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HomeMy WebLinkAboutContract 60435-R2CSC No. ____________ Contract No. 60435 – R2 Page 1 of 2 Lord’s Relocation Services, Inc. DBA All Points of Texas CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION September 5, 2025 Lord’s Relocation Services, Inc. DBA All Points of Texas Attn: Randy Moore 2450 114th St., Suite 100 Grand Prairie, TX 75050 Re:Contract Renewal Notice Contract No. CSC No. 60435 (the “Contract”) Renewal Term No. 2: October 1, 2025 to September 30, 2026 The above referenced Contract with the City of Fort Worth expires on September 30, 2025 (the “Expiration Date”). Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter is to inform you that the City is requesting to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. To agree to renew the Contract for an additional one (1) year period, please sign and return this request to exercise renewal option, along with a copy of your current insurance certificate, to the address set forth below. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Andrea Trejo City of Fort Worth, Property Management Andrea Trejo (817) 392-5048 CSC No. ----- ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and __ .:..¼.;.::'rl/:w::..11,,'"l,J.....;...:.: __ �!;;.......-u. "'(L....;... ____ -1 administration of this contract, including By: VaJerie Washington (Sep 23, 2025 11:05:36 CDT) ensuring all performance and reporting Name: Valerie Washington requirements. Title: Assistant City Manager APPROVAL RECOMMENDED: By: Name: Marilyn Marvin Title: Property Management Director ATTEST: By: � A � Name: Jannette S. Goodall Title: City Secretary Services, Inc. DBA All By: Name: Randy Moore Title: President Date: 'll $'11.,s' JJe11 is e Garcia By: Denise Garcia (Sep 16, 202512:40:58 CDT) Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM LEGALITY: By: Name: Thomas R. Hansen Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: NIA AND Contract No. 60435 -R2 Page 2 of2 Lord's Relocation Services, Inc. DBA All Points of Texas � �,C COU�rl,y �� �'�' ''�` COMMISSIONERS COURT ;�a_�`�� 9: ' F � ` COMMLJNICATION �i .,.,*,*; COURT ORDER NUMBER PAGE 1 OF DATE: 145636 io g�5�2�25 SUBJECT: BID NO. F2023170 - ANNUAL CONTRACT FOR MOVING SERVICES - COUNTYWIDE - VARIOUS VENDORS - EXERCISE SECOND AND FINAL OPTION FOR RENEWAL - SAME FIRM FIXED PRICES AND HOURLY RATES * * * CONSENT AGENDA * * * COMMISSIONERS COURT ACTION RE�UESTED It is requested that the Commissioners Court approve renewal of Bid No. F2023170, Annual Contract for Moving Services, for the second and final optional twelve (12) month period at the same firm fixed prices and hourly rates. BACKGROUND On September 5, 2023, the Commissioners Court, through Court Order #141644, awarded Bid No. F2023170, Annual Contract for Moving Services, Countywide, to the following vendors: Primary Lord's Relocation Services d/b/a All Points of Texas, LLC Secondary ExSery Facility Services, Inc. The awards were based upon low bid meeting specifications and contained options to renew for two (2) additional twelve (12) month periods. On August 20, 2024, the Commissioners Court, through Court Order #143715, approved the first renewal option. The purpose of this contract is to have services and pricing readily available to facilitate projects that require relocation of Tarrant County property. This contract is used on an as-needed basis, typically once or twice a year. Smaller moves are handled internally. The vendors notified Purchasing in writing that their prices will remain firm through September 30, 2026. Facilities Management notified Purchasing in writing that they are pleased with the vendors and want to renew. Therefore, it is the joint recommendation of Facilities Management and Purchasing that the Commissioners Court approve renewal of Bid No. F2023170, Annual Contract for Moving Services, for another twelve (12) month period. SUBMITTED BY Purchasing PREPARED BY: Candace Kelly-Winston APPROVED BY: Christopher Lax, CPSM, CPSD, CPCP •����°Nr�• COMMISSIONERS COURT :�, _ .,,�;: .� � � � � � COMMUNICATION .��'•�• *•�•'��.. REFERENCE NUMBER: 145636 DATE: 8/5/2025 PAGE 2 OF 10 FISCAL IMPACT Expenses for the last twelve (12) months were $15,809.50. Funding has been included in the FY 2026 budget request in the following account: 10000-2026 General Funds/1860100000 Facilities Administration/522066 Support Services. .� �OUNr�:., TARRAN'T COUNTY PURCHASING DEPARTMENT . � �.. �': :�' `' M, ioo E. Weather%rd St. #�03 • Fort Worth, T'X �76i9fi •(Si7) 884-iq�4 •(Si7) 88q-zba9 (Fax) , 7 44 .� � �e: %H '�� �'i Melissa Lee C.P.M. A.P.P. Chris Lax, CPSM, CPSD, CPCP � � * . PurchasingAgent � Assistant PurchasingAgent ..*... • July 1, 2025 Randy Moore, President Lord's Relocation Services, Inc. dba All Points of Texas 2450 114th Street, Suite 290 Grand Prairie, TX 75050 Re: RFB No. F2023170 — Annual Contract for Moving Services Dear Mr. Moore: Referenced bid was for twelve (12) months with two (2) options to renew for additional twelve (12) months each. The original contract was for the period of October 1, 2023 through September 30, 2024. The effective dates for the first renewal option was for the period of October 1, 2024 through September 30, 2025. The effective dates for the second renewal option will run from October 1, 2025 through September 30, 2026. Tarrant County Purchasing Depa�tment hereby extends an invitation to Lord's Relocation Services, Inc. dba All Points of Texas to accept the second option for an additional one (1) year period as the primary vendor for this bid as awarded on September 5�', 2023. Lord's Relocation Services, Inc. dba All Points of Texas acknowledges formal renewal of the option and any contract is contingent upon review and approval by the Tarrant County Commissioner's Court at a later date. Please mark the appropriate • response below and provide your signature above your printed name. All prices must remain firm for the optional renewal period through September 30, 2026. �'es, Lord's Relocation Services, Inc. dba All Points of Texas will accept the offer to extend the same contract per unit price and hourly rate through September 30, 2026, Please include a current 1295 Form with vour response. ❑ No, Lord's Relocation Services, Inc, dba All Points of Texas will NOT accept the offer to extend the , same contract per unit price and hourly rate through September 30, 2026. Are any other governmental entities currently utilizing this contract? ❑ Yes,� No If yes, please return a listing of the participating entities with this letter. Please fax or email your signi Sincerely, C�'��,��� G!%zL� Candace Winston, Buyer Tarrant County 817 212-7247 817-212-7247 (fax) �Da e • Lord's Relocation Services, Inc, dba All Points of Texas ...�..�,� n ♦ �� ��y �7 +7�,� �,7r�+ �.^"�'+�,�°L �i!�aPi,�.Y��Ze�L���a�lJR��3����..�,"�`J.'�Y'a'J . . i �'� . �,� 30o E. i�eatiter�ord 5�t. #3c�3' Fort'W�r°fi�t, "�'X �Ygli • (8rq} �3t3q:-�a�.t� • (��a) �4 �g ��ax} ���, h+�ci.i,�s� �.ee, C.P.iU[,, A.P:P. Chc°is L3x, ��'SM, C�D, G�P '� '��4� � �•• � , � y ' . �� �irr��ge� , `"War � � � . . . . . � . � � � � . . . � � . .. . � . . ,�U�}f �, �Jr ���rr ��rs�, ��-. �'rcr�� �a���' ' ExSen� ���i4it�r S�rr�ices, �nc. 89D9 Ghat��etlor Rcw+r, Ste. E� Da€las, TX 75247 ��; €��� �. F�f��'�7t� — ����€ ��r���� �c�,� �s��i� ��t��, 4e�r P�#r. Rias: �et`ere�c�''�€� v�� #��a' �`v� �'d�� ��aa��ts �� � 4� ���5 �� ��� �' ����s�' ��� .���� ��°a� �a�. The r3rigin�# `r��afraci �+as %or the �ri�ci af flcto�r 1 s�C�23 tf�rough S��a��r���r 34, �Q��. Thr� �f#eciive dates f�r �e first r�rtew�i t��rti�n �nr�s ;�Crr �e �c� a� Q�tr��er 1; ��?2� inrough Septer�t�er 3�?, 2�25: The effective ciates ft�r tf�e �+econd rer�e�nrat option wiil run from O�toi�er 1, �025 tnrough September 3�, �: Ta�ran� Caunty ��ar+t;�asing C�e�s�rtm�n# h�ret�y extenrls an invitartian �o �x�ery �acif�ty Servic�s, lnc�:to accep# the seconct o�tion for an a�c�di�ion�t one ('t] y�ar peric�d as �he s�conciary ver�dor for this bid as aao-��r�f � ���: r �r�'� ��?�. ��S'� �F ' ' S'�r�s; �: �l:�i�t�*s' �' �' �r` � c�ptic�r �n� any cantr�c� is c�n�r��et�t up�n re��e� �nd a�provai �y;#� T�r�ar�# Cnu�r�+ �camr��i�r�er's �ouri �t at tatier d�'te. Pi���� rr��rk t�°�� a�pr�priat� re�sprn�rs��i�av,r �rEc� �s�vi�ie your sigr�a#�ur� a���+e y��r pnnted name. Alt prices must r�main firm for the optionat re�e�v2�1 �eric�d thr�ugh 5eptember 3t3, 2026. �Yes¢ F�Seru Fac�xity �e�i�. Inca �il! �cc��t th� caffer ia e�#er�d i� s�rn� c��tr�c� �i�r un�t, p��� ar�d t�csu�iy rat� thrvugk� Se�aie�br�c 3(J, 2Q2.6, 4�[e�s� ��cl�d� ��ur�e+n�. °�2�� �� �+r�th r�u� x�s �e. i� No, ExSery FacE{kty Sen►ices, fnc. wi11 NOT accept the off�r ta e�er►d �he same contract per unit pri�e �rrt� h€�url� rat� thr��gh 5epterr�b�r �il, 2b�S. Are any ather g4verramentat enti#i�s curnently �tilizir�g this cantr�ct7 [� Y�s � lVc� lf yes, please return a tisting of ihe participating entities with t#�is letter. P1�ease fax vr er�tail y�ur sigrt�tt res�sa�se. Sincexely> �Q.ce-1N'r;�L�t-r�wc• a��' 2./Z�`" ��aci�ze� �I�rr�tc>n, ��r v�r� Ric�� €�a�e Ta�r�i�i C€�u��r E��ry F�c�#�i� ��c�, �rtc. > �i7-��2-724� � 817-212-7247 (fax) Memorandum To: Robert Carter, Anthony Black Dept: Facilities Management From: Candace Winston, Buyer, Purchasing Department Date: J u ly 2, 2025 Re: Renewal of F2023170 — Annual Contract for Moving Services The above referenced contract will expire on September 30, 2025. This contract included two (2) options to renew with the vendor for additional twelve (12) month terms. The second renewal term would commence October 1, 2025 and would expire September 30, 2026. If you wish to exercise this option to renew and continue this contract with the vendor listed below for twelve more months, please check the appropriate item and email or fax this form back to me at (817) 212-7247 as soon as possible: Primary Lord's Relocation Services dba All Points Texas, LLC. Secondary ExSery Facility Services, Inc. � Yes, I wish to continue the current contract with the above-mentioned vendor for the second renewal term of the contract. Funds to support this contract will be provided by the following accounts: _No, I do not wish to continue the current contract with the above- mentioned vendor for the following reason(s). 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's_ .>.(O f0 '.:.f0 7 .7,.�. 7 'r(d d �. d �`, d i— �'f— � �— -i: n. � d � �d �� � '� �. � ::-(n � Lf1 '��lD' f� '00 Ol '�O a--1 'fV M��; ln -l0 a--1 � a--1 ..�r-1' a--1 -'..%-1 � �-1 .:N.� N �.:.fV N . �N�, N ::N Ol Ql :::Q1 Ol �.Ol Ol :�al Q1 :Q1� Ol ..Ol:.. Ql `�Ql U C � C .� f0 a� J � V E 0 � a� > .� u ai � m 3 � � O C Q N � O Z ��......... !S Go�71V • :� ?'� •. � : 4' � � `�'�: . (Y '� `�C : :� R a: .�, . �,. . . • . • '•. � � � .� ...... *.:..,. TAKINGS IMPACT ASSESSMENT CHECKLIST Complete this form for any county action that involves the adoption of a regulation, policy, guideline, court resolution, or order. Project/Regulation Name: Bid No. F2023170 - Annual Contract for Movinq Services - Countywide - Various Vendors - Exercise Second and Final Option for Renewal - Same Firm Fixed Prices and Hourly Rates County Department: PURCHASING Contact Person: Melissa Lee C.P.M. A.P.P. Phone Number for Contact Person: (817) 884-3245 Type of TIA Performed: SHORT TIA o FULL TIA. Circle one after answering the questions in Sections II and III below. ************************************************************************************************************* I. Stated Purpose Attach to this checklist an explanation of the purpose of the regulation, policy, guideline, court resolution, or order. ************************************************************************************************************* Note: The remainder of this Takings Impact Assessment Checklist should be completed in consultation with the Criminal District Attorney's Office. 11. Potential Effect on Private Real Property Does the county action require a physical invasion, occupation, or dedication of real property? Yes No � 2. Does the county action limit or restrict a real property right, even partially, or temporarily? Yes No � If you answered yes to either question, go to Section II I. If you answered no to both, STOP HERE and circle SHORT TIA at the top of the form. *************************************************************************************************************