HomeMy WebLinkAboutContract 60435-R2CSC No. ____________
Contract No. 60435 – R2 Page 1 of 2
Lord’s Relocation Services, Inc. DBA All Points of Texas
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
September 5, 2025
Lord’s Relocation Services, Inc. DBA All Points of Texas
Attn: Randy Moore
2450 114th St., Suite 100
Grand Prairie, TX 75050
Re:Contract Renewal Notice
Contract No. CSC No. 60435 (the “Contract”)
Renewal Term No. 2: October 1, 2025 to September 30, 2026
The above referenced Contract with the City of Fort Worth expires on September 30, 2025
(the “Expiration Date”). Pursuant to the Contract, contract renewals are at the mutual agreement
of the parties. This letter is to inform you that the City is requesting to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged.
To agree to renew the Contract for an additional one (1) year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Andrea Trejo
City of Fort Worth, Property Management
Andrea Trejo
(817) 392-5048
CSC No. -----
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and __ .:..¼.;.::'rl/:w::..11,,'"l,J.....;...:.: __ �!;;.......-u. "'(L....;... ____ -1 administration of this contract, including
By: VaJerie Washington (Sep 23, 2025 11:05:36 CDT) ensuring all performance and reporting
Name: Valerie Washington requirements.
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By:
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
By: �
A
�
Name: Jannette S. Goodall
Title: City Secretary
Services, Inc. DBA All
By:
Name: Randy Moore
Title: President
Date: 'll $'11.,s'
JJe11 is e Garcia
By: Denise Garcia (Sep 16, 202512:40:58 CDT)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM
LEGALITY:
By:
Name: Thomas R. Hansen
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: NIA
AND
Contract No. 60435 -R2 Page 2 of2
Lord's Relocation Services, Inc. DBA All Points of Texas
� �,C COU�rl,y ��
�'�' ''�` COMMISSIONERS COURT
;�a_�`�� 9:
' F � ` COMMLJNICATION
�i
.,.,*,*;
COURT ORDER NUMBER
PAGE 1 OF
DATE:
145636
io
g�5�2�25
SUBJECT: BID NO. F2023170 - ANNUAL CONTRACT FOR MOVING SERVICES -
COUNTYWIDE - VARIOUS VENDORS - EXERCISE SECOND AND FINAL
OPTION FOR RENEWAL - SAME FIRM FIXED PRICES AND HOURLY
RATES
* * * CONSENT AGENDA * * *
COMMISSIONERS COURT ACTION RE�UESTED
It is requested that the Commissioners Court approve renewal of Bid No. F2023170, Annual Contract for
Moving Services, for the second and final optional twelve (12) month period at the same firm fixed prices and
hourly rates.
BACKGROUND
On September 5, 2023, the Commissioners Court, through Court Order #141644, awarded Bid No. F2023170,
Annual Contract for Moving Services, Countywide, to the following vendors:
Primary Lord's Relocation Services d/b/a All Points of Texas, LLC
Secondary ExSery Facility Services, Inc.
The awards were based upon low bid meeting specifications and contained options to renew for two (2)
additional twelve (12) month periods.
On August 20, 2024, the Commissioners Court, through Court Order #143715, approved the first renewal
option.
The purpose of this contract is to have services and pricing readily available to facilitate projects that require
relocation of Tarrant County property. This contract is used on an as-needed basis, typically once or twice a
year. Smaller moves are handled internally.
The vendors notified Purchasing in writing that their prices will remain firm through September 30, 2026.
Facilities Management notified Purchasing in writing that they are pleased with the vendors and want to renew.
Therefore, it is the joint recommendation of Facilities Management and Purchasing that the Commissioners
Court approve renewal of Bid No. F2023170, Annual Contract for Moving Services, for another twelve (12)
month period.
SUBMITTED BY Purchasing PREPARED BY: Candace Kelly-Winston
APPROVED BY: Christopher Lax, CPSM, CPSD, CPCP
•����°Nr�• COMMISSIONERS COURT
:�, _ .,,�;:
.� � � � � � COMMUNICATION
.��'•�• *•�•'��.. REFERENCE NUMBER: 145636 DATE: 8/5/2025 PAGE 2 OF 10
FISCAL IMPACT
Expenses for the last twelve (12) months were $15,809.50. Funding has been included in the FY 2026 budget
request in the following account: 10000-2026 General Funds/1860100000 Facilities Administration/522066
Support Services.
.� �OUNr�:., TARRAN'T COUNTY PURCHASING DEPARTMENT
. � �.. �':
:�' `' M, ioo E. Weather%rd St. #�03 • Fort Worth, T'X �76i9fi •(Si7) 884-iq�4 •(Si7) 88q-zba9 (Fax)
, 7 44
.� � �e:
%H '�� �'i Melissa Lee C.P.M. A.P.P. Chris Lax, CPSM, CPSD, CPCP
� � * . PurchasingAgent � Assistant PurchasingAgent
..*... •
July 1, 2025
Randy Moore, President
Lord's Relocation Services, Inc. dba All Points of Texas
2450 114th Street, Suite 290
Grand Prairie, TX 75050
Re: RFB No. F2023170 — Annual Contract for Moving Services
Dear Mr. Moore:
Referenced bid was for twelve (12) months with two (2) options to renew for additional twelve (12) months
each. The original contract was for the period of October 1, 2023 through September 30, 2024. The
effective dates for the first renewal option was for the period of October 1, 2024 through September 30,
2025. The effective dates for the second renewal option will run from October 1, 2025 through September
30, 2026.
Tarrant County Purchasing Depa�tment hereby extends an invitation to Lord's Relocation Services, Inc.
dba All Points of Texas to accept the second option for an additional one (1) year period as the primary
vendor for this bid as awarded on September 5�', 2023. Lord's Relocation Services, Inc. dba All Points of
Texas acknowledges formal renewal of the option and any contract is contingent upon review and
approval by the Tarrant County Commissioner's Court at a later date. Please mark the appropriate •
response below and provide your signature above your printed name. All prices must remain firm for the
optional renewal period through September 30, 2026.
�'es, Lord's Relocation Services, Inc. dba All Points of Texas will accept the offer to extend the same
contract per unit price and hourly rate through September 30, 2026, Please include a current 1295
Form with vour response.
❑ No, Lord's Relocation Services, Inc, dba All Points of Texas will NOT accept the offer to extend the
, same contract per unit price and hourly rate through September 30, 2026.
Are any other governmental entities currently utilizing this contract? ❑ Yes,� No
If yes, please return a listing of the participating entities with this letter.
Please fax or email your signi
Sincerely,
C�'��,��� G!%zL�
Candace Winston, Buyer
Tarrant County
817 212-7247
817-212-7247 (fax)
�Da e
•
Lord's Relocation Services, Inc,
dba All Points of Texas
...�..�,� n ♦ �� ��y �7 +7�,� �,7r�+
�.^"�'+�,�°L �i!�aPi,�.Y��Ze�L���a�lJR��3����..�,"�`J.'�Y'a'J . .
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,�U�}f �, �Jr
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ExSen� ���i4it�r S�rr�ices, �nc.
89D9 Ghat��etlor Rcw+r, Ste. E�
Da€las, TX 75247
��; €��� �. F�f��'�7t� — ����€ ��r���� �c�,� �s��i� ��t��,
4e�r P�#r. Rias:
�et`ere�c�''�€� v�� #��a' �`v� �'d�� ��aa��ts �� � 4� ���5 �� ��� �' ����s�' ��� .���� ��°a�
�a�. The r3rigin�# `r��afraci �+as %or the �ri�ci af flcto�r 1 s�C�23 tf�rough S��a��r���r 34, �Q��. Thr�
�f#eciive dates f�r �e first r�rtew�i t��rti�n �nr�s ;�Crr �e �c� a� Q�tr��er 1; ��?2� inrough Septer�t�er 3�?,
2�25: The effective ciates ft�r tf�e �+econd rer�e�nrat option wiil run from O�toi�er 1, �025 tnrough September
3�, �:
Ta�ran� Caunty ��ar+t;�asing C�e�s�rtm�n# h�ret�y extenrls an invitartian �o �x�ery �acif�ty Servic�s, lnc�:to
accep# the seconct o�tion for an a�c�di�ion�t one ('t] y�ar peric�d as �he s�conciary ver�dor for this bid as
aao-��r�f � ���: r �r�'� ��?�. ��S'� �F ' ' S'�r�s; �: �l:�i�t�*s' �' �' �r` �
c�ptic�r �n� any cantr�c� is c�n�r��et�t up�n re��e� �nd a�provai �y;#� T�r�ar�# Cnu�r�+ �camr��i�r�er's
�ouri �t at tatier d�'te. Pi���� rr��rk t�°�� a�pr�priat� re�sprn�rs��i�av,r �rEc� �s�vi�ie your sigr�a#�ur� a���+e y��r
pnnted name. Alt prices must r�main firm for the optionat re�e�v2�1 �eric�d thr�ugh 5eptember 3t3, 2026.
�Yes¢ F�Seru Fac�xity �e�i�. Inca �il! �cc��t th� caffer ia e�#er�d i� s�rn� c��tr�c� �i�r un�t, p��� ar�d
t�csu�iy rat� thrvugk� Se�aie�br�c 3(J, 2Q2.6, 4�[e�s� ��cl�d� ��ur�e+n�. °�2�� �� �+r�th r�u� x�s �e.
i� No, ExSery FacE{kty Sen►ices, fnc. wi11 NOT accept the off�r ta e�er►d �he same contract per unit pri�e
�rrt� h€�url� rat� thr��gh 5epterr�b�r �il, 2b�S.
Are any ather g4verramentat enti#i�s curnently �tilizir�g this cantr�ct7 [� Y�s � lVc�
lf yes, please return a tisting of ihe participating entities with t#�is letter.
P1�ease fax vr er�tail y�ur sigrt�tt res�sa�se.
Sincexely>
�Q.ce-1N'r;�L�t-r�wc• a��' 2./Z�`"
��aci�ze� �I�rr�tc>n, ��r v�r� Ric�� €�a�e
Ta�r�i�i C€�u��r E��ry F�c�#�i� ��c�, �rtc. >
�i7-��2-724�
�
817-212-7247 (fax)
Memorandum
To: Robert Carter, Anthony Black
Dept: Facilities Management
From: Candace Winston, Buyer, Purchasing Department
Date: J u ly 2, 2025
Re: Renewal of F2023170 — Annual Contract for Moving Services
The above referenced contract will expire on September 30, 2025. This
contract included two (2) options to renew with the vendor for additional
twelve (12) month terms. The second renewal term would commence
October 1, 2025 and would expire September 30, 2026.
If you wish to exercise this option to renew and continue this contract with
the vendor listed below for twelve more months, please check the
appropriate item and email or fax this form back to me at (817) 212-7247 as
soon as possible:
Primary Lord's Relocation Services dba All Points Texas, LLC.
Secondary ExSery Facility Services, Inc.
� Yes, I wish to continue the current contract with the above-mentioned
vendor for the second renewal term of the contract.
Funds to support this contract will be provided by the following accounts:
_No, I do not wish to continue the current contract with the above-
mentioned vendor for the following reason(s).
SIGNATURE: �y� � ���r-�'� DATE: 7/2/2025
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TAKINGS IMPACT ASSESSMENT CHECKLIST
Complete this form for any county action that involves the adoption of a regulation,
policy, guideline, court resolution, or order.
Project/Regulation Name: Bid No. F2023170 - Annual Contract for Movinq Services -
Countywide - Various Vendors - Exercise Second and Final Option for Renewal - Same Firm
Fixed Prices and Hourly Rates
County Department: PURCHASING
Contact Person: Melissa Lee C.P.M. A.P.P.
Phone Number for Contact Person: (817) 884-3245
Type of TIA Performed: SHORT TIA o FULL TIA. Circle one after answering the questions in
Sections II and III below.
*************************************************************************************************************
I. Stated Purpose
Attach to this checklist an explanation of the purpose of the regulation, policy, guideline,
court resolution, or order.
*************************************************************************************************************
Note: The remainder of this Takings Impact Assessment Checklist should
be completed in consultation with the Criminal District Attorney's Office.
11. Potential Effect on Private Real Property
Does the county action require a physical invasion, occupation, or dedication of real
property?
Yes
No �
2. Does the county action limit or restrict a real property right, even partially, or
temporarily?
Yes No �
If you answered yes to either question, go to Section II I. If you answered no to both, STOP
HERE and circle SHORT TIA at the top of the form.
*************************************************************************************************************