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Home My WebLink AboutContract 58450-R3Contract Renewal Page 1 of 2 CSC No. CITY OF FORT WORTH CONTRACTRENEWALNOTICE September 3, 2025 Safety Control,LLC Attn: Clare Smith 1207 7th Stret Sulphur Springs, TX 75482 Re: Contract Renewal Notice City Secretary Contract No.58450 (the “Contract”) Renewal Term No. 3: November 11, 2025 to November 10, 2026 The above referenced Contract with the City of Fort Worth expires on November 10, 2025 (the “Expiration Date”). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Elyse Dara 817-392-0501 Elyse.Dara@fortworthtexas.gov Contract Renewal Page 2 of 2 Safety Control, LLC By: Name: Clare Smith Title:Managing Partner CITY OF FORT WORTH By:VValer iaeWalsheingrtoni(Seep 23W,20251a1:01:s50 hCDTi)ngton Name: Valerie Washington Title: AssistantCityManager APPROVALRECOMMENDED: By: Name: Marilyn Marvin Title: PropertyManagementDirector ATTEST: By: Name: Jannette Goodall Title: City Secretary CONTRACT COMPLIANCEMANAGER: By signing I acknowledge that I am the person responsiblefor themonitoring and administration of this contract, including ensuring all performance and reporting requirements. Denise Garcia By:Denise Garcia (Sep16, 202512:41:48 CDT) Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Thomas R. Hansen Title: Assistant City Attorney CONTRACTAUTHORIZATION: M&C: 22-0861 Date Approved:10/25/2022 Form 1295 Certification No.: 2022-931602 Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA Create New From This M&C DATE:10/25/2022 REFERENCE NO.: **M&C 22- 0861 LOG NAME:13P ITB 22-0185 FIRE EXTINGUISHERS AW FIRE CODE:P TYPE:CONSENT PUBLIC HEARING:NO SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Safety Control, LLC. for Fire Extinguishers and Related Services for the Fire, Water, Public Events, Transportation and Public Works, Police, Park and Recreation, Information Technology Solution, Neighborhood Services, and the Property Management Departments in a Combined Annual Amount Up to $196,744.00 for the Initial Term and Authorize Four, One-Year Renewals for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of a purchase agreement with Safety Control, LLC. for fire extinguishers and related services for the Fire, Water, Public Events, Transportation and Public Works, Police, Park and Recreation, Information Technology Solution, Neighborhood Services, and the Property Management Departments in a combined annual amount up to $196,744.00 for the initial term and authorize four, one-year renewals for the same annual amount. DISCUSSION: The Fire, Water, Public Events, Transportation and Public Works, Police, Park and Recreation, Information Technology Solution, Neighborhood Services, and Property Management Departments approached the Purchasing Division for assistance with securing an agreement for fire extinguishers and maintenance services that will be purchased on an as-needed basis. Under the proposed agreement, the vendor will install and maintain the fire extinguishers in City buildings throughout Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications regarding the requirements for the fire extinguishers' maintenance and service procedures. The ITB was advertised in the Fort Worth Star-Telegram on July 27, 2022, August 3, 2022, August 10, 2022, and August 17, 2022. The City received three (3) responses. An evaluation panel consisting of representatives from the Property Management, Public Events, and Water Department reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Best Value Criteria: a. bidders qualifications, experience, and references b. bidder's references c. bidder's approach to perform services and provide goods in the timeframe specified d. cost of service Bidders Evaluation Factors a b c d Total Scores Safety Control, LLC 12.50 10.00 13.33 30.00 65.83 Cintas 12.50 10.00 13.33 10.38 46.21 Century Fire Protection, LLC 12.50 10.00 13.33 5.85 41.72 Page 1 of 3M&C Review 9/23/2025http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30413&councildate=10/25/2022 Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount After evaluation, the panel concluded that Safety Control, LLC. presented the best value to the City. Therefore, the panel recommends that Council authorize this agreement with Safety Control, LLC. No guarantee was made that a specific amount of services would be purchased, but the maximum annual amount for this agreement is $196,744.00. Staff certifies that the recommended vendor bid met specifications. Funding is budgeted in the General Fund for all participating departments. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. Department Budgeted Amount Property Management $40,826.00 Police $17,442.00 Fire $76,230.00 Information Technology Solution $7,558.00 Neighborhood Services $1,500.00 Water $8,053.00 Park and Recreation $23,596.00 Public Events $15,826.00 Transportation and Public Works $5,713.00 FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as appropriated, in the General Fund to support the approval of the above recommendation and execution of the purchase agreement. Prior to an expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO FROM Submitted for City Manager's Office by:Reginald Zeno (8517) Valerie Washington (6192) Reginald Zeno (8517) Page 2 of 3M&C Review 9/23/2025http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30413&councildate=10/25/2022 Originating Department Head:James Davis (6801) Additional Information Contact:Anthony Rousseau (8338) Alyssa Wilkerson (8357) ATTACHMENTS All department FIDs.xlsx (CFW Internal) Business Equity Waiver.pdf (CFW Internal) Form 1295- Safety Control LLC.pdf (CFW Internal) SAMs Report- Safety Control, LLC.pdf (CFW Internal) Page 3 of 3M&C Review 9/23/2025http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30413&councildate=10/25/2022