HomeMy WebLinkAboutContract 55856-SP17Application No.
Master Agreement No.Supplement
Supplement No.
City:State: TX Zip: 76102
Fax:DBA:
City:State: TX Zip: 76102
Qty.
9
1
6
2
1
1
Qty.
*plus applicable taxes
36 mos.
Title:
Date:For:
Date:For:
Date:
For:
Supplement - Cons Rev. 10/23/2020
City of Fort Worth
TERM:
Balance of applicable term. Termination date of this supplement coincides with the termination date set forth in the Master Agreement or previous supplement.
New term for equipment referenced above only. Such term begins upon supplement endorsement and acceptance by Owner. The term of the original Agreement
shall remain in full force and effect for the remaining original equipment.
TERMS AND CONDITIONS:
You have requested this supplement to the Master Agreement (the “Supplement”). Which Supplement incorporates the terms and conditions of the Master Agreement (as amended), and
constitutes an agreement between you and us with respect to the Equipment reference herein, separate and distinct from the Master Agreement. “Master Agreement” refers to the
agreement between customer and Owner (or its predecessor) identified in Owner’s records by the Master Agreement No. above. The parties agree that the original hereof for enforcement
and perfection purposes, and the sole “record” constituting “chattel paper” under the UCC, is the paper copy hereof bearing (i) the original or a copy of either your manual signature or an
electronically applied indication of your intent to enter into this Supplement, and (ii) our original manual signature. Except for the specific provisions set forth above, the original terms and
conditions set forth in the Master Agreement and any personal guaranty(s) shall remain in full force and effect and are incorporated herein by reference.
Print Name:City of Fort Worth
OWNER ACCEPTANCE:
Print Name:Signature:
UBEO, LLC
ACCEPTANCE OF DELIVERY:
The Customer hereby certifies that all the Equipment: 1) has been received, installed, and inspected, and 2) is fully operational and unconditionally accepted. All conditions and terms of the
agreement have been reviewed, acknowledged and are now irrevocable and unconditional.
Signature: X
CUSTOMER ACCEPTANCE:
Print Name:Signature: X
400,000
160,000
0.01093$
0.09775$
Excess Per Image Charge (Linear Feet)
xMedius Excess Per Page/DID Charge
$96,723.50 Linear Feet Monthly Allowance
xMedius Page/DID Monthly Allowance
METERS READINGS VERIFIED Quarterly
NEW TOTAL CONSOLIDATED BILLING:
400,000
250,000
0.00690$
0.06095$
Excess Per Image Charge (B&W)
Excess Per Image Charge (Color)Rental Payment*
B&W Image Monthly Allowance
Color Image Monthly Allowance
Accessory KT-80041AKU-RSOP - Added to 3921P500357 & 3921P500075
Ricoh 419348 IM C2510 PostScript, Cabinet, KT-30L41EKU-H-RSOP
EQUIPMENT DELETED:
Make Item Description (or Accessories)
Ricoh 419348 IM C2510 PostScript, PB3340, SR3310 Internal Finisher, PU3100, KT-30L41AKU-H-RSOP
Accessory KT-30L41EKU-H-RSOP - Added to 9144R100719
Ricoh 419348 IM C300F PB1170, PostScript, KT-80041AKU-RSOP
Accessories KT-80041AKU-RSOP & PostScript - Added to 3091R500315 & 3092R501161
Phone:(817) 392-4182 0
Billing Address: 100 Fort Worth Trl Fort Worth
EQUIPMENT ADDED:
Make Item Description (or Accessories)
3225311
500-0650038-000
500-0650038-017
Full Legal Name: City of Fort Worth
Address: 100 Fort Worth Trl Fort Worth
Dianna Giordano
Scott Hanson
Dianna Giordano Assistant City Manager
NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL BE CONSIDERED
TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE.
A634 REV 03/17
TEXAS ADDENDUM
(STATE AND LOCAL GOVERNMENT)
AGREEMENT #
3225311
Addendum to Agreement # 3225311, between City of Fort Worth, as Customer and UBEO, LLC, as Owner.
The words you and your refer to Customer. The words we, us and our refer to Owner.
The parties wish to amend the above-referenced Agreement by adding the following language:
You represent and warrant pursuant to Texas Government Code Section 2252.908 and Texas
Administrative Code Chapter 46 the following (select one of the applicable):
_____ You have received the required “disclosure of interested parties” from us that was
submitted by us to the Texas State Ethics Commission.
_____ The Agreement is for less than $1,000,000 and a Customer’s Counsel’s Opinion has been
provided to us confirming the following applies: (a) your governing body has legal
authority to delegate to its staff the authority to execute the Agreement; (b) your governing
body has delegated to its staff the authority to execute the Agreement; and (c) your
governing body did not participate in the selection of the business entity with which the
Agreement is entered into.
By signing this Addendum, Customer acknowledges the above changes to the Agreement and authorizes
Owner to make such changes. In the event of any conflict between this Addendum and the Agreement, this
Addendum shall prevail. In all other respects, the terms and conditions of the Agreement remain in full force
and effect and remain binding on Customer.
UBEO, LLC City of Fort Worth
Owner Customer
X
Signature Signature
Title Date Title Date
Assistant City ManagerVP/GM
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and ihe city, state and country of the business entity's place Certificate Numher:
of business. 2025-1352365
UBEO LLC
Grapevine , TX United States �ate Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/20/2025
being filed.
City of FoYt Worth Date Acknowledged:
g Provide the identification numher used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
3225311
Office Equipment
4 Nature ofinterest
Name of Interested Party City, State, Country (place ot business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is �� � ��+�� �� , and my date of birth is ��P� ��/�� �
` ,' � � _ , ,.m„�w-- .
My address is � ��' _, ��� � ,
(city) (state) (zip code) (country)
! declare under penalty of perjury that the foregoing is true and correct.
Executed in ���'%'��.� County, State of �� , on the � day of � , 20 ��
(mon ) (year)
Signature o t rized agent of contracting business entity
(Declarant)
Forms provitled by Texas Eth�cs Commission www.ethlcs.state.tx.us Version V4.1.O.t10dOfd8
NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL
BE CONSIDERED TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS
SPECIFICALLY STATED OTHERWISE.
A562 REV 04/16
Modified – City of Fort Worth – 8.30.23
CONSENT TO ASSIGNMENT
AGREEMENT #
3225311
Re: Agreement # 3225311 between UBEO LLC (“Assignor”) and CITY OF FORT WORTH (“Customer”), dated
__________________(“Agreement”).
Customer hereby consents to the assignment of the above-referenced Agreement to U.S. Bank Equipment
Finance, a division of U.S. Bank National Association (“Assignee”) and, effective as of the date of this
Consent to Assignment, and until further notice from Assignee to the contrary, agrees to recognize Assignee as
the sole and exclusive holder of the Agreement, with all rights, benefits and privileges attendant thereto, but
none of the obligations of Assignor under the Agreement.
Customer hereby consents to the assignment of the Rental Payments portion in the above-referenced
Agreement and all other amounts now or hereafter becoming pursuant to the Agreement to U.S. Bank
Equipment Finance, a division of U.S. Bank National Association (“Assignee”).
Customer agrees to direct remittance for any charges relating to Excess Images to UBEO LLC (“Assignor”).
Customer agrees that the rights of Assignee will not be subject to any claims, defenses or set offs that Customer
may have against Assignor.
UBEO LLC CITY OF FORT WORTH
Assignor Customer
X
Signature Signature
Title Date Title Date
VP/GM Assistant City Manager
[Executed effective as of the date signed by the Assistant City Manager above.] / [ACCEPTED
AND AGREED:]
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: ___________________________
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
By: ___________________________
Name:
Title:Assistant City Attorney
Contract Authorization:
M&C: 21-0235
Approved: 4/6/2021
1295: 2021-703506
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: ___________________________
Name:
Title:
City Secretary:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE:
CODE:
4/6/2021 REFERENCE
NO..
P TYPE:
**M&C 21-
0235
CONSENT
LOG NAME:
PUBLIC
HEARING:
Page 1 of 2
Official site of the City of Fort Worth, Texas
��RT��+QRTII
_��-
13P UBEO MANAGED
PRINT SERVICES ITS
ADK
NO
SUBJECT: (ALL) Authorize Execution of an Agreement with UBEO, LLC, for Printers and Multi-
Functional Device Leases and Managed Services Using Cooperative Contract DIR-TSO-
4435 in the Combined Amount Not to Exceed $7,500,000.00 over a Five Year Term for
Ongoing Operations and a One-Time Amount of $42,680.00 for the Relocations of
Devices
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with UBEO, LLC, for
printers and multi-functional device leases and managed services using cooperative contract DIR-
TSO-4435 in the combined amount not to exceed $7,500,000.00 over a five year term and a one-time
amount of $42,680.00 for the relocations of devices.
DISCUSSION:
The City currently leases multi-functional devices and desktop printers from UBEO, LLC under a
Lease Agreement that was awarded in 2008 (M&C P-10860, October 7, 2008). After a thorough
assessment, IT Solutions staff determined the most efficient and cost-effective solution is to execute a
new agreement to allow for continued services.
The City will lease copiers and multi-functional devices for a period of 60 months, with an approximate
effective date of June 15, 2021. As a part of the Print Management Program refresh, the 1,153
devices currently in use will be upgraded to new, state of the art equipment prior to the start of the
next term. City departments will use the machines for various document duplication tasks, including
but not limited to copying, scanning, and faxing. The cost of the lease covers the device, maintenance,
service, and all supplies with the exception of paper. It is anticipated that the annual cost will not
exceed $1,500,000.00 to include the monthly lease charges, printing costs and overages, short term
leases, and additional services as needed.
In addition to ongoing operating services, Ubeo, LLC will provide the City with moving services as
departments are transitioned from existing locations to the new City Hall. Based on the current number
of devices in service and available square footage of the new building, staff project a one-time cost of
$42,680.00 to relocate approximately half of the utilized devices.
DIR-TSO-4435 is currently set to expire on September 25, 2024. In the event that the cooperative
contract is renewed, extended, or a new agreement is executed, the Lease Agreement will continue
for the remainder of the 60-month term. In the event that the cooperative contract is not renewed or
replaced, the Lease Agreement will be terminated.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of the item. The contract was competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
SUCCESSOR CONTRACT - In the event that a cooperative contract is not renewed, staff would
cease purchasing at the end of the last Purchase Agreement coinciding with the valid cooperative
contract. If the City Council were to not appropriate funds for a future year, staff would stop making
http://apps.cfwnet.org/council�acket/mc review.asp?ID=28785&councildate=4/6/2021 3/4/2025
M&C Review
Page 2 of 2
purchases when the last appropriation expires, regardless of whether the then-current Purchase
Agreement has expired. The City initially use these cooperative contracts to make purchases
authorized by this M&C. The cooperative contracts expire on various dates. If a cooperative contract is
extended, this M&C authorizes the City to purchase similar services under the extended contracts. If a
cooperative contract is not extended, but a new cooperative contract is executed with the respective
vendor with substantially similar terms as the previous cooperative contract, this M&C authorizes the
City to purchase the services under the new cooperative contract.
M/WBE OFFICE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE AMENDMENT - An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council's approval, the agreements will begin upon execution and
expire in accordance with DIR-TSO-4435 or applicable successor contract.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and execution of the agreement. Prior to any expenditure being incurred,
the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID � Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv:
Jay Chapa (5804)
Valerie Washington (6192)
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
SAMs.pdf (CFW Internal)
Ubeo 1295 Form.pdf (CFW Internal)
Reginald Zeno (8517)
Kevin Gunn (2015)
Cynthia Garcia (8525)
Ashley Kadva (2047)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=28785&councildate=4/6/2021 3/4/2025