HomeMy WebLinkAboutContract 45181 C)TY SK RETARY
CPONTRACT NO, NNOMMOWN*
STATE O TEXAS
COUNTIES OF TARRANT
DE TON AND WISE
THIS CONSULTING TIN SERVICES AG EMEN ' Agreement" is made and entered
into by and between the Cif of Fort Worth, Texas, a municipal corporation situated in Tarrant,
Dentin and Wise Counties, Texas, hereinafter called the '%"C1 ,." acting herein by and through
Fernando Costa its duly authorized th�rr�ed Assistant C�ity Manager,� and Westi Engmeerj ng,, Inc.
hereinafter called the Consu an , acting herein by and through
M
j ez
its duly authorized
WHEREAS, the City desires consulting services to acquire and implement a mobile
workforce management system,- and
WHEREAS, the City desires to hire a,professional firm knowledgeable and experienced in
performing such services;,and
WHEREAS, the Consultant has represented that it is knowledgeable and experienced in
performing such services.
NO'S', THEREFORE, in consideration of the mutual covenants and agreements herein
contained,the parties hereto do hereby covenant and agree as f®'l ows
SECTION I.,
DEFINITIONS
In this Contract,the following words and phrases shall be defined as hollows.
C It "s Representative means the Director of'the Water Department or his designee.
Contract Documents means this contract,plus any Exhibits attached hereto and incorporated herein.
Deliver able Document means a report, photograph,raph, electronic file, or an invoice that shows the
completion of one of the work tasks and/or subtasks. Electronic files shall be in Word, Excel,
Aut Cad,or similar software and shall be provided as requested by the City.
Notice to Proceed means the letter issued by the City that authorizes Consultant to begin work. It
also authorizes future invo ices to be paid in accordance with the Milestone Acceptance Forrn
attached hereto.
The City hereby contracts with the Consultant as an independent consultant, and the Consultant
hereby agrees to perforrn the professional services set out herein in accordance with standard utility
rate-setting practices and policies.
OFFICIAL RECORD
CITY SECRETARY,,
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E('o"E 1 V E D
FT.,W"" ORTH9 TX
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SECTION 2.
SCOPE OF SERVICES
Consultant hereby agrees to provide the City with professional consulting services to develop
requirements and assist the Water Department with the selection of a mobile workforce
management(MW M) system. Attached hereto and incorporated herein for all purposes incident
to this Agreement is Exhibl"t "A," Statement, of' Work, more specifically describing the
services to be provided hereunder. f'there is any conflict between this Agreement and Exhibit
A, the terms and conditions of this Agreement shall, control.
SECTION 3.
'FIME OF PERFORMANCE
Services of the Consultant shall commence upon execution of this Agreement. Unless otherwise
directed by the City and agreed to by the Consultant, all deliverables set forth in Exhibit A shall be
concluded in final form acceptable to the City and this Agreement shall expire on March 1,2014.
SECTION 4.
COMPENSATION TO THE CONSULTANT AND ME THOD OF PAYMENT
As comp in for the services required to complete this Project, n accordance with the terms of
this Agreement, the City agrees to pay the Consultant the fixed price amount of $224,260.00 in
accordance with the Payment Schedule which is attached hereto and 'incorporated herein as Exhl'bl't
"B,,"' This amount shall constitute full and complete compensation for the Consultant's services
under this Agreement, including all expenditures made and expenses incurred by the Consultant in
performing such services.
Consultant shall verify the quality of each deliverable before submitting it to the City for review
and approval. The City will review all deliverables to determine their acceptability and signify
acceptance by execution of' the Milestone Acceptance Form, which is attached hereto and
incorporated herein as Exhl*bl*t "C." The City will have ten (1 days to review the project
deliverables, after submission. The deliverables are deemed acceptable after Ten (1 0) days if the
City falls, to accept the deliverables or notify Westin of deficiencies. If the City rejects the
submission, it will notify the Consultant in writing as soon as the determination is made listing
the specific reasons for rejection. The Consultant shall have ten (10), days to correct any
deficiencies and resubmit -the corrected deliverable. Payment to the Consultant, shall not be
authorized unless the City accepts the deliverable in writing in the form attached. The City's
acceptance will not be unreasonably withheld.
Following acceptance by the City, invoices will be due upon receipt and payable within thirty (301)
days. Reimbursable expenses,are part of the fixed priced amount and include, but are not necessarily
limited to subcontractors, expenses, travel, report production and other out-of-pocket expenses,
which shall be paid based upon actual cost, supported by such documentation as the City may
reasonably request.
SECTION 5.
PROFESSIONAL RESPONSIBILITY AND WARRANTY
Consultant shall perform services, consistent with skill and care ordinarily exercised by other
professional consultants under similar circumstances: at the time services are performed, subject to
any limitations established by City as to degree of care, time or expense to be incurred or other
limitations of this Agreement. Consultant further warrants that it will perform all services under this
Agreement in a safe, efficient and lawful manner using industry accepted practices, and in full
compliance with all applicable state and federal laws goveming its activities and is under no
restraint or order which would prohibit performance of services under this Agreement.
SECTION 6.
ESTABLISHMENT AND MAINTENANCE OF RECORDS
Records shall be maintained by the Consultant at its place of business with respect to all matter's
covered by this Agreement. Such records shall be maintained for a perl*od of three (3) years after
receipt of final payment under this Agreement.
SECTION T
AUDITS AND INSPECTIONS
The Consultant agrees that the City shall, until the expiration of three (3) years after the final
payment under this Agreement,have access,to and the right to examine any directly pertinent books,
documents, papers and records of the Consultant involving transactions relating to this Agreement.
The Consultant agrees that the City shall have access during normal working hours to all necessary
Consultant facilities and shall be provided adequate and appropriate work space in order to conduct,
audits in compliance with the provisions of this, section. The City shall give Consultant reasonable
advance notice of intended audits.
The Consultant further agrees to include in all its subcontracts hereunder a provisions to the effect
that the subcontractor agrees, that the City shall, until the expiration of three (3) years after the, final
payment and directly pertinent I
books, documents, papers and records of such subcontractor,
involving transactions to the subcontract', and further, that City shall have access during normal
working hours to all subcontractor facilities, and shall be provided adequate and appropriate work
0 0 0
compliance with I
space, in order to conduct audits in comp * th the provisions of this article, and shall, give
subcontractor reasonable advance notice of intended audits.
SECTION &
INDENTNITY
THE CONSULTANT AGREES TO DEFEND, INDEMNIFY AND 'HOLD HARMLESS
THE CITY AND ITS OFFICIALS, AGENTS AND EMPLOYEES FROM AND AGAINST
ANY AND ALL THIRD PARTY CLAIMS, ACTIONS, SUITS OR PROCEEDINGS, OF
ANY KIND BROUGHT AGAINST SAID PARTIES TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT,ERROR,OR OMISSION OF THE CONSULTANT OR ANYONE FOR
WHOM IT IS LEGALLY' LIABLE IN THE PERFORMANCE OF SERVICES
HEREUNDER, THE CONSULTANT IS NOT REQUIRED HEREUNDER TO DEFEND,
INDEMNIFY' AND HOLD HARMLESS THE, CITY OF FORT WORTH' AND ITS
OFFICIALS,AGENTS AND EMPLOYEES FROM LIABILITY RESULTING mom'rHE,
NEGLIGENCE OR WRONGFUL ACTS OF THE CITY OR ANY THIRD PARTY. THE
INDEMNITY REQUIRED HEREUNDER SHALL NOT BE LIMITED BY REASON O '
THE SPECIFICATION OF ANY PARTICULAR INSURANCE COVERAGE IN THIS
AGREEMENT.CONSULTANT SHALL HAVE NO,OBLIGATION TO PAY FOR ANY OF
THE CITY'Si DEFENSE RELATED COST PRIOR TO, A FINAL DETERMINATION OF
LIABILITY OR TO PAY ANY AMOUNT THAT EXCEEDS THE FINALLY
DETERMINED PERCENTAGE OF LIABILITY BASED UPON THE COMPARATI'VE
FAULT OF CONSULTANT.
SECTION 9.
COMPLIANCE WITf4 LAWS
In providing the scope of services outlined herein, the Consultant shall comply with all applicable
laws, ordinances,and codes of the Federal, State and local governments.
Consultant certifies that on the day work is to commence under this Agreement and during the
duration of'the Agreement, it shall have and maintain Ic urrent valid and appropriate federal and state
licenses and permits necessary for the provision Of services under this Agreement.
Consultant also certifies, that if it uses any subcontractor in the performance of thi's Agreement,, that
such subcontractor shall have and maintain current valid and appropiriate federal and state licenses
and permits,necessary for the provision of services under t s Agreement.
SECTION 10.,
NON-DISCR-IMfNATION
During the performance of this Contract, Consultant agrees not to discriminate against any
employee or applicant for employment because of race,, religion, color,, sex or national origin,
except, where religion, sex or national origin is a bona fide occupational qualification reasonably
necessary to the normal operation of the Consultant. Consultant agrees to posit in, conspicuous
places, available to employees and applicants for ernpiloyment, notices setting forth the provisions of
the n,on-d iscrim i nation clause.
Consultant also agrees that 'in all sohicitat-tions, or advertisements for employees placed by or on
behalf of this,Contract,that Consultant is an equal opportunity employer.
Notices, advert isements, and solicitations placed in accordance with federal law, rule or regulation
shall be deemed sufficient n for the purpose of meeting,the requirements of this section.
SECTION 11.
MODIFICATION
No modification of this A
I greement shall be binding on Consultant or the City unless set out i.n
writing and signed by both parties. Modifications shall be in the same format as the final
speci icaflon showing the change or addition of a task, project schedule, deliverable document(s),
and schedule of payments.
SECTION 12.
PERSONNEL
The Consultant represents that it has, or will secure at its own expense., all personnel required in
performing all of the services required tinder this Agreement. Such personnel shall not be
employees of or have any contractual relationships with the City.
All the services,required hereunder will be performed by the Consultant or under its supervision and
all personnel engaged in the work shall be qualified and shall be authorized or permitted under state
and local law to perform such services.
The Consultant represents that the Consultant's Project, Manager 'I's available to ensure completion
of the scope of services pursuant to this Agreement.
SECTION 13.
ASSIGNABILITY
Neither party hereto shall assign, sublet or transfer its interest herein without prior written consent of
the other party, and any attempted assignment, sublease or transfer of all or any part hereof without
such prior written consent shall be void.
SECTION 14.
DEFAULT
Consultant shall not be deemed to be in default because of any failure to perform under this
Agreement, if the failure arises from causes beyond the control and without the fault or negligence
of Consultant. Such causes shall include acts of God, acts of the public enemy, acts of'Dove rnment,
0 in el"ther its sovereigor contractual cap acI ty, fires, fl od,epI demics,, qua rantine restrI ctI ons. strikes,
freight embargoes, and unusually severe weather.
If Consultant falls to begin work herein provided for within the time specified above, or to complete
such work within the time specified, above, within the true meaning of this Agreement, City shall
have the right to take charge of and complete the work in such a manner as It may deem appropriate.
If City exceeds the costs detailed in the attached documents, City may deliver to Consultant a
written itemized statement of the total excess costs, and Consultant shal;l reimburse City for such
ri itemized
excess costs without delay.
If, at any time during the term of this Contract, the work of Consultant falls to meet the
0
specifications of the Contract Documents, City may notify Consultant of the deficiency in writing.
Failure of Consultant to correct such deficiency and complete the work required under this
Agreement to the satisfaction of City within fifteen ('15) days after written notification shall
constitute default, and shall result in termination of this Agreement. All costs and attorneys fees
incurred by City in the enforcement of any provision of this Agreement shall be paid by Consultant.
The remedies, provided for herein are in addition to any other remedies available to City elsewhere
in n this,Agreement and by law.
SECTION 15.
TERMINATION FOR CONVENIENCE
Either party may terminate this Agreement for its convenience at any time by giving at least thirty
(30')days notice in writing to the other party. In the event of termination pursuant to this paragraph,
Consultant shall be entitled to receive payment for all work completed or in progress:, and for costs
reasonably 'incurred to close out its p�roject services. Compensation is to include fees, expenses,and
liabilities to subcontractors or other third parties. Consultant will make reasonable attempts to
cancel', all such liabilities 'in order to mitigate, the cost to the City. If this Agreement is terminated
due to the fault of the Consultant, Section 14 hereof relative to termination shall apply.
SECTION 16.
INSURA'NCE
Consultant shall maintain at its own expense the following insurance:
1. Commercial General Liability(C'G:)
$
1,000,000 each occurrence
$2,000,000 aggregate limit
2. Workers'Compensation
Statutory limits
Employer's liability
$100,,000 each accident/occurrence
$100,1000 Disease-each employee
$500,00O Disease-policy limit
I I i
3. Automobile Liability
4. $1 0:00,000 each accident on a combined single limit basis
Split limits are acceptable if limits are at least:
$2510,000 Bodily Injury per person/
$,500,,000 Bodily Injury per accident,/
$100, 00 Property Damage
5. Errors&Omissions(Professional Liability)
$1 000,000 per claim and aggregate
The certificate of insurance shall document the City of Fort Worth, 'Its' officers, Employees and
Volunteers as an "Ad,ditioinal Insured" on all liability policies. The additional 'Insured
requirement does not apply to Workers' Compensation poli,cies,
The certificate of insurance shall provide thirty days (30) notice of cancellation or non-renewal.
Example: "This insurance shall not be canceled, limited in, scope or coverage, cancelled
or non-renewed, until after thirty (30') days prior written notice has been given to the City
of Worth.
The certificate shall be signed by an agent authorized to bond coverage on behalf of the insured,
be complete in its entirety,, and show complete insurance carrier names as listed in the current
A.M. Best Property& Casualty Guide
All policies shall 'Include a Waiver of Subrogation (Rights of Recovery) in favor of the City of
Fort Worth.
The insurers, for all policies must be licensed and/or approved to do business in the State of
Texas. Except for workers' compensation, all insurers must have a minimum rating of A-: VII in
the current A. M. Best Key Rating Guide or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required,, written
approval of Risk Management is required.
if insurance policies are not written for specified coverage limits, an Umbrella or Excess
Liability 'insurance for any differences ils required., Excess Liability shall follow form of the
primary coverage.
Unless otherwise stated, all required insurance shall be written on the ''occurrence basis". If
coverage is unde ritten on a c,la" s-made basis the retroactive date shall be coincident with or
rwim
prior to the date of the contractual agreement and the certificate of insurance shall state that the
coverage is claims-made and the retroactive date. 'I'he insurance coverage shall be maintained
for the duration of the contractual agreement and for two (2) years following completion of the
service provided under the contractual agreement or for the warranty period, whichever is longer.
An annual certificate of insurance submitted to the City shall evidence such 'insurance coverage.
Policies shall have no exclusions by endorsements, which nullify the required lines of coverage,
nor decrease the limits of said coverages unless such endorsements are approved in writing by
the City. In the event a contract has been bid or executed and the exclusions are determined to be
unacceptable or the City desires additional insurance coverage, and the City desires the
Consultant/engineer to obtain such coverage,, the contract price shall be adjusted by the cost of
the premium for such additional coverage plus 10%.
Certificates of Insurance shall be furnished to the City upon the request of the City.
SECTION 17.
SEVER. ILITY
i ial otrwe foabl '. i or
If any portion of this Contract is held to be void, nv id, or he is unen r e n whole
part,the remaining portions of this Contract shall, remain in effect.
SECTION 18.
VENUE
Should any action, whether real or asserted, at law or in equity, arise out of the to of this
Contract,venue for said action shall be in Tarrant County, Texas.
SECTION 19.
AGREEMENT AMENDMENT
This Contract and all attachments represents the entire understanding between the City and the
Consultant in respect to the Pro 0 ect, supersedes any and all prior written or oral negotiations of'
agreements between the parties, and may only be modified in writing signed by both parties.,
SECTION 20.
NOTICES,
All written notices to the respective parties shall be sent by registered mail and be addressed as
follows:
CITY OF FORT WORTH CONSULTAN"I",
Mr. Frank Crumb, P.E. Mr. Doug Spiess, Es,q.,P.E.
Water Department Director Vice President
City of Fort Worth 'Westin Engineering, Inc.
1000 Throck-morton 3 100 Zinfandel. Drive, Ste 3010
Fort Worth,Texas 76102 Rancho Cordova, CA 95670
SECTION 21
CAPTIONS
The captions of this Contract are for infon-national purposes only and shall not in any way of the
substantive terms and conditions of the Contract.
SECTION 22.
CONFLICTS
This Contract is the sole agreement between the City and the Consultant and any and all other prior
agreements,whether oral or written ed into this,Contract and oif no further force or effect.
are merg i
........................... ...........
r
EXECUTED on this, the 'ay o f 2013*
Westin Engineering,Inc. City of Foft Wofth,Texas:
t A,
Date Date
r
Witness Frank Crumb, P,.� ., Director
Fort'worth Water Department
APPROVED AS TO FORM AND
i
d b
Haled .�", arrner aftft
Sr. Assistant City Attorney
� p
AT
AT
Mary Kays'
City Secretary
Contract Authorization:
M&C f C-26411
Date Approved 8/20/2013
OFFICIAL RECO,R,D
CITY SECR,ETA,RY
H,TX
EXHIBIT A
STATEMENT OF WORK
Task 100—Project Strategy Development
Task Objective
To develop a Project Strategy for the MWM selection including defining the business scope,
systems and technical scope, and to obtain management concurrence on the resulting plan. The
resultant plan of action will be the "Project Strategy Plan" for selecting the MWM solution that
is most advantageous to the FWWD.
Subtask 110: Project,Initiation
Westin will initiate the MWM evaluation and analysis effort by conducting a Project Kickoff
Workshop for the FWWD's project team and other FWWD staff that will participate in this
project. The workshop is anticipated to last no longer than two (2) hours and will involve the
project core team and key members of management. Because of the nature of the project, we
suggest designating a Project Manager to coordinate schedules for staff actirides and facilitate
obtaining information and document requests. The Project Manager should charter staff members.
within the Division comprising subject matter experts (MME"s) as the project core team who will
be 'involved in the workshops. SME's should be knowledgeable enough to represent their
sections or operating units who will be impacted by the project.
The workshop agenda will include the following:
• Reviewing the scope, business processes developed during phase of the project and
clarifying the project scope, timeline, deliverables, and approach,
4,
• Advising participants so they can prepare for the requirements,workshops-,
• Confirmingthe roles,of participants on upcoming project tasks; and
• Scheduling workshops and other project activities.
The meeting will result in a Unified vision among the project's participants,
Subtask 12,0- Project strategy Workshops
The Westin team will conduct Project Strategy workshops, to include key stakeholders identified
by the FWWD. Key stakeholders include management and supervisors with responsibility for
staff whose work practices will be changed by the project outcome. Westin anticipates LIP to two
(2)4-hour workshops for the Project Strategy. The objective of these workshops will be to define
the boundaries,, limits and constraints associated with the MWM system selection project phase
within the two scope areas,, business, systems and technology.
Business Process Scope
The business process scope of the project defines the business processes that will be included
within the scope of the pr jec�t. Workshop participants will review the business processes and
0
requirements developed during the Assessment phase(Phase 1)and further refine the scope,
interdependencies and interaction of the business processes and requirements.
Systems and Techni"Cal Scope
........................... ..............
The systems and technical', scope of the project defines the systems and technical components
that will need to be part of the MWM solution. This will include the overall systems architecture
components for
application servers, web servers, print servers, tenninal servers, special purpose hardware,
desktop hardware, communications, network devices, mobile and wireless devices, storage and
backup devices and media,, systems software, COMM Uni cations,, database tools, data management
tools, decision support tools, presentation tools and backup software,
Subtask 130: Produce Strategic Project Plan
At the conclusion of the Project Strategy workshops, a strategic project plan for the MWM
selection will be prepared. The strategic project plan will contain the following.-
• Consolidated scopes to be included in the MW M selection phase within the two areas of
business, systems and technology services-,
• Identification of interfaces that need to be developed by system vendors,
• A Microsoft Project work breakdown structure and schedule for the entire selection
process; and
• Potential implementation,risks, and opportunities for risk avoidance and/or mitigation.
,I
This strategic project plan will be the "ro,admapi" for obtaining the best MWM solutions that are
most advantageous to FWWD., Prior to being finalized, the draft strategic project plan will be
reviewed with the project core team and management.
Task 100 Deliverables
0 Strategic Project Plan.
Task 200—"To Be" Roam iess Process, Development
Task Objective
The objective of this Task is to assess the"As, Is," business processes developed in Phase I for
improvements or integration for the purpose of developing the desired "to, be" business
processes.
Task Scope
Westin will guide the business process improvernent workshops with the core,team and assist in
the development of the "to be"' business processes r his is a critical step that is olften overlooked
by Utilities seeking to 'Implement MW M applications which results, in automating the old and
inefficient business processes. L I I)uring the "to hey process development, the process
activities developed in Phase I are evaluated for improvements or integration. "Flhe"value added"
activities are targeted for automation while the "non-value" activities are targeted for
elimination. It is anticipated that not all the business processes map in Phase I will be within the
scope of the Mme'M project, and may not be selected for improvement. During this process, a list
of management and policy issues are documented and presented to management for
cons i derat*on and approval.
I
Task 200 Defiverables,
• High level desired or "tol be"Business process maps
• List of management and policy issues for consideration
+0
Task 300—Functional Systems Requ m
ireents
Task Objective
To further define the business and, system requirements of sufficient detail to support the
selection of the
MW M solution. For this purpose, the desired or"to be"' business processes developed in Task
2010 are used and the process activities are analyzed to develop a detailed list of functional
requirements. These requirements will be used to evaluate and select the best-in-class MWM
system.
Task Scope
Westin will conduct up to four(4)4-hour workshops with the core team to identify M
requirements. I here workshops will leverage Westin's MWM requirements templates to ensure
standards and efficiency of the requirements gathering process. The objective of the workshops
is to define the following three scope areas:
• Business—functional requirements and capabilities required by users,
• Systems and Techni*cal—non-functional requirements, including City technology
standards, specialized hardware requirements, and/or software needs; and
• Transition— implementation services and on going support for the system.
Information generated at the workshops will be put into a format that compiles, all requirements
gathered. The format will be in the form of a detailed functional matrix that lists the
requirements for the MWM,. ' "he detailed requirements matrix will be reviewed with FWWD
staff to solicit feedback, in order to ensure thorough and comprehensive requirements are
developed for each functional area. The detail requirementslist will be a direct input to the
MWM selection and procurement activities,, and the subsequent configuration activities during
implementation.
Task 300 Deliverables
• Functional requirements, workshops
• Detailed functional requirements
• Functional requirements review
Task 400—M Solution Analysis and Selection
Task Objective
To evaluate the best-in-class,MWM systems available in the market place against FWWD's
requirements and document the results including functionality, system requirements, system cost
ranges, software vendor profile, and future,direction of the software. A key component of
selecting the best-in-class MWM system is to review the features and capabilities of available
MWM applications including current systems within ,FWWD. During this task, Westin will work
with F selection team to, identify the top two MWM systems that are capable of meeting
the F'WWD documented requirements. I he most favorable MWM software will be selected by
the FWWD selection team for implementation.
Subtask 410—Review of'Bes,t-in-C lass MWM Systems
Westin consultants with MWM expertise will conduct an industry review of the best-in-class
systems and ill document the results. This includes reviewing the capabilities of existing
systems (such as Maximo) within F against the functional requirements developed in'i aSK
300. The scope of the review includes functional capabilities, license cost, 'Interface effort
required to interface to other systems such as SunGard HTE, PeopleSoft,CRM, and Maximo.
Westin will use the results of the best-In-class review against the FWWD's detailed functional
and technical requirements which were developed in Task 300 and provide a MWM System
Analysis Report describing the capabilities of the best-in-class MWM systems. Finally, Westin
will conduct one (1)or two (2) half a day workshop with the FWWD's project selection team to
review the MWM System Analysis Report and select,the two (2)top MWNI systems for further
evaluation, demonstration and selection. We recommend that the project selection team comprise
the key stakeholders who, were involved in the project strategy development(subitask 1201)or a
smaller subset of the same.
Sul task 420—Presentation and Selection of Best-in-Class MWM System
Westin will use the functional and technical requirement gathered in Task 200 to develop MWM
demonstration scripts which will be used during the vendor software presentations. These scripts
will be applied equally to both vendors during the demonstrations, thus affording the selection
team an opportunity to evaluate each vendor against a common set of requirements. Westin, will
also prepare presentation evaluation f for scoring the software for each vendor. The
software presentations are scheduled for one and a half(I-1/2 days for each vendor(3 days
total)to provide adequate time to demonstrate their software product. Upon completion of the
MWM software presentations,, Westin will facilitate a 4-hour final selection, workshop where the
results of the evaluation activities will be Summarized and presented to the selection team in
order to select the most advantageous MWM software.
Task 400 Defiverables
MWM System Analysis Report
MWM System Demonstrations
MWM System Evaluation forms
Final Selection Workshop (4 hours)
Task 500 - Develop MWM Project Plan
Task Objective
To finalize all goods and services, and commercial terms,that will be procured by F" WD to
acquire, implement, and provide ongoing support. A high level project implementation roadm,ap
will be created to define the implementation activities, schedule and resources roles on the
project. The roadmap will 'Identify other Departmental, project activities that are predecessor or
...............
succ,e,ssolr to the MWM project tasks,that may be incorporated into a larger program plan as
required,. The documents prepared in this task will form the basis for contract agreements among
all parties, and obtain City Council approval for contract execution.
Su task 510 - Define Goods and Servi"ces, and Col mmer6al Term
During this subtask, Westin and IVWD will finalize software licenses, hardware, and
implementation services that will be required for the MWM solution to be implemented in Phase
111. The commercial terms will also be finalized,which includes the final cost and payment
terms. This,compilation of documents will form the basis for the contract agreements among all
parties that will be used by FWWD to obtain City Council approval for contract executions.
Subtask 520—Project Implementation Roadmap
Westin will develop a high level project plan and schedule for the implementation of the selected
mobile workforce management systern. The project road map will define all the activities
required to successfully acquire and 'Implement the MWM solution, activities and cost.
Task 50,0 Defi very bles
• Finalize Goods and Services 'or Procurements,
• Finalize Commercial Terms
• High 'Level Project Implementation Roadmap
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EXHIBIT B
PAYMENT S'CHEDULE
City shall pay Consultant in accordance with the following payment schedule-.,
d 41"
Consultant shall be paia a fixed price amount of$224,260.00 as detailed in the following table.
Payment will be net 30 and 'Invoiced on a monthly basis for services and deliverables received
in the billing month. Invoice must include values representing total task, cost' amount billed for
period, total billed to date, remaining task budget, and percent complete for each Task. E"ach
deliverable must be accepted by the Water Senior IT Manager prior to payment being made.
Task Description Labor Cost Expenis,es Toitail Cost
100 Proved Strategy Development 23t2OO 31520 26,720.
200 To Be"Bus,ines,s Process Develo ment 41,600 6,160-1 7,1 7,60
4 N
,300 Functional Sy tems R2quiremenu �j 00-48,1200 5,500 53."71010
400 MWM Soilluition Analysis, and Selection 53$1.00 5t060- 581160
500, P'Loject,jrnplemestation Road' Ma!P 3411400 315120 371920
t 2100:1500 231760_1 224126011
...........
EXHIBIT C
MILESTONE ACCEPTANCE FORM
Services Delivered.:
Milestone/Deliverable Ref.
Milestone/Deliverable Name:
Unit Testing Completion Date:'
Milestone/Deliverable Target Completion Diate:
Milestone/Deliverable Actual Completion, Date.-
Approval Date-
Comments it needed).
Approved by Consultants. Approved by City Water IT Sr. Manager:
Signature: Signature:
Printed Name: Printed Name�.
Title* Title:
Date- Date*.
For Director Use Only
Contracted Payment Arnount*
Adjustments, incl,ud,in,g
penalties-,
Approved, Payment,Amount'.
O idal site of the City of Fort'worth,,Texas
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uepartmen�t and approved by the M Office because the purchase of goods and services is from sources
where subcontracting or supplier opportunities are negligible.
FISCAL ICI'FORMATIONMERTIFICATION:
a
The Financial Management Services Director certifies that funds were not s ec,ificalliy budgeted for this project in
the Fiscal Year 2013 Adopted Budget; however, the department has identified current year savings to offset,the
full cost.
TO Fund/Ac unt/Centers FROM Fund/AccouM/Centers
PE451 531200 06,04009 $224,260.00
Submi"tted for Cift Manager's Office by., Fernando Costa (6 122)
Or'I'ginafi,ng Department Head: S. Frank Crumb (8207)
Additional Informat"lon, Contact: S. Frank Crumb (8207)
Micah Reed (82 11
ATTACHMENTS