The URL can be used to link to this page

Home My WebLink AboutContract 58341-R3A3Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 1 of 17 THIRD RENEWAL AND THIRD AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 58341 This Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341(“Agreement”) is entered into by and between Galls, LLC (“Vendor”), a Delaware limited liability company acting by and through its duly authorized representative, and City of Fort Worth (“City”), a Texas home-rule municipal corporation acting by and through its duly authorized Assistant City Manager, each individually referred as a “Party” and collectively as the “Parties.” WHEREAS, the Parties entered into an Agreement identified as Fort Worth City Secretary Contract No. 58341 (“Agreement”); WHEREAS, it is the collective desire of the Parties to renew the Agreement, as previously amended, for an additional one-year term (the “Third Renewal Term”); and WHEREAS, it is the collective desire of the Parties to amend the Agreement by replacing Exhibit A with an updated Exhibit A to reflect updated pricing to be effective during the Third Renewal Term. NOW, THEREFORE, City and Vendor do hereby agree to the following: I. RENEWAL OF AGREEMENT The Agreement, as previously amended, is hereby renewed for an additional renewal term (the “Third Renewal Term”) commencing on October 28, 2025, and ending on October 27, 2026, unless terminated earlier in accordance with the Agreement. II. AMENDMENT TO AGREEMENT Effective the Third Renewal Term, the following terms are hereby amended to either replace any conflicting terms in the Agreement or shall be added to the terms and shall be binding and enforceable as if they were originally included therein and the amended agreement shall be referred to as the Agreement in all future documents: Exhibit A, which is attached hereto and incorporated herein, is made a part of this Agreement for all purposes, replacing the previous Exhibit A. Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 2 of 17 III. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of Agreement, as previously amended, which are not expressly amended herein shall remain in full force and effect. IV. ELECTRONIC SIGNATURE This Third Renewal and Third Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 3 of 17 IN WITNESS WHEREOF, the Parties hereto have executed this Third Renewal and Third Amendment to be effective the day the Assistant City Manager signs it. ACCEPTED AND AGREED: CITY OF FORT WORTH By: ___________________________ Name: William Johnson Title: Assistant City Manager Date: ___________________________ APPROVAL RECOMMENDED: By: ______________________________ Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief ATTEST: By: ______________________________ Name: Jannette S. Goodall Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ______________________________ Name: Kathryn Agee Title: Senior Management Analyst APPROVED AS TO FORM AND LEGALITY: By: ______________________________ Name: Jerris Mapes Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0756 Date Approved: 9/27/2022 Form 1295 Certification No.: 2022-926134 GALLS LLC By: Name: Title: Chief Officer Date: ______________________________ 09/24/2025 Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 4 of 17 EXHIBIT A – SCOPE OF SERVICES Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 5 of 17 Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 6 of 17 Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 7 of 17 Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 8 of 17 Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 9 of 17 Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 10 of 17 Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 11 of 17 Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 12 of 17 Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 13 of 17 Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 14 of 17 Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 15 of 17 Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 16 of 17 Third Renewal and Third Amendment to Fort Worth City Secretary Contract No. 58341 Page 17 of 17 10/14/22, 3:54 PM CITY COUNCIL AGENDA Create New From This M&C F� RT �'�0 RT I I -�~- DATE: g/27�2p22 REFERENCE **M&C 22- LOG 13PITB 22-0177 POLICE EQUIPMENT, NO.: 0756 NAME: UNIFORMS AND ALTERATION SVS HO CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Non-Exclusive Purchase Agreements with CenTex Uniform Sales, Inc., Galls, LLC, GT Distributors, Inc., Impact Promotional Services, LLC. dba Got you Covered Work Wear & Uniforms and M-Pak, Inc. for Police Equipment, Uniforms and Alteration Services for a Combined Annual Amount Up to $793,355.00 and Authorize Four, One-Year Renewal Options for the Same Annual Amount for the Code Compliance, Police, Municipal Courts, Water and Transportation and Public Works Departments RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with CenTex Uniform Sales Inc., Galls, LLC, GT Distributors, Inc., Impact Promotional Services, LLC. dba Got you Covered Work Wear & Uniforms and M-Pak, Inc. for uniforms and police equipment for a combined annual amount up to $793,355.00 and authorize four, one-year renewal options for the same annual amount for the Code Compliance, Police, Municipal Courts, Water and Transportation and Public Works Departments. DISCUSSION: The Code Compliance, Police, Municipal Courts, Water and Transportation and Public Works Departments approached the Purchasing Division to purchase uniforms and police equipment. This agreement will provide uniforms and the necessary equipment for personnel in the Code Compliance, Water, and Transportation and Public Works Departments, as well as, police officers and marshals. To procure these goods, Purchasing staff issued an Invitation to Bid (ITB) that consisted of detailed specifications of the uniforms and equipment, and the service requirements. ITB 22-0177 was advertised in the Fort Worth Star-Telegram for four consecutive Wednesdays beginning on July 6, 2022, through July 27, 2022. The City received five responses. An evaluation panel consisting of representatives from Code Compliance, Municipal Courts and Water Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. � Proposers Evaluation Factors CenTex Uniforms Sales Inc. Galls, LLC GT Distributors, Inc (a) (b) (c) �d� Total Rank Score 16.00 6.67 22.00 37.81 82.48 2 `[:�[iI�Z:�c�C�►�il[iI�L�i][iI��:�C�c�C3 `F�cic�7[iI�Ti�][iI�Ic�il�y�[c�►��! Impact Promotional Services, LLC dba Got You Covered Work 15.33 8.33 23.00 24.69 71.35 5 Wear & Unifoms M-Pak, Inc. 16.00 7.00 22.00 36.85 81.85 3 Best Value Criteria (a) Vendor's Experience (b) Vendor's Location or ability ro coordinate on-site meetings M&C Review apps.cfwnet.org/council_packet/mc_review.asp?ID=30308&councildate=9/27/2022 1 /3 10/14/22, 3:54 PM (c) Vendor's approach to performing services (d) Price M&C Review After evaluation the panel concluded that CenTex Uniform Sales Inc., Galls, LLC., GT Distributors, Inc., Impact Promotional Services, LLC. dba Got You Covered Work Wear & Uniforms, and M-Pak, Inc. presented the best value and will provide the necessary coverage for the City. Therefore, the panel recommends that Council authorize the police equipment, uniforms and alteration services agreement to CenTex Uniform Sales Inc., Galls, LLC., GT Distributors, Inc., Impact Promotional Services, LLC. dba Got You Covered Work Wear & Uniforms, and M-Pak, Inc. FUNDING: The maximum amount allowed under this agreement citywide will be $793,355.00, however, the actual amount used will be based on the need of the department and the available budget. The annual department allocation for this agreement is: Department Police Department Code Compliance Department Municipal Courts Transportation and Public Works Department Water Department Estimated Annual Account Amount Name � $600,000.00 Uniforms r $99,000.00 Uniforms $76,000.00 Uniforms $15,000.00 Uniforms $3,355.00 Uniforms Funding will be budgeted in Uniforms account within the participating Operating Funds for Fiscal Year 2023. DVIN-BE: Business Equity Division will run a direct campaign to Business Equity firms and Purchasing is required to provide the ITB and advertisement date prior to public release. AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: The agreement may be renewed for four, one-year renewal options for the same annual amount. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023 operating budget, as appropriated, in the participating departments' Operating Funds. Prior to an expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ Fund Department ID FROM Fund Department ID Account Project Program Activity Budget Reference # Amount ID Year (Chartfield 2) Account Project Program Activity Budget Reference # Amount ID � Year (Chartfield 2) Submitted for City Manager's Office by_ Reginald Zeno (8517) Fernando Costa (6122) apps.cfwnet.org/council_packet/mc_review.asp?ID=30308&councildate=9/27/2022 2/3 10/14/22, 3:54 PM Originating Department Head: Additional Information Contact: M&C Review Anthony Rousseau (8338) Neil Noakes (4212) Cynthia Garcia (8525) Heather Oakes (8354) ATTACHMENTS 1295 Form M-Pak.pdf (CFW Internal) 22-0177 FID TABLE.xlsx (CFW Internal) 22-0177 Uniforms an Police Equipment NW.pdf (CFW Internal) Cen-Tex Form 1295 Certificate.pdf (CFW Internal) Galls Form 1295 Certificate.pdf (CFW Internal) GT Distributors Form 1295 Certificate 100947398.pdf (CFW Internal) GYC 1295 Ethics FortWorth ITB22-0177.pdf (CFW Internal) SAM All Bidders 08.19.22.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=30308&councildate=9/27/2022 3/3