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Home My WebLink AboutContract 60890-R2CSC No. ____________ Contract Renewal CSC 60890-R2 Page 1 of 2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 27, 2025 Cintas Corporation Attn: Brett Herzog, Major Account Manager-Government 23345 N 23rd Ave., Suite 170 Phoenix, AZ 85027 Re: Contract Renewal Notice Contract No. 60890 Renewal Term No. 2: July 15, 2025, to July 14, 2026 The above referenced Contract with the City of Fort Worth expires on July 14, 2025 ( . Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties. This letter will memorialize the collective desire of the parties to renew the Contract, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate, to the email address set forth below, acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Christina Herrera Christina Herrera Sr. Administrative Assistant Christina.Herrera@fortworthtexas.gov 817-392-5193 CSC No. ____________ Contract Renewal CSC 60890-R2 Page 2 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: ___________________________ Name: Jesica McEachern Title: Assistant City Manager APPROVAL RECOMMENDED: By: ______________________________ Name: Lauren Prieur Title: Director, TPW ATTEST: By: ______________________________ Name: Jannette S. Goodall Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By:______________________________ Name: Christina Herrera Title: Sr. Administrative Assistant APPROVED AS TO FORM AND LEGALITY: By: ______________________________ Name: Jessika Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0010 Date Approved: 02/05/2024 Form 1295 Certification No.: 2023-1107505 Cintas Corp. By: Name: Sara Holt Title: Director, Public Sector Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA Create New From This M&C DATE:1/23/2024 REFERENCE NO.: **M&C 24- 0010 LOG NAME: 13P OMNIA 222886 UNIFORM RENTALS AND RELATED SERVICES TPW KQ CODE:P TYPE:CONSENT PUBLIC HEARING:NO SUBJECT: (ALL) Authorize Execution of an Agreement with Cintas Corp. Using OMNIA Partners Cooperative Contract No. 222886 in an Annual Amount Up to $133,436.00 for the Rental of Uniforms, Floor Mats, Mops, Towels, and Related Services for the Transportation and Public Works Department RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with Cintas Corp. using OMNIA Partners Cooperative Contract No. 222886 in an annual amount up to $133,436.00 for the rental of uniforms, floor mats, mops, towels, and related services and authorize three one-year renewal options for the same annual amount for the Transportation and Public Works Department. DISCUSSION: The Transportation and Public Works Department (TPW) approached the Purchasing Division to finalize an annual agreement with Cintas Corp. using OMNIA Partners Cooperative Contract No. 222886 for the rental of uniforms, floor mats, mops, towels, and related services, on an as-needed basis. Approval of this Mayor & Council Communication authorizes the City to spend up to $133,436.00 annually. Actual usage can be up to the authorized amount and will be dependent upon actual appropriations for this purpose in the departments budgets. State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. OMNIA Partners Contract No. 222886 has been competitively bid to increase and simplify the purchasing power of government entities. The Request for Proposal was published on November 10, 2021, and responses were opened on December 15, 2021. Funding is budgeted in the General Fund and Stormwater Utility Fund for the TPW Departments. ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - The City's initial term will begin on the date of execution and expire on July 14, 2024. RENEWAL OPTIONS The Agreement may be renewed for three, one-year renewal options. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the General and the Stormwater Utility Page 1 of 2M&C Review 9/15/2025http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31718&councildate=1/23/2024 Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount Funds. Prior to an expenditure being made, the Transportation and Public Works Department has the responsibility to validate the availability of funds. BQN\\ TO FROM Submitted for City Manager's Office by:Reginald Zeno (8517) William Johnson (5806) Originating Department Head:Reginald Zeno (8517) Lauren Prieur (6035) Additional Information Contact:Jo Ann Gunn (8525) Karen Quintero (8321) ATTACHMENTS 13P Uniform Rentals & Related Funds Avail Services.docx (CFW Internal) Form 1295 Certificate 101144812.pdf (CFW Internal) SAM.gov - Cintas - 12.12.234.pdf (CFW Internal) uniform rental FID TABLE.xlsx (CFW Internal) Page 2 of 2M&C Review 9/15/2025http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31718&councildate=1/23/2024