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HomeMy WebLinkAboutContract 63991CFW and Arts Council Contract for Public Art and Grants Management - FY2026 1 AGREEMENT FOR SERVICES THIS AGREEMENT FOR SERVICES (“Agreement”) is made and entered into by and between THE CITY OF FORT WORTH (hereinafter referred to as “City”), a home rule municipal corporation of the State of Texas, acting by and through its duly authorized Assistant City Manager, and ARTS COUNCIL OF FORT WORTH AND TARRANT COUNTY, INC. D/B/A Arts Fort Worth (hereinafter referred to as “Contractor”), a Texas non-profit corporation, acting by and through its duly authorized President. RECITALS WHEREAS, Contractor administers the City’s Competitive Grants Program for the Arts and the Fort Worth Public Art Program, which serves to enrich our community through the arts; WHEREAS, such Services, defined below, serve a public purpose in promoting artistic and cultural activities benefiting the Fort Worth community as a whole; WHEREAS, Contractor administers the Competitive Grants Program for the Arts, which includes the General Operating Support Grants and Outreach Grants, to incentivize artistic and cultural opportunities, strengthen the local creative economy, and increase civic engagement across Fort Worth; WHEREAS, through the Competitive Grants Program for the Arts, Contractor serves to benefit the Fort Worth community by supporting the various artistic and cultural organizations including Artes de la Rosa; WHEREAS, City established the Fort Worth Public Art (“FWPA”) Program pursuant to Chapter 2, Sections 2-56 through 2-61 of the Fort Worth City Code, to create an enhanced visual environment for Fort Worth residents, to commemorate City’s rich cultural and ethnic diversity, to integrate the design work of artists into the development of City’s capital infrastructure improvements, and to promote tourism and economic vitality in the City through the artistic design of public spaces; WHEREAS, the Fort Worth City Council has selected Contractor to provide the day-to-day administration of the Fort Worth Public Art Program pursuant to Chapter 2, Section 2-60 of the Fort Worth City Code; and WHEREAS, City and Contractor wish to set out the terms and conditions under which said Services will be provided; NOW, THEREFORE, City and Contractor, for and in consideration of the mutual covenants and agreements hereinafter set forth, the sufficiency of which is hereby acknowledged, agree as follows: CFW and Arts Council Contract for Public Art and Grants Management - FY2026 2 AGREEMENT 1. SCOPE OF SERVICES. Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all oversight and administrative services for the City of Fort Worth Competitive Grants Program for the Arts and the City of Fort Worth Public Art Program, as described in Exhibit A and Exhibit B, respectively, which are attached and incorporated herein for all purposes incident to this Agreement (“Services”). 2.COMPENSATION. a.In consideration of the Services to be performed hereunder by Contractor, City promises and agrees to pay Contractor in the installments set forth below, in the sum of up to One Million, Six Hundred Six Thousand, Three Hundred Seventy Dollars and Zero Cents ($1,586,370.00) (“Funds”) for and in support of the arts programming within the City as detailed in Exhibits A and B. For Fiscal Year 2026 (October 1, 2025, through September 30, 2026), Contractor shall expend and distribute these Funds as follows: ITEM AMOUNT Management and distribution of Funds $1,031,075.00 for Competitive Grants Program Management of City Public Art Program $ 505,295.00 Management of Rose Marine Theater $ 50,000.00 TOTAL $1,586,370.00 b.Contractor shall receive direct payment in one installment in the amount of $1,031,075.00 to run the comprehensive Grants Program for the Arts. No more than ten percent (10% or $103,107.50) shall be used for administrative costs associated with the management of that program. The remaining amount ($927,967.50) shall be used for the Competitive Grants Program distribution of Funds via grants to artists and arts organizations that are to be selected by Contractor in accordance with the terms of this Agreement and in the exercise of Contractor’s reasonable discretion. c.The organizations selected by Contractor and Rose Marine Theater shall be referred to herein as “Recipients.” Recipients of grants shall be selected through a competitive grant process as outlined in Exhibit A. d.Contractor shall receive direct payment in one installment in the amount of $505,295.00 for the Public Art Program Professional Management Services, which are outlined in more detail in Exhibit B, with the expectation that Contractor will submit CFW and Arts Council Contract for Public Art and Grants Management - FY2026 3 to City at the end of Quarter 2 and the fiscal year a comprehensive listing of all Project Management hours associated with specific projects that have funds budgeted for Project Management hours. Contractor will work with City to allow City to reimburse the general fund through transfers from capital project funds related to specific projects. e.The City shall disburse to Contractor in one installment a total of $50,000.00 for the benefit of the Rose Marine Theater. Contractor shall distribute the $50,000.00 to Artes de la Rosa for its management of the Rose Marine Theater. Contractor shall make the distribution to Artes de la Rosa as soon as Funds are made available from the City. 3. REPORTING OF EXPENDITURES AND SERVICES. a.For the Competitive Grants Program, Contractor shall deliver to the City a quarterly statement of the total receipts and expenditures of Funds (“Quarterly Report”) detailing how the Funds were expended by Contractor and distributed to each Grant Recipient to accomplish performance of the Services. The Quarterly Report shall include budget and expenditure updates, program activity reports, and an overall status of programs. b.For the Fort Worth Public Art program, Contractor shall deliver to the City a Quarterly Report including a project-specific reimbursable report, an operating budget, expenditure update, and program activity reports. Contractor shall also deliver a Public Art Project Status Report that indicates the current progress of public art projects in meeting key milestones, which includes projects originally funded by previous bond programs such as the 2004, 2008, 2014, 2018, and 2022 Bond Programs, and the 2007 Critical Capital Needs Program. c.Each Quarterly Report (with the exception of the Public Art Project Status Report) must be prepared and signed by a representative of the Contractor who has responsibility for oversight of Contractor’s financial accounts and records. If the Contractor deviates from this reporting requirement, the Contractor will be considered in non-compliance with this Agreement. d.Each Quarterly Report, including the Public Art Project Status Report, must be submitted to the City’s Library Department not later than the 15th day of the first month (or the first business day following the 15th day of the month if it falls on a weekend) after the end of each quarter. Therefore, each respective Quarterly Report must be submitted not later than January 15, 2026; April 15, 2026; July 15, 2026; and October 15, 2026. e.Any non-compliance by Contractor under this Section 3 may jeopardize the Contractor’s ability to receive future funding from the City. In addition, failure to comply with Section 3 or any other term of this Agreement, including, but not limited to, requirements regarding location of arts programming, may result in forfeiture of grant monies not yet disbursed and/or required reimbursement of all regranting monies awarded. CFW and Arts Council Contract for Public Art and Grants Management - FY2026 4 4. TERM AND TERMINATION. a. This Agreement shall be for a term beginning October 1, 2025, and ending September 30, 2026. b. Either party may cancel this Agreement upon at least thirty (30) days’ notice in writing to the other party of such intent to terminate. c. The City may terminate this Agreement immediately for any violation by Contractor of Section 3, “Reporting of Expenditures and Services,” above. d. In the event no funds or insufficient funds are appropriated by the Fort Worth City Council in any fiscal period for any payments hereunder, City will notify the Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds were appropriated. e. The City may cancel this Agreement if it is found that gratuities in the form of entertainment, gifts, or otherwise were offered or given by Contractor or any agent or representative to any City official or employee with a view toward securing favorable treatment with respect to the awarding, amending, or making of any determinations with respect to performance under this Agreement. In the event this Agreement is canceled by City pursuant to this provision, City shall be entitled, in addition to any other rights and remedies, to recover from Contractor a sum equal in amount to the cost incurred by Contractor in providing such gratuities. f. In the event of any termination under this Section 5, Contractor shall reimburse to City all funds that Contractor has received under this Agreement for purposes of discretionary distribution but that it has not otherwise committed or encumbered by contract. Contractor shall include in its funding contract with each Recipient that in the event of any termination of this Agreement or a Recipient contract, Recipient shall reimburse to the City all funds that Recipient has received but that it has not otherwise committed or encumbered by contract. 5. Further, upon termination of this Agreement for any reason, within a reasonable time, Contractor shall provide City with copies of all completed or partially completed documents prepared under this Agreement, including, but not limited to, all documents pertaining to the Fort Worth Public Art Program. RIGHT TO MONITOR SERVICES. Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the Services to be performed under this Agreement, and City shall have access at all reasonable hours to offices and records of Contractor for the purpose of such monitoring. Contractor further agrees to include in its agreement with each Recipient that the Recipient agrees to fully cooperate with the City in monitoring the effectiveness of the Services to be performed under this Agreement and that City shall have access at all reasonable hours to offices and records of the Recipient for the purpose of such monitoring. CFW and Arts Council Contract for Public Art and Grants Management - FY2026 5 6. INDEPENDENT CONTRACTOR. Contractor shall operate hereunder as an independent contractor and not as an officer, agent, servant, or employee of City. Contractor shall have exclusive control of and the exclusive right to control the details of the Services performed hereunder and all persons performing same and shall be solely responsible for the acts and omissions of its officers, agents, servants, employees, subcontractors, and program participants. The doctrine of respondeat superior shall not apply as between the City and Contractor, its officers, agents, servants, employees, subcontractors, or program participants. Nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. It is expressly understood and agreed that no officer, agent, employee, or subcontractor of Contractor is in the paid service of City. 7. LIABILITY, INDEMNIFICATION, AND RELEASE. a. CITY SHALL IN NO WAY OR UNDER ANY CIRCUMSTANCES BE RESPONSIBLE FOR ANY PROPERTY BELONGING TO CONTRACTOR, ITS OFFICERS, AGENTS, EMPLOYEES, SUBCONTRACTORS, PROGRAM PARTICIPANTS, OR RECIPIENTS THAT MAY BE LOST, STOLEN, DESTROYED, OR IN ANY WAY DAMAGED. CONTRACTOR HEREBY AGREES TO INDEMNIFY AND HOLD HARMLESS THE CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS CONCERNING SUCH PROPERTY. CONTRACTOR COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS, AND DEFEND, AT ITS OWN EXPENSE, CITY AND ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE, OR NONPERFORMANCE OF THIS AGREEMENT AND/OR THE OPERATIONS, ACTIVITIES, AND SERVICES DESCRIBED HEREIN, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS OF CITY. CONTRACTOR LIKEWISE COVENANTS AND AGREES TO AND DOES HEREBY INDEMNIFY AND HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL INJURY, DAMAGE, OR DESTRUCTION OF PROPERTY ARISING OUT OF OR IN CONNECTION WITH ALL ACTS OR OMISSIONS OF CONTRACTOR, ITS OFFICERS, MEMBERS, AGENTS, EMPLOYEES, SUBCONTRACTORS, INVITEES, LICENSEES, PROGRAM PARTICIPANTS, OR RECIPIENTS, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS OF CITY. CONTRACTOR AGREES TO AND SHALL RELEASE CITY, ITS AGENTS, EMPLOYEES, OFFICERS, AND LEGAL REPRESENTATIVES FROM ALL LIABILITY FOR CFW and Arts Council Contract for Public Art and Grants Management - FY2026 6 INJURY, DEATH, DAMAGE, OR LOSS TO PERSONS OR PROPERTY SUSTAINED IN CONNECTION WITH OR INCIDENTAL TO PERFORMANCE UNDER THIS AGREEMENT, EVEN IF THE INJURY, DEATH, DAMAGE, OR LOSS IS CAUSED BY CITY’S SOLE OR CONCURRENT NEGLIGENCE. b.Contractor shall require all of its subcontractors and Recipients to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. c.Contractor agrees to and shall release City, its representatives, agents, employees, officers, and legal representatives from any and all liability for injury, death, damage, or loss to persons or property sustained by Contractor, its representatives, agents, employees, officers, and legal representatives in connection with or incidental to Contractor’s performance of Services under this Agreement. d.This Section shall survive the expiration or termination of this Agreement. 8. MISAPPRORIATION OF FUNDS. In the event it is determined that Contractor or any Grant Recipient has misused, misapplied, or misappropriated all or any part of the Funds provided hereunder, Contractor agrees to indemnify, hold harmless, and defend the City of Fort Worth, its officers, agents, servants, and employees from and against any and all claims or suits resulting from such misuse, misapplication, or misappropriation. 9. CHARITABLE IMMUNITY. If Contractor, as a charitable or nonprofit organization, has or claims an immunity or exemption (statutory or otherwise) from and against liability for damage or injury, including death, to persons or property, Contractor hereby expressly waives its right to plead defensively such immunity or exemption as against the City. 10.ASSIGNMENT AND SUBCONTRACTING. Contractor shall not assign or subcontract all or any part of its rights, privileges, or duties under this Agreement without the prior written consent of City, and any attempted assignment or subcontract of same without such prior written approval shall be void and constitute a breach of this Agreement. 11.COMPLIANCE WITH LAWS, ORDINANCES, RULES, AND REGULATIONS. Contractor, its officers, agents, employees, and subcontractors shall abide by and comply with all federal, state, and local laws, including all ordinances, rules, and regulations of City. It is agreed and understood that, if City calls to the attention of Contractor any such violation on the part of Contractor or any of its officers, agents, employees, or subcontractors, then Contractor shall immediately desist from and correct such violation. CFW and Arts Council Contract for Public Art and Grants Management - FY2026 7 12. NON-DISCRIMATION COVENANT. Contractor, for itself, its personal representatives, assigns, subcontractors, and successors in interest, as part of the consideration herein described, agrees that in the performance of Contractor’s duties and obligations hereunder, it shall not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM. 13. INSURANCE. a. Contractor shall not commence work under this Agreement until it has obtained all insurance required under this Agreement and City has approved such insurance, nor shall Contractor allow any subcontractor who is performing physical work on City property to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by City. Subcontractor insurance requirements shall not pertain to contract employees, selection panelists, artists under proposal or design team agreements, lecturers, workshop leaders, art appraisers, computer/website consultants, design consultants, printers, etc. b. Workers' Compensation Insurance: Contractor shall take out and maintain during the life of this Agreement statutory Workers' Compensation Insurance for all of its employees performing any of the services hereunder, and, in case any work is sublet, Contractor shall require the subcontractor similarly to provide Workers' Compensation insurance for all of the subcontractor’s employees unless such employees are covered by the protection afforded by Contractor's insurance. In case any class of employee who engages in hazardous work under this Agreement is not protected under the Workers' Compensation statute, Contractor shall provide and shall cause subcontractor to provide adequate and suitable insurance for the protection of employees not otherwise protected. c. Commercial General Liability Insurance: Contractor shall procure and maintain during the life of this and any renewal Agreement a commercial general liability ("CGL") insurance policy in an amount not less than One Million Dollars ($1,000,000.00) per occurrence with a Two Million Dollar ($2,000,000.00) aggregate. The CGL policy shall protect Contractor, City, and any subcontractor performing work covered by this Agreement from and/or against any and all claims, suits, and/or causes of action for any and all types of damage, including, but not limited to, personal injury (including, but not limited to, death and/or bodily injury) and property damage or losses that may arise from the operations, services, and activities of the programs described under this Agreement, whether such operations, services, or activities are undertaken by Contractor, City, or by any subcontractor or by anyone directly or indirectly employed CFW and Arts Council Contract for Public Art and Grants Management - FY2026 8 by any of them. The City shall be designated as an additional insured on the general liability policy, and the general liability policy shall be primary with respect to any insurance or self-insurance programs maintained by City. d.Non-Profit Organization Liability or Directors & Officers Liability: Contractor shall procure and maintain coverage of $1,000,000.00 per occurrence, with a $1,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. e.Automobile Liability Insurance: Contractor shall procure and maintain automobile liability insurance with the following limits: a One Million Dollar ($1,000,000) combined single limit, or split limits of (1) Two Hundred Fifty Thousand Dollars ($250,000.00) bodily injury per person, (2) Five Hundred Thousand Dollar ($500,000.00) bodily injury per accident, and (3) One Hundred Thousand Dollar ($100,000.00) property damage. City shall be designated as an additional insured on the automobile liability insurance policy. f.Errors & Omissions (Professional Liability): Contractor shall procure and maintain an Errors and Omissions (Professional Liability) policy of insurance with minimum coverage of not less than One Million Dollars ($1,000,000.00) per claim and aggregate. If coverage is written on a claims-made basis, the retroactive date shall be coincident with or prior to the date of the contractual agreement. The certificate of insurance shall state that the coverage is claims-made and include the retroactive date. The insurance shall be maintained for the duration of the Agreement and any renewal term and for five (5) years following completion of the Service provided under the Agreement and any renewal term. An annual certificate of insurance submitted to the City shall evidence coverage. g.Proof of Insurance Coverage: Contractor shall furnish City with a certificate of insurance as proof that it has obtained for the duration of this Agreement, and any renewal term, the insurance amounts required herein. Contractor's insurance policies shall provide that the insurer shall give City at least thirty (30) days' prior written notice before altering, modifying, or terminating the insurance coverage. h.Contractor’s insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City’s Risk Manager. i.Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement (except for policies of workers’ compensation or accident/medical insurance, if required) shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. CFW and Arts Council Contract for Public Art and Grants Management - FY2026 9 14. RIGHT TO AUDIT RECORDS. a. Contractor agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine, whether in hard copy or electronic format, any directly pertinent books, documents, papers, and records of the Contractor involving transactions relating to this Agreement. Contractor agrees that the City shall have access during normal working hours to all necessary Contractor facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The City shall give Contractor reasonable advance notice of intended audits. b. Contractor further agrees to include in all of its subcontractor and Recipient agreements hereunder a provision to the effect that the subcontractor and/or the Recipient agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract or this Agreement, have access to and the right to examine, whether in hard copy or electronic format, any directly pertinent books, documents, papers, and records of such subcontractor or Recipient involving transactions relating to the subcontract or this Agreement, and further that City shall have access during normal working hours to all subcontractor or Recipient facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this paragraph. City shall give subcontractor or Recipient reasonable advance notice of intended audits. c. This Section shall survive the expiration or termination of this Agreement. 15.GOVERNING LAW AND VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas. Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, or attempted performance of this Agreement, venue for said action shall lie in Tarrant County, Texas. 16. NOTICES. Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand- delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: Midori Clark, Director Wesley Gentle, Executive Director & President Fort Worth Public Library City of Fort Worth Arts Council of Fort Worth and Tarrant County, Inc. D/B/A Arts Fort Worth 100 Fort Worth Trail Fort Worth, Texas 76102 PO Box 470121 Fort Worth, Texas 76147 CFW and Arts Council Contract for Public Art and Grants Management - FY2026 10 (817) 392-7707 (817) 298-3029 17. NO WAIVER. The failure of City or Contractor to insist upon the performance of any term or provision of this Agreement or to exercise any right conferred herein shall not be construed as a waiver or relinquishment to any extent of City's or Contractor's right to assert or rely upon any such term or right on any future occasion. 18. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION. a.Contractor hereby warrants to the City that Contractor has made full disclosure in writing of any existing or potential conflicts of interest related to Contractor's Services under this Agreement. In the event that any conflicts of interest arise during the time in which this Agreement is in effect, Contractor hereby agrees to immediately make full disclosure to the City in writing. b.Contractor, for itself, its officers, agents, and employees, further agrees that it shall treat all information provided to it by the City (“City Information”) as confidential and shall not disclose any such information to a third party without the prior written approval of the City. Contractor shall store and maintain City Information in a secure manner and shall not allow unauthorized users to access, modify, delete, or otherwise corrupt City Information in any way. Contractor shall notify the City immediately if the security or integrity of any City Information has been compromised or is believed to have been compromised. 19. SEVERABILITY. If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired. 20. FORCE MAJEURE. The City and Contractor shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement. If either party is unable, either in whole or part, to fulfill its obligations under this Agreement due to acts of God; strikes, lockouts, or other industrial disturbances; acts of public enemies; wars; blockades; insurrections; riots; epidemics; public health crises; earthquakes; fires; floods; restraints or prohibitions by any court, board, department, commission, or agency of the United States or of any state; declaration of a state of disaster or of emergency by the federal, state, county, or City government in accordance with applicable law; issuance of a Level Orange or Level Red Alert by the United States Department of Homeland Security; any arrests and restraints; civil disturbances; or explosions; or some other reason beyond CFW and Arts Council Contract for Public Art and Grants Management - FY2026 11 the party’s reasonable control (each a “Force Majeure Event”), the obligations so affected by such Force Majeure Event will be suspended only during the continuance of such event. 21. HEADINGS NOT CONTROLLING. Headings and titles used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 22. REVIEW OF COUNSEL. The parties acknowledge that each party and its counsel have had the opportunity to review and revise this Agreement and that the normal rule of contract construction to the effect that any ambiguities are resolved against the drafting party shall not be employed in the interpretation of this Agreement or any exhibit hereto. 23. ENTIRETY OF AGREEMENT. This written instrument (together with all exhibits and schedules attached hereto and incorporated herein) constitutes the entire understanding of the parties hereto concerning the subject matter and transaction addressed herein. Any prior or contemporaneous oral or written agreement that purports to vary from the terms hereof shall be void. 24. IMMIGRATION AND NATIONALITY ACT. Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, such verification to include completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I- 9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all federal and state laws and establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR OR CONTRACTOR’S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 25. NO BOYCOTT OF ISRAEL. If Contractor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) CFW and Arts Council Contract for Public Art and Grants Management - FY2026 12 does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this Agreement, Contractor certifies that Contractor’s signature provides written verification to the City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 26.PUBLIC INFORMATION ACT. Contractor understands and acknowledges that City is a public entity under the laws of the State of Texas and that as such, all documents held by City may be subject to disclosure under Chapter 552 of the Texas Government Code. Contractor shall clearly indicate to City what information it deems proprietary. If City is required to disclose any documents that may reveal any of Contractor's Proprietary Information to third parties under the Texas Government Code, or by any other legal process, law, rule, or judicial order by a court of competent jurisdiction, City will notify Contractor prior to disclosure of such documents and give Contractor the opportunity to submit reasons for objections to disclosure to the Texas Attorney General’s Office. City agrees to restrict access to Contractor's information to those persons within its organization who have a need to know for purposes of management of this Agreement. City agrees to inform its employees of the obligations under this paragraph and to enforce rules and procedures that will prevent any unauthorized disclosure or transfer of information. City will use its best efforts to secure and protect Contractor’s information in the same manner and to the same degree it protects its own proprietary information; however, City does not guarantee that any information deemed proprietary by Contractor will be protected from public disclosure if release is required by law. The foregoing obligation regarding confidentiality shall remain in effect for a period of three years after the expiration of this Agreement. 27. NO THIRD-PARTY BENEFICIARIES. This Agreement shall inure only to the benefit of the parties hereto, and third-persons not privy hereto shall not, in any form or manner, be considered a third-party beneficiary of this Agreement. Each party hereto shall be solely responsible for the fulfillment of its own contracts or commitments. 28. GOVERNMENTAL POWERS. It is understood and agreed that the City does not waive or surrender any of its governmental powers by execution of this Agreement. 29. ENERGY COMPANIES. If Contractor is a company with ten (10) or more full-time employees and this Agreement is for $100,000 or more, Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms “boycott energy company” CFW and Arts Council Contract for Public Art and Grants Management - FY2026 13 and “company” have the meanings ascribed to those terms by Chapter 2276 of the Texas Government Code. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement Contractor certifies that Contractor’s signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. 30. FIREARMS AND AMMUNITION INDUSTRIES. If Contractor is a company with ten (10) or more full-time employees and this Agreement is for $100,000 or more, Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms “discriminate,” “firearm entity,” and “firearm trade association” have the meanings ascribed to those terms by Chapter 2274 of the Texas Government Code. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement Contractor certifies that Contractor’s signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 31. SIGNATURE AUTHORITY. The person signing this Agreement hereby warrants that he/she has the legal authority to execute this Agreement on behalf of the respective party, and that such binding authority has been granted by proper order, resolution, ordinance, or other authorization of the entity. Each party is fully entitled to rely on these warranties and representations in entering into this Agreement or any amendment hereto. CFW and Arts Council Contract for Public Art and Grants Management - FY2026 14 IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective October 1, 2025. CITY OF FORT WORTH ARTS COUNCIL OF FORT WORTH AND TARRANT COUNTY, INC. D/B/A ARTS FORT WORTH _____________________________________ ____________________________________ Dana Burghdoff Wesley Gentle Assistant City Manager Executive Director & President Date: _________________________________ Date: _______________________________ ATTEST: ______________________________________ Jannette Goodall City Secretary Date:__________________________________ APPROVED AS TO FORM AND LEGALITY: ______________________________________ Name: Trey Qualls Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0909 Form 1295: 2025-1351811 City of Fort Worth Contract Compliance Manager By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ___________________________________ Name: Midori Clark Title: Fort Worth Public Library Director CFW and Arts Council Contract for Public Art and Grants Management - FY2026 15 EXHIBIT A Fiscal Year 2026 COMPETITIVE GRANTS PROGRAM FOR THE ARTS SERVICE ACTIVITIES Through Contractor’s administration and monitoring of contracts - Funds shall be expended solely for and in support of cultural arts initiatives (exhibitions, installations, performances, concerts, culturally based public engagements, etc.) within the City as detailed in this Agreement. - Manage and Coordinate the Grants Program for the Arts and contracts for cultural services, including: 1. Provide for an open, unbiased, and competitive grants process. 2. Ensure proposed grant activities involve arts programming within the City. 3. Ensure diversity on grants panels. 4. Require from Recipients, and provide to the City, quarterly monitoring of Recipients’ grant goals. 5. Recipients with annual operating budgets between $10,000 and $99,000 and all Recipients receiving Outreach grants will be monitored twice a year 6. Ensure use of sound fiscal practices and encourage best practices throughout Recipient organizations. 7. Ensure that Recipients maintain their base of operations in the City in order to promote a cultural economy. 8. Promote equity, diversity, and inclusion of all peoples within the making, presentation, and participation of the creative process. - Cost Allocation – $103,107.50 of the total funding identified in the Agreement as being for the Grants Program for the Arts shall be retained by Contractor for its administration costs of the Grants Program, and the remaining Funds for Grants Program for the Arts shall be designated to recipients. - All operating grants greater than $10,000.00 will be distributed in quarterly installments, while operating grants of $10,000.00 or less will be payable in one lump sum upon execution of the grant contract. Outreach Program Grants will be payable in two payments, regardless of the amount of the grant, with the first payment equaling fifty percent of the grant award and being payable on execution of the grant contract and the second payment equaling fifty percent of the grant award and being payable following completion of the project and submission of a final report. Smaller grants (i.e. operations, capacity building, program grant) will be paid in full upon execution of the contract. - All Operating Grants awarded require a 1:1 cash match or in-kind match. - Distribute annual grant funding to Rose Marine Theater. - Provide pass-through funding to Recipients as directed by the City of Fort Worth pursuant to Section 2 of this Agreement. CFW and Arts Council Contract for Public Art and Grants Management - FY2026 16 -Any unused or returned grant Funds shall be used for future grant awards and be included in the quarterly reports. - Education workshops for Artists and Arts Organizations - During the term of the Agreement, produce one or more workshops that support best practices in the industry. Topics may include but are not limited to governance, board development, finance and human resources, grant seeking and compliance, ethics, marketing, social media, and inclusion and diversity multicultural competency. - Annual Audit – Contractor agrees to complete an annual audit or financial statement review performed by an independent auditor and submitted to City upon completion. - Promote Fort Worth as a cultural destination to visitors and credit the City of Fort Worth as a critical partner in funding for the arts. GRANTS PROGRAM FOR THE ARTS DESCRIPTION Nonprofit arts organizations that apply to the Arts Council of Fort Worth Grant Program must: - Be a nonprofit arts organization whose primary mission is the presentation or production of artistic programming; Such organizations must be recognized by the IRS as a 501(c)(3) nonprofit organization. An unincorporated organization, in compliance with all other guidelines and with an annual budget of under $50,000, may apply through a fiscal sponsor; - Have a Fort Worth physical address for business and maintain a base of operations in the City of Fort Worth accessible to the public. - Demonstrate active operations and history of at least two consecutive years of related programming within the City of Fort Worth. - Have a salaried or contracted full-time or part-time administrator that is responsible for and authorized to address the contractual obligations of the Arts Council Cultural Contract and the business management of the organization. - Be in good standing and compliant with the Grants Program for the Arts. Artists that apply to the Arts Council of Fort Worth Project Grant Program must: - Be 18 years or older. (No students receiving academic credit or affiliated with arts groups within an educational setting will be eligible for Funds). - Artist(s) must be a resident of the City of Fort Worth. - Be a practicing artist with a portfolio of recent artworks, productions, and/or performances; CFW and Arts Council Contract for Public Art and Grants Management - FY2026 17 -Demonstrate the ability to work on community-based projects that enrich and enhance Fort Worth’s diverse cultural communities. QUARTERLY REPORT INFORMATION: Audiences Served Goal: Through contracts for cultural services with area arts organizations, make available a variety of arts programming (events, performances, exhibits, and the like) to residents of and visitors to the City of Fort Worth. General Operations: Number served annually 1,000,000 Youth served annually 500,000 Admitted free of charge annually 45% Outreach Program(s): Number served annually 75,000 Youth served annually 75,000 Number of presentation days: 300 Number of council districts from which attendees are drawn: 10 Virtual Program Participation 10,000 Online Viewership of Artistic Presentations 5,000,000 Requirement: Collect attendance data from all Arts Council-funded organizations. - Documentation: quarterly summary attendance reports for both General Operations and outreach - funded programs. Goal: Provide low-cost arts and educational opportunities for artists and arts administrators in the City. Educational workshops presented annually 4 - Maximum allowable awards for Operating Grant Support are based on a percentage of the grant applicant’s annual operating budget, as listed below. Due to funding limits and the increasing number of eligible applicants, awards rarely approach maximum eligible amounts. Applicant’s Annual Operating Budget Maximum Award - Operating Support $1 million or more 5% of Operating Budget $450,000 -$999,999 10% of Operating Budget $100,000 - $499,999 15% of Operating Budget $99,999 - $10,000 $5,000 Award CFW and Arts Council Contract for Public Art and Grants Management - FY2026 18 EXHIBIT B Fiscal Year 2026 FORT WORTH PUBLIC ART PROGRAM PROFESSIONAL MANAGEMENT SERVICE ACTIVITIES Administration and monitoring of contracts: - Manage and coordinate the selection processes to contract with artists to integrate their artworks into the development of City’s capital infrastructure for the purpose of enriching the cultural and ethnic diversity of Fort Worth. - Serve as liaison between City Council offices, City Departments, community leaders, project teams, contractors, citizens of Fort Worth, and the artist(s). - Ensure all legal agreements and contracts are followed. - Monitor each contracted artist to ensure a favorable outcome. - Provide staff support services to the Fort Worth Art Commission. - Plan, facilitate artist selection, and manage contracts for Public Art Capital projects. Fiscal monitoring: - Fiscal Management of Public Art Capital Budgets in coordination with City staff. Community Engagement and Collection Management: - Continue implementing Fort Worth Public Art Master Plan Update recommendations. - Provide community engagement programs related to the FWPA Collection, to the extent possible within the allocated management fee. - Oversee maintenance and conservation projects on artworks in the FWPA Collection. COST ALLOCATION Contractor shall receive direct payment in one annual installment at the beginning of the fiscal year in the amount of $505,295.00, for the public art program professional management services. -Specific public art projects that have funds budgeted for Project Management will have project management hours recorded on an ongoing basis and reported to the City at the end of Quarter 2 and Quarter 4 . This report will consist of hours recorded for each project along with the billable amount and project’s account number for the City to then reimbursement the general fund. - Projected hours to be charged to specific public art project budgets during Fiscal Year 2026 are estimated to generate $155,000.00 that the City may charge back to capital project accounts. QUARTERLY REPORT INFORMATION: Project Activity Quarterly Report will be submitted to the City not later than the 15th day of the first month after the end of each quarter (or the first business day after the 15th day of the month). CFW and Arts Council Contract for Public Art and Grants Management - FY2026 19 Information included: Public Art Project Management: - Total Projects Initiated - Total Project Artists Selected - Total Contracts Executed - Total Artworks Completed Collection Management: - Total Artwork Treatments - Total Completed Special Projects Community Engagement: - Total Project-specific Core Team/Community Meetings - Total Artwork Dedications - Total Artist Training Workshops - Total Community Engagement events QUARTERLY REPORT INFORMATION: Projects Status Contractor shall also report on the current status of public art projects in meeting key milestones, particularly for projects funded by previous bond programs such as the 2004, 2008, 2014, and 2018 Bond Programs, and the 2007 Critical Capital Needs Program. CITY OF FORT WORTH PUBLIC ART PROGRAM FY 2026 PROGRAM SERVICES SUMMARY In the month of September 2025, the Fort Worth Art Commission will formally recommended the FY 2026 Fort Worth Public Art Annual Work Plan to City Council for adoption, subject to City timeline changes for capital projects for which public art is a component. PROGRAM ADMINISTRATION Under the proposed Fiscal Year 2026 Professional Services Agreement, the Arts Council of Fort Worth and Tarrant County, Inc. will continue to administer the Fort Worth Public Art Program (“FWPA”), including management of new public art projects included in the Public Art Plan for the 2022 Bond Program, and ongoing public art projects from various funding sources in accordance with the Fiscal Year 2026 Fort Worth Public Art Annual Work Plan, as adopted by City Council. In addition, the Arts Council will also: Staff the Fort Worth Art Commission; Plan, facilitate artist selection, and manage contract for Public Art Capital projects; Fiscal Management of Public Art Capital Budgets in coordination with City staff; CFW and Arts Council Contract for Public Art and Grants Management - FY2026 20 Continue implementing Fort Worth Public Art Master Plan Update recommendations; Provide community engagement programs related to the FWPA Projects and FWPA Collection to the extent possible within the allocated management fee; and Oversee maintenance and conservation projects on artworks in the FWPA Collection. The Administrative Budget for Fiscal Year 2026 (up to $505,295.00) includes personnel and general administrative costs. CITY COUNCIL AGENDA Create New From This M8�C DATE: CODE: 9/16/2025 REFERENCE NO.. C TYPE: **M&C 25- 0909 CONSENT LOG NAME: PUBLIC HEARING: 84ARTS FORT WORTH AGREEMENT FY2026 NO SUBJECT: (ALL) Authorize Execution of a Contract with the Arts Council of Fort Worth and Tarrant County, Inc. D/B/AArts Fort Worth in the Amount Up to $1,586,370.00 for Professional Management of the Fort Worth Public Art Program, Administration of the Competitive Arts Grant Program, and Pass-through Funding for Management of the Rose Marine Theater for Fiscal Year 2026 RECOMMENDATION: It is recommended that the City Council authorize the execution of a contract with the Arts Council of Fort Worth and Tarrant County, Inc. D/B/AArts Fort Worth in an amount up to $1,586,370.00 for professional management of the Fort Worth Public Art Program, administration of the Competitive Arts Grant program, and pass-through funding for management of the Rose Marine Theater for Fiscal Year 2026. DISCUSSION: Funding for Arts Fort Worth's contract is provided annually through the General Fund. The current agreement for Fiscal Year 2025 (City Secretary Contract No. 62494), authorized by Mayor & Councill Communication (M&C) 24-1002, will expire September 30, 2025. The purpose of this M&C is to authorize a new agreement which will continue the services for Fiscal Year 2026 with corresponding funding. The Fiscal Year 2026 Budget includes financial support forArts Fort Worth in an amount up to $1,586,370.00. The table below describes how those funds are to be distributed: Art Grants Program Funding Administrative Costs Competitive Grants Program Total Funding Grants Program for the Arts Pass-through Funding for Management of Rose Marine Theater (Artes de la Rosa) PublicArt ProgramAdministration Funding Total Funding in this Contract with the Arts Council F� RT �'�0 RT I I -�~- Amount $103,107.50 $927,967.50 $1,031,075.00 $50,000.00 $505,295.00 $1,586,370.00 In order to streamline the allocation of funds to various organizations, the City partners with Arts Fort Worth to distribute funds; thus, the City will make a single payment in the amount of $1,586,370.00 to Arts Fort Worth for all of the programming that Arts Fort Worth undertakes on behalf of the City. ARTS GRANTS PROGRAM FUNDING This is the City's 24th year to partner with Arts Fort Worth who will continue to use the funds in support of grants that fund general operating costs of arts organizations and arts education and cultural engagement programming. These funds allow Arts Fort Worth to continue to provide funding and leadership to stimulate and ensure the advancement of arts via assistance to non-profit organizations in the City. The contract includes a requirement stating that these funds must be used for arts programming (exhibitions, installations, perFormances, concerts, etc.) within the City. In turn, these projects enhance the cultural and artistic life of the community. Arts Fort Worth will retain the amount of $103,107.50 shown above for its costs in administering the competitive grants program, and the remaining funds in the amount of $927,967.50 for Grant Program for the Arts shall be granted to recipients. ADMINISTRATIVE SCOPE OF WORK FOR ARTS GRANTS PROGRAM: 1. Provide for an open, unbiased, and competitive grants process. 2. Ensure proposed grant activities involve arts programming within the City. 3. Ensure community representation on grant panels. 4. Require from Recipients, and provide to the City, quarterly monitoring of Recipients' grant goals. 5. Ensure use of sound fiscal practices and encourage best practices throughout Recipient organizations. 6. Ensure that Recipients maintain their base of operations in the City in order to promote a cultural economy. ART FACILITY FUNDING The City provides an annual pass-through subsidy in the amount of $50,000.00 to be used wholly for the management of the Rose Marine Theater (Artes de la Rosa). PUBLIC ART PROGRAM ADMINISTRATION FUNDING Arts Fort Worth will continue to administer the Fort Worth Public Art Program (FWPA), including management of 35 new and ongoing public art projects previously approved by City Council in funding source-specific plans, from the 2022 Bond Program, 2018 Bond Program, 2014 Bond Program, General Capital Fund, and the Specially Funded Capital Projects Fund for Public Art. Upon City Council's authorization of the annual contract with the Arts Council of Fort Worth & Tarrant County, Inc., D/B/AArts Fort Worth to manage the Fort Worth PublicArt Program for Fiscal Year 2026, the City of Fort Worth Public Art Annual Work Plan for Fiscal Year 2026, as adopted by City Council, will comprise the scope of work for the City's public art program under that contract. In Fiscal Year 2026, the total administrative budget of $505,295.00 is proposed to be offset by approximately $150,000.00 charged to appropriate capital improvement accounts for allowable project management costs. The project management costs attributed to Public Art capital projects will be reimbursed to the General Fund from capital accounts allocated to the projects at the end of the Fiscal Year. ADMINISTRATIVE SCOPE OF WORK FOR THE PUBLIC ART CONTRACT: 1. Fort Worth Art Commission Staff Liaison. 2. Ongoing Implementation of the Fort Worth Public Art Master Plan Update. 3. Public Art Capital project planning, artist selection facilitation, contract compliance, and coordination with City department clients and consultants. 4. Fiscal management of Public Art Capital Budgets in coordination with City staff. 5. Community and local artist engagement programming related to FWPA Projects and the FWPA Collection. 6. Facilitation and oversight of maintenance and conservation budget and contracts for the FWPA Collection. FORT WORTH ART COMMISSION ACTION: The Fort Worth Art Commission (FWAC) endorsed the Draft Fiscal Year 2026 Annual Work Plan on July 21, 2025. On August 18, 2025, the FWAC conducted a public hearing on the endorsed Draft 2026 Annual Work Plan. This action followed a public comment period after residents of Fort Worth were notified of the opportunity to comment via the City website and the Fort Worth Public Art website (www.fwpublicart.org). The Fort Worth Art Commission is expected to formally recommend the Public Art Fiscal Year 2026 Annual Work Plan on September 15, 2025. The FWAC makes recommendations to the City Council for action on each individual project in the work plan prior to commission of artwork and award of contract. Funding will be budgeted in the Other Contractual Services account within the General Fund for the Library Department for Fiscal Year 2026. The term of this agreement will begin October 1, 2025, and expire September 30, 2026. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2026 Budget by the City Council, funds will be available in the Fiscal Year 2026 Operating Budget, as appropriated, in the General Fund for the Library to support approval of the recommendations and execution of the contract. Prior to an expenditure being incurred, the Library Department has the responsibility to validate the availability of funds. TO Fund Department Account Project � Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID I I Year (Chartfield 2) � Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: Dana Burghdoff (8018) Midori Clark (7707) Jessica Dean (7719) ATTACHMENTS FID Table ArtsFW Contract 2026.x1sx (CFW Internal) Form 1295 Certificate.pdf (CFW Internal)