HomeMy WebLinkAboutContract 64034CSC No. 64034
AGREEMENT BETWEEN THE CITY OF FORT WORTH AND WHENWELOVE FOR
COLD WEATHER EMERGENCY OVERFLOW SHELTER
This AGREEMENT for emergency overflow shelter ("Agreement") is made and entered into by
and between the CITY OF FORT WORTH, a Texas home rule municipality ("City"), and
WHENWELOVE, a Texas nonprofit corporation ("Agency"). City and Agency are referred to
individually as a "Party" and sometimes collectively referred to as the "Parties."
RECITALS:
WHEREAS, to protect the health, wellbeing, and safety of its residents, the City believes
that cold weather emergency overflow shelter is necessary;
WHEREAS, Agency provides services that assist individuals experiencing homelessness
and has experience in staffing a cold weather emergency overflow shelter;
WHEREAS, the Parties believe that the services will further the goals of Homeless
Strategies and desire to enter into this Agreement in order to set out the tenns, goals, and
responsibilities of each Party.
NOW THEREFORE, the Parties for the mutual consideration included herein agree to enter into
the following Agreement.
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1.This Agreement for Shelter Management Services;
2.Exhibit "A" -Scope of Services
3.Exhibit "B" - Budget
4.Exhibit "C" -Reimbursement Request Form
5.Exhibit "D" -Reporting Forms
6.Exhibit "E" --Request for Budget Modification Form
Exhibits "A", "B", "C", "D", and "E" which are attached hereto and incorporated herein, are
made a part of this Agreement for all purposes. In the event of any conflict between the terms and
conditions of Exhibits "A", "B", "C", "D", or "E" and the terms and conditions set forth in the
body of this Agreement, the terms and conditions of this Agreement shall control.
1.SCOPE OF SERVICES.
1.1 Agency shall provide City with emergency overflow shelter to those experiencing
unsheltered homelessness in order to provide protection from weather ("Services"), which are
more particularly described in Exhibit "A" -Scope of Services.
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1.2 Pro�ram Performance.
1.2.1 Agency agrees to maintain full documentation suppoi•ting the performance of the
worlc and fulfillment of the objectives set foz�th in Exhibit "A."
1.2.2 Agency agrees to provide a mont111y report in the form attached as Exhibit "D"
to document the performance of the work described in Exhibit "A".
1.2.3 Agency agrees to provide a quarterly report in the far-m attached as Exhibit "D"
to document the performance of the warlc described in Exhibit "A".
1.2.4 Agency agrees that the Reimbursement Request Foi•m and monthly repor•t will be
submitted to City no later than the 15th day after the end of each month. Agency agrees that at the
end of each quarter (December, March, June, September) Agency shall also provide a quarterly
report with the aggregate infoi-�nation requested therein along with its monthly report and
reimbursement request. Should Agency not be able to meet these requirements in a given month,
the Agency shall provide written notification prior to the deadline that details the expected date of
submission. If no notification is received befare the 15th day, the City may document for future
corrective action. If, by the last day of the same month, Agency has not submitted the required
reports, City may send a non-compliance letter notifying Agency's duly authorized representative
of a possible suspension of pz•ogram funding.
1.2.5 Agency agr•ees to complete a Corrective Action Plan (CAP) in the event of three
(3) consecutive months or six (6) non-consecutive months with incomplete or incorrect
submissions of a Reimbursement Request Fot�n or report. Agency also agrees to complete a CAP
for recurring late submissions of a Reimbursement Request Form or repot•t. City may elect to allow
Agency to correct minor eri•ors in submissions without requiring a CAP, but reserves the right to
require a CAP upon the above stated conditions.
2. TERM.
This Agreement shall begin on October 1, 2025 ("Effective Date") and shall expire on
September 30, 2026 ("Expiration Date"), unless terminated earlier in accordance with this
Agreement ("Initial Term"). City shall have the option, in its sole discretion, to renew this
Agreement under the same terms and conditions, except for the compensation amount which shall
be provided at the time of the renewal, for 3 additional 1-year terms. Execution of this Agreement
after the Effective Date shall have no bearing on the enforceability of the Agreement.
3. COMPENSATION.
3.1 City shall pay Agency in accordance with the provisions of this Agreement and Exhibit
"B" — Budget. Total payment made by City under this Agreeznent for the Initial Term shall not
exceed Two Hundred Thousand Dollars ($200,000.00) ("Program Funds"), and shall be paid
to Agency on a reimbursement basis. Agency shall not perfoi�rn any additional selvices for City
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not specified by this Agreement unless City requests and approves in writing the additional costs
for such seivices. City shall not be liable for any additional expenses incurred by Agency not
specified by this Agreement unless City first approves such expenses in writing. If City determines
in its sole discretion that this Agreement should be renewed as provided under Section 2 of this
Agreement, the City shall provide an updated Exhibit "B", which shall include the not to exceed
amount to be paid to Agency on a reimbursement basis during the renewal term.
3.2 Payment of the Program Funds fi•om City to Agency shall be made on a cost-
reimbursement basis following receipt by City fi•om Agency of a signed Reimbursement Request
Form ("RRF"') as described in Exhibit "C" along with copies of all receipts and othei� supporting
documentation. The RRF and reports shall be submitted tio City no later than the 15th day following
the end of the month. Unless advance written permission from City is provided to Agency,
Submittal of a monthly RRF and repar•ts is required even if seivices are not provided.
3.3 The monthly RRF should be sequentially number•ed and include expense
documentation that is detailed, clear and concise. All invoices should be sent electronically to the
Homeless St��ategies coordinator and manager. The invoice must contain the following
information:
• Supplier Name and Address;
• Remit to Supplier Name and Address, if different;
• Applicable City Department business unit# (i.e. FW002)
• Complete City of Fort Worth PO number (i.e, the PO number
must contain ail preceding zeros);
• Invoice number;
• Invoice date; and
• Invoices to be submitted after deliver•y of the goods or services.
Reimbursements will not be made until after� receipt of an acceptable and approved IZ.RF
and monthly report as required. Reimbursements shall be made within 30 days receipt of said
documents. Incomplete or incorrect submissions will be returned to the Agency for resubmission,
restarting the 30-day reimbuisement schedule.
3.4 Any modifications in the original approved budget that exceed 5% must have prior
written perinission fi•om City befoi•e the modifications are made. The Request for Budget
Modification Form (Exhibit "E") must be submitted, and request must be approved by City before
any money is moved to the line-item. Once the Request for Budget Modification is appi•oved, the
modified budget will talce effect on the fn•st day of the following month. The new modified budget
shall not exceed the total amount of Program Funds. Agency shall be solely responsible for any
money spent in excess of the not to exceed amount included in tliis Agreement for the then-current
term.
3.5 Agency will document cost allocations for all budgeted expenses throughout the
entirety of the Agreement and will be i•esponsible for having a policy and procedure in place for
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this documentation. Specifically, Agency will document how all shared costs, peisonnel time, or
equipment that was fully or partially paid for using City funds, were used in furtherance of the
program activities descr•ibed in this Agreement. Documentation of these cost allocations, as well
as a copy of the Agency's policy and procedur•es for the documentation of the cost allocations shall
be made available to the City upon request.
3.6 The City i•eserves the right to reject any budget modification that the City believes, in
its sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification for�n.
3.7 Requests for Budget Modifications shall be submitted via email to
Tara. P erez@fortworthtexas . gov.
4. TERMINATION.
4.1. Written Notice. City or Agency may terminate this Agreement at any time and for
any reason by providing the other Party with 60 days' written notice of termination.
4.2 Duties and Obli�ations of the Parties. In the event that this Agreement is terminated
prior to the Expiration Date, City shall pay Agency for services actually rendered up to the
effective date of tei�rnination and Agency shall continue to provide City with seivices requested by
City and in accor•dance with this Agreement up to the effective date of tei-mination. Upon
termination of this Agt•eement foi• any reason, Agency shall provide City with copies of all
completed or partially completed documents prepar�ed under this Agi•eement. In the event Agency
has received access to City data as a requirement to perform services hereunder, Agency shall
return all City-provided data to City in a machine-readable foimat or other format deemed
acceptable to City.
4.3 Non-a�ropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Agency
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any lcind.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
5.1 Disclosure of Conflicts. Agency hereby represents and warrants to City that
Agency has made full disclosure in wi•iting of any existing or potential conflicts of interest related
to Agency's services under• this Agreement. In the event that any conflicts of interest arise after
the Effective Date of this Agreement, Agency hereby agrees to malce full disclosur•e of such
conflict of interest to City immediately in writing.
5.2 Confidential Information. Agency, for itself and its officei•s, agents and employees,
agtees that it shall treat all information provided to it (i) by City ("City Information") as
confidential and shall not disclose any sucll information to a third party without City's pr•ior written
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approval, and (ii) shall abide by all of the standards of confidentiality of client information ("Client
Information") in its performance of its duties and obligations under this Agt•eement including but
not limited to those standards, rules and regulations regarding confidentiality required by HMIS
and the HMIS Lead/System Administrator. "Client Information" is defined for the purposes of
tllis Agreement as personal, demographic, or treatment data about the individuals being served by
the program.
5.3 Unauthorized Access. Agency shall store and maintain City Information and Client
Information in a secure manner and shall not allow unauthorized users to access, modify, delete or
otherwise coriupt City Information or Client Information in any way. Agency shall notify City
immediately if the security or integrity of any City Information or Client Information has been
compromised or is believed to have been compromised, in which event, Agency shall, in good
faith, use all commercially reasonable efforts to cooperate with City in identifying what
information has been accessed by unauthorized means and shall fully cooperate with City to
protect such City Infoimation or Client Information fi�om further unauthorized disclosure.
6. RIGHT TO AUDIT.
Agency agrees that City shall, until the expiration of 3 years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said 3 years, have access
to and the right to examine at reasonable times any directly pei-tinent boolcs, documents, papers
and records, including, but not limited to, all electronic records, of Agency involving transactions
i•elating to this Agreement at no additional cost to City. Agency agrees that City shall have access
during not�rnal worlcing hours to all necessary Agency facilities and shall be provided adequate and
appropriate worlc space in order to conduct audits in compliance with the provisions of this section.
City shall give Agency reasonable advance notice of intended audits.
This provision shall survive the expiration or termination of this Agreement.
7. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Agency shall operate as an independent
contractor as to all rights and privileges and worlc performed under this Agreement, and not as
agent, representative or employee of City. Subject to and in accordance with tlie conditions and
provisions of this Agreement, Agency shall have the exclusive right to contr•ol the details of its
operations and activities and be solely responsible for the acts and omissions of its of�cers, agents,
seivants, employees, consultants and sub vendors. Agency acicnowledges that the doctr•ine of
r�espondeat strpe�°ior� shall not apply as between City, its off'icers, agents, servants and employees,
and Agency, its officers, agents, employees, sezvants, vendors and sub vendors. Agency further
agrees that nothing herein shall be construed as the creation of a partnership or joint enterprise
between City and Agency. It is further understood that City shall in no way be considered a Co-
employer or a Joint employer of Agency or• any officers, agents, seivants, employees or sub vendor
of Agency. Neither Agency, nor any of�cers, agents, seivants, employees or sub vendor of Agency
shail be entitled to any employment benefits froin City. Agency shall be responsible and liable for
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any and all payment and repoi�ting of taxes on behalf of itself, and any of its officers, agents,
seivants, employees or sub vendors.
8. LIABILITY AND INDEMNIFICATION.
8.1 LIABILITY - AGENCY SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCL UDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
AGENCY, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION - AGENCY HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTY DAMAGE OR LOSS (INCL UDING ALLEGED DAMAGE OR LOSS
TO AGENCY'S BUSINESSAND ANYRESULTINGLOST PROFITS) AND/OR PERSONAL
INJUR Y, INCL UDING DEATH, TO ANY AND ALL PERSONS, ARISING O UT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF AGENCY, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
This section shall survive the expiration or termination of this Agreement.
9. ASSIGNMENT AND SUBCONTRACTING.
9.1 Assi�ent. Agency shall not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee shall execute a written agreement with City and Agency under which
the assignee agrees to be bound by the duties and obligations of Agency under this Agreement.
Agency and Assignee shall be jointly liable for all obligations of Agency under this Agreement
prior to the effective date of the assignment.
9.2 Subcontract. If City gr�ants consent to a subcont�act, subcontractor shall execute a
wr•itten agreement with Agency referencing this Agreement under which subcontractor shall agree
to be bound by the duties and obligations of Agency under this Agreement as such duties and
obligations may apply. Agency shall provide City with a fully executed copy of any such
subcontract.
10. INSURANCE.
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Agency shall provide City with cei�tificate(s) of insurance documenting policies of the
following types and minimum coverage limits that are to be in effect prior to commencement of
any worlc puisuant to this Agt•eeinent:
101 Coverage and Limits
(a) Commer�cial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability;
$1,000,000 - Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Agency, its employees, agents,
representatives in the course of providing services under this Agreement.
"Any vehicle" shall be any vehicle owned, hired and non-owned.
(c) Wor•lcer's Compensation;
Statutory limits according to the Texas Worlcers' Cornpensation Act or any
other state worlcers' compensation laws where the wor�lc is being performed
Employers' liability
$100,000 - Bodily Injury by accident; each accident/occurrence
�100,000 - Bodily Injur•y by disease; each employee
$500,000 - Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement
to the Commercial Genei°al Liability (CGL) policy, or a separate policy
specific to Professional E&O. Either is acceptable if coverage ineets all
other requirements. Coverage shall be claims-made, and maintained for the
duration of the contractual agreement and for 2 years following completion
of services provided. An annual certificate of insui•ance shall be submitted
to City to evidence coverage.
10.2 General Requirements
(a) The commercial gener•al liability and autoinobile liability policies shall
name City as an additional insured ther•eon, as its interests may appear. The
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term City shall include its employees, officers, officials, agents, and
volunteers in respect to the conti�acted services.
(b) The worlcer•s' compensation policy shall include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of 30 days' notice of cancellation or reduction in limits of
coverage shall be provided to City. Ten days' notice shall be acceptable in
the event of non-payment of premium. Notice sliall be sent to City as
provided in the Notice section of this Agreement.'
(d) The instu-ers for all policies must be licensed and/or approved to do business
in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent
financial strength and solvency to the satisfaction of Rislc Management. If
the rating is below that i•equired, written approval of Risk Management is
requii•ed.
(e) Any failui•e on the part of City to z•equest required insurance documentation
shall not constitute a waiver of the insurance requirement.
(� Certificates of Insurance evidencing that Agency has obtained all required
insurance shall be delivered to the City prior to Agency proceeding with
any worlc puisuant to this Agreement.
11. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
Agency agrees that in the performance of its obligations 1lereunder, it shall comply with all
applicable federal, state and local laws, ordinances, i-ules and regulations and that any worlc it
produces in connection with this Agreement will also comply with all applicable federal, state and
local laws, ordinances, iltles and regulations. If City notifies Agency of any violation of such laws,
ordinances, rules or regulations, Agency shall immediately desist from and cori•ect the violation.
12. NON-DISCRIMINATION COVENANT.
Agency, for itself, its per•sonal representatives, assigns, sub vendois and successots in
inter•est, as part of the consideration herein, agi•ees that in the performance of Agency's duties and
obligations hereunder, it shall not discriminate in the treatment or employment of any individual
or gr•oup of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN
ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY AGENCY,
ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUB VENDORS OR SUCCESSORS
IN INTEREST, AGENCY AGREES TO ASSUME SUCH LIABILITY AND TO
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INDEMNIFY AND DEFEI�D CITY AIVD HOLD CITY HARMI.ESS FROM SUCH
CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. IVOTICES.
Notices requi�•ed pursuant to the provisions of this Agreement shall be conclusively
detei�rnined to have been delivered when (1) hand-delivered to the other Party, its agents,
employees, servants or representatives, (2) delivered by email with confirmation of receipt by tlle
receiving party, or (3) received by the other Pat•ty by United States Mail, registered, return l�eceipt
requested, addressed as follows:
To City:
City of Fort Worth
City Manager's Office
Attn: Tara Perez, Homeless Strategies Manage��
100 Fort Worth Trail
Fort Worth, TX 76102
Phone: (817) 392- 2235
Email: Tara.Perez@fortworthtexas.gov
To r�gency;
WhenWeLove
Attn: Gary Wilkerson
1100 E. Lancaster�
Fort Worth TX 76102
With copy to City Attorney's Office at same
address
14. SOLICITATION OF ElVIPLOYEES.
Neither City nor Agency shall, during the term of this Agreement and additionally for a
period of 1 year after its termination, solicit for employment or employ, whether as employee or
independent contractor, any person who is or has provided services to the other Par•ty during the
term of this Agreeinent, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision shall not apply to an employee of either Party who
responds to a general solicitation of advertisement of employment by either Parry.
15. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of this Agi•eement, neither the City nor the
Agency waives or surrendeis any of their governmental powers oi• immunities. Notwithstanding
the forgoing, Agency agrees that if Agency is a charitable or nonprofit oiganization and has or
claiins an immunity or exemption (statutory or otherwise) fi•om and against liability for dainages
or injuiy, including death, to peisons or property, Agency hereby expressing waives its rights to
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plead defensively such immunity or exemption as against the City. This section shall not be
constructed to affect a governmental entity's immunities under constitutional, statutory or common
law plead against any other entity other than the City.
16. NO WAIVER.
The failui•e of City ar� Agency to insist upon the pei•formance of any term or provision of
this Agreement or to exer�cise any right granted herein shall not constitute a waiver of City's or
Agency's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
17. GOVERNING LAW / VENUE.
This Agreement shall be consti-ued in accoi�dance with the laws of the State of Texas. If
any action, whether z•eal or asserted, at law or in equity, is brought pursuant to this Agi�eement,
venue for such action shall lie in state courts located in Tar7ant County, Texas ar• the United States
District Court for the Northern District of Texas, Fort Woi-th Division.
18. SEVER.ABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenfarceable, the
validity, legality and enforceability of the reznaining provisions shall not in any way be affected or
impaired.
19. FORCE MAJEURE.
City and Agency shall exercise their best efforts to meet theiY• respective duties and
obligations as set forth in this Agi•eement, but shall not be held liable foi• any delay or omission in
perfot�nance due to force majeure or other causes beyond their reasonable control, including, but
not limited to, compliance with any government law, ordinance or regulation, acts of God, acts of
the public enemy, fires, strilces, locicouts, natui•al disasters, wars, riots, epidemics or pandeinics,
inaterial or labor restrictions by any governmental authority, transportation problems, restraints or
prohibitions by any court, board, department, commission, or agency of the United States or of
any States, civil disturbances, othei• national oi� regional emergencies, and/or any other similar
cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively "Force Majeure Event"). The performance of any such
obligation is suspended during the period of, and only to the extent of, such prevention or
hindrance, provided the affected Party provides notice of the Foz•ce Majeure Event, and an
explanation as to how it hindei•s the party's performance, as soon as reasonably possible, as
determined in the City's discretion, after the occurrence of the Force Majeure Event. The form of
notice required by this section shall be the same as section 13 above.
20. HEADINGS NOT COIiTTROLLING.
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Headings and titles used in this Agreement are for reference purposes only, shall not be
deemed a part of this Agreement, and are not intended to define or limit the scope of any provision
of this Agreement.
21. REVIEW OF COUNSEL.
The Pai-ties acicnowledge that each Party and its counsel have reviewed and revised this
Agreement and that the normal rules of construction to the effect that any ambiguities are to be
resolved against the drafting party shall not be employed in the interpretation of this Agreement
or Exhibits "A", "B", "C", "I)" and "E".
22. AIVIENDMENTS/ MODIFICATIONS/ EXTENSIONS.
No amendment, modification, or extension of this Agreement shall be binding upon a Party
hereto unless set forth in a wr�itten instt-ument, which is executed by an authorized representative
of each Party.
23. ENTIRETY OF AGREEMENT.
This Agreement, including Exhibits "A", "B", "C", "D", and "E" contains the entire
understanding and agr•eement between City and Agency, their assigns and successors in interest,
as to the matters contained herein. Any prior or contemporaneous oral or written agreement is
hereby declared null and void to the extent in conflict with any provision of this Agreement.
24. COUNTERPARTS AND ELECTRONIC �IGI+IATURES.
This Agreement may be executed in one or more counterparts and each counterpart shall,
for all pul�poses, be deemed an originai, but all such counterparts shall together constitute one and
the same instiument. This Agreement may be executed by elect�onic signature, which will be
considered as an original signat�ire for all purposes and have the same force and effect as an
original signature. For these puiposes, "electronic signature" means electronicaliy scanned and
transmitted veisions (e.g. via PDF or facsimile transmission) of an oz•iginal signature, or signatures
electronically inserted via software such as Adobe Sign.
25. WARRANTY OF SERVICES.
Agency warrants that its services will be of a professional quality and conform to generally
prevailing industry standards. City must give written notice of any breach of this warranty within
30 days from the date that the services are completed. In such event, at Agency's option, Agency
shall either (a) use commercially reasonable efforts to re-perform the setvices in a manner that
conforms to the warranty, or (b) refund the fees paid by City to Agency for the nonconforining
services.
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26. IMMIGRATION NATIONALITY ACT.
Agency shall verify the identity and employment eligibility of its employees who perfor•m
worlcing under this Agreement, including completing the Employment Eligibility Verification
Form (I-9). Upon request by City, Agency shall provide City with copies of all I-9 forms and
supporting eligibility docutnentation for each employee who perform worlc under this Agreement.
Agency shall adhere to all Feder�al and State laws as well as establish appropriate pr•ocedures and
controls so that no services will be performed by any Vendor employee who is not legally eligible
to perform such services. AGENCY SHALL, TO THE EXTENT ALLOWED BY LAW,
INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES,
OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAGH BY AGENCY, AGENCY'S
EMPLOYEES, SUBCONTRACTORS, AGENCTS, OR LICENSEES. City, upon written notice
to Agency, shall have the right to immediately terminate this Agreement for violations of this
provision by Agency.
27. OWNERSHIP OF WORK PRODUCT.
City shall be the sole and exclusive owner• of all reports, worlc papeis, procedures, guides,
and documentation, created, published, displayed, and/or produced in conjunction with the
seivices provided under this Agreement (collectively, "Work Product"). Further, City shall be
the sole and exclusive owner of all copyright, patent, trademark, trade seci•et and other• proprietary
rights in and to the Worlc Product. Ownership of the Worlc Product shall inure to the benefit of
City from the date of conception, creation or fixation of the Worlc Product in a tangible medium
of expression (whichever occurs fii•st). Each copyrightable aspect of the Work Product shall be
considered a"worlc-made-for-hire" witliin the meaning of the Copyright Act of 1976, as amended.
If and to the extent such Worlc Product, ar� any part thereof, is not considered a"work-made-for-
hire" within the meaning of the Copyright Act of 1976, as amended, Agency hereby expressly
assigns to city all exclusive right, title and interest in and to the Worlc Product, and all copies
thereof, and in and to the copyright, patent, trademarlc, trade secret, and all other proprietaiy rights
therein, that City may have or obtain, without further consideration, fi•ee from any claim, lien for
balance due, or rights of r•etention thereto on the part of City.
28. CHANGE IN COMPANY NAME OR OWNERSHIP
Agency shall notify City's Assistant City Manager, in writing, of a company name,
ownership, or address change for the put•pose of maintaining updated city records. The chief
executive officer of Agency or authorized official must sign the letter. A letter indicating changes
in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of
director's resolution approving the action, or an executed mergei� or acquisition agreement. Failure
to provide the specified documentation so may adversely impact future invoice payments.
29. SIGNATURES.
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The person signing this Agreement hereby warrants that he/she has the legal authority to
execute this Agreement on behalf of the respective Party, and that such binding authority has been
granted by proper� order, resolution, ordinance or other authorization of the entity. This Agreement
and any amendment hereto, may be executed by any authorized representative of Agency. Each
Party is fully entitled to rely on these warranties and representations in entering into this
Agreement or any amendment hereto.
30. PROHIBITION OIV CONTRACTING WITH COlVIPAI+IIES THAT BOYCOTT
ISRAEL
If Agency has fewer than 10 employees or this Agreement is for less than $100,000.00
this section does not apply. Agency acicnowledges that in accordance with Chapter 2271 of the
Texas Government Code, the City is prohibited fi�om entering into a contract with a company for
goods or selvices unless the cont�•act contains a written verification fi•om the company that it: (1)
does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The telms
"boycott Israel" and "company" have the meanings ascribed to those terms in Chapter 2271 of the
Texas Government Code. By signing this Agreement, Agency certifies that Agency's signature
provides the written veri�cation to the City that Agency: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of this Agreement.
31. PROHIBITION ON BOYCOTTING ENERGY COMPAIr1IES
Agency acicnowledges that in accordance with Chapter 2276 of the Texas Government
Code, City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more tisat is to be paid wholly or par�tly from public funds of the City with a company
with 10 or more full-time employees unless the contract contains a written verification from the
company that it: (1) does not boycott energy coinpanies; and (2) will not boycott energy companies
during the teY�rn of the cont�•act. The terms "boycott energy company" and "company" have the
meaning ascribed to those terms by Chapter 2276 of the Texas Govermnent Code. To the extent
that Chapter 2276 of the Governinent Code is applicable to this Agreement, by signing this
Agreement, Agency certifies that Agency's signature provides written verification to the City
that Agency: (1) does not boycott energy companies; and (2) will not boycott energy
companies during the term of this Agreement.
32. PROHIBITION Ol�t DISC12IlVIINATI0i�1 AGAIla1ST FIREARM AI+�D
AMIVIUNITION INDUSTRIES
Agency acknowledges that except as otherwise provided by Chapter• 2274 of the Texas
Government Code, the City is prohibited fi�om entering into a contr•act for goods or seivices that
has a value of $100,000 or more that is to be paid wholly oi� partly fi�om public funds of the City
with a company with 10 or more full-tirne employees unless the conti•act contains a written
veri�cation fiom the company that it: (1) does not have a practice, policy, guidance, or di�•ective
that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
during the teim of the contract against a firearm entity or firearm trade association. The terms
CITY OF FORT WORTH
Agreement for Shelter Managemerit Services — WHENWELOVE Page 13 of 26
"discriminate," "firearm entity" and "fir•earm trade association" have the meaning ascribed to those
terms by Chapter 2274 of the Texas Government Code. To the extent that Chapter 2274 of the
Government Code is applicable to this Agreement, by signing this Agreement, Agency
certifies that Agency's signature provides written verification to the City that Agency: (1)
does not have a practice, policy, guidance, or directive that discriininates against a firearm
entity or firearm trade association; and (2) will not discriminate against a firearm entity or
firearm trade association during the term of this Agreement.
33. CONFIDENTIAL INFORMATION
Agency acl�nowledges that the City is a govein�nental entity and is subject to the Texas
Public Information Act ("Act"). By executing this agreement, Agency acknowledges that this
Agreetnent will be publicly available on the City's website, and Agency is therefore waiving any
claim of confidentiality, whether based in statute or the common law, to any and all materials
contained as part of this Agreement including all documents and information referenced herein or
attached hereto.
[SIGNATURE PAGE TO FOLLOW]
CITY OF FORT WORTH
Agreement for Shelter Management Services — WHENWELOVE Page 14 of 26
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement in multiple
originals on the date written below their respective signatures to be effective on the Effective
Date. ACCEPTED AND AGREED: CITY OF FORT WORTH: By:
Date:
Dianna Giordano (Sep 25, 2025 13:20:47 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
09/25/2025 APPROVAL RECOMMENDED: By: Be�20251B8,13CDTJ Name: Bethany Warner
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By: Name: Tara Perez
Title: Homeless Strategies Manager APPROVED AS TO FORM AND LEGALITY: Title: Intergovernmental Relations By: Manager ATTEST: By:
Name: Jannette S. Goodall
Title: City Secretary AGENCY: WHENWE By: (Sep 25, 2025 10:38:19 CDT)
Name: Gary Wilkerson
Title: Chief Executive Officer
Date: 09/25/2025
CITY OF FORT WORTH
Name: Gavin Midgley
Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 1295: 25-0657
Agreement for Shelter Management Services -WHENWELOVE Page 15 of26
EXHIBIT "A"
SCOPE OF SERVICES
COLD WEATHER EMERGENCY OVERFLOW SHELTER
WHENWELOVE (A�ency) will do the following:
Agency shall provide staffing to manage the cold weather emet•gency overflow shelter sites and if
needed contract with vendors to provide at least 200 cold weather emergency overflow beds on an
as needed basis:
A. In General
Eligible households are individuals in the City of Far�t Worth who meet the United States
Department of Housing and Ur•ban Development (HUD) definitiari of literally homeless;
B. Definitions
Cold Weather Triggei• nigllts ar�e defined as nights when the Fort Worth National Weather
Service forecasts:
Temperature will be below 40 degrees in wet conditions, 35 degrees in dzy conditions or a wind
chill of 32 degrees for• tl�ee consecutive overnight hours
Cold Weather Emergency Overflow Locations are curr•ently:
Handley Meadowbrook Community Center — 6201 Beaty Street, Foi-t Worth
Riverside Community Centel• — 3700 E. Bellcnap Street, Fort Woi�th
Haws Athletic Center — 500 Congress Street, Fort Worth
C. City Responsibilities
City — Office of Emergency Management
OEM will:
o Supply sufficient cots far• cold weather overflow sheltering
o Supply sufficient blanlcets for cold weather overflow sheltering
o Notify Homeless Strategies 72 hotus in advance of hitting weather triggeis
o Coordinate after sheltering meeting as needed
o Coordinate with hospitals to address issues/questions regarding drop-offs
o Coordinate with Police so during severe weather events electronic signs are on E.
Lancastei�
CITY OF FORT WORTH
Agreement for Sheltei• Management Services — WHENWELOVE Page 16 of 26
o Coordinate with TPW to treat roads for winter hazardous conditions for Trinity
Metro routes to over•flow shelter locations.
o Coordinate with Fire on obtaining a fire inspection of overflow shelter site(s)
o Have a Duty Officer 24/7, 817.392.8866, to support overflow shelter operations
o Request occasional police patrols of overflow shelter site(s) on activation nights
o Reserves the right to designate othei� facilities as necessaiy
Park � Recreation Department (PARD) will:
o Provide use of these facilities as needed for cold weather sheltering between October
15, 2025 — March 31, 2026 on nights when weather t� iggers are met and cold weather
overflow shelter is activated:
■ Handley Meadowbroolc Community Center— 6201 Beaty Street, Fort Worth
■ Riverside Community Center — 3700 E. Bellcnap Street, Fort Worth
■ Haws Athletic Center — 500 Congress Street, Fort Worth
o Ensure facilities are clean and stocked with toilet paper and hand soap
o Be responsible for reporting any maintenance issues which could impact the ability to
provide cold weather sheltering
o Provide floor covei°ing
o Lay out floor covering when needed
o Remove floor covering when no longer needed
o Provide Agency with information regarding entering and securing the facilities
o Coordinate with Agency on facility logistics
o Coordinate with Agency regarding storage for cots and blanlcets throughout the season
o Provide a list to Agency of individuals criminally trespassed from overflow shelter location
o Provide updated contact information to Homeless Strategies
Homeless Strategies will:
o Coordinate preparation meetings as needed for cold weather sheltering operations
o Ensure Agency is meeting contractual obligations
o Distribute emergency radios to sheltels and Agency
o Coordinate the advertisement of cold weather shelter — tlu•ough information to stt•eet
outreach, at shelters and service providers, with neighborliood patrol officers and
HOPE Teams
■ Distribution of infoi�nation cards
■ Distribtrtion of posteis
■ Distribution of bus passes
o Monitor radio activity on activation nights to ensure all beds are fuil
o Provide on-call response to Agency until lOpm on activation nights
o Make decision regarding activation of cold weather shelter
o Update and distribute operations guide
o Update and distribute contact list
o Notify all partneis 72 hours in advance of standby status
o Notify all partners regarding activation stanis, including Trinity Metro
CITI' OF FORT WORTH
Agi•eeme�rt for Slieltei� Management Services — WHENWELOVE Page 17 of 26
o Coordinate with Code to obtain needed number of kennels for Agency ,
o Update the 311 rnessage based on standby, activation/no activation status
D. Agency Responsibilities:
Agency will:
o Develop and maintain an appropriate workforce, who will be on-call Oct.l 5-March 3 lsr,
to staff the cold weathet• emergency overflow shelter
o Train staff on de-escalation and emergency protocols
o Train staff on cold weather eTnergency overflow shelter process and procedures
o Obtain access and training to allow use of Homeless Management Infozmation System
to enter guests
o Enter all client information into HMIS
o Contract with vendors (if needed) or prepare staff to implement laundly and janitorial
services as well as coordinating stoi•age with PARD for cots and blanlcets (this may
include Agency r•enting a pod/storage)
o When on standby, Agency will conduct radio checics, from Spm to 6pm, of available
shelter beds to ensure all overnight and program beds are fully utilized
o At 6pm, Agency and Homeless Strategies will touch base on whether to activate
overflow shelter
o Turn on designated emergency overflow shelter cell phone and respond to calls between
6pm-7am
o Have a minimum of two staff overnight and if there are over 100 guests, have 3 staff
and if over 150 have 4 overnight staff
o As needed, call 911 for emergencies
o Accept overnight di•op-offs, coordinated through designated cell phone calls with street
outreach, hospitals, Police & Fire
o Notify Homeless Sti�ategies of number of overnight drop offs and who referred guests
o Cooi•dinate intake at True Worth Place fi�om 6pm-9pm as needed
o Check guests into HMIS
o Provide guests with wristband for overflow shelter
o Provide ai�ea for guests to wait for Trinity Metro shuttle
o Pi•ovide kennels for guests with pets
o Ensure that all individual, men and women, who are ovei• the age of 18 who are not
criminally trespassed fi•om the cold weather overflow location are admitted for cold
weather overflow shelter
o Regardless of whether they have identification
o Regardless if they are barred fiom one of the regular emergency sheltets
o Regardless if they have pets
o Ensure sufficient staff are onsite at cold weather emergency overflow locations by 7p1n
o Assist PARD staff with putting down floor covering as needed
o Set up cots at cold weather shelter site, prior to anival of guests
o Provide oversight of the shelter operations from 7pm to 7am
CITY OF FORT WORTH
Agreement foi• Shelter Management Services — WHENWELOVE Page 18 of 26
o Provide guests with light brealcfast
o Encourage guests to leave the premise by talcing Trinity Metro shuttle bacic to East
Lancaster
o Ensure laundiy and janitorial services are complete by 9am — if not before
o Ensure cots are reinoved and properly stored priot• to leaving the site
o Assist PARD staff with removing the floor covering
o Ensure facility is returned to PARD in the condition as it was found
o Ensure shelter staff:
o greet guests,
o hand out blanlcets,
o direct guests to cots,
o let guests know where restrooms ai�e
o wallc through shelter,
o walce up guests and direct them to depart
o Ensure that staff and/or contract vendors are paid in a timely inanner
o Coo�•dinate with Trinity Metro, on activation nights and the following morning,
regarding numbei� of guests needing transpoi�tation
o Notify Horneless Strategies of the number of guests seived by the shelter and
information on any incidents, prior to the debrief
o Checic in briefly with supez•visor of the community center the morning after each
activation
o Participate in the cold weather shelter debrief each morning after an activation night
E. Safety and Security at overflow shelter sites
o Guests — Responsible for acting in a manner that does not put themselves or others
in danger
o Agency — Responsible for securing the site, following emergency protocols as
needed and promptly reporting incidents
o City — Responding to emeigency calls
CITY OF FORT WORTH
Agi•eement for Shelter Management Services — WHENWELOVE Page 19 of 26
EXHIBIT `B"
BUDGET
Agency will submit invoice for reimbursement bv the 15t'' of the month followin� the month
services were provided.
This repar•t shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in Budget submitted. In order for this report to be complete the following must
be submitted:
For payroll expenses, timesheets signed and dated by both the employee and supeivisor
with the pf°ogr°czm fi��ad code of time being billed to City /Homeless
Strategies. Elect�onic time sheets are acceptable. Paystub must include pay period,
date paid, amount and expenses (salaiy, FICA, benefits etc). If pay stubs are
unavailable, payroll registries with applicable expenses highlighted and labeled will
suffice. Agency may not submit payroll expenses dated 60 calendar days prior to the
date of the Reimbursement Request with the exception of the first Reimbursement
Request which may include items from the Effective Date of the Agreement to t11e end
of the repoi-ting month or with written pei•mission from Hotneless Stt�ategies staff so
long as such changes are otherwise in accordance with the Agreement.
For non-payr•oll expenses, invoices fot• each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with
the exception of the first Reimbursement Request which may include items from the
Effective Date of the Agreement to the end of the reporting month or with written
permission from Homeless Strategies staff so long as such changes are othei-wise in
accordance with the Agreement.
Proof that each expense was paid by the Agency, which proof can be satisfied by
cancelled checics. If a cancelled checic is not possible, a banlc statement with the expense
highlighted and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the �rst
month's invoice and if changes are made, new allocation documentation submitted with
invoice.
For the audit, banlc statements showing payments, Form 941s and allocation
documentation will be reviewed.
CITY OF FORT WORTH
Agreement fot• Shelter Management Sei•vices — WH�NWELOVE Page 20 of 26
._ _
PROGRAM COSTS 1 Total
_ � $200,000.00
_ _ —
A. SALARIES (By title)
Shelter Staff p''� I'!"� I,(I�i�i ,,!I % m
i�'��
-_ __ . _ __
Intalce Staff ' ; ��'
_ __ .
_ _ - � _ _ .---- -
SAI�ARIES TOTAL: I �59,900.00
_ .. __ _ 1 _ _.
._ . �
__ _ _ __ .
__.
B. FRINGE BEIV�FITS
. - _.. _ .
FRATGE BEI�IEI+ITS TOTAL:
_ _ _ _ ---- ___ __
C. NIILEAGE
IVIILEAGE TOTAL:. __ � .
. . _ _ _
__ _ _ _ _ ___ _ _ . _
D. CELL PHONES/EQUIPMENT
. _ _ __ _ . __. . __
CELL PHO1�tES/EQUIPIVIENT TOTAL:
___ _. _ . _ _
E. CLIEI�1'T EXPEI�ISE�
__ . _ _ _ _
CLIENT EXPENSES TOTAL:
F. OTHER APPROVED . _ .
Monthly Overflow Services (5.5 months at $110,000.00
$20,000 per month)
Janitorial Services � $11,400.00
Laundry Services _ � $13,200.00
Sup�lies � $4,000.00
- _ _ .
Bus Passes � $1,500.00
_
OTHER APPROVED TOTAL: $140,100.00
_ _ .__ _ � _ _ ----
.
TOTAL PROGRA.M COST: $200,000.00
Supportive Services Agreement — Exhibits Page 21 of 26
EXHIBIT "C"
REIMBURSEMENT REQUEST FORM
Expenses Name of employee or Amount Date Check
client Invoiced No.
Expense: Peisonnel
Salary
Salary
Salazy
Salar3� Total:
FICA (Medicat•e/Social Sectu•ity)
FICA (Medicare/Social Security)
FICA (Medicare/Social Secluity)
Health Insurance
Health Insurance
Healt}i Insurance
Dental Insurance
Dental Insurance
Dental Insui•ance
Life Insui•ance
Life Iusurance
Life Insurance
Disability Insurance
Disability Insurance
Disability Insurance
Retireinent
Retirement
Retirement
Unemployment Iusurance
Unemployment Inslu•ance
Uneinployment Insurance
Woricers Compensation
Woricers Coinpensation
Worlcei•s Compensation
Total of all Benefits:
Mileage
Mileage
Mileage
CITY OF FORT WORTH
Agc•eemei►t foi� Shelter Management Services — WAENWELOVE Page 22 of 26
Mileage Total:
Cell phone
Cell phone
Cell phone
Cell Phone Total:
Type of Client
Expense/Vendor
Client Expense Total:
Operations/Vendor :
Operations Total:
Other
Other Total:
Total Invoiced Amount
Attestation
Contractor:
Program:
Name of Person submitting
re ort:
Date Range Covered by this
re ort:
I have reviewed this report and
certify that it is a complete,
accurate, and up-to-date
reflection of the seivices
rendered under the terms of our
Agreement with the City of Fort
Worth.
Signature:
Total
Budget Category
Salaries
Fringe Benefits
Mileage
Cell
phone/Equipment
Client Costs
Other
Total
A B C D E
Total Previous This Remaining
Budget Reimbursements Month's Total Request Balance Available
Amouni Requested Request to Date (B+D) (A-D)
CITY OF FORT WORTH
Agreement for Slielter Maiiagemei►t Services — WHENWELOVE Page 23 of 26
EXHIBIT "D"
REPORTING FORMS
Quarterly Report
Current Reporting
Quarter
Submitting Agency
Contact Name
Phone Numbei• and
Email
Remit Address
Please include outcome narrative that describes how measure was accomplished for each
quarter.
Effectiveness Measures and uarterl Outcomes
Measure 1 � pr�ovide staffing on all cold weather trigger nights for at least 200 beds
Oastcoifie
Measure 2 � Ensure all janitorial, laundYy services as well as brealcfast is provided
Oattcoffze
I Iiave r�evietivecl t7�is r�epor�t ancl cer�tify that tl�e measur�es pr�ovided ar�e acctt�°ate and
appr�op�°zately r'eflect tlze Hoineless St�°ategies goals set for�tl�. zf2 t1�.e cof7tract.
Authorized Signatory
Date
Signatory Title
CITY OF FORT WORTH
Agreement for Shelter Management Services — WHENWELOVE Page 24 of 26
Monthly Report
Date of # of guests at # of guests at # of guests at
r�ctivation Handley Haws Athletic Riverside
Meadowbrook Center
CITY OF FORT WORTH
Agi•eement for Slielter Ma�iagemeut 5ervices — WHENWELOVE Page 25 of 26
EXHIBIT "E"
REQUEST FOR BUDGET MODIFICATION
Date
Submittin A enc
Contact Name
Phone Number and Email
Remit Address
PROGRAM COST�
Bud et Cate or Approved Bud et Chan e Requested Revised Bud et
Salaries
Frin e Benefits
Milea e
Cell Phones/E ui ment
Client Costs
Other A roved
Indirect
Total Costs
Up to 5% of any budgeted line-item does not need prior approval but form must be sent
to City with monthly RFR
More than 5% of any budgeted line-item must have prior City approval
An increase in a zero line-item must have prior City approval
I hcave y�eviewed th.zs r•eqc�est and cer�tify that the listed �noc�ificatzorzs ar�e co�°r°ect.
Authorized Signatory
Signatoiy Title
Date
STAFF USE ONLY
0 0
Modification Approved
Staff Signature
Modification NOT Approved
Date
CITY OF FORT WORTH
Agi•eement foi• Shelter Ma�iagement Sei•vices - WHENWELOVE
Page 26 of 26
City of Fort Worth,
M yor nd
Texas
• • . • :_
DATE: 08/12/25 M&C FILE NUMBER: M&C 25-0657
LOG NAME: 02AWARDING COLD WEATHER SHELTERING SERVICES
SUBJECT
(ALL) Authorize Execution of Agreement with WhenWeLove in an Amount Up to $200,000.00 for Cold Weather Sheltering Operations and
Authorize Three Annual Renewal Options in a Combined Amount Up to $600,000.00
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager or his designee to execute an agreement with WhenWeLove in an amount up to $200,000.00 for a term
commencing October 1, 2025 and terminating September 30, 2026 for cold weather sheltering operations;
2. Authorize the City Manager or his designee to renew the agreement for Fiscal Years 2027, 2028 and 2029 with WhenWeLove in an
amount up to $600,000.00 for cold weather sheltering operations dependent on funds being appropriated for Homeless Strategies; and
3. Authorize the City Manager or his designee to amend the agreement if necessary to achieve program goals provided the amendment is
within the scope of the program and in compliance with City policies and applicable laws and regulations.
DISCUSSION:
To prevent cold weather-related deaths among the unsheitered homeless population, the City of Fort Worth funds cold weather overFlow sheltering
operations.
Cold weather overFlow sheltering operations are on standby when the weather is predicted to meet one of these triggers for three consecutive
ovemight hours:
• Temperature below 40 in wet conditions
• Temperature below 35 in dry conditions
• Wind chill of 32 degrees
When one of these triggers is met, WhenWeLove goes on standby to determine if all regular emergency shelter beds are utilized. If all regular
emergency shelter beds are full, WhenWeLove and Homeless Strategies activate cold weather sheltering operations. WhenWeLove will provide
staffing for at least 200 cold weather emergency overflow beds as needed and will oversee an intake process and coordinate with Trinity Metro to
take clients to overFlow shelter. WhenWeLove then oversees the sheltering operation which includes: answering an overnight phone for hospital
and �rst responder drop-offs, directing clients to a cot, waking clients for breakfast and coordinating with transportation for drop-offs in the East
Lancaster sheiter area.
RENEWAL OPTIONS: The agreements may be renewed for up to three (3) one-year renewai terms, at the City's option. This action does not
require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the
renewal period.
Funding will be budgeted in Other Contractual Services account within the General Fund for Fiscal Year 2026.
This contract was approved by the Legal Department for a waiver per the Chapter 252 exemption, for services necessary to preserve or protect
the public heaith or safety of the City of Fort Worth's residents.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the Fiscal Year 2026 Budget by the City
Council, funds will be available in the Fiscal Year 2026 operating budget, as appropriated, in the General Fund. Prior to an expenditure being
incurred, the City Manager's Office has the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Dianna Giordano 7783
Originating Business Unit Head:
Additional Information Contact:
Bethany Warner 6121
Tara Perez 2235