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AMENDMENT NO. 2 CONTRACT NOW J.7N
To City Secretary Contract No. 42877
Professional Services Agreement with
Accela, Inc.
WHERIEAS, the City of Fort Worth "City) and ACCEL , Inc., ("Consultant") m
and entered into City Secretary Contract CSC"' No. 42877, (the "Agreement"), which was
authorized by City Council via C C-2542 on January 3 , 2012; and
WHEREAS, the Agreement involves imple mentation services for Automation Permitting
System are, training and maintenance sery ices for the Planning and Development Department;
and
:BRAS, the parties previously modified ed tie Agreement via CSC No. 42877-A,l to
extend the terra of performance and increase the cost of the Agreement t or unanticipated additional
serviees- CSC No. 42877 and 42877-Al are collectively preferred to herein as,the Agreement; and
WHEREAS, the parties wi
: ' sh to further amend the Agreement to extend the time for
performance and increase the costs to include additional licenses and maintenance to complete the
project del verabIles.
NOW THE , City and Consultant acting herein by and through their, duly
authorized representatives, hereby covenant and agree as follows,-
1.
Attachment A-1 and Attachment B-1, are hereby amended to add fifteen 15 additional
licenses, and maintenance fees for such licenses, in accordance with the Quote, which is attached
hereto and made a part of this Agreement for all purposes..
2.
Section 2, Term, is hereby amended to extend the terms of the Agreement to expire upon
ee pl.etion f�all services under this Agreement, or not later than March 31, 2 4, whichever occurs
first, unless,terminated earlier in accordance with the provisions of this Agreement.
3,
Section J, Compensation, is hereby amended to increase the amount to he paid to
Consultant by $100,725.017, which inludes $66,090.82 for rer wa�nin services and 34,634.25 fir
the additional licenses, for a total contract amount net to exceed '$780,1 80.08.
Ac ela Inc.,IPSA Automation Permitting System,
Amendment ado.2 to CSC No.42, ?? F
Page 1of2 CITY SECRETARY
In:RECEIVED DEC 2 0 2013 no WORITH,TX
4.
All other provi.sions of the Agreement, which are not expressly amended herein, shall remain
unchanged and in full force and effect.
EXECUTED and AGREED on this the C) day of
2013, in Fort Worth, Tarrant County,Texas.,
0
CITY OF FORT WORTH. ATTEST.-
VO
Fernando Costa K#�
00 ,)k
Assistant City Manager cretary
J)kj 0006000
APPROVED AS TO FORM CONTRA CT AUTHORIZATION-.
AND LEGALITY:
M&C:
1001
Approved- . 10 f
Maleshia B. Fan-ner
Senior Assistant City Attorney
ACCELA,INC.
Colin Samuels
Assistant General Counsel
ATTEST:
Nye:
Title-.
Accela Inc.,PSA Automation Permitting System
Amendment No.2 to GSC No.42877 05VICIAL RECORD
Page 2 of 2 Wwry SIF
,r,Rfi*rARy
Fr,WoRim
MAccela
B*tw, governinwnt th(rougb civic engisfge"wnt,
November 'l 1, 2013
Fort Worth, TX
ISS/G IS 1000 Throckm�orton
Ft. Worth TX USA
76102
RE: Quote Number: 0-001880-1 Fob'worth Devellopmenit Services addiftl'onal LCM
ficnienes
Attached please find a quote for the products and services you requested.
Please refer to the Notes section for detailed information regarding this qu�otei. It includes information on submitting
a purchase order, payment terms, costs for on-site assistance, hardware, or other equipment, and requirements for
developing a final Statement of Work.
If you hay e any questions regarding this estimate, please feel free to contact me at 214-507-41431 or via e-mail at
btayl'or@accela.com
Regards,i
Barbara 'Taylor
Sir. Account Manager
Accela, Inc.
Page 1 of 4
M,Accela
4111111101 I'll V100400 I WWWWAI I I ""I"11-,,
Setter gowrnnivint th,,r,cxsgh r, *N*gerr*&nI
Quote Number:Q-008 0-1 Date: November 7,2013 Quote Type:Quote,Valid Until: December 7, X013, Foirt Worth, TX
Licensing&Case Management
TEN
sx- U NIT P ex "'66'
v
A 0 ON
Lir,110CALCU10501601 Accela Licensing and Case Mgt User License Packs 3 $,10,995.000 $32,985.00 15-000 $28,037.25
(includes 5 named users per pack)
i 0.0001 $6,597.0O
M1100ALCM120601 Accelai Licensing,and'Case Mgt Annual Maintenance 1 $6,597.000 $61,597.00
and Support
........
�34
TOTAL: $34,634.25
Page 2 of 4
QAcceta
Solo,gorvornfffwnt thiough dvfk,ongageme,nt
License Summary
Off""" p
Accela Licensing and Gase Mgt User License Packs(includes 5 named user's per 3, $28,037.25
pack)
TOTAL., $28,037.25
Maintenance Summary
MOM*oolo""
An N ;
............
"'Aw OWN I
Accela Licensing and Case Mgt Annual Maintenance and Support 1.00 $6,597.00
:'
TOTAL: $6,597.00
Pegg e!3 of 4
MAccela
1WVJrinsuomwy/trpuNifJa,rfiN%iUMoPU,P9lrm,l6 1U!bwan,far`YjwLNWw'Pnvu»iMerime(f'&v7/,�101w,:purirt wvr,uarmu r,mu✓rt!'Nwwrrnarry,„a.,r,,rt.a,rf d,✓,,,nannNYmrrilrr,dJbawir „i«
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NOTES•
License and Mal*ntenanice only,
This quote is valid'until December 7,2013. After this date, all prices are subject to change. This quote supersedes any previous
written or verbal estimate for products and installation services. In order to procuire the above mentioned services, please sign below
submit a purchase order wvith the follow ing information:
1. Signature of authorized personnels if there is a signature line on the purchase order)
2.Estimate Number
3. Cate
In order to expedite the process, please submit authorization via e-mail to contractsadmin@accela.com and also fax to the Attn.of
Contracts Administration at(9125)407-2722. please note that if faxing a purchase order,submit both front and back,and send the
original purchase order in the mail to Attn:Contracts Administration,Aeeel,a, Inc.2033 Camino Ramon, Suite Soo, Bishop Ranch 3, San
Ramon, CA 945183.
Payment Terms. All license fees are fixed-price deliverables for which full payment is due upon signing or receipt of Agency purchase,
order.Payment obligations hereunder are non cancelable and any sums when paid are non-refundableµ
The Maintenance Fees are for the licenses being purchased under this quote.These fees are in addition to any existing maintenance
fees on current Accela software products that you may already have purchased,The maintenance period for the licenses being
purchased under this quote will begin upon delivery of such licenses to the agency. The Maintenance Fees are fixed-priced deli erables
for which full payment is due upon signing or receipt of Agency purchase ase order.
Agency will be responsible for payment or reimbursement to Accela, Inc.any and all federal,state, provincial and local taxes and duties
that are applicable,except those,based on A . la's net income,
If the Agency requires additional on-site assistance, a separate estimate will be provided.
These costs do not include hardware or equipment. Please contact your selected hardware vendor for additional hardware or software
costs..
The pricing set forth herein reflects information generally known to Accela supplied to Accela by client, and based on Ac la's
interpretation of the work to be performed.Further information gathered through detailed investigation and configuration analysis by
Accela is required before a final Statement of"Fork and pricing can be mutually agreed upon.
Alternate Terms iisclairned.The parties expressly disclaim any alternate terms and conditions accompanying drafts and/or purchase
orders issued by Customer.
Page 4 of'4
M&C Review Page I oft
jef
Official site of the City of Fort Worth,Texas
M M FolaWou"
CITY NEIL AG%ENDA
mwl
COUNCIL ACTION,- Approved on 12/1012013
DATE.- 12/10/2013 REFERENCE **C-26583 LOG NAME.' 062030 PERMITTING
NO.: SYSTEM, AMENDMENT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 2 to City Secretary Contract No,. 42877 with
Accelaf Inc.I in the Amount of$100',725.07 for the Automation Permitting System
Software, and Implementation, Training, and Maintenance Services for the Planning and
Development Department, Thereby Increasing the Total Contract Amount to $780,'180.08
,(ALL COUNCIL DISTRICTS)
RECOMMENDATION,
It is recommended that the City Council authorize the execution of Amendment Nol. 2 to City
Secretary Contract No:. 42877 with Accela, Inc.1 in the amount of$1001,725.017 for the Automation
Permitting System Software, ands implemen�tation, training, and maintenance services for the Planning
and Development Department, thereby increasing the total contract amount to, $1780,1801.08.
DISCUSSION:
On January 31,, 2012,, the City Cou,nci,l approved a, co�ntract with Accela, Inc., (M&C 25,422) fore the
purchase of software and implementation, training, and maintenance services for a new parcel based
permitting system, Automation.
The previous permitting system, Permits Plus, was in place since 2001. In order to meet the
increasingly complex demands from citizens, developers and internal customers, the program had
been customized internally. This custornization created additional unforeseen programming needs
during the implementation of Automation. Although the additional programming costs added to the
overall scope of the project,, the department anticipated contingencies in the original funding request
of$760,000.00.
A previous Amendment added, costs, in the amount of$145,000.00 to the contract for 250 hours, of on-
site assistance:, report configuration and script writing. 'These services were necessary to accomplish
an, expedited implementation timefram,e for go-live of the system in June, 20113,.
This contract Amendment will allow completion of the remaining deliverables necessary for
operational implementation of the new permitting system and also the purchase of 15 additional
licenses for expanded usage of the licensing module. Maintenance for these extra licenses will be
added to the existing annual maintenance Agreement.
M1VVBE Office—A waiver of the goal, of MNV'BE subcontracting re uirement,s,was requested by the
Planning and Development Department and approved by the M/WBE Office because -the purchase of
goods and, services is -from sources,where subcontracting or supplier opportunities are, negligible.
This, contract will' include ALL COUNCIL DISTRICTS.
FISCAL, IN,FORMATI,O:N/CE,RTI,FICATI,ON,,-.
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the General Fund.
httpl-//apips.cfwnet.,org/counc'll iew.asp.
0 _packet/mc_rev* 91D,=191 87&counc'ld ate—12/101/2013 f 2/1812013'
M&C Revle,,w Page 2 of 2
TO Fun,d/A,ccou,n,t/Cent,ers, FROM Fun,d/Account/Ceiiters
GG01 54132 0062030 1100, 25.07
Submitted: for Ci S Office b Fernando Costa (6122)
Mangger"
OL01,901,n,at'ing, Department Head-, Randle Harty 61 01)
Aftitionall Informablon Cont,act: Clint Mulls (2303)
............... ....................
ATTACHMENTS
http,://apps.cfwnet.org/counc*l i1date=12/10/20,13, 12118120�13
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