HomeMy WebLinkAboutContract 59952-A3Docusign Envelope ID: 322D13F7-AF43-41DD-9876-1 E81 F6195D85
THIRD AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 59952
CSC No. 59952-A3
This Third Amendment to Fort Worth City Secretary Contract No. 59952 ("Second
Amendment") is made between the City of Fort Worth ("City"), a municipal corporation and
ePlus Technology, Inc., a Virginia Corporation, ("Vendor"). City and Vendor are each
individually referred to herein as a "party" and collectively referred to as the "parties."
WHEREAS, City and Vendor entered into an Agreement identified as City Secretary
Contract No. 59952, effective August 8, 2023 (the "Agreement"); and
WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement
to increase the contract amount by $700,000.00 for a recurring annual contract total of $800,000.00
for Cyber Security.
NOW THEREFORE, known by all these present, City and Vendor, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I.AMENDMENTS
1.The Agreement is hereby amended to increase the contract amount by $700,000.00
for a recurring annual total of $800,000.00.
II.MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Second Amendment to Fort Worth City Secretary Contract No. 59952 Page 1 of2
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Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By: Dianna Giordano (Sep 22, 202516:02:56 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: Sep 22, 2025
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
Attest:
By:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
ePlus Technology, Inc.
By:
Name:
Title: SVP Contracts
Date: 9/16/2025
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Su dong Lee (Sep is, 2025 09:24:44 CDT)
Name: Sudong Lee
Title: Sr. IT Solutions Manager
Approved as to Form and Legality:
Candace ?aatiara By: Caadm P•gUara (Sep 22, 202'1!7:39:33 COT)
Name: Candace Pagliara
Title: Senior Assistant City Attorney
Contract Authorization: M&C:
25-0825
Approval Date: 9/16/25 Form 1295:
2025-1298072
Second Amendment to Fort Worth City Secretary Contract No. 59952 Page 2 of2
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CITY COUNCIL AGENDA
Create New From This M8�C
DATE:
CODE:
9/16/2025 REFERENCE
N O..
C TYPE:
**M&C 25-
0825
CONSENT
M&C Review
FflRT �'�ORTI I
-��-
LOG NAME:
PUBLIC
HEARING:
04EPLUS
CYBERSECURITY TIPS
NO
SUBJECT: (ALL) Authorize Execution of Amendment No. 3 to Contract with ePlus Technology, Inc. to
Increase the Annual Contract Amount by $700,000.00 for the Purchase of Cybersecurity
Goods and Services for a Revised Annual Amount of $800,000.00 for the City through
Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 3 to City Secretary
Contract No. 59952 with ePlus Technology, Inc. to increase the annual contract amount by
$700,000.00 for a revised annual amount of $800,000.00 with a 5\% annual increase to purchase and
maintain Cybersecurity goods and services for City Departments through the Information Technology
Solutions Department.
DISCUSSION:
On August 8, 2023, the City executed City Secretary Contract (CSC) No. 59952 with ePlus
Technology, Inc. using The Interlocal Purchasing System, (TIPS) , Cooperative Contract No. 230105
for an amount not to exceed $100,000.00, for Cybersecurity products for the City through the
Information Technology, (IT), Solutions Department.
Approval of this Mayor and Council Communication, (M&C), will authorize IT Solutions to procure
cybersecurity products at a lower cost, supporting the City's efforts to maintain fiscally responsible
cyber protections.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: The City will initially use the TIPS contract to make purchases
authorized by this M&C. In the event a TIPS cooperative contract is not renewed, staff would cease
purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If
the City Council were to not appropriate funds for a future year, staff would stop making purchases
when the last appropriation expires, regardless of whether the then-current purchase agreement has
expired.
In the event a TIPS cooperative agreement is not extended, but TIPS executes a new cooperative
agreement with substantially similar terms, this M&C authorizes the City to purchase the goods and
services under the new TIPS contract. If this occurs, in no event will the City continue to purchase
goods and services under the new agreement for more than four (4) years without seeking Council
approval.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval if sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval and execution of Amendment No. 3 to CSC
59952, the initial term of the agreement will expire in accordance with the terms and conditions of
TIPS 230105 or applicable successive cooperative agreement for the same products and services.
RENEWAL OPTIONS: The agreements may be renewed in accordance with the underlying
cooperative agreement, at the City's option. This action does not require specific City Council
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approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal period.
Funding will be budgeted in Other Contractual Services account within the Info Technology Systems
Fund for Fiscal Year 2026.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2026 Budget by the City Council, funds will be available in the Fiscal Year
2026 operating budget, as appropriated, in the Info Technology Systems Fund. Prior to an
expenditure being incurred, the Information Technology Solutions Department has the responsibility
to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Referen ec # Amount
ID ID _ Year (Chartfield 2) ,
Submitted for City Manager's Office by_ Dianna Giordano (7783)
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Kevin Gunn (2015)
Donlen Ruffin (2017)
EPLUS FORM 1295 CERTIFICATE 2025-1298072.PDF (CFW Internal)
FID Table ePlus Cyber.xlsx (CFW Internal)
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