HomeMy WebLinkAboutContract 60890-R1CSC No. 60890 R1
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 2, 2024
Cintas Corporation
Attn: Brett Herzog
Account Manager-Government
23345 N 23rd Ave, Suite 170
Phoenix, AZ 85027
Re:Contract Renewal Notice
Contract No. CSC No. 60890 (“Contract”)
Renewal Term No. 1: July 15, 2024 to July 14, 2025
The above-referenced Contract with the City of Fort Worth expires on July 14, 2024
(“Expiration Date”). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged.Please return this signed
acknowledgement letter, along with a copy of your quote for charges for the new renewal
term and a current insurance certificate, to the address set forth below, acknowledging
receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does
not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
__________________________
Lakeesha Dodson name
817-392-8010 telephone
CSC No. 60890 R1
Contract Renewal Page 2 of 2
CITY OF FORT WORTH
By: ___________________________
Name: Jesica McEachern
Title: Assistant City Manager
Date: ______________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Lauren Prieur
Title: Director, TPW
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: ______________________________
Name: Lakeesha Dodson
Title: Senior Administrative Assistant
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Andrea Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0010
Date Approved: 01/23/2024
Form 1295 Certification No.: 101144812
Cintas Corporation
By:
Name: Brett Herzog
Title: Account Manager – Government
Date ________________________
Virginia Schabbing
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
Create New From This M&C
DATE:1/23/2024 REFERENCE
NO.:
**M&C 24-
0010 LOG NAME:
13P OMNIA 222886 UNIFORM
RENTALS AND RELATED
SERVICES TPW KQ
CODE:P TYPE:CONSENT PUBLIC
HEARING:NO
SUBJECT: (ALL) Authorize Execution of an Agreement with Cintas Corp. Using OMNIA Partners
Cooperative Contract No. 222886 in an Annual Amount Up to $133,436.00 for the Rental
of Uniforms, Floor Mats, Mops, Towels, and Related Services for the Transportation and
Public Works Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with Cintas Corp. using
OMNIA Partners Cooperative Contract No. 222886 in an annual amount up to $133,436.00 for the
rental of uniforms, floor mats, mops, towels, and related services and authorize three one-year
renewal options for the same annual amount for the Transportation and Public Works Department.
DISCUSSION:
The Transportation and Public Works Department (TPW) approached the Purchasing Division to
finalize an annual agreement with Cintas Corp. using OMNIA Partners Cooperative Contract No.
222886 for the rental of uniforms, floor mats, mops, towels, and related services, on an as-needed
basis.
Approval of this Mayor & Council Communication authorizes the City to spend up to $133,436.00
annually. Actual usage can be up to the authorized amount and will be dependent upon actual
appropriations for this purpose in the departments budgets.
State law provides that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies state laws requiring that the local government seek competitive bids for the
purchase of the item. OMNIA Partners Contract No. 222886 has been competitively bid to increase
and simplify the purchasing power of government entities. The Request for Proposal was published on
November 10, 2021, and responses were opened on December 15, 2021.
Funding is budgeted in the General Fund and Stormwater Utility Fund for the TPW Departments.
ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - The City's initial term will begin on the date of execution and expire on July
14, 2024.
RENEWAL OPTIONS The Agreement may be renewed for three, one-year renewal options.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the General and the Stormwater Utility
Page 1 of 2M&C Review
9/15/2025http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31718&councildate=1/23/2024
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Funds. Prior to an expenditure being made, the Transportation and Public Works Department has
the responsibility to validate the availability of funds.
BQN\\
TO
FROM
Submitted for City Manager's Office by:Reginald Zeno (8517)
William Johnson (5806)
Originating Department Head:Reginald Zeno (8517)
Lauren Prieur (6035)
Additional Information Contact:Jo Ann Gunn (8525)
Karen Quintero (8321)
ATTACHMENTS
13P Uniform Rentals & Related Funds Avail Services.docx (CFW Internal)
Form 1295 Certificate 101144812.pdf (CFW Internal)
SAM.gov - Cintas - 12.12.234.pdf (CFW Internal)
uniform rental FID TABLE.xlsx (CFW Internal)
Page 2 of 2M&C Review
9/15/2025http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31718&councildate=1/23/2024