HomeMy WebLinkAboutOrdinance 27962-09-2025Ordinance No.27962-09-2025
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE EMERGENCY MEDICAL SERVICES FUND, IN THE
AMOUNT OF $132,000.00, FROM AVAILABLE EMERGENCY MEDICAL
SERVICES FUND BALANCE, FOR THE PURPOSE OF FUNDING THE
ADDITIONAL CHANGE MANAGEMENT AND COMMUNICATIONS SUPPORT
SERVICES RELATED TO THE INTEGRATION OF EMERGENCY MEDICAL
SERVICES INTO THE FORT WORTH FIRE DEPARTMENT; PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2024-
2025 in the Budget of the City Manager, there shall also be increased estimated receipts and
appropriations in the Emergency Medical Services Fund in the amount of $132,000.00, from
available Emergency Medical Services fund balance, for the purpose of funding the additional
change management and communications support services related to the integration of Emergency
Medical Services into the Fort Worth Fire Department.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative
or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall
in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said
remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 27107-09-2024 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance
are in direct conflict with such other ordinances and appropriations, in which instance said conflicting
provisions of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:CITY SECRETARY
__________________________________ _________________________
Jannette S. Goodall
Assistant City Attorney City Secretary
ADOPTED AND EFFECTIVE: September 16, 2025
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/16/25 M&C FILE NUMBER: M&C 25-0887
LOG NAME: 36FDEMS CHANGE MANAGEMENT SUPPORT FOR EMS TRANSITION
SUBJECT
(ALL) Authorize an Amendment to City Secretary Contract No. 62272 with Collective Growth, to Increase the Total Compensation by $132,000.00
for Additional Change Management and Communications Support Services Related to the Integration of Emergency Medical Services into the
Fort Worth Fire Department and to Extend the Initial Term to December 31, 2025, and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize an amendment to City Secretary Contract No. 62272 with Collective Growth to increase the total compensation by $132,000.00 for
additional change management and communications support services related to the integration of Emergency Medical Services into the Fort
Worth Fire Department and to extend the initial term to December 31, 2025; and
2. Adopt appropriation ordinance.
DISCUSSION:
Collective Growth (Vendor) is a leadership and organizational development firm that provides strategic change management, communications
support, and leadership alignment services to public sector entities, including municipalities undergoing operational transitions. The firm is based
in Fort Worth, Texas, and specializes in fostering collaboration, cultural integration, and unified operations during complex organizational changes
In order to support the integration of Emergency Medical Services (EMS) staff into the Fort Worth Fire Department, the City entered into a Vendor
Services Agreement with Collective Growth, identified as CSC No. 62272, as authorized under Chapter 271 of the Texas Local Government Code
for professional services. The agreement provides for a series of leadership preparation sessions, a change management support plan, and
related services to align leadership, promote open communication, and build a unified culture focused on collaboration and trust throughout the
transition.
Under the original agreement, the Vendor is required to meet the following commitments:
• Facilitate leadership engagement and alignment sessions with Fire/EMS leaders;
• Develop and coordinate strategic internal communications, including messaging, FAQs, talking points, and templates;
• Conduct feedback mechanisms, such as pulse surveys, to gather insights and inform adaptations;
• Support culture integration efforts, including the rollout of shared values and storytelling to reinforce unity; and
• Provide ongoing strategic advising and deliverables, such as session materials, insight reports, and cultural reinforcement assets.
The Vendor has successfully delivered services under the original agreement since fall 2024, supporting EMS integration through change
management, leadership coaching, and internal communication planning. However, as the transition shifts from initial implementation to long-term
integration and stabilization, there is a need to extend support across a broader system, including coordination with Emergency Management, the
Office of the Medical Director (OMD), and Communications & Public Engagement (CPE) departments. This expanded scope will ensure
consistency, clarity, shared learning, and sustained momentum, with a focus on post -transition stabilization, insight integration, and cross -
department alignment.
In response, the Vendor has proposed an extension of services from July 1, 2025, to December 31, 2025, at a rate of $22,000.00 per month, for a
total additional amount of $132,000.00. The proposal builds on prior work by continuing Fire/EMS leadership support while extending messaging
and coordination to partner departments, reinforcing cultural values, and creating a consistent rhythm of feedback and adaptation. Staff is
recommending approval of the request to amend the agreement, increasing the total compensation to $207,000.00 and extending the initial term
to accommodate the additional scope. The resulting increase to the EMS Fund budget was approved to be paid from Medstar cash reserves, yet
lacked appropriations, therefore an appropriation amendment is requested via this Mayor and Council Communication. Approval of this M&C will,
therefore, also include adoption of the attached appropriation ordinance to increase estimated receipts and appropriations in the emergency
medical services fund in the amount of $132,000.00 from available emergency medical services fund balance.
Funding is available for appropriation in the fund balance of the Emergency Medical Services Fund.
This project impacts all Council Districts.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Fund Balance of the Emergency Medical Services Fund, and upon
approval of the above recommendation and adoption of the attached appropriation ordinance, funds will be available in the Emergency Medical
Services Fund to support the award of the extension. Prior to an expenditure being incurred, the Fire Department has the responsibility of verifying
the availability of funds.
Submitted for Citv Manaaer's Office bv: William Johnson
Oriainatina Business Unit Head: Jim Davis 6801
Additional Information Contact:
Expedited