HomeMy WebLinkAboutContract 45221 f
CITY SEMAW P07
CONTRACT NO,
IN Iwo
GRANT CONTRACT BETWEEN
THE OFFICE OF THE ATTORNEY GENERAL
AND
CITY OF FORT WORTH POLICE DEPARTMENT
OAG Contract No. 441375
This contract is execrated between the Office oft the Attorney General(OAG)and City of Fort Worth 6�.
~�Police Department(GRANTEE), certain grant funds, The Officc of the Attomey General and
City o�f Fort Worth Police Department may be referred to'in this contract'In d yid ual ly as"Party"'or
collectively as"Parties."
SECTION L PURPOSE OF THE,,CONTRACT'
The purpose of t the Victim Coordinator and Liaison Grant VCLG program Is to fund the mandated
ostn �deredn the Texas � �"rrrrrna Procedure, Ic 56.04, secrfieally V"et'
Assistance Coordinators VAQ in prosecutor ogees and Crime Victim Liaisons (CVL) in law
enforcement agencies.It is intended that the grants will a awarded through a.competitive.selection
and allocation process taking into consideration,among other criteria, the number of victims that
mad be served by a.program. The purpose oft is grant contract is to r v ide reasonable contractual
controls to ensure that the public purposes of the grant are achieved. In addition to the dunes
imposed in the Texas Cede ofCn'minal Procedure,Article 56.04(and more specifically described in
Article 56.02),VACS and CVLs are also expected to promote and educate the community and other
professionals about victim rights and,services in an effort to identify crime victims and provide or
refer t ear to needed services. In general, and subject to the limitations of each specific grant
contract with each VC G Grantee,VC,LG grant contracts awarded must be used for victim-related
services or assistance,
SE t N 2* TERM OFTHE CONTRACT
This contract shall beg-in on September 1, 2013 and shall terminate August 3 1, 2014, unless it is
terminated earlier in accordance with n ther r vi n fth s co ntrract. he O is riot obligated
t reimburse expenses that were incurred
prior to the�+�rnrnenee rrrent r after tie termination�a 'this
contract.
SECTION 3 NTE VS CONTRACTUAL SERVICES
3 G EE s Compliance with the OVAL/ "CL 2014-2015 Grant AppiI at nr KIR.,
VCLO Contract-FY 2014
Page 1 of 2
SEP '
RECEIVED DEC 2 3 2013
GRANTEE will c m,pily with the terms and conditions as set forth and required in the 0VAGNCLG
FY 2014-20,15 Grant Application Kit("Application Kit")if not supplemented,amended or adjusted
by the OAG, as acknowledged by GRANTEE.
3.2 Establishment of Final Project budget, Targets, Outputs;,, Outcomes, and Special
Conditions. The OAG,at its sole d'iscretion,establishes the initial Budget for this grant project,as
reflected on the attached, Exhibit A. If any adjustments were made by the OAG to GRANTEE's
budget, those adjustments will be reflected on the attached Exhibit, A. he final Narrative, as
submitted by GRANTEE, is attached as Exhibit B. If any Special Conditions were imposed by the
OAG,those provisions will be reflected on the attached Exhibit C.
The OAG,at its sole discretion, will establish the final project targets, outputs, and outcomes. In
addition, the OAG, at its sole discretion, may',-adjust GRANTEE's budget, targets, uts,,
outcomes,and/or any other items as deemed appropriate by the OAG,at any time,during the term of
this contract.
SECTION 4,P GRANTEE's 013LIGATIONS AND REouIRED REPows:
4.1 General Matters
4,13 Required Reports; Form of Reports;Filings with the OAG. GRANTEE shall' forward to
the OAG, the applicable reports on forms as specified by the OAG. GRANTEE shall establish
procedures to ensure that it files each document or form required by the OAG in an accurate and
timely manner. Unless, filing dates are g e h erein, all other reports and other documents that
GRANTEE is required to forward to the O�AG shall be promptly forwarded From time to time,the
OAG may require additional infbrrnatior� from GRANTEE.
4.1.2 Cooperation; Additional Information. GRANTEE shall cooperate fully with the OAG.,In
addition to the information,contained in the required reports,other information may be required as
requested by the OAG.
4.1.3 Notification of Changes in Organization, Changes in Authorized Official or Grant
Contact. GRANTEE shall submit within ten(10):business days notice,to the OAG of any change of
the following: GRANTEE's name; contact information; key personnel, officer, director or partner,,
organizational all structure;legal standing;or authority to do business in Texas,GRANTEE,shat!promptly
, o
lioti the a change *in e address or main telephone number of
lt O�AG, preferably i n ad vancef
GRANTEE. A change in GRANTEE's name requires an amendment to the contract.GRANTEE must
submit a written request by the governing body,on GRANTEE"s letterhead,with original signature,
to change an Authorized Official.GRANTEE,by an email, fax or GRANTEE letterhead signed by
the Authorized Official, may request a change to the Grant Contact.
4.1.4 Standards for Financial and Progmmmatic Management. GRANTEE and its goveming
body shall bear full and sole responsibility for the integrity of the fiscal and prograrnmatic
VCLO Contract-FY 2014
Page 2 of 20
management,of the organization including financial and programmatic polict I es and procedures.
Such fiscal and programmatic,management shall Include accountability for all funds and materials
received from, the OAG; compliance with OA,G rules, policies and procedures, and, applicable
federal and state laws a,ndi re
gulations;and correction,of fiscal and program deficiencies identified
I t
through, self-evaluation and/or the OAG"s monitoring processes, Ignorance of any contract
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provisions or other requirements referenced in this contract shall not constitute a defense or basis for
Waiving,or failing to comply with,such provisions or requirements,,,
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GRANTEE shall de mennd
velop,implet,a maintaintfinanciat management and control systems that
include appropriate financial planning,incivaing the development of"budgets that adequately reflect
all functions and resources necessary to, carry out authorized activ'Ities and the adequate
determination of'casts, financial managernent,systems, incivaing accurate and complete payroll,
#
accounting, and financial reporting records, cost source docurrientation, effective intemal and
budgetary controls,;Bete mination of reasonableness,allocation of costs',and timely and appropri"ate
audits and resolution of any findings, an d annual financial statements,, 'Including state eats of
financial "t*on, a,ct*v"t" i in accordance with
I posi 1 1 1 tes, and cash flows, prepared on, an accrual, basis
Generally Accepted' cc ounting Principles(GAAP)or other recognized accounting,principle.
41,5, Security and Confidentiality of Records. GRANTEE shall establish a method to secure.
the confidentiality of records,and othier info rniation relating to services,provided In accordance'with
applicable federal and state, law, rules and regulations. This: provision shall not be construed as
limiting the O,AG's access to such records and other'Information,,
4.2 Programmatic Reports
4.2.1 Quarterly Statistical (Performance) Reports. GRANTEE shall forward to the OAG
quarterly statistical,reports no later than the 30th day of each month following the end of the quarter,
The four quarters end on the last, day of the month of November, February, May and August.
Accordingly,quarterly statistical reports,for each quarter,are due on or before December 30,2013,
0 IN 0
March 30,2014,June 30,20,14,and continuing until the last quarterly statistical report which is due
on or before September 30, 2014-1
Contents of'Quarterly Statistical Reports. The quarterly statisfical reports shall contain, at a
minimum, inrormation on the following statistical measures.
a. Targets as established by the OAGt
b. Outputs and Outcomes as established by the OAG- and
C. Program Impact Narratives,
4.2.2 Written Explanation of'Va rune e. GRANTEE I's required,to provide a written explanation
to the O for any variances on the quarterly statistical report,for any year-to-date performance by
GRANTEE, that varies from proj"ected performance. In addition to the written explanation,
i
GRANTEE shall promptly answer any questions or tie OAG, whether in writing or otherwise, ire
connection with the quarterly and annual reports presented to the OAG.
VCLG Contract-FY 20,14
Page 3 of 2,0
4.2.3 Other Program Reports. GRANTEE shall cooperate,fully In any social studies, fiscal or
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programmatic monitoring,auditing,evaluating,and other reviews pertaining to services rendered by
GRANTEE which may be c�oniduct,ed by the OAG or its designees,
GRANTEE, shall submit service delivery reports required by the contract or self-evaluations of
performance and other reports requested by the OAG in appropriate format and on a timely basis and
make available at reasonable times, and for reasonable periods, client records and other
programmatic or financtial records, books, reports, and s pporting documents for reviewing and
copying by the OAG or its designees,
4-3 Financial Matters
4.3.1 Grant Budget. With regard to the use of funds pursuant to this contract, GRANTEE will
immediately review the budget as established in this contract,
4.,3.2 Monthly Request for Reimbursement and,Financial Status Report., Grant funds are paid
on a cost reimbursement basis. GRANTEE will submit, each month, a monthly request for
re 1 rn bursemen t for the actual and,allowable a I I ocab I e costs i nc urred by G RANTEE for project costs
to provide services under this contract. The payments made to GRANTEE shall not exceed.'Its
actual and allowable allocable costs to provide the services under this contract,
The request for reimbursement will be submitted to the 0AGin the form,and manner as approved by
the O and will specify the detailed and total expenses for the month, In the following cost
categories,., (i) personnei and fringe benefits, reported separately, (*I*1) professional and consulting,
4,
services, (iii) travel, (iv) equipment, (v) supplies, and (vi) other direct operating expenses. The
request for reimbursement must be accompanied by supporting documentation as required by the
OAC3. The OAG ma y f documentation.
from time to time require different or additional supporting dontation.
r.
A financial, status report is required each month, whether GRANTEE has paid expenses,, or is
00
seeking,reimbursement.,
43.3 Fiscal Year End, Required Reports., On or before, October l 2014, GRANTEE will
submit,fiscal year end required reports.
a. Record of Reimbursement. GRANTEE will submit a reconciled record of its expenses for
the prior fiscal year in the following cost categories: (0 personnel and fringe benefits,
0 go *v o 0#. A 0
reported separately,(fil)professional and consulting services,�ni)travel,(iv)equipment,(v)
supplies, and(vi),other direct operating expenses.
b,, Equipment Inventory Report, GRANTEE will submit an Equipment 'Inventory Report
which provides record of the current 'Inventory,of items purchased, disposed, replaced or
transferred of any equipment purchased with grant funds.
VCLG Contract-FY 2014
Page 4 of 20
4.3.4 Annual Independent Financial Audit Report. Unless otherwise noted on Exhibit C
(Special Conditions), GRANTEE shall timely submit to the OAG a copy of'its annual independent
nano al audit—"tim,ely"means on or before May 3 1,2014-otherwise,the timely submission to the
fii
OAO Is on or before nine (9) months after the end of GRANTEE's accounting year. GRANTEE
will contract an independent CPA, firm to perform an annual financial audit engagernent.
GRANTEE's independent CPA firm will determine the type of annual financial audit,which may
include a compliance attestation In accordance with the requirements of OMB Circular A-133
(audits of State, Local Government, and Non-Frofit Organizations) and/or Texas Single Audit
Circular(Single Auditor non-Single Audit rinane'lalaudit)�. If applicable,G'RANTIEE will provide
the O�AG with any and all annual'Independent financial audits or audited financial statements,related
management letters, and management responses of GRANTEE.
4.3.5 Timing of Submissl*on of Request for Reirnburserneatto the OAG#Close-Out In e,
GRANTEE is responsible for submitting bills In an accurate and, timely manner, and shall make
every reasonable effort to submit monthly billings to the OAG,which cover the previous month's
expenses,,so that they are received by the OAG on or before the twentieth(20,h)day of each month,
o 'f the 20'h falls on a weekend or h r I
r 1 oliday,the next business day.The OAG will make all reasonable
efforts to promptly process and make payments on properly completed billings. GRANTEE may
submit a final invoice not later than the earlier of(1)forty-five(45)calendar days after termination
of this contract, or(2) forty-five(45)calendar days after the end of each state fiscal year.
4.3.6 ReImbursernent of Actual and Allowable Costs. The OAG shall only reimburse costs
incurred and paid by GRANTEE during the term of this contract. The OAG shall only reimburse,
'0'
GRANTEE for employee costs that are directly related to performing the responsibilities of this
contract,
4.3.7 Refunds and'Deductions. If the OAG determines that GRANTEE has been overpaid grant
funds under this contract, such as payments made' inadvertently or payments made but later
determined to not be actual and allowable allocable costs,GRANTEE shall refund that amount of
the OAG reimbursernent, identified by the OAG as an overpayment., The OAG may offset and
deduct the amount of the overpayment from any amount owed to GRANTEE,as a reimbursement,
but not yet paid by the OAG to GRANTEE, The OAG may choose to require a payment directly
from GRANTEE rather than offset and deduct a specified amount. GRANTEE shall refund any
overpayment to the OAG within thirty (30) calendar days of the receipt of the notice of the
overpayment from the OAG unless an alternate payment plan, is specified, by the 0AG1,
43,8 Purchase of Equipment*Maintenance and Repair;Title upon Term Wation. GRANTEE
shall not give any security 'Interest, lien or otherwise encumber any 'Item of equipment purchased
w"'th contract funds. GRANTEE shall permanently 'Identify all equipment p�urchased, under th"
i Is
contract by appropriate tags or labels affixed to the equipment. GRANTEE shall maintain a current
i 0 'j,
inventory of all equipment or assets,,wh"ch is available to the OAG at all times upon request,
GRANTEE will administer a program of maintenance,repair,and protection of equipment or assnts
under this contract so as to ensure the full availability and usefulness of such equipment or assets. In
VCLG Contract-FY 2014
Page 5 of 20
the evlent GRANTEE, is i indemnified, reimbursed, or otherwise compensated for any, lions oif,
destruction of, or damage to assets prov'Ided under t i's contract, it shall use the proceeds to
repair r replace s,alia equipment or assets.
To the extent that the OA,G reimburses GRANTEE for is purchase of equipment and supplies,with
funds from this c lontr ct GRANTEE, agrees that upon tennination of the contract, title to r
ownership,o f al I such purchased equipment and sup lies,at the sole option o f the shal I remain
with the,
4.3.9 rest Depolsot. GRANTEE may make a written request to the OAG to be placed on Direct
Deposit status by complOing and su mittir ig to the OAG, the State C'omptroller's Direct Deposit
Author i ation Form. After the direct deposit request is approved by the OAG and the setup is
completed on the Texas Identification Number System by the State Comptroller's Office,payment
'111 bic r itte y iarect deposit and the G will discontinue pr vi in GRANTEE with copies of
reimbursement voulcher .
SECTION 5o, OBLIGATIONS or,OAG
Monitoring, Thy G s responsible forl closely toring GRANTEE, to ensure the
e salve and efficient use of grant funds to accomplish the p uses f i contract.
attached Exhibit . Any change, to the a a a iiity must be supported written
amendment to this contract.
5.3 Ra u e e t of r n tee Expenses. The OAG shall be liable to reirnbursie GRANTEE p
for all actual and allowable allocable costs 'incurred by,GRANTEE pursuant to this contract, The
A I's not o l ate to pay unauthorized casts. n addition to other reasons,prior written approval
from the AG is required i f GRANTEE anticipates altering the scope '�t ue grant,adding funds to
previously un-awarded budget categories,changing rands i any awarded budget category by more
than %of the annual budget and/or adding new line items to any awarded budget category.
Contract Not Entitlement or, Right. Reimbursement with contract funds is not an
entitlement or ri ht. Reimbursement depend,among other things,, upon strict compliance with all
terms, conditions and visi n of this contract. The OAG and GRANTEE are that any ,pct,
action or representat on by either'party, their agents or employees that purports to Increase the
maximum liability of f o without first executing a wn'tten amendment t this coat ct'
GRANTEE reel that,nothinginthis contract will be interpreted to create an obligation or liability
of the OAG%n excess s o f the funds as stated in th Is con tract.
5.5 Funding Limi"Itation.GRANTEE agrees that funding for this contract is subject to,the actual
receipt of srant Bolls(state and/or federal)appropriated to the OAG and such funds are sufficient t
satisfy all of OA G's uti'ea, responsibilities obligations, l and, for reimbursement of all
VCLG Contact.FY 2014
Page 6 of 2
expenses, lif any, as set forth 'in this contract or arising out of any performance pursuant to this
co�nt,ract. GRANTEE agrees that the grant funds, if any,received from,the OAG are 11"m'I'ted by the
to of each st,att biennium and by specific appropriation authority to and the spending authority of
the OAG for the purpose of this contract. GRANTEE agrees that notwithstanding any other
,provision of this contract, 'if the OAG is not appropriated the funds or "the OAG does not
receive the appropriated funds for the purpose of this grant program,orif the appropriated
funds made for the purposes of this grant pirolgram are deemed, in the sole discretion of the
OAG, required to be reallocated to fund other state prolgramis or purposes, the OAG i's not
a OF I
liable to pay the GRANTEE any remaining valance on this contract,
SECTION 6* TERMINATION
to
6.1 Termination for Convenience. Either Party may, at Its sole discretion, terminate this
contract in whole or in part, without recourse, liability or penalty, upon thirty (30) calendar days
notice to the other party.
6.2 Termination for Cause. In the event that GRANTEE fails to perform or comply with an
obligation: of the terms, conditions and provisions of this contract, the OAG may, upon written
notice of the breach to GRANTEE, 'Immediately terminate all or any part of this contract,
6.3 Termination Not Exclusive Remedy*Survival of Terms and Condiflons. Termination is
not an exclusive remedy,but will be In addition to any other rights and remedies,pro viaea in,equity,
by law,or under th' is contract.
Termination of this contract for any reason or expiration ofthis contract shall not release the Parties
from any liability or obligation set forth in thi's,c i
ontract that s,expressly stated to survive any such
termination or by It t nature would he Intended to be applicable following any such termination.The
following terms and conditions, f in addition to any others that could reasona be interpreted to
rat
survive but are not specifically identified), survive the termination or expi Tin of this contract,
Sections 4, 5, 7, 11 and 12,
SECTION 7o, AuDIT RIGHTS; RECORDS]RETENTION
7#1 Dluty to Maintain Records. GRANTEE shal,l maintain adequate records to support Its
charges,procedures,and performances to the OAG,for al I work related to this contract. GRANTEE
also shall ma'nta*n such records as are deemed necessary by the O,AG, OAG's auditor, the State
Auditor's Office or other auditors of the State of Texas,, the United States,or such other persons or
entities designated by the OAG,to ensure proper accounting for all costs and performances related
to this contract.,
7.2 Records Retention. GRANTEE,shall maintain and retain for as period of `our(4)years after
I
the submission of the Final expenditure report, or until full and final resolution of all audit or
V Clontrart-FY 20 14
Page 7 of 20
............. r.
Litigation matters which arise after the expiration of the four(4)year period after the submission of
the final expenditure report,whichever time me period is longer,such records as are necessary to fu I ly,
disclose the extent of services pro iaea under this contract, including but not limited to any daily
activity reports and time distribution,and attendance records, and other records that may show the
basis of the charges made or performances delivered.
7.3 Audit Trails. GRANTEE shall maintain appropriate audit trails to provide accountability
for updates to mission critical inform,ation, charges, procedures, and performances,, Audit trails
maintained by GRANTEE will,at a minimum, *Identify the supporting documentation prepared by
GRANTEE to permit an audit of the system by tracing the activities of indlividuals, through the
system,. GRANTEE's automated systems must provide the means whereby authorized personnel
have the ability to audit and to verify contractually required performances and to establish individual
accountabi I ity for any action that can potentially cause access to,generation of,or modification of
confidential information.
7.4 Access and Audit. GRANTEE, shall grant access to and make available all paper and
electronic records,books,documents,accounting procedures,practices,and any other items relevant
to the performance of this contract, comp,liance with the applicable state or federal laws and
regulations,and the operation and management of GRANTEE to the OAG or its designees for the
purposes of inspecting, auditing, or copying such items, GRANTEE will direct any other entfty,l
person or contractor receiving funds directly under this contract or through a subcontract under this
contract to likewise permit access to,'Inspection of,and reproduction ofali books,records,and other
relevant information of the person,entity,or contractor(s)that pertain to this con,trac't. All records,
books,documents,accounting procedures,practices,and any other items,in w atever forin,relevant
to.the performance of this contract,shall be subject to examination or audit. Whenever practical as
determined at the soli discretion of the OAG,the OAG shall provide GRAN1`8E with,up to five(5)
business days advance notice of any such examination or audit.
7.5 State Auditor. In addition to and without limitation on the other, audit provisions of this
contract,pursuant to Section 2262.003-of the Texas Govemment Code,the State Auditor's Office
may conduct an audit or investigation of GRANTEE or any other entity or person,receiving funds
from the State directly under this contract or indirectly through a subcontract under this contract,,,
The acceptance of funds by GRANTEE or any other entity or person directly under this contract or
indirectly through a subcontract under this contract,acts as acceptance of the authority of the State
Audit ►r's Office, under the direction of the Legislative Audit Committee, to conduct an audit or
investigation in connection with those funds. Under the direction of the Legislative Audit
Committee, GRANTEE or other entity that is the subject of an audit or investigation by the State
Auditor's Office must provide the State Auditor's Office with access to any infortnation the State
Auditor's Office considers relevant to the "Investigation or auait. GRANTEE further agrees, to
cooperate fully with the State Auditor's Office in the conduct of the audit or investigation,including
providing all records requested. GRANTEE shall ensure that this paragraph conceming the
authority to audit funds received indirectly by subcontractors through GRANTEE and the
requirement to cooperate is*Included in any subcontract it awards. The State Auditor's Office shall
VCLG Contract-FY 2014
Page 8 of 20
at any time have access to and the right to examine, audit, excerpt, and transcrl"be any pertinent
books,docum ents,working papers,and records of GRANTEE related to this contract,
7.6 Location. Any audit of records, shall be conducted at GRANTEE's principal place of
business and/or the location(s) of GRANTEE's operations during GRANTEE's normal business
hours. GRANTEE shall provide to OAQ or its designees,on GRANTEE's premises(or'if the audit
is bc1n,g performed'of'a subcontractor,the subcontractor's premises'if necessary)private space,office
Dings 41
fumisnings ('including lockable cabinets), telephone and facsimile services,, utilities and office-
related equipment and duplicating services as OAG or its designees may reasonably require to
perform the audits described 'in this contract.
SECT[OP4 8,, SUBMISSION OF INFORMATION TO THE OAG
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The OAG will designate methods for submission on of information to the OAG by GRANTEE,, The
OAG generally requires submi'ssion of information via email or hard copy format, Some reporting'
requirements must occur via the interact and/or a web-based data collection method.
'11
8*1 Programmatic Reports and Information (excluding Financial Reports). All quarterly
statistical reports, annual performance reports,correspondence, reports or notices, except
financlial, reports sped fted below, must be submitted via email to
OAG-Grants @te'xasattomeygen,eral.,gov
If requested or approved by the OAG, other programmatic reports,may be submitted too,
4 .
Program Manager—Grants Administration Division
Office of the Attorney General
Mail Code 005
Post Office Box 12548
Austin,Texas 78711-2548
8.2 financial Reports (excluding Programmatic Reports and Informat u n.). All financial
status reports,requests for reimbursement,audits,and inventory reports,must be submitted in hard
copy format to:
Financial Manager—Grants Administration Division,
Office of the Attorney General
Mail Code 005
Post Office Box 12548
Austinjexas,78711-12548
The Annual Independent Financial Audit and related documents,as well as any other reports, if
requested or approved by the 0AG, 'May be submitted to
VC Contract-FY 2014
Page 9 of 20
41
OAG-Grantee texasattorn�eygeneral.gov
SECTION 99 CORRECTIVE ACTION PLANS AND,SANCTIONS
The Parties agree to make a good faith effort to identify,communicate and resolve problems found
by either the OAG or GRANTEE,
91.1 Corrective Action Plans. If the OAG finds deficiencies with GRANTEE's performance
under this contract, the OAG, at its sole discretion, may impose one or more of the following
remedies as part of a corrective action plan; increase monitoring visits; require additional or more
detailed financial and/or programmatic reports be submitted;require prior approval for expenditures;
require additional technical or management assistance and/or make modifications in business,
practices- reduce the contract amount, and/or terminate this contract. The foregoing are not
exclusive remedies,and the OAG may impose other requirements that the OAG determines will be
in the best 'Interest of the Statc,,
9.2 Financial Hold.Failure to comply with submission deadlines for required reports,,invoices,
or other requested information,may result in the OAG,at its sole discretion,placing GRANTEE on
1� # #
immediate financial hold without further notice to GRANTEE and without first requiring a
corrective action plan. No reimbursements wi�ll be processed until the requested information is
submitted. If GRANTEE is placed on financial hold, the OAG, at its sole discretion, many deny
reimbursement requests associated with expenses'incurred during the time GRANTEE was placed
on financial hold.
9'.3 Sanctions. In addition to financial hold, the OAG at its sole discretion,may, impose other
sanctions without first requiring a corrective action plan. The OAG, at its sole discretion, may
impose sanctions, including, but not limited to, withhold or suspend funding, offset previous
reimbursements,require repayment,disallow claims for reimbursement,reduce funding,terminate
this contract and/or any other appropriate sanction, X\o
9.4 No Waiver. Notwithstanding the, imposition of corrective actions, f"Inancial hofdn or i �
r
sanctions, GRANTEE remains responsible for complying with the contract,terms and conditions
Corrective action plans,financial hold and/or sanctions do not excuse or operate as a waiver of prio -ts
failure to comply with this contract. rL
SECTION 10,o GENERALTERNIS AND CONDITIONS
10.1 Federal and State Laws, Rules and Regulations, Directives, Guidelines, OMB s and
Other Relevant Authorities. GRANTEE agrees to comply with all applicable federal and state
laws,rules,and regulations,directives,guidelines,OMB circulars,,or any other authorities relevant to
the performance of GRANTEE under this contract.
VCLG Contract-FY 2014
Page 1 0 of 20
f Uniform Grant Management Act,U and Applicable Standard'Federal and State
Certificaflons and Assurances. GRANTEE agrees to comply with applicable laws, executive
1 10 4
orders, regulations and policies as well as the Uniform Grant Management Act of 1981 (UGMA),
Texas Government Code,Chapter,783,as arnended, GRANTEE agrees to comply with Util iorm
Grant Management Standards (UGMS), as promulgated by the Governors Budget and Planning
Office. Further, GRANTEE agrees to comply with the applicable OAG Certifications and
Assurances,,as contained in the Application Kit,including,but not limited to,the,equal employment
0 #10 1
opportunity program cerdrication,disclosure and certification regaraing tobbying,non-proc,urem,ent
debarment certification, drug-free workplace certffication, annual, single, aud'It certification,
compliance with annual'Independent,financial audit riling requirement,compliance with UG and
'I
the,applicable OMB circulars,rculars, return of grant funds in the event of loss or rn*isuse,and con fl ict of
interest.
10.3 Genera fly Accepted Accounting Principles or Other Recognized Accou Wing Pn*nci'p les.
GRANTEE shall adhere to Generally Accepted Accounting Principles(GA promulgated by the
American Institute of Certified Public Accountants,unless other recognized accounting principles
are required by GRANTEE, and follow OAG fiscal management policies and procedures in
processing and submitting for reimbursement GRANTEE's billing and maintaining financial records
related to this contract,
10.4 Confll"cts of Interest; Disclosure of Confl icts. MANTEE has not given,offered to give,
nor intends to give at any time hereaftcr,any economic opportunity.,future employment,gift, loan,,
gratuity,special discount,trip, favor,or service to a public servant or employee of the OA G, at any
time during the negotiation of this contract or in connection with this contract, except as allowed
under relevant state or federal law, GRANTEE will establish safeguards to prohibit'Its employees
from using their positions for a purpose that constitutes or presents the appearance,of personal or
organizational conflict of interest or personal, gain. GRANTEE will operate with complete
independence and objectivity without actual,7potential or apparent conflict of interest with respect to
their performance under this contract. GRANTEE must disclose, in writing, within fifteen (15)
calendar days of discovery,, any existing or potential conflicts of interest relative to their
performance under this contract.
ompliance wi th Regulatory and Licensing Bodies. GRANTEE agrees that it has
10.5 C
obtained all licenses,, certifications, permits and authorizations necessary to perform the
responsibil[ties of this contract and currently is in good standing,with all regulatory agencies that
regulate any or all aspects of GRANTEE's business or operations. GRANTEE agrees to remain in
good standing,with the Texas.Secretary of State,Texas Comptroller of Public Accounts and related
Federal Bove mental bodies related to GRANTEE's right, to conduct it business in Texas.
GRANTEE agrees to comply with all applicable licenses, legal certifications, inspections,and any
other applicable local ordinance,state,or federal laws, If GRANT EEI's a law enforcement agency
regulated by Chapter 1701,,Texas Occupations Code, GRANTEE agrees that it is in compliance
with all rules developed by the Texas Commission on Law Enforcement Offlicer Standards and
Education,
VCLG Contract-FY 2014
Page I I of 20
SECTION I to SPECIAL TERMS AND CONDITIONS
1.1 Independent Contractor Status; Indemnity and Hold Harmless Agreement. GRANTEE
expressly agrees that it is an independent contractor and under no!circumstances shall any owners,
incorporators, officers, directors, employees, or volunteers of NTEE be considered a state
employee, agent, servant, joint venturer,joint enterpriser or partner of the OAG or the State of
Texas. GRANTEE agrees to take such steps as may be necessary to ensure that each contractor off`
GRANTEE will be deemed to be an'Independent contractor and will not be considered or permitted
to be an agent,serit, o*nt venturer,Joint enterpriser or partner of OAG.
All persons furnished, used, retained, or hired by or on behalf of GRANTEE or any of their
contractors shall be considered to be solely the employees or agents of GRANTEE or the
Al
contractors.GRANTEE or contractors shall be res i
ponsible f6r ensuring that there s payment o i any
and all appropriate payments, such as unemployment,workers compensation, social security,any
I
benefit available to a state employee as a,state employee,and'other payroll taxes for such persons,
it any related assessments or contn"butions required by law,
- ,GRANTEE or contractors are responsible for all types,of'claimswhatsoever due to the actions
or performance under,this contract, including, but not limited to,the use of automobiles,or
C X-� other transportation., taken by 'Its owners, incorporators, officers, directors, employees,
0 VJ1 - volunteers or any third parties and GRANTEE and/or contractors will indemnify and hold
harmless the O and/or the State of Texas from and against any and all claims arising out of
their actions or plerformanice under this contract, GRANTEE agrees to indemn*kfy and hold
-T-ob 4 h
harmless the OA,G and/or the State of Texas from any and all liability, actions, claims
�-(Z_r) t
demands, or suits, and all related costs, attorney fees,and expenses, that arise from or are e,�
occasioned by the negligence, misconduct, or wrongful act or omission of GRANTEE, "Its 0 Vj
employees, representatives, agents, or subcontractors In their performance under this 10
cone tract.
11.2 Publicity. GRANTEE shall not use the QA 's name or refer to the OA directly or
indirectly in any media release,public service announcement,or Pu bil ic;sery i ce disclos ure relating to
this contract or any acquisition pursuant hereto, 'Including in any promotional or marketing
materials
I without first obtaining the written consent from the OA G.This section is not'Intended and
01
does not limit GRANTEE's ability to comply with its obligations and duties under the Texas Open
Meetings,Act and/or the Texas Public Information Act.
113 Intellectual Property. GRANTEE,understands and agrees that where funds obtained under
this contract may be used to produce original books, manuals, films,or other original material and
intellectual property, GRANTEE may copyright such material subject to the royalty-free, non,-
exclusive, and 'irrevocable license which is hereby reserved by the OAG and GRANTEE'hereby
grants to the OAG or the state(or federal government, if federal funds are expended in this rant)
government. The OAG is granted the unrestricted right to use,, coipy, modify, prepare derivative
works, publish and distribute, at no additional cost to the 0AG, in any manner the OAG deems
VCLG Contract,-FY 2014
Page 12 of 20
ap riat 'its sole discretion,any component or sup I ri intellectual property made the subject of
prope at
this contract,
1,1.4 Program Income.Gross income di*reictly generated from the grant funds through a projector
activity performed under this contract are considered programincome, Unless otherwise required
under the terms of this contract, any progr�am 'income all be, used by GRANTEE to further the!
program objectives oft e project,or activity funded by thl's grant,and the prograrn income shall be
spe rat on the same project o r ac tiv i!ty in which It was generated.GRANTE,E s ha 111 1 dent"t fy and report
thi's income in accordance with the OAGas reporting instructions.GRANTEE shall expend program
income during this contract term, program inconne not expended 'in this contract term shall be
refunded to the O. G.
IL5 No Supplanflng.GRANTEE shall not supplant or otherwise use funds from this contract to
replace or substitute existing funding from other sources that also supports the activities that are the
subject of this contract.
11.6 No SoHeitation or Receipt of Funds on Beh�alf of'O ., It is expressly agreed that any
41
solicitatt"on for or receipt of funds any type by GRANTEE is for,the sole benefit of GRANTEE
and is not a solicitation Tor or receipt of funds on behalf of the SAG or the Attorney General of the
,State of Texas.
11.7 No Subcontracting or Assignment W]"'thout Pr Wrl*tten Apipr,o�va,l of OAG.
GRANTEE may not subcontract or assign any of its rights or duties under this contract without the
prior written approval of the OAG'. It is within the OAG's sole discretion, to approve any
subcontracting or assignment. In the event OAG approves subicoin,tra,c,ting or assignment by
GRA NWEE,GRANTEE will en sure that its contracts with others shal I require compliance with the
provisions of this contract to the extent compliance is needed to support GRANTEE's compliance-
with this contract. GRANTEE, in subcontracting for any performances specified herein,expressly
understands and agrees that it is not relieved of its responsibilities for ensuring that all performance
i is n compliance with this contract and that the OAG shall not be liable in any manncr to
GRANTEE's subcontrac 'r s).
11.8 No Grants to Certa,ln Organizations. GRANTEE confirms that by executing this contract
that it does not make contributions to campaigns for elective office or endorse candidates.
.k,
11.9 No,Wal"ver,off verelga Immunifty. The Pa ies agree that no provision of thi's,contract is,
in any way intended to constitute a,waiver,by the 01AGorl the State of Texas ofany I'mrnunities from
0
,suit or from liability that the OAG or the State of Texas may ha operation "law'.
11.10 Governi"rig Law;Venue. is contract is made and entered into"in the State of Texas. This
contract and all disputes arising out of'or relating thereto shall be governed by the laws of the State
,
of Texas, without regard to any otherw ise applicable conflict of law rules or requirements.
Except where state law establishes mandatory venue, GRANTEE agrees, that any action, suit,
VCLG Contrast-FY 2014
Page 13 of'20
litigation or other pro�c,eeding(Collectively"litigation")arising out of or in any way relating to this
contract shall be cornmcnced exclusively in the Travis County District Court or the United States
District Court in the Western District, Austin Division, and to the extent allowed by law, hereby
irrevocably and unto ndi,tionally consent to the exclusivejurtsdiction of those courts for the purpose
of prosecuting and/or defen�ding such litigation. GRANTEE hereby waives and agrees not to assert
suit a tion or proceeding, any claim that
by way of motion, as a defense, or otherwise, in any suit, c I
GRANTEE is not personally subject to the Jurisdiction of the above-named courts,the su,it,action or
t i i 0 41
proceeding s brought in an forum and/or the venue IS improper,
11.11 Limitation on, Civil Legal Services Providers. If GRANTEE is a provider of civil, legal
services to victims, of crime, and if the purpose of the grant funds as to provide legal services, to
victims of crime,
GRANTEE shall comply with the following:
11.11.1 Services to Indigent Clients. GRANTEE shall provide victim-related civil legal services
directly to indigent victims, 'indigent 'Immediate family members of indigent victims, or indigent
claimants."Indigent!"means an individual who earns not more than 187 Y2%of'th�e federal poverty
guidelines published by the U'nilted States Department of Health and Human Services. Victims,
immediate family mernbers of victims and" claimants are defined in Article 56.32 of the Code of
Criminal Procedure,
11.11.2 EligibilitySereening. GRANTEE,shall conduct eligibility screening for each individual
0, 0
seeking victim-related civil legal services. GRANTEE agrees to use the intake screeni�n,g form
supplied by the OAG.A,copy of all intake screening forms shall be maintained by GRANTEE in a
central location and shall be made available to the OAG or any party the OAG determines sh,ould,
have access to the documents at any reasonable time.
11.1,1.3 No Cases Resulting in Fees. Grant funds to organizations,to provide legal services to the e
victims of crime, immediate family members or claimants In civil matters shall not be used for any
case or matter;that, if undertaken on behalf of an *Indigent person by an attorney in private practice,
might reasonably, be expected to result in payment of a fee for legal services from an award to a
client from public funds,or from the opposing party,
Th�e above provisions of'may,not be applicable in any case where GRANTEE determines in good
faith that the indigent person seeking legal assistance has made reasonable efforts to obtain the
services of an attorney ire private practice for the particular matter(including contacting attorneys in
private practice in the county of residence of the indigent person who normally accept cases of a
similar nature)l,and has been unable to obtain such services because the,potential fee is inadequate,
is I i ke ly to be un coil I ecti b le, would substantially con sum e any recovery by the c I ient, or because of
any other reason which the organization, acting in good faith, believes, prevents the client from
obtaining the services of a private attomey.
11,11,4 Other,Restrictions. Grant funds shall not be used to directly fund class action suits,
lawsuits against govemmentall entities, or lobbying for or against any candidate or issue. Gra,n' t
funds shall not be used to sue or otherwise support a cause of action,claim,or defense against the
V'C'LG Contrac�t-FY 20,14
Page 14 of 20
..........
State of Texas or the Office of the Attorney General, except as specifically provided below.
Grant funds may be used to support a lawsuit brought by an individuall, solely on behalf of the
Is lip 0, 1 0
inaiviaual or the individual's dependent or ward, to compel a governmental entity to, provide
I
benefits that the individual or the individual's dependent or ward is expressly eligible to receive,by
I .#
statute or regutation including social security benefits, temporary ass
I istance to needy families,
financial assistance,under,Chapter 3 1,Human Resources Code,food stamps,special education for
persons with disabilities,Medicare, Medicaid, subsidized or public housing,and other economic,
shelter or medical benefits provided by a government directly to an 'Indigent individual, but not to
support a claim,for actual or punitive damages.
Grant funds shall note be used to support any legal action seeking to establish, obtain or appeal
Compensation for Crime Victims payments as administered by the Office of the Attorney General.
11.11.5 Cooperation and Collaboration. GRANTEE will cooperate and collaborate in their
service areas with (a) all other organizations providing c,ivi,l legal services to the indigent,(b)the
local organized bar,(c)relevant social and human service organ,izations,(d)relevant governmental
agencies,and(e)other organizations that specifically provide victim related services.
11.11.6 Professional Conduct. In accepting and pursuing matters for clients,GRANTEE,shall
adhere to the Texas Disciplinary Rules of Professional Conduct and the Texas Rules of Disciplinary
Procedure and any other code or rules of professional responsibility adopted by this state for
attomeys, and should exercise reasonable prudent judgment and consider all relevant factors,
including the legal merits and the economic and practical value of the matter,
113 1.7 Retainer Agreements and Private Referrals. Except for matters 'involving limited
advice and brief services(e.g. clinics,hotlines,and similar services),each grantee shall execute a
written retainer agre ement,or letter of'engageconfining ment,
iappropr*ateprov's"onsforw*thdrawaI
of representation, with each client who receives legal services from the grantee. For cases that are
referred by grantees to private attorneys,the grantee shall make available to the accepting attorney a
standard form retainer agreement which may be modified based on agreement between the attorney
and client.
The OAG,at its sole discretion,may further limit,authorize or define the scope of permitted legal
services by GRANTEE.
SECTION 12, CONSTRUCTION OF C'OINT%kCT AND AMENDMENTS
12.1 Construction, of Contract. The provisions, of Section I are 'intended to be a general
introduction to this contract. To the extent the terms and conditions of this contract do not address a
0,
particular circumstance or are otherwise unclear or ambiguous,such terms and conditions,are to,be
construed consistent with the general objectives,:Wectations and purposes of this,contract,.
VCLG Contract-FY 2014
page 15 of 20
12.2 Entire Agreement,including All Exhibits, This contract,including all exhibits,reflect,the
entire agreement between the Parties with respect to the subject matter therein described,and there
are no other represcntations(verbal or written),,directives,guioanec,assistance,Linde rstand i ngs or
agreements between the Parties relative to such subject matter. By executing this, contract,
GRANTEE agrees to strictly comply with the requirements and obligations of this contract,
including all �xhibits.
12.3 Amendment. This contract shall not be modified or amended except in writing,s,igned,by
#I I
both parties. Any properly executed amendment of this contract shall be, binding upon the Parties
and presumed to be supported by,adequate cons ide rat ion,
12.4 Partial Invalidity, If any term or provision of this contract is found to be illegal or
unenforceable, such construction shall not affect the legality or validity of any of its other
provisions.The'Illegal or invalid provision shall be deemed severable and stricken from the contract
as If(t had never been 'incorporated herein,but al I other provisions,shall continue in full force and
effect,
12.5 Non-waive•.The failure.ofany Party to insist upon strict,performance of any of the terms or
conditions herein, irrespecti,ve of the length of'time of such failure, shall not be a waiver of that
party's right to demand strict compliance'in the future. No consent or waiver,express or implied,to
or of any breach,or default in the performance of any obligation under this contract shall constitute a
consent or waiver to or of any breach or default in the perfonnance of the same or any other
obligation of this contract.
V'CLG Contract-FY 2014
Page 1,6 of 20
yaw
12.6 Offic It
ial Capacity. The Parties stipulate and agree that the signatories hereto are signing,
executing a per ormi
ti� n this contract only in their fficia'capacity.
OFFICE OF THE ATTORNEY C'ITX OF FORT WOR _r.OLICE
GENERAL DEPARTMENT
Don Ceram
Pri*nt&W&y&w. m Y 1 for CdM1114 1112d" Printed Name C,
ffloc of the Attorney General Authorized Official
APPROVAL RECOMMENDED,
,By-. VW4"Y W4
Jeffrey W. Halstead
Chl�ef Of P ce
07 40>
,y
APPROVED AS TO FORM
AND LEG TY O
By
Jessica gsvang
Assistant City Alto ey
Contract Au home or;
OFFICIAL
CITY Date,Approved:
ECRE
FTs WORTH,TX P
TTE SO'
LG Contract-F 2014
M a i�/ff ka y s�e_r-
Page 17 of 2,0 City Secretary
B
Ca+*.ups;4.:�•+rt�a.ac}NI�1?'"#arrtit`+'''rti'Swr.�ear'aaka r:xw�c:y an�r�gvrrwarw�a�ra�weu�%^rvetthrww�w+t wr7r.,�wnK'rrw�r.Ww,wR.erw,«:yc.'t��T+tt+ <w�n�w*+rwr+alll`�w.^.....e �w, ,�+rf :..n«o,...,�...�.•ar o^n wr w..+w.o�....-.�.,,�«..,..,.....�..,,.
(;RANT CONTRACT BETWEEN
'TIRE OFFICE OF THE ATTORNEY GENEIRAL
AND
CITY OF FORTWORTHPOLICE,DEPARTMEN'T
OAG Contraict No. 1,442375
EXHIBIT A
Maximum Liability of the OAG. The OAG and GRANTEE, stipulate and agree that the total
0
liability of the OAG to, GRANTEE directly or indirectly arising out of this contract and in
consideration of full,, satisfactory and timely performance of all its duties, responsim Dies,
0 0
obligations, I'liability, and for reimbursement of all expenses, if any, as set forth in this contract or
arising out of any performance herein, snaill not exceed the following.
FORT'Y-TWO THOUSAND AND 010/10,0(S42,000) DOLLARS.1
Budget. e limitations within this contract, the OAG will reimburse GRANTEE, for
actual,allowable and alloicable costs,paid according to the following amounts and,budget categories:
NA
Budget Category State Fiscal Year
2014
Personnel, $36t,61701
Fringe Benefits $5s330
I Ices 01
Profe,ss*olnal &Consultant S:erv* $
Travel, $0
Equipment $0
Suppi is $0
Other Direct Operating Ex,penses so
Total $42,0100,
VCLG Contract-FY 2014
Page 181 of 20
GRANT CONTRACT BETWEEN'
THE OFFICE OF THE ATTORNEY GENERAL
AND
CITY OF FORT WORTH POLICE DEPARTMENT'
OAG Contract No. 1442375
EXHIBIT B
GRANT NARRATIVE
UNLESS OTHERWISE LIMITED, DEEMED INAPPROPRIATE BY SPECIAL
CONDITIONS OR ALTERED BY APPROVED BUDGET ADJUSTMENTS/BUDGET
MODIFICATIONS, the following narrative provided by GRANTEE In its FY201,4-2015,grant
application, appites to this contract,
4
The Victim Assistance Specialist.will focus on two activities,, 1),providing direct serViCeS to!
.
victims of violent crime and to those that are of Hspanic or
igin and 2,)providing prevention,
IN
education and outreach. These activities were,chosen because they will be effective in
connecting and educating known and unknown victims to local semices.
Sending crime victims'dirns,rignts, crime victims compensation information and resource
into ation,to victims,of all violent crime offenses-,
Reviewing offense reports to 'Identify cases where moire intense follow-up is necessary. These
'A
may include aggravated assault, sexual assault,homicide, and child cases, etc. F'ol�low-up will
6 91 4 #
include telephone calls to victims, home visits,and/or meeting with ,victim in the division
headquarters as appropriate,,,
Providing"Spa 1s speaking services to victims and assisting Fort Worth Police Department
detectives as needed with translation services;
*Providing prevention materials and/or presentations to,community groups,, schools, human
s4rvice agencies,etc,.,,
Participating "in the Tarrant County Coalition of Crime Victim Services monthly meeting,to
'de staff w"th 4 4 A,
provi i increased awareness of resources available for victims"i
# I 1 0
Providing assistance to Fort Worth Police Department, detectives as neeaea i,n,civaing being
01
available 24/7'to provide on-scene assistance to serious offenses.
VCLG Contract-FY 2014
Page 19 of 20
AN,,WON"41WWW"
(i`RANT CONTRACT BETWEEN
THE OFFICE OF THE ATTORNEY GENERAL
AND
CITY OF FORT WORTH POLICE DEPARTMENT
OAG Contract No. 144237'5
EXHIBIT C
SPECIAL CONDITIONS
i
Special Conditions are imposed by the OAG,atits sole discretion, In,addition ..the ores identified
I It
In this exhibit to this contract, the OAG may, at its sole discretion, impose additional special
conditions, with or without notice,without amending this,contract,
The OAG'is placing GRANTEE on immediate rinancial hold,witnout further notice,until all Special
Conditions, 'if any, listed 'in this Exhibit are met.
The following Special Conditions apply to this contract:
0 Submit signed Resolution of the Govertningy Body,,
*Submit missing Cooperative Working Agreements or Memorandums of Understanding for
required collaborations as listed on Tab D.
Victim Assistance Specialist- Revise Job description title or budget to match.
VCLG Contract-FY 2014,
Page 20 of 2O
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° J0
AV%u ofF ort Worth, Texas
Mayor and o u
uw,uur NJ long XrowMUr Ir rW Awu ,k r r ,, r,,
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19N !'riW.,swWF"htlmPd1QYXYGHp'➢U!/WriNWU ru,'F b AV➢uvar we,.r.<.,..i. r,, r v.,,r r r ,..
e4r 6rNU M'ahA rKPGN'nill raW'IAIibNttY/MNfJi(➢/XYY/WW IIf,N/IC'li;rv:"m,IVl,4./1Jrnu/IJfi(bf!mgr u!6/,/,m,t v,;.r <Y. rn.:- - "., ;,
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COU C ACTIO '- Approved on 9/1,0/2013 Ordinance hll . 20897*091-2013, Res" ut
4234" / r
IG fXYSO(Y NYC Afr✓dfJ7NurrJIYr//wr01,,,,§ury[NrW/rIIJD/iIWVh ,, 4 nr( 4i rr.,„r Y f ,i s
u'',+VUr9raYd'r”P5VUIN7ur(lyJl'An'Y2;NifJUrF,A6(ur ac...,i vf1✓i11%@ Ndl fj,PgJNOfNWu,'J@ i07a1'V,Wi'frlPl YmVf tlILVfW'W,yJN.ri7➢drI,IIkYRG'JNXwWSWtlY,LrA'u7YJ,N21/r"T;YrGiYPYi67i!#WiA114iVNfply✓,>.,;./etJHr4.,,,rr,�j,rYl/„/,v,,ZGON,;rrrFIF2�WJ'WIfM TYYIIOWfPMVI110VtlMIN' iW1 S,y,N(U. 1UW&'WWiI'r/N29Y„d,nVlilGlaY/ � MW4`”
DATE: Tuesday, September 10, 2013 REFERENCE, NO. **C-" � 2
LOG NAME-'' 35FY1 40AG
SUBJECT.-
Ratify Application for and Authorize Acceptance of if Awarded, the Victim Coordinator and Liaison Grant
from the Office of the Attorney General in the Amount Not to Exceed $84,000,00, Authorize Execution of a
Contract with the O'f ce of the Attorney General, Adopt Resolution in r'de,r to Make Ass uu r u nces Required
and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
It is recommended that the City C uncil.-
1. Ratify the appIlication for the Fiscal Year 2014-2,015 Victim Coordinator and Liaison Grant from the
Office of the Attorney General of Texas, Crime Victim Services Division, in the amount of$84000.0011;
2. Authorize the acceptance of g,rant funds in the amount not to exceed $84,000.00, if awarded-,
3. Authorize the execution of a contract with, the Office e cif the Attorney General of Tuxes;
4., Adopt the attached, resolution for acceptance in the amount not to exceed $84,0010-00 in grant funds
from the Office of the Attorney General of Texans and ,Waking assurances required by the Victim
Coordinator,and Liaison Grant, and
5.. Adopt the attached appropriation ordinanc increasing estimated receipts and a per priati ns, in the
Grants Fund in the amount of$84,000.00, upon receipt of the grant.
DISCUSSION:
The Victim Coordinator and Liaison Grant will fund a bilingual, Spanish-ianguage victim assistance
specialist who can provide consistent services throughout the Fort Worth Police Department for victims
and their families who need, Span ays ,-language bilingual services. This, position, is responsible for working
with the Hispanic/Latino Community in the City of For Worth in an effort to provide public awareness f
victim services available, victims' rights, local resources,and: crime victims' compensation. The Office of
the Attorney General awarded grant funds t the Police Department from the Victim Coordinator and
Liaison Grant, The Office of the Attorney General began funding this program original'iy in September
2008 and has continued for five years.
F nld,ing in the amount of$73,340.00 will provide the victim assistance specialist',s salary for 24 months;
the amount of$ 0,660.00 a illl Band the associated fringe benefits.
FISCAL INFORMATION I CERT.I.FICATION,:
The Financial Management Services Director certifies that upon apipro,val of the above recommendations,
ogname. 3 5 Y t 40AG Page t of 2
%
receipt of the grant and adoption of the attached appropriation ordinance, fUr will' be available in the
current operating budget, as appropriated, of the Grants Fund.
FUND CENTER S
TO Fury d/Accouny gent ers FROM Fun d/Accounrenters
QQR76 451977 0135473671010 14.?
,000.00
5(YARIOUS) 0135,47367'1010 J42,10MLO
5)GR76 451977 03547361Z1020 J42L000,00
� G R76 5(VARIO!)�) 035473671020 L% 4 "0 C LO.0 0,
CERTIFICATIONS:
Submitted for City Manager's Oiff ice by- Charles, W. Daniels (6,199)
Orl mat inq Department Head*, Jeffrey W. Ha,lstead (4210)
Add,ftionall Informatl'on Conjpc Aya Eal y (4239)
..........
Logname.- 3 5,FY 140AG Page 2 of'2
A rxvz)ulution
NO. 4234-09-2013
AUTHORIZING THE MAKING OF ASSURANCES REQUIRED BY THE OFFICE OF
ATTOWNEY GENERAL CRIME VICTIM SERVICES DIVISION IN CONNECTION WITH
THE FISCAL YEAR 2014-2015 VICTIM COORDINATOR AND LIAISON GRANT FUNDS
WHEREAS, cacti year, the Office of the Attorney Cieneral ("OAG") funds grant projects throughOUt the
state;
WHEREAS, the City of Fort Worth ("City"), by and through its Police 'Department, wrote a grant
applications for submission to the OAG for the FY '2014-2015 Grant Cycle for the following project-,
Salary and fring,e benefits, f6r one bilingual victim assistance specialist. The total arn,OUnt
dedicated to this goal is $,84,000.00 provided by OAG.
WHEREAS, the City Council of the City of Fort Worth ("City Council") f0i.ind it in the best interest of
the citizens of Fort Worth that the above outlined project be operated for the F'Y 2013-2015 Grant
Cycle)-
WHEREAS,the City Council has considered and supports the grant application filed with OAG; and
WHEREAS, the City is required to pass a resolution designating Assistant City Manager Charles W,
Daniels as the City"s authorized official in connection with this grant,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT
WORrH,TEXASI
L That the City approves, the submission ofthe grant application to OAG-,
2. That the City designates Assistant it Manager Charles W. Daniels as the City'Is authorized
official in corinection, with this grant; and
3. That the City gives, Assistant City Manager Charles W. Daniels the power to appIly for, accept,
reject, after or temiinate these grants on, behalf of' the City as well as the authan'ty to siW1 all
grant adjustment requests,, inventory reports, progress reports and financtal reports or any other
official doctiments related to the grant,on behalf of the grantee,
ADOPTED THIS 10"' day of September, 201 13.
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By.
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Mary J. Kayser, i ell," retary, OQ
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ORTWOIRTI