HomeMy WebLinkAboutContract 45156 CITY, SECRETARY I
CONTRACTNO. �) JfiiO
ijLi
IN dllry ER C L AGREEMENT
BETWEEN
CROWLEY INDEPENDENT SCHOOL DISTRICT
AND THE CITY 1F FORT WORTH
WHEREAS, the City Council of Fort Worth "City") and the Crowley Independent
School District Board of Trustees ("District") have determined that the security and well-being
of students at middle and elementary schools during after-school hours of 3 IO ;P,M to 6:00 PM
are f' ri e importance and
WH S, the City and the District agree that the activities of elementary and middle
school children during these critical hours are of paramount importance to both government
entities and
WHEREAS, the District proposes to continue an After-School Program in conjunction
with City.
W, THE REFORE, KNOB.ALL BY THESE PRESENTS:
That for and in consideration of the mutual covenants, promises and agreements
contained herein, the City of Fort Worth, hereinafter referred to as City," acting by and
through Charles W. Danl*els I its duly authorized Assistant City Manager, and the Crowley
Independent S,c�hool District, hereinafter referred to as "District," acting by and through :fan
PowellI its duly authorized Superintendent, do hereby covenant and agree as follows:
10 AGREEMENT
District covenants and agrees to fully perform, or cause to he performed, with good faith
and due diligence, all work and services described in Exhibit " Crowley ISIS After-School
Program Goals, Performance Measures and Outcomes FY 2014, attached, and incorporated
herein for all purposes 'Incident to this Agreement. District agrees t l spend the Program Funds in
accordance with its approved Budget (Summary and Budget Narrative, described in Exhibit "B,"
attached and incorporated herein for all purposes incident to this Agreement. City and District
together covenant and agree to fully cooperate in the operation of this Project and both parties
agree to all following terms:
10 PROGRAM PURPOSE
A. The primary purpose of the Program shall include the following.
Provide after-school programs in identified schools that result in educational,
physical and social development, d crime reduucti
and for elementary and middle
school aged children.
B. The Program goals shill include the followin .
FnWCC1r_1A1
CITY SECRETARY
FY 2014 Interlocal Agreement after School Programs FT,PP
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CFW& CISL
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1. Educational Competence and Crime Reduction
a., Provide homework assistance, tutorial, and relevant educational
programs for participants that support the! academic mission of the
education institution.
b. Improve the awareness of the importance of learning through the
involvement of educators, professional programmers, mentors, and
volunteers.
C. Reduce the level of truancy through programs that foster an
understanding of the importance of staying in school and result in
improved school attendance and reduction 'in, dropouts.
2. Physical and Social Development
a. Address physical needs through the provision of after school
snacks, recreational, cultural, and wellness activities.
b. Involve the Program participants in activities that promote social
developments, which target specific community needs as identified
by parents, students, and educators.
III ADMINISTRATION AND RECORDS/REPORTS
A. City will
1. Ensure the implementation of the goals of the After-School Program.
2. Monitor sites to ensure quality and compliance of programs.
3. Monitor program, compliance.
4. Make recommendat ions regarding programming.
5. Assist/participate with Campus Advisory Committees.
6. Provide funding for program.
7. Approve the After-School Program Service Provider, but such
approval shall not be unreasonably withheld.
B. District will
1. Provide guidance and direction in the development of programs and
activities on campus.
2. Supervise, Monitor, and guide to ensure alignment of project activities
with program guidelines.
3. Identify appropriate students for referral and, program participation,.
4. Assist in the recruitment of students.
5. Obtain parental permiss,ion for student participation in program.
6. Provide appropriate student orientation.
7. Provide, access to necessary use of facilities that are conducive for
program activities daily, 'including use of a telephone.
9. Ensure After-School staff is receiving support from teachers, at the school.
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1 �. Ensure-tl e safety of students After-School.
11. Select a third.-party After-School Program Service Provider.
District shall pr v de the name of'After-School Program Service Provider
to the City for approval within tern 1 days after selection by District.
The After-school Program Service provider shall not provide any services
under this Agreement u.r til approved by the City.
12. Provide City with a copy of their Agreement with the approved
After-School Program Service Provider
13. Ensure that the approved,after-School Program Service Provider is
in full compliance with this Agreement.
III, PROGRAM OPERATION
A. District will
I Ensure the maximum staff to student ratio is 1.15 for elementary schools
and 1:20 for middle schools.
2. Ensure that students are supervised at all times during the After School
Program until the student is picked up.,
3. Ensure substitute staff is available to maintain staff/student ratios.
4. Make transportation arrangements.
eats.
5. w
Evaluation'.
a. Plan for data collection
b. Develop pre-tests, raid-year tests, and host-tests.
6. Ensure that the After School Program Service revider.
a. Complies with staff attendance.
1. Staff shall allow enough time to set up prior to student
arrival and be ready to greet students as they arrive.
2. Ire-Site Coordinators shall not leave the jobsile during the
hours of operation without contacting and receiving
approval from their supervisor. An alternate On-Site
Coordinator shall be designated until regular employee
returns.
3. Program leaders, staff, and volunteers shall :got tape
personal calls during program hours..
4. Program staff` shall note On-Site Coordinator 2 hours, if
possible, and not less than 30, minutes prior to the start of'
the Program if stair is unable to report for duty.
5. Staff shall not eat or drink any Program snack provided to
Program students.
b Organize volunteers.
1. Volunteers shall be supervised by a staff member.
2. Volunteers shall attend an orientation or training session.
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3. Volunteers shall be instructed on the importance of
11 .1
confidentiality, speech, behavior, ana, a I ress code.
4. Volunteers shall complete an application/commitment form
and be interviewed/screened prior to placement.
C. Conduct criminal background checks on all new/retuming staff and
volunteers.
d. Fill out Incident Reports, maintain files, and notif I
y City ty of any
offenses, 'investigations, or similar incidents that occur with a
Program participant within 48 hours of occurrence.
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e. Ensure Program staff has First Aid supplies, reac,11my available at all
0
times.
f Ensure a minimum of one Program staff is currently certified 'in
CPR and First Aid by a nationally recognized organization that
certifies CPR and First Aid training.
9- Ensure at least one Program employee is on site at any time when
children are present.
h. Implement the -following dress code.-
I. Program Staff and Volunteers shall be clean and neat when
reporting to work.
2. Staff and Volunteers shall be identified by an 'identification
card, a na meta g, or staff shirt.
31. Staff and Volunteers shall not have excessive or exposed
body art/tattools, or numerous,ear piercing.
4. Male Staff and Volunteers, shall remove earrings.
5. Staff and Volunteers shall not wear tongue, eyebrow, lip, or
nose jewelry.
6. Staff and Volunteers shall not wear the following:
a. Cut-off shorts
b. Baggy pants
C. Gang related attire
d. Revealing clothing
e. Clothing with inappropriate logos, slogans,, or text.
i. Ensure that all visitors sign in and out with the On-S ite
Coordinator.
IV, PROGRAM EVALUATION
A. Program evaluation shall be developed to provide 'Information regarding these
objectives:
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1. Benefits of the Program for children and their communities.
2. Document the scope of services and activities offered in each Program
site
3. Quantify the level of participation in each Program site.
4. Determine the Program offerings that are most effective 'in meeting the
needs f'the children and their communities,both short and long term.
5. Provicie a I oasis upon which future fanding deci,sions are made.,
6. Provide criteria for determining program continuation.
B. Data to be collected.-
1. Enrol,Iment/Attendance
2. Program Efficiency Data—cost per it of service
3. Program Quality Data
4. Pr ram Satisfaction Data—rating, by children and parents as to interest in
continuing enro Arent in the program.
5. Pr,ograrn Outcome Data
C. Data collection strategies:
I Forms, (attendance, registration, etc)
2. Surveys
Interview
4. Focus Groups
5. Site Observations
V. PROGRAM IMPLEMENTATION
mm A. District will.
I. Establish holmewoirk/tutoring space.
2. Coordinate additional hours, for libraries and labs.
3. Evaluation:
a., Coinauct pre-tests as needed.
b. Review attendance data collection and assist as needed with any
difficulties.
4. Review other performance data collection.
V1. GENERAL PROGRAM RFd.QUIREMENTS.
a
A. All of the following components are required in the development o f activities:
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CF W & CISD1
Academic activities encompassing the following guides that will inspire
creative learning, improve critical thinking, and relate directly to the
students' class work.
a. Homework assistance.
b. Tutoring in specific subjects.
C. Hands on learning; exploring a variety of learning styles coupled
with student abilities.
d. Variety, of topics and 'interests: nature, environment, multi-cultural
diversity, and enrichment.
2. Sports and recreation, both structured and unstructured, allowing for
individual and to play exercises.
a. Physical Fitness
b. Outdoor individual and/or tea m oriented; golf, tennis, volleyball,
basketball, badminton
C. Indoor individual and/or to oriented,, gymnastics, board games,
table tennis, etc.
d. Other recreational activities that may not otherwise be available for
students to participate.
e. Recreational pursuits for any physically challenged indiviiauais.
3. Community Service
a. Two service projects per school year.
8, 1 i -1 tn 11
B One of the fow
ollmg is, requirect n e development of activities. However, all.
may be used and programming may be mixed to provide teaming opportunities in
all three.
I. Fine Arts,—provide skill development and/or appreciation of the arts.
a. Visual arts, i.e. painting, graphics, drawing,, etc.
b. Perfon-nn i.e. vocal or instrument music
I g arts, * lessons, choir,
drama, dance, public speaking, etc.
c. Arts and Crafts.
2. Character Development — activities promoting positive values and
,,
emphasizing social competencies, such as, honesty, rote responsibility,
friendship skills,, and peaceful conflict resolution.
a. Programs promoting resistance and refusal skills.
b. Assertiveness training.
C. Self-Esteem and positive self worth programs.
d. Analyzing media and peer influences.
3. Student Life Skills—activities teaching skills and providing knowledge on
topics students can use.
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a. Cooking.
b. Nutrition.
C. Consumer Issues.
V114, RECORDS AND TRAINING
A. Records to be submitted to City by District.,
I Annually
a. District shall submit a list of participating schools. The list shall
include a contact name for each campus, a telephone number, and
e-mail address.
b. Current school year calendar.
C. Discipline Policy.
d. Staff Meeting.
e. Staff Training Schedule.
f. Student Enrollment Procedure.
9. Student Recruitment Procedure.
2. Monthly
a. Performance Activity report showing success in meeting the goals and
measurements as outlined in Exhibit A to this Agreement.
b., Attendance records shall be taken daily and submitted monthly and
shall include:
I. Number of students registered or enrolled.
2. Participation—average daily attendance.
C. Lesson plans
1. Planned monthly schedule of activities. Plan shall include
location, including room,numbers, and time of activities.
2. Highlights of'previ,ous month's activities.
d. Campus Advisory Committee meeting schedule and minutes.
I Records and reports may be e-malled to
Jacob.Brow,ning(L&,foi-tworthtexas or as designated by City.
B. Records to be maintained on site
1. Participant registration,
2. Parental consent forms,
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3. Written Safety Policy and Procedures,
. Disciplinary actions, and
5. Staff training records.
C. Reports shall provide a method+ of evaluation for improvements in Academics,
Social Shills, and Recreational Activities.
1. Pre-pro gram,
" .. Mid-year, and
3. Post program.
D. Training
1 A minimum of 15 hours of training is required for Program staff.
2. Staff meetings and Campus Advisory Committee meetings shall not be
considered training.
2. FUNDING / FISCAL REQUIREMENTS
The City ,shall he under no obligation to make any payments under this Agreement or he
otherwise liable for any other obligations unless and until the Fort Worth City Council approves
this Agreement as part of the corresponding Fiscal Year adopted budget, and the budget becomes
effective
In no event shall the total distributions of Program Funds from City.made to the Iiistrict
during the term of this Agreement exceed the total sum of$125,000.00. District shall beep all
Program Funds in a specific account designated only for the Program Funds, and shall not
commingle the Program Funds with any other monies.
Payment of the Program Funds from City to District s hal.l be made on a cost-
reimbursement
bu.rsem�ent beaus +�ll�a�un receipt b� City r� District of a signed Request for
Reimbursement form R-FR , `E,xhibit C" and copies of sup"p"ort documentation which includes
copies of timesh9eets, invoices with proof of payment such as cancelled checks, bank statements
or wire transfers', leases or se: ices cortracts. District shall deliver to City a written detailed
Performance activities Report "Exhibit hibit D with each IRFR to support expenditure of Program
Funds. Such narrative shall be signed by District or duly authorized officer of:District. The RFR
and Performance, Activity Report shall be submitted to City no later than the fifteenth 15th day
following the end of the month. Submittal of a monthly RFC. and Performance Activity Report
is required even if services are not provided. When services are not provided d
un a ninth, a.
zero, dollar RFR and Program Narrative is required.
The District shall submit monthly RFR with an original signature by an au.thofzed
representative to the Program Support Division of the Fort Worth Police Department.
ATTENTION: Jac h Browning, 350 West Belknap Street, Fart Worth, Texas, 76102 or as
designated by the City. Reimbursements will not be made until after receipt of an acceptable and
approved 1 ., and a monthly programmatic report from District. Reimbursements shall be made
within thirty 3 days receipt of said documents. District shall be reimbursed four Program Costs
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only if City determines at its sole discretion, that costs are eligible expenditures 'in accordance
with CCPD regulations, approved budget "'Exhibit B" and are reasonable and consistent with
V
industry norms.
District is authorized to adjust any categories in the budget in an amount not to exceed
5% of those particular categories without prior approval of City, as long as the total sum does not
exceed the amount of the Program Funds; however, District must notify City 'in writing of any
such adjustments using the Budget Adjustment Form "Exhibit Ell attached, hereto and
incorporated for all purposes. Any adjustment of more than 5% of each category must have
written permission from City prior to any budget adjustment being macte. Budget adjustments
shall be submitted to the Program Support Division of the Fort Worth Police Department,
ATTENTION: A Ealy, 350 West Belknap Street, Fort Worth, Texas, 76102 or as designated
by the City.
3. TERM
The term of this Agreement is for a period beginning on October 1, 2013, and ending on
September 30, 2014, or when the District satisfactorily reports on the effectiveness of the
program-supported activities, as required under this Agreement, whichever is later.
4, PROGRAM PERFORMANCE
District agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit "A."
District agrees to provide a monthly Perfomiance Activity Report to document the
performance of the work described in Exhibit "'A." The Performance Activity Report shall
document the program activity names, numbers of participants attending, details of'the activities,
and a description of the goals, achieved in support of the CC PD goals. Additionally, the
Performance Activity Report must, include any successes, realized in descriptive detail. The
monthly Performance Narrative shall be submitted to City no later than the fifteenth (15,") day
after the end of each month.
5, NON-APPROPRIA'TON OF FUNDS
it is expressly understood and agreed by and between the parties hereto that this
Agreement s wholly conditioned upon the actual receipt by City of funds, from the Fort Worth
Crime Control and Prevention District and that if such funds from the Fort Worth Crime Control
and Prevention District are not timely forthcoming, in whole or in part, City may, at its sole
discretion, terminate this Agreement.
6. TERMINATION OF AGRMENT
This Agreement may be terminated by either party hereto,, in whole or in part, at any time
and for, any reason, upon 301 days written notice to the other party. Such written notice shall
FY 2014 Interloca,l Agreement After School Programs
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sped pec y to what extent the work under the Agreement 'is being terminated and the effective date
of termination.
City and District also agree that in the event either party fails to comply with, or
breaches, any of the terms and provisions, of this Agreement, each party shall provide written
notice to the other as soon as reasonably possible after the nor-br aching party becomes aware
of the failure to comply or breach of this Agreement. In the event that the breaching,party fails to
cure or correct such breaches within a reasonable time following the receipt of notice, such
reasonable time not to exceed thirty (30), days, the noin-breaching party shall have the right to
declare 'this Agreement immediately terminated, and neither p art y shall have further
responsibility or liability hereunder.
7. INDEMNIFICATION
District shall operate hereunder as an independent contractor and not as an officer, agent,
servant or employee of City. District shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, and employees. Neither City nor District shall be responsible
under the Doctrine of Respondeat Superior for the acts and omissions of its officers, members,
agents, servants,, employees, or officer's of the other.
8., NONDESCRIMINATION
City and District each covenant to the other that neither such party nor any of its officers,
members, agents, employees, program participants, or subcontractors, while engaged in
performing this Agreement shall. in connection with the employment, advancement, or discharge
of employees, or in connection with the terms, conditions or privileges of their employment,
discriminate against persons because of their age, except on the basis of a bona,fide occupational
qualification, retirement plan, or statutory requirement. City and District, in the execution,
performance or attempted performance of this Agreement, will not discriminate against any
person or persons because of sex, race, religion, color or national origin, nor will District permit
its agents, employees, subcontractors or program participants to engage 'in such discrimination.
9, SEVERABILIT'Y
The provisions of this Agreement are severable and, 'if for any reason, a clause, sentence,,
11 1
paragraph or other part of this Agreement shall be determined to be invalict by a court or federal
or state agency, board or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid
provision.
10. WAIVER OF DEFAULT
The failure of City or District to insist upon the performance of any term or provision of
this Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's or District's right to assert or rely upon any such term or
right on any future occasion.
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APPLICABLE LAW(VENUE)
Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or nor-perform of this Agreement, venue for said
action shall lie in Tarrant County, "rexas. This Agreement shall be construed under and in
accordance with Texas law.
12. SOLE AGREEMENT
This written instrument constitutes the entire agreement by the parties hereto concerning
the work and services to be performed hereunder, and any prior or contemporaneous, oral or
written agreement which purports to, vary from the terms hereof shall be void.
13. RIGHT TO AUDIT
District agrees that the City shall, until the expiration of three (3) years after final,
payment under this Agreement, have access to and the right to examine any directly pertinent
books, documents, papers and records of the District involving, transactions relating to this
Agreement. District agrees that the City shall have access during normal working hours to all
necessary facilities and shall be provided adequate and appropriate workspace in order to
conduct audits in compliance with the provisions of this section. The City shall give reasonable
advance notice of intended audits.
District further agrees to "Include in, all its subcontracts hereunder a provision to the effect
that the sub-consultant agrees that the City shall, -until the expiration of three (3), years after final
payment under the subcontract, have access to and the right to examine any directly pertinent
books, documents, papers and records of such sub-consultant, involving transactions to the
subcontract, and further, that City shall have access during no al working hours to all sub-
consultant facilities, and shall be provided adequate and appropriate work space, 'in order to
conduct audits in compliance with the provisions of this article. City shall give sub-consultant
reasonable advance notice of intended audits. District and sub-consultants agree to photocopy
such documents as may be requested by the City. The City agrees to reimburse District and sub
consultant for the costs of copies at the rate published in the Texas Administrative Code.
If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to District by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future contract(s)
with District.
If, as a result of any audit, it is determined that District misused, misapplied ed or
misappropriated all or any part of the Program Funds, District agrees, to reimburse City the
amount of such moinies so misused, misapplied or misappropriatect, plus the arnount of any
0
sanction, penalty or, other charge levied against City because of such misuse, misapplication or
misappropriation.
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"istrict's, obligation to City shall not end until, all closeout requirements are completed.
0 .10
Activities during this closeout period shall 'include, but are not limited to proviai,ng final,
Performance Narrative, making final payments, disposing of assets purchased with CC PD funds
as appropriate and as directed by the Police Department's Contract Services Administrator.
District covenants, and agrees to fully cooperate with City in monitoring the effect i,veness
of the services and work to be performed by District under this Agreement and City shall have
access at all reasonable hours to offices and records, of the District, its officers, members, agents,
employees, and subcontractors for the purpose of such monitoring.
14. COMPLIANCE, WITH LAW
District, its officers, agents, employees, contractors and subcontractors, shall ab�ide by
and comply with all laws, federal, state and local, including the Charter and all ordinances, rules
and regulations of the City. It is agreed and understood that, if City calls the attention of District.
to any such violations on the part of District, its officers, agents, employees, contractors or
subcontractors,, then District shall im-mediately desist fro and correct such violation.
15. ASSIGNMENT
Neither party hereto shall assign, sublet or transfer its interest herein. Any attempted
assignment, sublease or transfer of all or any part hereof'shall be void.
16, NOTICES
All notices required or permitted by this Agreement must be in writing and are deemed delivered
on the earlier of the date actually received or the third day following (i) deposit in a United States
Postal Service post office or receptacle; (110 with proper postage (certified mail, return receipt
requested); and (111) addressed to the other party at the address as follows or at such other address
as the receiving party designates by proper notice to the sending party:
CITY Assistant City Manager for the Police Department
City of Fort Worth
1000 T'hrockmorton Street
Fort Worth, TX 76102
Copies two Police Department Contract Services Administrator
Fort Worth Police Department
350 West Belknap
Fort Worth, TX 76102
Police Legal Advisor
Law Department
10100 Throe Orton Street
Fort Forth, rrX 76102
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........ ......
DISTRICT.- Crowley Independent School District
Superintendent of Schools
512 'each Street
PO Box 688
Crowley, TX 76036
IN WITNESS WHEREOF, the parties hereto have executed th S Agreerr ent in multiples in Fort
Worth, Tarrant runty, Texas. this day of ' A.D. 2013.
w CITY OF FORT WORTH CROWLEY INDEPENDENT SCHOOL
DISTRICT
Dan Powell
3-s W. Daniels
Assistant City Manager Superintendent,
Dates Date
APPROVAL RECOMMENDEDO
J ell ff4e rn r. H I s t e a
Chief of Police '1/o/3
APPROVED, AS TO FORM
AND LEGALITY
Jessica �jvan, D istrict's Attorney
Assistant City Attorney
Date. Date:�
ATT
004000e)
I
f
h^ Y
ary J. Kayser
City Secretary Fretary, Board of Education
Authorization
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TAR
FY 2014 Interlocal Agreement After S cho�ol Prgrams
CFW & C1S
Exhibit A
Crowley ISD Aft er-School Program
Goals, Performance Measures,,, and Olutcomes FY 2014
Goal-. Support efforts to increase the safety ofyonth and reduceJuvenile crime through crime
prevention and intervention programs.
Pertormance Measures
"'de a safe env'
P,r�ovi tronment for 200 unduplicated elementar d middle school-
1. aged youth via homework assistance., tutorials, and other relevant educational
programs through September 30, 201 .
2. Improve the truancy rates of program,, participants by 5% through September 3110,
2013.
31. Improve the truancy rates, of program participants by 5% when compared to the
overall school attendance rate though September 310, 2014.
Annual
Program Outcomes
Objective
1. Number,of undo plicate )rog,ra,m parti cipants. 200
2. Average daily parti0pation. 6O
3. J Number of lutoring hour r week. --20
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E x h*1 bit B
Crowley ISD After-School Program
Budget Summary FY 2014
Buftet_11em Amount Re to
A. Personnel $11%196
B. Fringe ts nefits 0
C. Travel 0
D. Equipment 0
E. Su lies $5 804
F. Contracts/Consultants, 0
G. Other 0
TOTAL $1259000
BUDGET DETAIL
A.Personnel
Certifled Teachers $21 per hour x 1836 hours total=$38,556 Cost.- $119,196
Support Staff $10 per hour x 806,4 hours total= $80,640
TOTAL Personnel
B.Fringe Benerits
Name Position Description ofBeneflits cost
TOTAL Fringe Benefits
C.Travel
Purpose of Travel Location Item Cost
TOTAL Travel
D.Equipment
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Item Cost Per Item Quantity Cost
'TOTAL Equipment $0
E. Supplies
General Supplies as needed per campus
L TOTAL Su ppilies $5,804
F. Ciontracts/Consultants
Description of Services Cost
-TOTAL Contracts/Cousultants $
G,. Other Costs
Item Cost Per Item Quantity Cost
TOTAL Other Costs, $0,
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CFW& CISD
BUDGET NARRATIVE
The detailed budget narrative explains the need for all proposed expenditures, y individual item. The
budget narrative should clearly explain how funds will be used and why expenditures are necessary for
successful implementation of your program. Please explain how costs are calculated,.
A. Personnel—
Costs associated with this item, are to be utilized in,the following manner:
Certified Teach ors Ill conduct tutoring for students who need additional help with their
core classes throughout the afterschool centers. Calculated cost-, 1,836 Teacher hours X $21 an
hour=Estimated total for the year $38,556
Support Staff will conduct sports and enrichment classes with students on a daily basis
throughout the afterschool centers. Calculated cost: 8,064 support staff hours X $101 an hour
E% .
stimated total for the year $80,640.
B. Fringe— N/A
C. Travel—N/A
D. Equipment— No funds, are budgeted under the equipment category
E. Supplies—General supplies will be purchased on a need base for each campus.
Three campuses will receive a supply budget of$5,,804 to assist with daily operation needs.
F. Contracts/Consultants—N/A
G. Other Costs —
No ftinds are budgeted under the other costs category
FY 2014 Interlocal Agreement After School Programs Page 17 of 20
CF W & CIS D
Exhibit C
Monthly Request for Reimbursement (RF'R)
FY 201!3 Crowley IS D - After School Program
Program Period 1,0/1/13 to 09/30/14
Submit to Fort Worth Police Department Submitting► gency.- Crowley ISIS
Attn:Aye Ealy Agency Contact Name: Castel Polk
Grants&Contracts Management-3rd Floor Phone Number: 817-29l7-5217
350 West Belknap Street Email tel pol k(a,crowIff.k 12 tx.u s
Fort Worth,TX 76102 Address: 512 Pleach Street
P.O. Box 688
Crowle)r, TX 76036
Invoice Number'.
Per,iiold covered by this reqlu
lests to
mmldd(yy mmlddlyy
A B C D E
'Total of Previous (B+C) (A-D)
Reim bursements, This Total Balance
Bud_glet Cate to Budget Amount Requested Request Requested Available
1 Personnel $
2 Fringe $; $
3 Travel $
$
4 Equipment $
$
5 Supplies
$
6 Construction $ $
L
7 Con su Itants/C o ntracts $ $ j >> ,j/��� /� � � f,1
8 Other-Dlirect Cost $ $
9 Indirect Costs L$
Total Programmatic Costs $ $
Please Aftach.*
11M Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of sign times sheets
3,. Attach a copy of Monthly Performance Report
Summary:
Total Budget: $
Previous Requests: $
This Request:
I halve reviewed this request and certify that the listed Total Spent:
expenses are accurate and are chargeable to the, Balance left in grant, $
C,ISD After School Program approved budget
Grantee Authorized Official Date
Z
Title
FY 2014 Interlocal Agreement After School Programs
CF W CISID Page '18 of 2 0
Ex Ibit
AFTERSCHOOL PROGRAM (CCPD)
Agency/AddAgency/Add dress Project Name.- After School_RLggram
Crowley ISID Contract No
-
512 Peach Street Contract rnount:
P.O. Box 688
www w�+�+�ww•wwwwwt.
Crowley,Texas 76036
Date of Request:
Progriarrl Period: to
PROGRAM SERVICES AND ACTIVITIES, CIw RRENT CUM ULATI''VE
PROGRAM NARRATIVE.
DATIVE
PROBLEMS EN '+DU'NTERE'D SOLU T'I NS PROPOSED,-.
ANTICIPATED ACTIVITY DURING THE NEXT MONTHI,'':
Flame Feel Fines to Add Additional Pages if Necessary
FY 2014 Interliocal Agreement-After School Program Page 19 of 2
FW and CIS
EXHIBIT E
REQUEST FOR BUDGET MODIFICATION
DATA.
Oe IF
FROM:
SON:
Bp�y,et Category A roved Bind Chin a Requested Revised Bud �
A. Personnel
B. Fringe
C T'ravel
D. Equipment
E. Supplies,
F. Construction
G. Contractual
H. Other
TOT"AL DIRECT
1. Indirect
Signature Date
BUDGET Nei VE (DESCRIBE IN DETAIL WHAT THE GRANT :FUNDS
WILL PURCHASE,
JUSTIFICATION.
FY 2014 Interlocal Agreement-After School Program Page 20 of 20
W&CISD
M&C Review Pagel of
Official,s,ite of the City of Fort Worth,Texas
CITY COUN'l I'L AGENDA FORT WORTH
COUNCIL ACTION,, Approved on 9/17/20113
DATE: 9/17/2013 REFERENCE NO.: C-261448 LOG NAME: 35FY14 AFTER
SCHOOL PROGRAM
CODE: C TYPE: NOW P,UBLIiC NO
CONSENT HEARING,:
SUBJECT: Authorize Executi I on of After-School Program Agreements with Fort Worth Independlent
School District, Keller Independent School District, Crowley Independent School District
and White Settlement Independent School District in the Total Program Amount of
$1,600,000.00 for Fiscal Year 2014 (ALL COUNCIL DISTRICTS)
RECD MMENDATION.s
It is recommended that the City Council aut�'hioirii zel the,execution of After School Program Agreements
with Fort Worth, Independent School District, Keller Independent School District, Crowley Independent
School District and White Settlement Independent School District in the total program amount of
$1,60�0,000.oO for Fiscal Year 2014 to operate an After-School Program at select schools withIn the
City of Fort Worth as a juvenile crime prevention initiative during Fiscal Year 2014.
DISCUSSION,$0
............
National research shows that adolescents are at a higher risk of being a victim of crime or committing
a, criminal act between 3:00, �p.m. to 6.-00 p.m. on a school day than any other tim�e�. Beginning in
Fiscal Year (FY) 200:1, a multi-disciplinary task force consisting of'City officials, school district
personnel and related service providers conducted extensive research and developed a coordinated
program for schools throughout the City that have documented juvenile crime problems. This
program supplements existing programs and includes a myriad of activities, such as academics, arts,
athletics and other enhancement programs. Since that time, the City of Fort Worth, funded by
appropriations,from the Crime Control and Prevention District, has dedicated funding on an annual
basis to continue the program. Participating Independent School Districts (ISD) include Fort Worth
ISD, Keller IS Crowley IS and White Settlement ISD, of which all After-School Programs are
implemented in schools located within the City of Fort Worth. Funding will be allocated as follows to
each ISD in FY 20114.-
• Fort Worth ISD1 fun�d�iing, in they amount of$1,300,000.00;
• Keller IS funding in the amount of$125,0010.00;
• Crowley ISD funding in the amount of$125,0010.010; and
•White Settlement ISD funding in the amount of$50,000.00.
Each ISD is responsible for day-to-day administration of the After-School Program. The mission of
the After-School Program is to provide quality After-School Programs in a safe environment that
result in educational, physical and social development for elementary, middle and high school
students, promoting educational competence and reducing juvenile crime,. Each District is required to
establish program, goals and objectives that are measurable and result ins desired program
outcomes. Additionally, the After-School Program must ensure that existing programs are not
duplicated, or if appropriate, are expanded or complimented as determined by an evaluation of
existing programs.
These Agreements will be effective October 1, 2013, thirolui gh September 30:, 2014.
FISCAL INFORMATIONXERTIFICATION:
http:,-//apps.cfwnet.org/councll_._packet/mc—review.asp?ID=1 8680&councildate=9117/2013 11/21/2013
M&C Review Page 2 of 2
The Financial Management Services Director certifies that upon approval of the above
recommendation, funds will be available iin the City Manager's Fiscal Year 2014, Budget of the Crime,
Control and Prevention District, Fund.
TO Flure d/Account/Centers FROM Fund/Account/Centers
G 539120 0359601- )-QOO.00
Submiftted for Clkv Manager's Office 1 Charles Daniels (61X99),
Or'I*gjI,n,a,t*I'q,g...........D,eg)aftm::e:nt Head: Jeffrey W. Halstead (4,231)
Aftit'll"onall Informab"on Conitaclt.w- Aya Ealy (4239)
ATTACHMENTS
http-,Happs.,cfwnet.org/counc*l iew.asp
1 _packet/mc—rev* ?ID—I 8680&councildate=9/17/2013 11/21/20 13