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HomeMy WebLinkAboutResolution Crime Control and Prevention District (CCPD) CCPD-2025-001 (6)CCPD Resolution 2025-001 A RESOLUTION UPDATING THE COMMUNITY -BASED PROGRAM ADVISORY BOARD RULES WHEREAS, the Crime Control and Prevention District (District) has long set aside a portion of its annual budget to make grants to community -based programs that meet criteria under state law and further the District's mission; and WHEREAS, for the last several years the process of evaluating applications for such grants has included input from an advisory group consisting of one appointee for each member of the District's board and one appointee for the police chief; and WHEREAS, in 2023, the District's board formalized the advisory group and enacted rules for its governance (FWCCPD Resolution 2023-001); and WHEREAS, following conversations with the advisory board, staff recommends updating and revising the advisory body's rules, which revisions include formally redesignating the group as the "Emerging Partners Advisory Board," enacting a process for the advisory board to annually set a minimum score that applications must obtain from staff s technical scoring meet in order to be presented for consideration by the advisory board, and requiring certain additional data be captured and presented to the advisory board for each application. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT THAT: 1. The rules attached hereto to as Exhibit A, establishing and governing the Emerging Partners Advisory Board, are hereby adopted; and 2. This resolution, election order, and notice sh e e ct option. Carlos VFlores, President Fort Worth Crime Control and Prevention District F.111a -W J nnette Goodall, City Secretary/Board Secretary ARP ROVED AS TO FORM AND LEGALITY: Atto tot oard ADOPTED and EFFECTIVE: Auj4ust 19, 2025 FWCCPD Resolution re: Advisory Board Rules Page 1 of 1 Exhibit A Crime Control and Prevention District Emerging Partners Advisory Board SECTION 1: CREATED; PURPOSE. (a) A resident advisory board to be known as the Emerging Partners Advisory Board (or EP Board) is hereby established for the purposes of advising the Board of Directors of the Crime Control and Prevention District (CCPD) on programs applying to receive Emerging Partners funding that is allocated as part of the CCPD Partners with a Shared Mission Initiative. SECTION 2: COMPOSITION AND TERMS. (a) The EP Board shall be comprised of twelve members with one regular and one alternate appointee for each CCPD Director and one regular and one alternate appointee for the Police Department. (b) Members appointed to odd -numbered places shall have terms which expire in odd -numbered years, and members appointed to even -numbered places shall have terms which expire in even -numbered years. (c) Members shall serve two-year terms, and no member shall serve more than three consecutive two-year terms. (d) Members shall serve without compensation and may be removed at any time by the individual who appointed them. (e) The officers shall be chairperson and vice chairperson. Officers shall be elected each October by the EP Board based on a majority vote of members. Each officer shall be elected for a term not to exceed one year. If any office becomes vacant for any reason, it shall be filled for the remaining term in the same manner. Police staff shall serve as the secretary. SECTION 3: ABSENCE RULE (a) Reports to City Secretary, as the Board Secretary. The Police Department will assign a staff liaison to facilitate the EP Board meetings. The liaison must take attendance at each CBP meeting utilizing the attendance sheet promulgated by the Fort Worth City Secretary's Office. The liaison must submit to the City Secretary a copy of the attendance sheet within 24 business hours following a regularly scheduled meeting. SECTION 6: SCORING PROCESS (a) Concept Paper Applications requiring a concept paper or letter of inquiry will require a vote of members on the concept paper prior to scoring. Applications with no `decline' votes will advance. Members declining an application concept paper will provide reason(s) for the `decline' vote. Eligible agencies receiving a `decline' may resubmit after 120-days from the `decline email'. The decline of a Concept Paper is not appealable. (b) Full Application 1. Minimum score. Before April of each year the EP Board shall, at a regular meeting, establish a minimum staff scoring threshold that applications must attain during the coming year in order to advance to the EP Board for consideration. The minimum staff scoring threshold will be calculated to take into account the average actual scores of proposals that have been approved during a specified preceding period. 2. Staff scoring. All full applications shall be scored by assigned staff according to the criteria established in the request for proposals. Assigned staff will provide the EP Board with scoring information, number of participants, cost per participant, and subject matter expert feedback at least 2- weeks prior to any meeting in which a recommendation vote will be held. 4. Consideration by EP Board. At the meeting at which a recommendation vote is scheduled to take place, assigned staff shall publicly present the scores and feedback that were communicated to the EP Board in advance of the meeting. Following the presentation, members may vote on presented applications and/or require some or all applicants to provide a presentation or submit to an interview at a follow up meeting. Applications requiring a presentation or interview shall receive a recommendation vote at the next regularly scheduled EP Board meeting following the presentation interview. 4. Presentations. Applicants that are required to provide a presentation or submit to an interview will be provided with an agenda that allows 5-minutes to present on content of the application prior to questions by members. 5. Feedback to Applicants. Following a vote on the application, assigned staff will provide feedback to applicants that are declined. Applicants that wish to appeal the decision may do so in writing to the chairman of the EP Board. In order to be considered, the appeal must quote the relevant scoring criteria from the RFP and/or the staff feedback along with the relevant sections from the application as part of the justification for the appeal. The chairman will distribute the appeal to the EP Board and the appeal will be considered at the next regularly meeting. Declined applications that do not appeal the decision may not resubmit for 120-days from the date of the EP Board's vote to decline. (c) CCPD Board Action Assigned staff shall present the full applications that are recommended by the EP Board to the CCPD Board of Directors as an action item. A written report will be provided that provides further detail on the recommendations and both the number and disposition of submitted concept papers and full applications. (d) Expert Resource The Police Department will appoint subject matter experts to review materials produced for and by the community and provide, as needed, advice to the Police Department, the EP Board, and the CCPD Board. Emerging Partners Advisory Board Reviewed and Amended: August 19, 2025 (Updated Board Name, Scoring Process)