HomeMy WebLinkAboutContract 54487-A2R1CSC No. ___________
Second Amendment and First Renewal to Fort Worth City Secretary Contract No. 54487 Page 1 of 4
SECOND AMENDMENT AND FIRST RENEWAL
TO
CITY OF FORT WORTH CONTRACT 54487
This Second Amendment and First Renewal is entered into by and between the City
of Fort Worth (“City”), a Texas home rule municipality, and Greenhouse Software, Inc.
(“Vendor,”) a Delaware corporation. City and Vendor are each individually referred to herein
as a “party” and collectively referred to as the “parties.”
WHEREAS, City and Vendor entered into an Agreement identified as City Secretary
Contract No. 54487, effective September 30, 2020 (the “Agreement”); and
WHEREAS, on September 16, 2025, M&C 25-0824 authorized the execution of an
amendment to the Agreement to include five (5) additional one-year renewal options, each a
“Renewal Term,” in a total annual amount not to exceed $117,567.00;
WHEREAS, it is the collective desire to amend the Agreement to include two (2)
automatic one-year renewal terms; and
WHEREAS, the parties further desire to administratively increase the total annual
contract amount by $4,507.00, for a revised total annual contract amount not to exceed
$122,074.00
WHEREAS, it is the collective desire to renew the agreement for a one-year Renewal
Term beginning September 30, 2025 and ending on September 29, 2026.
NOW, THEREFORE, the parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
I. AMENDMENT
1.The Agreement is hereby amended to include two (2) automatic one-year renewal
terms in an annual amount not to exceed $117,567.00.
2.The Agreement is further amended to administratively increase the total annual
amount by $4,507.00, for a revised total annual contract amount not to exceed $122,074.00.
Pricing for the annual terms shall be in accordance with Exhibit B-1, Greenhouse Order Form,
attached hereto and made a part thereof the Agreement.
II.RENEWALS
The Agreement is hereby renewed for a one-year Renewal Term beginning September 30,
2025 and ending on September 29, 2026, with one additional automatic one-year renewal the
(“Automatic Renewal Term”) immediately thereafter, with pricing in accordance with Exhibit B-
1. The Parties expressly agree that the automatic renewal shall be binding and enforceable, and
Second Amendment and First Renewal to Fort Worth City Secretary Contract No. 54487 Page 2 of 4
neither Party may terminate or refuse the Automatic Renewal Term except as specifically
permitted under Section 6 of the Agreement.
III.ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
IV.ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the
same effect as an original.
[Signature Page Follows]
Second Amendment and First Renewal to Fort Worth City Secretary Contract No. 54487 Page 3 of 4
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: ___________________________
Name: Dianna Giordano
Title: Assistant City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ___________________________
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
By: ___________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE
MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: ___________________________
Name: David Zellmer
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND
LEGALITY:
By: ___________________________
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0824
Approval Date: 9/16/2025
Form 1295: 2025-1340008
VENDOR:
Greenhouse Software, Inc.
By: ___________________________
Name: ___________________________
Title: ___________________________
Date: ___________________________
ATTEST:
By: ___________________________
Name: ___________________________
Title: ___________________________
Second Amendment and First Renewal to Fort Worth City Secretary Contract No. 54487 Page 4 of 4
Exhibit B-1
Greenhouse Order Form
(Attached)
Docusign Envelope ID: BD41 E4B7-0173-4C33-989E-7172C6F411 B3
. .� � � _
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Customer:
City of Fort Worth
200 Texas St
Fort Worth, TX 76102
United States of America
Greenhouse Software, Inc.
228 Park Avenue S.
P M B 14744
New York, New York
10003-1502 US
Order form
Billing frequency: Semi-annual
Payment terms: Net 60
Purchase order
required?
PO number:
Sales rep Primary contact Billing contact
Alex Tunell Christine Hernandez Angela Estrada
8173927778 (817) 392-7567
alex.tunell�agreenhouse.io christine.hernandez�afortworthtexas.gov angela.estrada@fortworthtexas.gov
Please send purchase order documents and any questions about invoicing to ar�a greenhouse.io
Segmented products Start date Term End date Total
(Months)
Greenhouse Enhanced Success Services 12 $0.00
Greenhouse Enhanced Success Services for Recruiting 9/30/2025 12 9/29/2026 $0.00
Greenhouse Recruiting - Expert 24 $189,300.00
Greenhouse Recruiting - Expert - Year 1 up to 5000 employees 9/30/2025 12 9/29/2026 $94,650.00
Greenhouse Recruiting - Expert - Year 2 up to 5000 employees 9/30/2026 12 9/29/2027 $94,650.00
Subscription products Annual price Start date Term End date Total
(Months)
Greenhouse Onboarding - up to 4500 employees $27,424.00 9/30/2025 24 9/29/2027 $54,848.00
Greenhouse Enhanced Success Services for Onboarding $0.00 9/30/2025 24 9/29/2027 $0.00
Notes: Enterprise Order Form to be sent w/o Grayscale - 5/5/25
All prices are in USD unless otherwise specified.
Greenhouse software subscription prices above are based on customer Employee Headcount of 4428 employees.
Recurring fees contract total:
Billing Frequency:
Grand total:
$244,148.00
Semi-annual
$244,148.00
Page 1 of 1
Docusign Envelope ID: BD41 E4B7-0173-4C33-989E-7172C6F411 B3
J/ IL/GJ� I I.JJ/"�IVI
CITY COUNCIL AGENDA
Create New From This M8�C
DATE:
CODE:
9/16/2025 REFERENCE
N O..
C TYPE:
M&C Review
**M&C 25- LOG NAME:
0824
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04AMEND GREENHOUSE
RECRUITING CONTRACT
PUBLIC
CONSENT HEARING: NO
SUBJECT: (ALL) Authorize Execution of an Amendment to Vendor Services Agreement with
Greenhouse Software, Inc., to Add Five (5) One-Year Renewal Options in the Amount
of $117,567.00 Annually for Recruiting and Onboarding Software, for the Information
Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an amendment to City Secretary
Contract No. 54487 with Greenhouse Software, Inc., to add five (5) one-year renewal options in
the amount of $117,567.00 annually for recruiting and onboarding software, for the Information
Technology Solutions Department.
DISCUSSION:
On September 15, 2020, Mayor and Council Communication (M&C) 20-0656 authorized the execution
of City Secretary Contract (CSC) No. 54487 with Greenhouse Software, Inc., to provide a recruiting
and onboarding software in an amount not to exceed $530,000.00 over a five-year period. The
Greenhouse Recruiting and Onboarding systems support the Talent Acquisition Division of the Human
Resources Department and are used for recruitment and onboarding of most City employees. The
systems streamline applicant tracking, enhance candidate experience, and improve recruiting
operations.
This M&C requests authorization to amend CSC 54487 to add five (5) additional one-year renewal
options at $117,567.00 annually, allowing continued use of the Greenhouse Recruiting and
Onboarding systems.
A Chapter 252 Exemption was requested and approved by the City Attorney's Office.
Funding is budgeted upon approval of the Fiscal Year 2026 Budget, in the Other Contractual Services
account within the Info Technology Systems Fund for the Information Technology Solutions
Department.
AGREEMENT TERM: Upon City Council approval and execution of the Second Amendment to City
Secretary Contract No. 54487, the first renewal option will begin on September 30, 2025, and expire
on September 29, 2026, to align with the subscription dates outlined in the change order.
RENEWAL OPTIONS: This agreement may be renewed for five (5) one-year renewal options for an
annual amount of $117,567.00, at the mutual agreement of the parties. This action does not require
specific City Council approval for each renewal, provided that sufficient funds have been appropriated
to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be executed
by the City Manager in accordance with applicable law and the Fort Worth City Code and does not
require specific City Council approval, provided that sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and upon adoption
of the Fiscal Year 2026 Budget by the City Council, funds will be available in the Fiscal Year 2026
Operating Budget, as appropriated, in the Info Technology Systems Fund. Prior to an expenditure
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Docusign Envelope ID: BD41 E4B7-0173-4C33-989E-7172C6F411 B3 M&C Review
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being incurred, the Information Technology Solutions Department has the responsibility to validate the
availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year �(Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Dianna Giordano (7783)
Kevin Gunn (2015)
Mark DeBoer (8598)
Victor Escobedo (7778)
1295 form certificate VS.pdf (CFW Internal)
Approved Chapter 252 Exemption Greenhouse 2024.09.12.pdf (CFW Internal)
FID Table -Amend Greenhouse Recruiting Contract.xlsx (CFW Internal)
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