HomeMy WebLinkAboutContract 58750-R3CITY OF FORT WORTH
CONTRACT RENEW AL NOTICE
September 23, 2025
Rush Truck Centers of Texas, L.P.
Attn: Chance Rosewell
1480 NE Loop 820
Fort Worth, TX 76106
Re: Contract Renewal Notice
City Secretary Contract No. 58750 (the "Contract")
CSC No. 58750-R3
Renewal Term No. 3: December 1, 2025, to November 30, 2026
The above referenced Contract with the City of Fort Worth expires on November 30, 2025
(the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This
letter is to inform you that the City is exercising its right to renew the Contract for an additional
one ( 1) year period, which will begin immediately after the Expiration Date. All other terms and
conditions of the Contract remain unchanged. Please return this signed acknowledgement letter,
along with a copy of your quote for charges for the new renewal term and a current insurance
certificate, to the email address listed below, acknowledging receipt of the Contract Renewal
Notice. Failure to provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the phone number listed below. Contract Renewal Sincerely,
crhristina 'ultt1ma:r
Christina Thomas
Contract Compliance Specialist
City of Fort Worth, Property Management Department
(817)392-8538
Christina. thomas@fortworthtex as.gov Page 1 of2
ACCEPTED AND AGREED: CITY OF FORT WORTH
By: Valerie Washington (Sep 25, 2025 21:00:45 CDT) Name: Valerie Washington Title: Assistant City Manager
Date: 09/25/2025
APPROVAL RECOMMENDED:
By: �7-0a,,,,;_Name: Marilyn Marvin Title: Property Management Director
ATTEST:
By: Name: Jannette S. Goodall Title: City Secretary
Rush Truck Centers of Texas, L.P.
By: cw� Name: Chance Rosewell Title: General Manager
Date: 9/21 /2<t I Contract Renewal CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person r esponsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements.
. t>�g ti.reuvBy. Denise Garcia (Sep 24, 202510:48:38 CDT) Name: Denise Garcia Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
=w� By: L__ Name: Jessika Williams Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0908 M&C Approved: 11/08/2022 Form 1295 Certification No.: NIA Page 2 of2
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 11/08/22 M8�C FILE NUMBER: M&C 22-0908
LOG NAME: 21 FY23 RUSH TRUCK CENTERS OF TEXAS, L.P. REPAIRS & SVS
SUBJECT
(ALL) Authorize Sole Source Purchase Agreement with Rush Truck Centers of Texas, L.P. for Original Equipment Manufacturer Peterbilt Truck
Equipment Parts and Repairs in an Amount Up to $350,000.00 Per Year with Four One-Year Renewal Options for the Property Management
Department
RECOMMENDATION:
It is recommended that the City Council authorize a sole source purchase agreement with Rush Truck Centers of Texas, L.P. for original equipment
manufacturer Peterbilt truck equipment parts and repairs in an amount up to $350,000.00 per year with four one-year renewal options for the
Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance in obtaining replacement parts and services to
maintain City owned Peterbilt equipment. Rush Truck Centers of Texas, L.P. is the authorized service facility for Peterbilt trucks maintenance,
service repairs and original equipment manufacturer (OEM) replacement parts. The City of Fort Worth has crew trucks, dump trucks, tractors, parts
and accessories manufactured by or for Peterbilt that range in model year from 1975 to 2018. Peterbilt offers OEM parts needed to ensure
optimal performance from equipment during standard business hours and after hour field service calls.
Staff reviewed the prices and determined them to be fair and reasonable. No guarantee was made that a specific amount of goods and services
would be purchased. The City anticipates spending approximately $350,000.00 during the first agreement period; which provides an adequate
amount of funds for repairs and service needed for city equipment.
Funding is budgeted in the Fleet Service Outside Repair & Maintenance account of the Property Managment DepartmenYs Fleet & Equipment
Service Fund.
DVIN: Property Management submitted a 252 Form approved by Assistant City Attorney - Taylor Paris to waive the business equity goal
requirement.
This procurement is exempted from the competitive bidding requirements as provided for under Section 252.022(7) of the Texas Local
Government Code because, Rush Truck Centers of Texas, L.P. is the documented sole source original equipment manufacturer Peterbilt heavy
equipment parts, repairs and maintenance services for Rush Truck Centers of Texas, L.P.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to
$50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and expire one year from that date.
RENEWAL OPTIONS - This Agreement may be renewed for four additional one-year renewal periods. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
A Form 1295 is not required because: This contract will be with a publicly-traded business entity or a wholly-owned subsidiary of a publicly-traded
business entity: Rush Enterprises, Inc.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as
previously appropriated, in the Fleet & Equipment Service Fund. Prior to any expenditure being incurred, the Property Management Department
has the responsibility to validate the availability of funds.
Submitted for City Manager's Office bk Dana Burghdoff 8018
Originating Business Unit Head: Steve Cooke 5134
Additional Information Contact: Lolita Brewer 6645