HomeMy WebLinkAboutContract 56487-R4CSC No. ________
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
September 12, 2025
DMCA, Inc.
Attn: Debbie Cardenas
2110 W. Division St.
Arlington, TX 76012
Re: Contract Renewal Notice
Contract No. # (“56487”)
Renewal Term No. 4: October 1, 2025 to September 30, 2026
The above-referenced Contract with the City of Fort Worth expires on September 30, 2025
(“Expiration Date”). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please email me at the
email address listed below.
Sincerely,
Katya Flores
Katya Flores
Sr. Contract Compliance Specialist
Katya.Flores@fortworthtexas.gov
Contract Renewal Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ______________________________
Name: Valerie Washington
Title: Assistant City Manager
Date: ______________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Roger Venables
Title: Aviation Director
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:______________________________
Name: Katya Flores
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Candace Pagliara
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 21-0744
Date Approved: 09/28/2021
Form 1295 Certification No.: 2021-793003
DMCA, INC.
By:
Name: Debbie Cardenas
Title: President
Date: _____________________________
9/29/21, 12:11 PM
M&C Review
CITY COUNCIL AGENDA F{�RT�'4`ORTH
�
REFERENCE **M&C 21- LOG 13P ITB 21-0060 CARPET AND
DATE: 9/28/2021 NO.: 0744 NAME: FLOORING REPAIR AND REPLACE ADK
01
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Agreement for the Purchase of Carpet and Flooring Repair and
Replacement with Gomez Floor Covering Inc. and DMCA Inc. in a First Year Amount Up
to $4,100,000.00 and Authorize Four One-Year Renewals with a Five Percent Annual
Increase for Multiple City Departments
RECOMMENDATION:
It is recommended that the City Council authorize an agreement for carpet and flooring repair and
replacement with Gomez Floor Covering Inc. and DMCA Inc. in a first year amount up to $4,100,000.00 and
authorize four one-year renewals with a five percent annual increase for multiple city departments.
DISCUSSION:
The Aviation, Code Compliance, Library, Neighborhood Services, Park & Recreation, Public Events,
Property Management and the Water Departments approached the Purchasing Division with the intent to
establish a contract for carpet and flooring repair and replacement. The Purchasing Division reviewed the
request and subsequently issued an Invitation to Bid (ITB) for these services.
ITB 21-0066 consisted of detailed specifications and was advertised in the Fort Worth Star-Telegram each
Wednesday beginning on May 19, 2021 through June 16, 2021. A pre-bid conference was held on June 15,
2021 which provided an opportunity for interested bidders to learn more about the City of Fort Worth's
requirements and to seek clarification on the ITB requirements. A total of 14 vendors were solicited and
responses were received from three (3) potential vendors. All bids were evaluated by a three (3) person
team consisting of representatives from Property Management, Business Equity and Parks and Recreation.
Each bid was evaluated based on the number of products the vendor is authorized to sell in each category,
positive references from entities of similar size, and documentation on how Business Equity Firm(s)
services will be utilized to meet the 18\% goal. Based on the qualifications, the City recommends awarding
the agreement to Gomez Floor Covering, Inc., and DMCA, Inc.
BUSINESS EQUITY: Gomez Floor Covering, Inc. is in compliance with the City's Business Equity
Ordinance by commiting to 60\% Business Equity participation on this project. The City's Business Equity
goal on this project is 18\%. Additionally, Gomez Floor Covering, Inc. is a certified MBE firm. DMCA, Inc. is
in compliance with the City's Business Equity Ordinance by committing to 100\% Business Equity
participation on this project. The City's Business Equity goal on this project is 18\%. Additionally, DMCA,
Inc. is a certified MBE firm.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require
specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for four additional one-year terms to include a five
percent annual increase to the total amount. This action does not require specific City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the
renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
apps.cfwnet.org/council_packeUmc_review.asp?ID=29292&councildate=9/28/2021 1/2
9/29/21, 12:11 PM
M&C Review
appropriated, in the participating departments' Operating Funds to support the approval of the above
recommendation and authorization of an agreement. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account ', Project Program Activity � Budget Reference # Amount
� � ID �� ID � � J Year _V_ �Chartfield 2� �� ���
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Jay Chapa (5804)
Dana Burgdoff (8018)
Reginald Zeno (8517)
Steve Cook (5134)
Cynthia Garcia (8525)
Ashley Kadva (2047)
apps.cfwnet.org/council_packeUmc_review.asp?ID=29292&councildate=9/28/2021 2/2