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Home My WebLink AboutContract 57241-A4R4Fourth Amendment and Fourth Renewal of CSC 57241 Page 1 of 3 FOURTH AMENDMENT AND FOURTH RENEWAL OF CITY SECRETARY CONTRACT NO. 57241, A NON-EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT FOR ALLEYWAY MAINTENANCE BETWEEN THE CITY OF FORT WORTH AND LLC This FOURTH AMENDMENT AND FOURTH RENEWAL OF CITY SECRETARY CONTRACT NUMBER 57241 Fourth Amendment and Fourth Renewal made and entered into by and between the CITY OF FORT WORTH -rule municipal corporation of the State of Texas, acting by and through its duly authorized Assistant City Manager, and , a Texas limited liability company, acting by and through its duly authorized representative. WHEREAS, the City and Contractor entered into a non-exclusive mowing and grounds maintenance services agreement, the same being City Secretary Contract No. 57241 WHEREAS, the Agreement provides for a primary term of one year, with four (4) subsequent one-year renewal options; WHEREAS, the City and Contractor exercised the First Renewal Option, the same being CSC No. 57241-R1A1, which increased the annual contract amount during the First Renewal Term from an amount not to exceed $293,400.00 to an amount not to exceed $366,750.00; WHEREAS, the City and Contractor exercised the Second Renewal Option, the same being CSC No. 57241-A2R2, which included a 5.0% price increase to all inventory during the Second Renewal Term; WHEREAS, the City and Contractor exercised the Third Renewal Option, the same being CSC No. 57241-A3R3, which included a 3.0% price increase to all inventory during the Third Renewal Term; WHEREAS, the parties desire to exercise the fourth one-Fourth 5 and ending on September 30, 2026; WHEREAS, the parties also desire to amend portions of Exhibit B concerning the pricing schedule for certain locations; and NOW, THEREFORE, the City and Contractor agree to renew the Agreement for one additional year as follows: Fourth Amendment and Fourth Renewal of CSC 57241 Page 2 of 3 I. The City and Contractor agree to renew the Agreement for the fourth renewal term, effective beginning on October 1, 2025 and ending on September 30, 2026 Fourth Amendment and Fourth II. All unit prices in Exhibit B of the Agreement, including any previous On-Call amendments if applicable, pertaining to grounds maintenance are hereby amended to increase the pricing by 3.3% for all locations set forth in ITB/RFP No. 21-0096, effective October 1, 2025. Line Description Unit of Measure - UOM Original Unit Price 57241- R1A1 57241- A2R2 57241- A3R3 Current Renewal Pricing 1 Clearing Alley EA $0.35 $0.3675 $0.38588 $0.3975 $0.4106 2 Cleaning Alley EA $0.35 $0.3675 $0.38588 $0.3975 $0.4106 3 Grading EA $155.00 $162.75 $170.8875 $176.0141 $181.8226 III. 1. All other terms and conditions of the Agreement, as previously amended, remain in full force and effect except as specifically set forth in this Fourth Amendment and Fourth Renewal. 2. All terms of this Fourth Amendment and Fourth Renewal that are capitalized but not defined herein shall have the meanings assigned to them in the Agreement, as previously amended. [SIGNATURES ON FOLLOWING PAGE] Fourth Amendment and Fourth Renewal of CSC 57241 Page 3 of 3 IN WITNESS WHEREOF,the City and Contractor have executed this Fourth Amendment and Fourth Renewal to be effective on October 1, 2025. CITY OF FORT WORTH By: By: Dana Burghdoff Mireya Duarte Lopez Assistant City Manager Owner Recommended by: Dave Lewis, Director Park & Recreation Department Joel W. McKnight Assistant Director Park & Recreation Department APPROVED AS TO FORM AND LEGALITY: ______________________________ Hye Won Kim Assistant City Attorney ATTEST: ______________________________ Jannette S. Goodall City Secretary M&C: 21-0887 Form 1295: 2021-819101 Contract Compliance Manager By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract including ensuring all performance and reporting requirements. Christopher Swindle Sr. Contract Compliance Specialist 9/19/25, 9:20 AM CITY COUNCIL AGENDA M&C Review F�RT�'�ORTI� -�~- Create New From This M8�C DATE: 11/30/2021 REFERENCE NO.. M&C 21-0887 LOG NAME: 13P21-0096 ALLEYWAY MAINTENANCE CC NSD CODE: P TYPE: NON- PUBLIC NO CONSENT HEARING: SUBJECT: (ALL) Authorize Non-Exclusive Agreements with Lawn Patrol Service, Inc. and Leon's Landscaping for Alleyway Maintenance in a Combined Annual Amount Up to $1,670,000.00 and Authorize Four Annual Renewals Options for the Same Amount for the Neighborhood Services Department RECOMMENDATION: It is recommended that the City Council authorize non-exclusive agreements with Lawn Patrol Service, Inc., and Leon's Landscaping for alleyway maintenance in a combined annual amount up to $1,670,000.00 and authorize four annual renewals options for the same amount for the Neighborhood Services Department. DISCUSSION: The Neighborhood Services Department (NSD) requested that Purchasing issue an Invitation to Bid (ITB) for Agreements to procure alleyway maintenance services. These Agreements will provide cleanup, grading and grounds maintenance of City alleys. These services will enhance the appearance of City neighborhoods, minimize criminal activity and reduce illegal dumping issues. The ITB consisted of detailed specifications listing the frequency, quality and type of cleanup and grounds maintenance to be performed at the alley locations. The specifications required the vendors to remove debris and rubbish from alleys before providing grounds maintenance. The ITB was advertised in the Fort Worth Star-Telegram on June 23, 2021, June 30, 2021, July 7, 2021, July 14, 2021, and July 21, 2021. The City received three bids. Bids were evaluated on Best Value criteria including cost, the Contractor's qualifications, experience, references, availability of resources to provided services and their approach to perform services. Staff from Park and Recreation and NSD evaluated the bids submitted and recommends awarding a one- year agreement to Lawn Patrol Service, Inc. and Leon's Landscaping along with four one-year options to renew. No guarantee was made that a specific amount of these services will be purchased. BUSINESS EQUITY: A waiver of the goal for M/WBE subcontracting requirements is approved by the Diversity and Inclusion Department, in accordance with Ordinance No. 225165-10-2021 (the Business Equity Ordinance), because the application of the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council approval, each agreement shall begin upon execution and expire one year from that date. RENEWAL OPTIONS - Each agreement may be renewed for four (4) additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: apps.cfwnet.org/council_packet/mc_review.asp?ID=29435&councildate=11 /30/2021 1 /2 9/19/25, 9:20 AM M&C Review The Director of Finance certifies that funds are available in the current operating and capital budget, as previously appropriated, in the General Fund and the General Capital Projects Fund for the Alleyway Maintenence project to support the approval of the above recommendation and award of the agreements. Prior to any expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. BQN\\ TO �Fund Department Account Project Program Activity Budget Reference # Amount ID I ID I i �Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Jay Chapa (5804) Fernando Costa (6122) Reginald Zeno (8517) Victor Turner (8187) Cynthia Garcia (8525) Cristina Camarillo (8355) 13P21-0096 ALLEYWAY MAINTENANCE CC NSD funds availability.docx (CFW Internal) 13P21-0096 ALLEYWAY MAINTENANCE CC NSD Updated FID table.xlsx (CFW Internal) AMP FID Table.xlsx (CFW Internal) FORM1295 bid21 0096.pdf (CFW Internal) SAM Lawn Patrol 11.1.pdf (CFW Internal) SAM Leons 11.1.pdf (CFW Internal) Signed Purchasing Goal-Waiver Form 21-0096 WN 3-18-2021.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=29435&councildate=11 /30/2021 2/2 CERTIFICATE OF INTERESTED PARTIES FORM 129'rJ 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the ciry, state and country of the business entity's place Certificate Number: of business. 2021-819101 Leon's Landscape Services, LLC. CROWLEY, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/01/2021 being filed. City of Fort Worth Date Acknowledged: 01/28/2022 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 21-0096 Alley Maintenance Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is , and my date of birth is My address is , , (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of , on the day of , 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commissfon www.ethicsstate.tx.us Versfon V1.1.191b5cdc City Secretary’s Office Contract Routing & Transmittal Slip *Indicates the information is required and if the information is not provided, the contract will be returned to the department. Contractor’s Name: Subject of the Agreement: M&C Approved by the Council? *Yes No If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes No If so, provide the original contract number and the amendment number. Is the Contract “Permanent”? *Yes No If unsure, see back page for permanent contract listing. Is this entire contract Confidential?*Yes No If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required?* Yes No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number:If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes No Contracts need to be routed for CSO processing in the following order: (Approver) Jannette S. Goodall (Signer) Allison Tidwell (Form Filler) Permanent Contracts Advanced Funding Agreements Architect Service Community Facilities Completion Agreement Construction Agreement Credit Agreement/ Impact Fees Crossing Agreement Design Procurement Development Agreement Drainage Improvements Economic Development Engineering Services Escrow Agreement Interlocal Agreements Lake Worth Sale Maintenance Agreement/Storm Water Parks/Improvement Parks/Other Amenities Parks/Play Equipment Project Development Property/Purchase (Property owned by the City) Property/Sales (Property owned by the City) Property/Transfers (Property owned by the City) Public Art Sanitary Sewer Main Replacements Sanitary Sewer Rehabilitations Settlements (Employees Only) Streets/Maintenance Streets/Redevelopment Streets/Repairs Streets/Traffic Signals Structural Demolition (City owned properties) Utility Relocation Water Reclamation Facility Water/Emergency Repair Water/Interceptor Water/Main Repairs Water/Main Replacement Water/Sanitary Sewer Rehabilitation Water/Sewer Service Water/Storage Tank