HomeMy WebLinkAboutContract 26268-A4 City Secretary Contract No, 6;. L,9 &4.
AMENDMENT NO. 4 TO
CITY SECRETARY CONTRACT NO. 26268
CONTRACT FOR BUDGET AND ANALYSIS SYSTEM
This Amendment No. 4 to City Secretary Contract No. 26268 ("Amendment") is made and entered
into by and between the City of Fort Worth ("City"), a home-rule municipal corporation of the State of
Texas, and CGI Technologies and Solutions, Inc. ("Contractor'), a Delaware corporation. For
purposes of this Amendment, City and Contractor may each be referred to individually as a "party"
and be referred to collectively to as the "parties."
RECITALS
WHEREAS, in 2000, the City entered into a Contract for Budget and Analysis System with American
Management Systems, Inc., that agreement being Fort Worth City Secretary Contract No. 26268; and
WHEREAS, in 2005, American Management Systems, Inc. changed its name to CGI-AMS, Inc.,
which in 2006 changed its name to CGI Technologies and Solutions Inc.; and
WHEREAS, the parties have entered into a series of amendments to Fort Worth City Secretary
Contract No. 26268 to extend the term and revise the annual fee, those amendments being Fort
Worth City Secretary Contract Nos. 37767 (2007), 26268-A2 (2009), and 26268-A3 (2011); and
WHEREAS, Fort Worth City Secretary Contract No. 26268 and its three prior amendments are
referred to herein collectively as the "Agreement",- and
WHEREAS, the parties wish to further amend the Agreement to extend the term and modify other
conditions.
NOW THEREFORE, in consideration of the foregoing, the parties hereby agree as follows:
1. Governing Document
The Agreement is incorporated herein and forms a part of this Amendment. Except as
expressly amended below, all terms and conditions of the Agreement shall remain unchanged
and in full force and effect and are hereby ratified and reaffirmed by the parties hereto. In the
event of any conflict or inconsistency between the provisions set forth in the Agreement and
those in this Amendment, the terms of this Amendment shall govern and control.
2. Section 3. Cost of Work
3.2 The first sentence is hereby modified to delete "annual renewall options through
September 30, 2013," and replace with "annual renewal options through September 30,
2015."
3. Section 4. Contract Term and Performance Schedule
4.1 The fourth sentence is hereby modified to delete "annual renewal options through
September 30, 2013," and replace with "anniW, renewal-Dption, hrough September 30,
2015." OFFICIAL, RECORD
NOV 112013 07T SECRETARY
Amendment No.4 to CSC 26268 F1 r,, W 0, MIR,,11'X Page] of
4. For the term beginning October 1, 2013 and ending September 30, 2014, the annual
maintenance fee shall not exceed Fifty Nine Thousand Nine Hundred and Fifty Dollars
($59,950.00). If the City exercises its sole option to renew for the term beginning October 1,
2014 and ending September 30, 2015, the annual maintenance fee for that period shall not
exceed Fifty Nine Thousand Nine Hundred and Fifty Dollars ($59,950.00). The parties
agree to negotiate in good faith to establish an agreed rate for any further renewals thereafter.
Procedures for invoice and payment shall be in accordance with the terms set forth in the
Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment in multiple originals by
their respective duly authorized representatives.
Executed on this IL day of 2013.
CITY OF FORT WORTH, TEXAS: CGI TECHNOLOGIES AND SOLUTIONS INC.:i.
By By:
Susan�Ianf Daniel Keene
Assistah'tv,ity Manager Vice President
Date: Date:
APPROVED AS TO FORM
AN D6€-G A
By:
Denis C. McElroy
Assistant C
Contract Authorization.-
M&C C-23033
Pei,*
ATTEST:
By:
Ma Kj J. Kayser
City Secretary
OFFICIAL. RECORD
D
crry SECRETARY
FT WORTH, TX
Amendment No.4 to CSC 26268 Page 2 of 2
M&C Review Page I of 2
Official site of the City of Fort Worth,Texas
C1W COUNCIL AGENDA FORT W 1
COUNCIL ACTION: Approved on 9/16/2008
DATE: 9/16/2008 REFERENCE NO.: **C-23033 LOG NAME: 13BRASS1
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Amendment to City Secretary Contract No. 26268 for Budget and Analysis
System with American Management Systems, Inc., to Extend the Term for Annual
Maintenance and Support for the Budget Reporting Analysis Support System in an Amount
not to Exceed $51,051.00
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an amendment to City
Secretary Contract No. 26268 for the Budget Reporting Analysis Support System with American
Management Systems, Inc., in an amount not to exceed $51,051.00, to extend the term for annual
maintenance and support of the Budget Reporting Analysis Support System.
DISCUSSION:
In October 2000 (M&C C-18268) the City Council authorized the purchase of software and
maintenance support from American Management Systems (AMS), which has since changed names
to CGI Technologies and Solutions Inc. (CGI), for the Budget Reporting Analysis Support System
(BRASS) budgeting software under a contract for BRASS, City Secretary Contract No. 26268, (the
Agreement). Prior to the acquisition of BRASS, the City relied on a COBOL-based IBM mainframe
application that had been in place for approximately 22 years and became difficult to maintain and
support. The purchase of BRASS from AMS represented an overwhelming improvement in efficiency,
capabilities, and sophistication with regard to the City's budgeting and reporting process.
The Agreement with AMS also provided annual software maintenance support for BRASS at an
increase not to exceed five percent per annum. Fiscal Year 2006-2007 maintenance costs were
$48,620.00.
The proposed amendment extends the term of the Agreement through September 30, 2009. The
Agreement may be renewed annually by the City Manager at the discretion of the City and CGI.
The software vendor for the BRASS system has offered an upgraded version of the product, called
Performance Budgeting. This version is web based and may be superior to the current version in use,
which is not web based and has limited technical support. Staff is exploring the new functionality of
Performance Budgeting and the possible conversion to this web based product. Because data
elements in BRASS are not identical to those in the newer version, implementation will require some
staff work as well as vendor assistance to migrate the data from BRASS into the newer product. Staff
is currently working with the vendor to determine the approximate cost for such a
conversion/implementation assistance and will provide information to Council along with a
recommendation when this effort is finalized. As with most proprietary software, annual maintenance
costs will still be necessary and those fees will be subject to further negotiations, if it is recommended
to convert.
FISCAL INFORMATION/CERTIFICATION:
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=10398&councildate=9/16/2008 11/8/2013
M&C Review Page 2 of 2
The Finance Director certifies that funds are available in the current operating budget, as
appropriated, of the General Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 539120 0905500 $51,051.00
Submitted for City Manager's Office by: Karen Montgomery (6222)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Sandy Oliver (7371)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=10398&councildate=9/16/2008 11/8/2013