HomeMy WebLinkAboutContract 45153 S EmoMM
S COONTRACT 010,
COUNTY OF TAR NT
CONT CT ETWEEN THE CITY OF FORT WORTH AND THE SAFE CITY
Y
COMMISSION, INC.,FOR FUN ING FROM THE CRIME CONTROL AN.
PREVENTION 1ST _IC7'FOR THE ONE SAFE PLACE FAMILY JUSTICE CENTER
In consideration o.' this mutual covenants, promises and agreements contain.
herein, THIS AGREEMENT is made and entered 'Into between the CITY OF FORT
WORTH a home ruled municipal corporation of the State of Texas, "City" acting by and
through Charles . Daniels,, its duly authorized Assistant City Manager, and THE SAFE
CITY COMMISSION fnc,, a Texas non-profit organization hereinafter referred to as
SCQ acting by and tluou h Ken Shetter, its duly authorized Executive .Director.
RECITALS
WHEREAS, the City has determined that SCC provides services in coordinating area
agencies activities against child abuse and domestic violence in the City
WHEREAS, the City and SCC desire to enter mto a contract to have Such services
provided, which benefit the Fort Worth community through the creation of the One Safe
Place Family Justice Center ("One Safe Place"), by supporting the salaries of a Center
Director and Administrative ,assistant and through Security for the physical facility that
will provide a centralized, streamlined location,for victim advocacy and support,-
AS,the City desires to enter into a contract with the SCC to provide such services,
for the public purpose of actively addressing,domestic violence; and
WHEREAS,the City, as consideration for the creation of One Safe Place, has appropriated
monies in the Department's Clime Control and :;prevention district "CCPD" Fund Budget
in the amount of $300,000.00 ("Pr grain Funds") to provide to SCC for the operation of
the One Safe Place Center program"
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows.-
AGREEMENT
ANT
1s :des onsin1fifies of SCC
CC covenants and agrees to fully perform, or cause to be performed., with good
faith and due diligence, all work and services described in Exhibit "'A"' SCE
Performance Measures, attached and incorporated' herein for all purposes. SCC shall be
responsible for day-to-day administration of One Safe Place. SCC agrees to expend the
F Y 14 Co ntract between pity and the S afeCity Commission forµ OFFICIAL RECORD
RD
Page I of 17 C 'P funding the one Safe "q ace nil Justice Center
C�m � IWi t2
E
Program Funds in accordance with its One Safe Place budget,, descri bed i,n Exhibit "B,,"
also attached and incorporated herein for all purpose.,
1 Program Funds
2,1 In no event shall the total distribution of Program Funds from, City made to the
SCC during the term of this Agreement exceed the total sum of $3�001,01010.00. All of
SCC's expenditures under this Agreement must be completed prior to September 30,
2 14.
2.�2 Payment of the Program Funds ftom City to SCC shall be made on a cost
reimbursement basis, following receipt by City from SCC of a signed Request for,
Reimbursement form (RFR)I,, "'Exhibit C." attached and incorporated herein for all
purposes, and copies of support documentation which Could includes copies, of
timesheets, invoices with proof of payment such as cancelled checks, bank statements or
wire transfers, leases or services contracts.1 SCC shall deliver to City a written detailed
Performance Activities Report, report, "Exhibit D," attached and incorporated herein for
all purposes, as described in Section 4.2 below with each RFR to support expenditure of
Program Funds. Such report shall be signed by SCC or duly authorized officer of'SCC.
The RFR, and Performance Activities Report, shall be submitted to City no later that the
fifteenth (I 5th) day following the end of the month. Submittal of a monthly RFR and
Performance Activities Report is required even if services are not provided. When
services are not provided during a month, a zero dollar RFR and Performance Activities
Report is required.
Submit monthly RFR with an original signature by an authorized representative to
the Program Support Division of 'the Fort Worth Police Department. ATTENTION:
Jacob Browning, 350 West Belknap Street, Fort Worth, Texas 76102, or as designated by
City. Reimbursements will not be made until after receipt of an acceptable and approved
RFR and a monthly Performance Activities Report from SCC. Reimbursements Shall be
made within thirty (30) days receipt of' said documents. ACC shall be reimbursed for
Program Costs only if City determines at its sole discretion that costs are eligible
expenditures in accordance with CCPD regulations, approved budget (Exhibit B), and are
reasonable, and consistent with industry norms.
11
2.j SCC is authorized to adjust any categories in the budget in an amount not to,
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds'; however, SCC must notify
City in writing of any such adjustments, using the Budget Adjustment Form ''Exhibit E,,11
attached and incorporated herein for all purposes. Any adjustment of more than 5% of
each category must have written perrnission from City prior to any budget adjustment
being made. Budget adjustments shall be submitted to the Program Support Division of
the Fort Worth Police Department, ATTENTION.' Aya Ealy, 350 West Belk-nap Street,
Fort Worth, Texas, 76102, or as designated by City.
FY'14 Contract between City and the Safe City Commission for
C,CPD funding,for the One Safe Place Family Justice Center Page 2 of 17
3. l e rm
The term of this Agreement is for a period beginning on October I� 2013, and
ending on September 30, 2014. All of SCC's expenditures under this Agreement must be
completed prior to September 3�0, 2014.
4. PM gram Y'erformance
4.1 UCC agrees to maintain complete accurate documentation supporting the
performance opt e work and fulfillment of the objectives set forth in Exhibit "A".
4.2 UCC agrees to provide a monthly Performance Activity Report to document the
performance of the work described in, Exhibit "'A." The Perlormance Activity Report
shall document the program activity names, numbers of participants attending, details of
the activities, and a descript.loirl of the goals achieved in support of the CC PD goals.
Additionally, the Performance Activity Report must include any successes realized, in,
descriptive detail. F 17he monthly Perforn-lance Activity Report shall be submitted to City
no later than the 15'h day after the end of each month.
5,1, Default and Termination
5.1 This iS A A
, greement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to SCC hereunder shall be exclusively
from monies received from the CCPD, and not from any other monies of City. In the
event that funds from the CC PD are not timely received, in whole or in part, City may, at
its sole discretion, terminate this Agreement and City shall not be liable for payment for
any work or services perfon-ned by SCC under or in connection with this Agreement.
5.2 If for any reason at any time during any to of this Agreement, City Council of
City falls to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement, termination to be effective on the later of
(1) thirty (30) days following delivery by City to SCC of written notice of City's intention
to terminate or (ii) the last date for which funding has been appropriated by the City.
Counci I for the purposes set forth in this Agreement.
in part whenever such
5.3 This Agreement may be terminated by City, in whole or *
termination is determined by City to be in the best interest of City in the event of default
or inability to perform or to comply with the terms herein on -the part, of SCC, or for other
good cause
5.4 Termination will be effected by delivering to SCC a notice of termination,
*f ing the portion(s) of
speci y -the Agreement affected and the effective date of termination.
Upon SCC's, receipt of notice of termination, SCC shall:
FY14 Contract between it and the Safe City Commission for
C' .PD funding for the One Safe Place Family JLJStiCC Center Page 3 of 17
ill IN
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or execute any subcontracts, except as may be
Yli
necessary for completion of the work not tenniniated;
(c) Terminate all orders, and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination, aid
(d) Cease expenditures of," Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the SCC s sole remedy
shall be reinstatement of this Agreement. SCC expressly waives any and all rights to
monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs, and attorney's fees.
5.61 Within thirty (30) days following the date of termination of this Agreement, SCC
shall return to City try property provided hereunder or as so directed by the Contract
Administrator. pity will have no responsibility or liability for SCC's expenditures or
actions occurring after the effective date of termination of the Agreement.
6. Adnr inistrative Reguicements
6.1 SCC agrees to, keep detailed and accurate records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement or until the completion
of any audit, whichever is later. City or its representatives shall have 'the right to
investigate, examine and audit at anytime any and all such records relating to operations
of SCC under this Agreement. SCC, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for
investigation, examination, and audit. In the event of such audit by City, a single audit of
all SCC's operations, will be undertaken and may be conducted either by City or an
independent auditor of City's choice, SCC shall subniit a copy of any audit perfori-ned by
their 'Independent auditor within thirty (30) days of receipt of the final audit report.,
6,2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (1 5) days after notice to SCC by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with SCC.
6.3 If, as a result of any t,
aud1' . I it is d fined i ned that SCC misused misapplied or
misappropriated all or any part of the Program Funds, SCC, agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of
any sanction, penalty or other, charge levied against City because of such misuse,
misapplication or misappropriation.
FY14 Contract b �n City and the Safe City Commission for
CCPD finding for the One Safe Place Family Justice Center Page 4 of 17
6.4 SCC's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of the SCC
Program assets as appropriate and as directed by City's Contract Administrator.
6.5 SCC covenants and agrees to fully cooperate with City * 0
9 1 1 in monitoring the
effectiveness of the services and work to be performed by SCC under this Agreement,
and City shall have access at a]I reasonable hours to offices and records of'the SCC,, its
officers,* s rpo
member , agents, employees, and subcontractors for the puse of such
monitoring.
7, Independent Contractor
7.1 SCC shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. SCC shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, a, d
all persons performing, same, and shall be solely responsible for the acts and omissions of
its officers, members, agents,, servants,, employees, subcontractors, program participants,
licensees or invitees. The doctrine ofrespondeat superior s*nall not apply as between City
and SCC its officers, members, 'agents, servants, employees,, subcontractors, program
participants, licensees or invitees, and, nothing herein shall be construed as creating a
partnership or joint enterprise between City and SCC,. It is expressly understood and
agreed that no officer, member, agent, employee, subcontractor, licensee or invitee of the
SCC, nor any program participant hereunder is in the paid service of City and that City
does not have the legal right to control the details of the tasks performed hereunder by
SCC its officers, members, agents, employees,, subcontractors, program participants,
licensees or invitees.
7.2 City shall in no way nor under any circumstances be responsible for any property,
belonging to SCC, its officers, members, agents, employees, subcontractors, program
participants, licensees or invitees, which may be lost, stolen, destroyed or in any. way
damaged.
88 Indemnification
8.1 SCC covenants and agrees to lndemnify; hold harmless and defend, at its own
expense, City and its officers, agents, servants and employees from and against an d
y an
all claims or suits for property loss or damage and/or personal injury, including death, to
any and all persons, of whatsoever kind or character, whether real or asserted, arising out
of or in connection with the execution, performance,, attempted performance or
nonperformance of this agreement and/or the operations, activities and services of the
program described herein, WHETHER OROT CAUSED, IN WHOLE OR IN PART,
BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,,
CONTRACTORS OR, SUBCONTRACTORS OF SCC OR OF CITY; and SCC hereby
assumes all liability and responsibility of City and its officers, agents, servants, and
F Y 14 Contract,between City and the Safe City Commission fbr
CCPD ftinning for the One Safe Place Family Justice Center Page 5 of 17
employees for any and all claims, or suits, for property loss, or damage and/or personal
injury, 'including death, to any and all persons, of whatsoever kinds or character, whether
real or asserted, arising out of or in connection with the execution, performance,
attempted performance or non-performance of this contract and agreement and/or the
operations, activities and services of the programs described herein WHETHER OR
NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS�, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF Cl"lY. SCC likewise, covenants and agrees to and does hereby
inden-inify and hold harmless City from and against any and all injury, damage or
destruction of property of City., arising out of or 'in connection with all acts or omissions,
of SCC its officers, members, agents, employees, subcontractors, invitees, licensees,,, or
program participants, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY
ALLEGED NEGLIGENCE OF OFFICERS, ADEN TS SERVANTS, EMPLOYEES,
CONTRACTORS OR, SUBCONTRACTORS OF SCC.
8.2 SCC agrees to, and shall release City, its agents, employees, officers and legal
representatives from all liability for 'injury, death, damage or loss to persons or property
, in connection with or incidental to performance under this Agreement, even if
sustained ' 1
the injury, death, damage or loss, is caused by City's sole or concurrent negligence.
8.3 SCC, shall require all of` its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above.
91. Non-Assignment
No assigiment or delegation of duties, under this Agreement by SCC shall be
effective without City's prior written approval.
104 Prohibition Against Interest
10,1 No member, officer or employee of City, or its designees or agents, no member of
the governing body of the locality in which the SCC Program is situated; and no other
public official of such locality or localities who exercises any functions or responsibilities
with respect, to the! S,CC Program during their tenure or for one year thereafter, shall have
any interest, direct or indirect, in any contract or subcontract, or the proceeds, thereof, for
work to be Performed hereunder. SCC shall incorporate, or cause to be incorporated, like
language prohibiting such interest in all, contracts and subcontracts hereunder.
10.2 No officer, employee, member or program participant of SCC shall have a
I direct or ind" 0 n this Agreement or the monies trans financial interest', I act 1 1 ansferred
hereunder, or be financially interested, directly or indirectly, in the sale to ACC of any
land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of SCC, as an officer, employee, member or program participant. Any
willful violation of this paragraph with the knowledge, expressed or implied, of S I or
its subcontractors,, shall render this Agreement voidable by City of Fort Worth.
FY 14 Clontract between City and the Safe City Commission for
CCPD funding for the One Safe Place Family Justice Center Page 61 of 17
Nondi'scrimi'nation,
11.1 In accordance with federal, state and local laws and ordinances, SCC covenants
that neither it nor any of its ot"ficers, members, agents, employees, program participants,
or subcontractors, while engaged in performing this Agreement shall in connection with
the employment, advancement, or discharge of employees, in connection with the terms,
conditions or privileges of their employment, discriminate against persons because of
their age, except on the basis of a bona fide occupational qualification,, retirement plan, or
statutory requirement.
11.2 SCC will not unlawfully discriminate against any person or persons because of
age, race, religion, age, disability, color, national origin, or familial status, nor will SCC
permit its officers, members, agents, employees, subcontractors or, program participants
to engage in such discrimination.
12. Compliance
12.1 SCC, its officers, members, agents,, employees, program participants, and
subcontractors, shall abide by and comply with all laws, Federal, state and local,
including all ordinances rules and regulations of City. If City calls to the attention of
SEC any such violation on the part of SCC or any of its officers, members,, agents,
I
employees, subcontractors or program participants, then SCC shall immediately desist
from and correct such violation.
12.2 SCC shall utilize Program Funds strictly for those purposes and goals 'Intended
under the terms and conditions of this Agreement. If City calls the attention of SEC to
any such violations on the part of SCC or any of its officers, members, agents,
employees, program participants, or, subco�ntr,actors, then SCC shall immediately desist
from and correct such violation.
12.3 City designates .rya Ealy, (817) 392-4239 to act as Contract Services
Administrator and delegates to this individual authority for Agreement administration,
compliance, and monitoring. City reserves the right to change this contact at any tine me by
sending a written notice to SCC with the new contact information.
13. Waiver of Imm
If SCC is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages, or injury,
including death, to persons or property, SCC hereby expressly waives its rights to plead
defensively such immunity or exemption as against City. This section shall not be
construed to affect a govern-mental entity's immunities under constitutional,, statutory or
common law.
FYI 4 Contract between City and the Safe Ci�ty("ornmission for
CCPD funding for the one Safe Place Family Justice Center Page 7 of 17
01
14. Insurance Re uirement
14.1 SCC shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liabil' (CGL): $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
bi. Non-Profit Omanization Liab,iI,it,y or Directors & Of Liqbility-,
$1,000,000 per occurrence, with a $1,000,000 annual, aggregate limit, in a form
0
that is acceptable to the C Ity►s Risk Manager.,
14.2 SCEs insurer(s) must be authorized to do business in the State of Texas, for, the
lines of insurance coverage provided and be currently rated in terms of financial, strength,
and solvency to the satisfaction of the City's, Risk Manager.
14.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies. of worker's compensation or accident/medical insurance shall list the
city as an additional "Insured. City shall have -the right to revise insurance coverage
requirements under this Agreement.
14.4 SCC further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect SCC and City from
and against any and all Worker's, Compensation claims arising from the work and
services provided under this Agreement.
15, Miseellaneous Provi'sions,
15.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of-this Agreement shall be determined to be invalild by a
court or Federal or state agency, board or commission having J,urisdiction over the su�j ect
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the 'invalid provision.
15.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
15.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
FYI 4 Contract between City and the Safe City Commission for
CCPD funding or the One Safe Place Fainily Justice Center Page 8 of 17
15.4 SCC represents that it possesses the legal authority,, pursuant to any proper,
ion., res, ion pas 7 to enter into this
appropriate and official. rnot' olution or act' sed or taken.
Agreement and to perform the responsibilities herein required.
15.5 This written 'instrument and the exhibits attached hereto�, which are 'incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
Agreement between. the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary f the terms hereof shall be void,. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
15.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(1) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (,certified. mail, return receipt requested,)-, and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by
w *tten notice to the sending party.
rl
1. CITY: Assistant City Manager for the Police Department
City Managerl's Office,Attn.- Charles Daniels
City of Fort Worth
I O�00 I'"'hrockmorton Street
Fort Worth, TX 76102
Copies To: Contract Services Administrator
Attn.- Aya, Ealy
Fort Worth Police Department
350 W. Belknap Street
Fort, Worth X. 76102
2. SCC-, Ken Shetter, Executive Director
201 Main Street, Suite 2
Fort Worth, TX 761012
(8 17) 885-7774
15.7 None of the performance rendered under this Agreement shall involve, and no
I I I 'fo r
portion of the Program Funds received hereunder shall be used, direct y or indirectly,
the construction, operations, maintenance or administration of any sectarian or religio us
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
151.8 S,CC certifies, that it has obtained a 501(c)(3) Certificate from the Internal
Revenue Service. SCC shall notify City in writing of any changes to: its 501(c)(3) tax-
exempt status, during the to of this Agreement.
FY 14 Contract between City mid the safe city commission for Page 9 of 17
C "PD funding for the One Safe Place Farnily Justice Center
15.9 Captions and headings used in this Agreement are for reference purposes only and
Shall not be deemed a part', of this Agreement.
15.10 The provisions and conditions of thl's,Agreement are solely to the benefit of City
and SCC and are not ''intended to, create any rights, contractual or otherwiSe. to any other
person or entity.
IN Wl"I"NESS Wl--IEREO:F, the parties, hereto have executed this Agreement
multiples 'in Fort Worth,, Tarrant County, 'Texas,, to be effective October 1, 20131.
0
ACCEPTED AND AGREED.
CITY OF FORT WORTH SAFE CITY COMMISSION,INC.
13�
Byr 1111 L-00/0
ChA�. Daniels Ken Shetter
Assistant City Manage r Executive Director
Date-, //. �ZK- 13
APPROVAt,RECOMMENDED-.
By: wo
Jeffrey W. Halstead
Chief of Police
MF
Date it Z Z6-/
APPROVED AS TO FORM AND LEGALITY#
Jessic ngsv
Assist City Attorney 0
ST:
Ity Secretary AS
Authoi-ization:
--2 �q
JL
'Date,.-
FOF'FICIAL RECORD
a �L RECORD]
CITY SECRETARY'
FYI 4 Contract between City and the Safe,City Commission fog "a WO;RTHv TX
17
Usti'
CCP�D ftinding f(,,)r the One Safe Place Famil y J cc
"EXHIBIT A""
Safe City Commission Inc. One Safe Place Famfly Justice Center
Goals, Performance'Measures,, and Outcomes F:Y 2014
Performance Measures
1. To provide and host 2,8 mull-disciplinary meeting
2. 'f o provide 622 fiamIlies. intake services from One Safe Place
3. To receive 2,549 incoming calls,to One Safe Place
4. 511 children who have witnessed domestic violence through identi,fication,
assessment., and services facilitated
5 928 hours, of volunteer hours coordinated with One Safe Place
FY14 Contract between City and the Safe City Commissioof
CPD ftinding,fo�r the One Safe Place Family Justice Cent
"'EXHI IT B"
Safe City Commission, Inc. One Safe Place Family Justice Center
Program Budget
BUDGET SUMMARY
Budget Item Amount Re uested
A. rersonnel $15, 1500.00
B. Fringe Benefits
C. Travel
ID. Equipment
E. Supplies $337000.00
F. Contracts/Consultants
G. Other
$112M00.00
TOTAL $3009000.00
BUDGET DETAIL
A.Personnel
Name Position Rate of Pay x No. of Hours Cost
Center Director
Administrative Assistant
TOTAL Personnel NA $1559000.00
B. Fringe Benefits
Name, Position Description of Benefits Cost
TOTAL Fringe NA $
C. Travel
Purpose of Travel Location Item Cost
TOTAL Travel NA $0
A Equipment
Item Cost Per Item Quantity Cost
TAL Equipment NA ............. $0
FY14 Contract between City and the of City Commission for
CCPD funding for the One Safe!Place Family Justice Center Page 12 of 17
E. Supplies
Item, Cost Per Item Quantity Cost
.provide operational support $251000.00
Public education $800.00
TOTAL§upplies N $33.)000.00
µ
F. Contracts/Consultants Cost
TOTAL Contracts/Consultants N
G. Other Cost Fast
Facilities for multi-agency task force& Utilities $92,000.00
Security Services S2 X00 . 1
TOTAL Other Costs $1121000.00
F `1 Contract between � and � � t'Comm��mm���ucn ft r
CCPD ftinding for the One Safe Place mil y Justice Center age 1:3 of 17
BUDGET NARRATIVE
The detailed budget narrative explains,the need for all proposed expenditures by individual item.
The budget narrative should clearly explain how funds will be used and why expenditures are
necessary for successftil implementation Of YOU program. Please explain how costs are calculated.
A. Personnel—
Costs associated with this item are to be utilized in the following manner.-
* To pay a Director's and Administrative Assistant salary
B. Fringe—
No funds are budgeted under the Fringe category
C. Travel:
No funds,are budgeted under the travel category
D. Equipment—
No funds are budgeted under the equipment category
E. Supplies—
Costs associated with this item are to be utilized in the following manner:
0 Provide operational support for One Safe Place
0 Public Education
F. Contracts/C'onsultants,—
No funds are budgeted under the Contracts,/Consultants category
G. Other Costs —
Costs associated with tai item are to be utilized in the following manner:
a, To provide facilities for a multi-agency task force to provide comprehensive
services to victims of domestic violence and sexual assault related to domestic
violence
9 Provide security to help insure the safe provision of services at One Safe Place
FY 14 Contract between City and the Safe it Commission for
CCPD funding fi)r the One Safe Place Family Justice Center Page 14 of 17
Exhibit C -1 Monthly Request for Reimbursement(RFR)i
FY 2013, Safe City Commi0ission Inic.-One, Safe Place
Program Period 10/011/13 to 09/30/14
Submit to:, Fort Worlh Police Department Submitting Agency- Safe Cit
,y Commission-Cal!Center
Aya Ealy Agency Contact Name, Ken Shiefter
350 West Belknap Street Phone Number, 817-886-,7774,
3rd Floor Ennall. K,s tter safecityco
m
..............
Fort Worthi,TX 76102 Invoice Number:
Period covered by this request.- to
mmlddlyy mmlddlyy
A Bi C D E
Total of Previous (13+C) JA-D)
Reimbursements Thie Total Balance
Budget Category Bodget Amosint Requested, Requ t Ft"uested! Avaliablie
1 Personnel $ I%W000.00 $ $ 165 000.�00
$
4, 1
A
2 Fringe $ $ $ $of
3 Travel $1 $
ws
N/1
4, Equipment 'ar $ $
ONION
mg
33 00 $
$
51 Supplies $ 33,00000
..................
6 Construction $ rr.. $ $
$
7 Cons u ItantsfContra cts $ $
2
a Othier-Direct Cost 121,000.16s, $ $
1"fallM,
9 Indirect Costs h/4 $
$
0001,
$
Total ProgrammatticCosts
Please Attach.
i. Attach copies of Invoices and the,receipts on all expenditures
2, For Personnel C 1 Include copies of signed tam,esheets,
I Attach a copy of Monthly Performance Report
Total Budget; $ 300,0MOG
Pre iious,Req�ue ts, $
I have reviewed this request and certify that,the listed This Request $
expenses are accurate and are Chargeable to the Total Spent- $
Safe City Commission-Call Center approved budget Balance left m grant, $ 300,00U0
Fisca,l Agent U"On!X
Fund Center
J
,Agency Auth*rlzed Officiall Doi*
Ive,
FYI 4 Contract between City and the Safe City Commission for
CC'PD funding for 11he One S'afc P'lace Fwnily Justice Center Page 15 of 17
EXHIBIT D
Safe City Commission-One Safe Place (CCP,D)
............
Aglency/Address, Project Name: One Safe, Place
C'onitra�c't No:
Contract Amount:
Date of Request:
Program Perillod: to
PROGRAM SERVICES AND ACTIVITIES CURRENT CUMULATIVE
...........
...........
PROGRAM NARRATIVE:
PROBLEMS ENCOUNTERED/SOLUTIONS PROPOSED:
1--
ANTICIPATED ACTIVITY DURING THE NEXT MONTH-.,
Please Feel Free to Add Additional Pages if Necessary
FY 14 Contract,between City and the Safe City Cornmission for
CC PD funding for the Onie Safe Place Family Justice Center Page 16 of 17
1%r T-Y
EAMIBITE
REQUEST FOR BUDGET MODIFICATION
DATE:
TO: Aya Ealy
FROM
REASON.-
Budget Cate go Approved Budget Change Requested Revised Bu
A. Personnel
B. Fringe
C. Travel
Di. Equipment
E. Supplies
F. Construction
G. Contractual
H. Other
TOTAL DIRECT
1. Indirect
Signature Date
BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS
WILL PURCHASE)
91
JUSTIFICATION.
FY 14 Contract between City and the,Safe City Commission for
CCPD funding for the One Safe Place Family Justice Center Page 17 of 17
MirC Review Page I of
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA
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COU'N'CIL.ACTION.- App,rolved on 9/24/2013
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DATE. 9/24/2013 REFERENCE "C-26466 LOG NAME,:, 350NESAFEPLACEF "14
No.:
CODES- C TYPE CONSENT PUBLIC No
NEARING.,-
SUBJECT. Authorize Execution of an Agreement with Safe City Commission, Inc, in the Amount of
$300,000.00 to operate One Safe Place as a Regional Family Justice Center for Tarraint
County During Fiscal Year 2014 (ALL COUNCIL DISTRICTS
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Ice 11w11FNIATION.
It is recommended that the City Council authorize the execution of an Agreement with Safe City
Commission, Inc., iin the amount of$300,000.00!to operate one Safe Place as a Regional Family
Justice Center for Tarrant County during Fiscal Year 2014.
DISCUSS]ON:
Tarrant County initiated a program to aggressively address domestic violence with the creation of a
new Tarrant Regional Family Justice Center named One Safe Place. This center streamlines victim
services and provides a centralized location for victims to report an incident, receive medical, legal
and counseling services and have access to on-site professionals such as child protective service
workers, law enforcement, prosecution and victim advocate specialists. One Safe Place strengthens
the entire process and provides a much lass overwhelming experience for the victims. This
streamlined process also encourages victims to, report an abuser, allows victims to receive the
necessary services for themselves and their family and provides the family an opportunity to break
the cycle of violence.
Over the past few years,, Safe City Commission, Inc., has worked closely with the City to develop the
vision of one Safe Place. Safe City Commission, Inc., is committed to a multi-million dollar capital
campaign for growing One Safe Place. Funding for this program will provide facility and office
operations, public education and security. The Fiscal Year 2014 Crime, Control and Prevention
District budget includes the amount of$3010,000,.010 for Safe City CornmissionT Inc., to operate one
Safe Place.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Dlireictor certifies that funds will be available in the Fiscal Year
2014 operating budget, as appropriated, of the Crime Control and Prevention District Fund in
accordance with the budget approved by the Fort Worth City Council on September 17, 2013.
GR791 5391210 0359,202 Soo 000.00
Submitted r M uAer's....of'ice;_ Charles Daniels
0f ' tati a rni�nif N a Jeffrey W. Halstead 423�1
Additional, Information Cont,ac A a Ealy (4239)
ATTACHMENTS
Ott p s.c " ct o co sic packet me rev c .ash I 8 counc.ldate=x"124/20 3 9/24/2013