenance costs
All sites benefit from ongoing Accessibility, Browser, Device and UI
updates
Easily share content such as events in between sites, even if each
site looks different
Setup password protected sites to deliver secure information to
authenticated users.
Subsites are supported under the same terms as the main site, with
the same SLA and support and maintenance agreements.
Does not include implementation services
Order Form
Fort Worth TX
Order #: Q-471467
Prepared: 19 Sep 2025
Page 6 of 7
TERMS & CONDITIONS
This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License
Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a
contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate
agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved
in favor of the separate agreement or contract vehicle to the extent applicable.
If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of
quote Q-471467 dated 19 Sep 2025 are incorporated into this Purchase Order by reference and shall take
precedence over any terms and conditions included in this Purchase Order.
This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice.
It is the responsibility of Fort Worth TX to provide applicable exemption certificate(s).
Any lapse in payment may result in suspension of service and will require the payment of a setup fee to
reinstate the subscription.
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Page 1 of 3
Official site of the City of Fort Worth, Texas
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REFERENCE **M&C 23- 04AUTHORIZE AMENDMENT
DATE: 2/28/2023 NO.: 0140 LOG NAME: CITY SECRETARY CONTRACT
OPENCITIES
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Amendment to City Secretary Contract Number 52796 with
Granicus, LLC to Add OpenCities Software Licenses, Professional Services, and Training
for a Total Amount of $193,904.00 for the First Year and $161,904.00 for Renewal Year
Options Two, Three, and Four
RECOMMENDATION:
It is recommended that City Council authorize the execution of an amendment to City Secretary
Contract No. 52796 with Granicus, LLC to add OpenCities software licenses, professional services,
and training for a total amount of $193,904.00 for the first year and $161,904.00 for renewal year
options two, three, and four.
DISCUSSION:
In August 2019, Mayor and Council Communication (M&C) 19-0001 authorized agreements with
OpenCities, Inc. for hosted content management system software, professional services, and training
in the amount of $168,904.00 for the first year, and subscription renewal fees of $103,904.00 annually
for years two and three.
The City of Fort Worth's Internet site has been hosted with Granicus, LLC (OpenCities) since 2019.
This amendment to the contract is to continue the hosting of the City of Fort Worth Internet site, as
well as migrate the City of Fort Worth's Intranet site (internal site) to the OpenCities platform. This will
allow employees to access the Intranet without having to be connected to the City of Fort Worth's
Network and for content to be entered once and shared between the Internet and Intranet. Also,
included in this amendment (1St year only) will be the professional services from Granicus to assist
City of Fort Worth to set up a separate domain on the CFW Internet site for Police and to migrate their
content from their content system into the same system with the rest of the website.
This M&C requests authorization to add OpenCities software licenses, professional services, and
training to the current Granicus, LLC City Secretary Contract (CSC) No. 52796 which will enable the
City to:
Replace the current Intranet Website (used to provide information to City employees) with a robust
secure system that will allow employees to access the Intranet content without being on the City of
Fort Worth network. This project will clean up outdated content as well as implement a secure
login for employees to access the Intranet site via any device and web browser. Having this
Intranet on the same platform as the current Internet will allow sharing of content between the
sites as well as a one-stop location for employees to obtain information.
Create a subsite of the current Internet site for the Police Department website
(police.fortworthtexas.gov), bringing it into the OpenCities platform used for the City of Fort Worth
Internet. Currently the Police Department website functions under a City-developed application
and it is limited to those that can support it. Bringing the Police website under the OpenCities
platform will bring consistency to the City's public facing websites and reduce the need to support
the current in-house application.
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30767&councildate=2/28/2023 3/3/2023
M&C Review
Page 2 of 3
The one-time cost for the Intranet setup will be $30,000.00 with an annual recurring cost of
$50,000.00. The one-time cost for the Police Department subsite setup is $2,000.00 with an annual
recurring cost of $8,000.00.
The annual renewal cost for existing OpenCities Software as a Service License is $78,904.00 and for
existing OpenForms Enterprise License is $25,000.00. The total first year cost equals $193,904.00.
Upon City Council approval, this M&C authorizes the first year license, professional services, and
training cost not to exceed $193,904.00 and annual renewal fee of $161,904.00, with an anticipated 3
to 5 percent increase each year for renewal option years two, three, and four.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date. The agreement may be renewed on an annual basis thereafter.
RENEWAL OPTIONS: This agreement may be renewed up to three one-year renewal terms at the
City's option. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
Funding is budgeted in the Information Technology Solutions Department's ITS Capital Fund for the
purpose of funding the FY22 CPE Intranet project, as appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for the FY22 CPE Intranet project to support the approval of the
above recommendation and execution of the amendment to the contract. Prior to any expenditure
being incurred, the Information Technology Solutions Department has the responsibility to validate
the availability of funds.
TO
Cund , Department I Account Project Program , Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 21
Submitted for City Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Valerie Washington (6192)
Kevin Gunn (2015)
Mark Deboer (8598)
ATTACHMENTS
04AUTHORIZE AMENDMENT CITY SECRETARY CONTRACT OPENCITIES funds availabilitv.pdf (Public)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30767&councildate=2/28/2023 3/3/2023
M&C Review
DVIN Request for Waiver 1-3-2023.pdf (CFW Internal)
FID Table Open Cities.xlsx (CFW Internal)
Form 1295 OpenCities M&C.pdf (CFW Internal)
Page 3 of 3
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30767&councildate=2/28/2023 3/3/2023