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Home My WebLink AboutContract 43705-A3 SLY tip CONTRACT NO, THIRD AMENDMENT To CITY SECRETARY ONT CT NOI. 43705 WHEREAS the City of Fort Worth ("City") and S eHaven of Tarrant County (hereafter "Agency") made and entered into City Secretary Contract No. 43705, WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development ("HUD"') through the Emergency Solutions grant Program ("'ESG"), Program Flo. S-1 -M+ - 8 01006, Catalog of Federal Domestic Assistance No. 14.23 1 WHEREAS, the ECG program is to provide homeless persons or persons at risk of becoming homeless with financial assistance, basic shelter, essential supportive services, and/or operations, as applicable-, WHEREAS, the First Amendment to the Contract dated March 2013 revised Exhibit I "' -- Reimbursement Forms and Exhibit "I"' — HUD Income Limits, and modified Insurance and Bonding requirements; WHEREAS, the Second Amendment to the Contract dated September 2013 extended -the Contract term, WHEREAS, Section 5.2.2 of the Contract permits Agency to increase or decrease line item amounts 'in the Budget, subject to written tten approval by the Director of the City's Housing and Economic Development Department, so long as the total. Contract Budget does not change; , WHEREAS, the agency has requested revisions to certain Line items in the Budget; and, t s the mutual of fit and Agency to amend the contract to HEREAS i complete the Program and meet,Contract objectives. µNOW, THEREFORE, City and Agency hereby agree to mend the Contract. as follows: l� a. Ex l it " " _ Budget attached to, the Contract s hereby revised and replaced with the attached Exhibit"B"—Budget Revised 12/201.3. C, This amendment 'is effective as of the Effective Date of the Contract. HIV Amendment No.3 to CSC 43705 OFFICIAL RECORD SafeH ven of Tarrant County(E G) CITY SECRETARY FT.WoRTH,TX All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the V Parties. Capitalized terms not defined herein shall, have meanings assigned to them in the Contract. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] 0 Amendment No.3 to CSC 43705 SafeHaven offarrant County(ESG) ACCEPTED AND AGREED: SAFEHAVEN OF TAR, NT CITY OF FORT WORTH COUNTY B By y' .11I X�t� � Name.- maty kee Hafie-y) Jesus Chapa, Director Chief Executive Officer T"tle. City of Fort WoIrth Housing & Economic Development Department ATTEST APPROVED AS, TO FORM AND LEGALITY By �OR � �� I PP, 01111NI 4&?tC C-2 ssistant City Attorney Date.- Au 2012 0 I wow FOIFFICINLI RECORD CITY 5F OC CI Ty SIECIRETARY CT_ % WOR"s TIt Amendment Now 3 to CSC 43705 SafeHaven,of Tarrant County(ESG) EXHIBIT"B"—BUD,GET Revised 12/2013 A-c in t 1 Dee, !se, TOTAL cot t I Gran 13!!�Mt Inettalse" re EMIER019NCY ESSENTIAL SERVICES Salaries 1001 $52,000 2,805.15 54,805.15 Life fnSLirance 1002 5512 20674 305,26 Health Insurance 1003 $10,057 3,65T 15 6,399,85 -nElo�ment 10,04 Worke.r,'s Comeensation $568 37.11 5 I I Retirement(FICA/Medicare) 10106 4,058 247.12 4,,305.12 Office SUpplieS 1007 heaste 1008 Print,128 1009 Craft Supplies 1110 Food,Su Ales 1111 $131675 85.28 13,7160,28 Insurance 111,2 Account�ng 1 113 Contract Labor 1114 SHELTER OPERATIONS Maintenance 1115 $9,993 85.28 9,907,72 Rent 1116 Securi 1,1 17 Insurance 1118 Utilities '1119 $14,137 955.44 13,181.56 1120 S22 lies - flotel/Motel Vouchers 1121 RENOVATIONS SUBTOTAL EMERGENCY SHELTER $1 5,01 3,174.66 4,904.61 103,27'0.05 ILIZATION "ST Salaries-Prevention 2001 FICA-Prevention 2002 Life Insurance-Prevention 20,1 3 Health Insurance-Prevention 20014 Disabih!y Insurance-Prevention 2005 Llnemployment-State-Prevention 2006 Salaries-ReHOLI,SinE 2007 $7,800 94&94 6,8511,06 Fl(-.A-Rellousing 2008 55'96 105.55 490A5 Life lnsurance-RcHo2la 200 $76 34,83 41,17 He,flrh Insurance-Re'Housing 2010 $11,508 487.24 1,0201,76 Disabibty Insurance- el 1 2,011 $20 8.54 28.54 --0 U-sa,, UIICML(�yrnent-State-ReHousing 2012 SUBTOTAL-HR,&S $10,000 &54 1,576.56 81431.98 �,TNM"PC�U Rental Assistance-Prevention 3001 Rental Assistance-ReHousin,a 3002 $60,000 3,29749,7 63,297.97 Utility Payments-Prevention 3003 Util.ity!?eE,()sits-ReHousing 3004 Movin osts-Rel4ousin 30,05 Motel/Hotel Vouchers-ReHo usin 3006 Security Deposits-ReHousing 3007 SUBTOTAL-FIN NC ASSISTANCE $60,000 297.97 632971,97 I"�7 7 7 77 7 ...... 77777" RMIS-Prevention 4001 HMIS-Rel-lousing 4002 SUBTOTAL-FIMIS 4 A T,OTAL E$G CONTRA OVNT', FUNDING A, HHSC FUNDING 8. CJD/OAG/OTHER GOWT FUNDfNG C: HUD/PRIVATI--,GRANTS; Amendment No. 3 to CSC 43705 Safe Haven of Tarrant County(ESG) The following tables are purely infolninational and were created solely for purposes, of preparing, negotiating, and determining the reasonableness of the overall] line itein budget on the first page of this EYJi.TBIT B—BUDGET and, are not to be considered part of the terms and conditions of this Contract. Contractor may'y make changes to any column except the "Position"' column in the "Salary Detail" table without the City's consent so, long as the total amounts, charged to the grant do not exceed the line items on the first page of the EXFUBIT B — BUDGET."' Changes to the column labeled "Position"may only be made with the prior written consent of the City. SALARY DETAIL Position. Cost Type(Admin or Rate Annual,Hours Percent to Arnount to Housing Grant Grant Relocation/Stabilization Services) Child Care Aid Essential Svc-Shelter 1 O/hr 2080 100% 1 $211050.74 Child'Care Aid Essential Svc-Shelter $1 O/hr 208O 100% $219679.82 Shelter Aid Essential Svc-Shelter $1 0/hr 2080 50% $129074.59 TLS Case r Housing Relo/Stab $15/rr 20801 25% $6,851-06 FRINGE DETAIL Percent of "a roll Amount Percent to Grant Amount to Grant FICA 7.6 5% $,7,160: 62.81% $4,574.25 Life Insurance 1% $936 6,2.8% $3,46.43 Health Insurance 24% $221464 51.5% $711420.61 Unemploy ent Workers Compensation 1% $936 62.8% $633.65 Retirement .2% $1,872 8% $221.32 SUPPLIES AND SERVICES Total Budget Percent to Grant Amount to Grant Office Supplies Office Equipment Rental.. Postage Printing MISCELLANEOUS Total Budget Percent to Grant Amount to Grant Conference&hem mars Amendment No. 3 to CSC 43705 SafeHaven of Tarrant County (ESG)l ConstructionABui lain S, Materials Contract Labor Craft Credit Reports Faci,l ty -ees Field Tri p Costs Food Supplies-Essential Services $701,125 19.5% $131760.28 Mileage ETeaching Aids .............. FACILITY AND UTILITIES 'Total Bud et Percent to Grant Amount to Grant Tel,ghone-Shelter Ops_ $101000 19.5% $11950 Electric,—Shelter O s $401000 19.5% $6,844.56, Gas—Shelter Ops., $415,00 19.5% $877 Water and Wastewater-SO $1800 119.5% $3,510 Solid Waste Disposal Rent Custodial Services-SO $201000 19.5% $3,814.72 Tie,pairs Cleaning $3,11250 19.5% 1 $610193 LEGAL,FTNANCIAL AND TNSURANCE Total Budget Percent to Grant Amount to Grant Fide_[j!X Bond, or Equivalent) General Commercial Liabilit y Directors and,Officers L Fees Contract Accounting FINANCIAL ASSISTANCE Total Budget Percent to,Grant Amount to Grant Rai Re-Hous,ing $631297.97 100% $631297.97 Homelessness Prevention HMS Total Budget Percent to Grant Amount to Grant Raplid Re-Housing Homelessness Prevention Amendment No.3 to CSC 43705 SafeHaven of Tarrant County(ESG) Official site of the Ci ty of Fort Worth, Texas,� i I�r f I e' M o f f 4 :10 JI .� "" w " ► "` i I WIN w A 0 A AI 04 1 iw I �y �r �. w w of 111. . �. fill,, ul� . a"` i. • . r y, 1 °IN. MM '#I, IIM NM N. "IA". 1NW A, M&C Review Partnerships Program funds,$532,,,857.,00 in Emergency Solutions Grant funds and $942,,706.00 in Housing Opportunities for Persons,with AIDS funds)plus any program income, all subject to receipt of such funds. l DISCUSSION, The City's Action Plan is a comprehensive summary,of the major housing and community development activities programs and proposed expenditures for the use of federal grant funds in the amount of$9,,278,851.00 from the United States,Department of H�ousing and Urban Development(HUD)for the program year begilninli�nig,October 1, 20112 and ending September 3,0,20131 from the Community,Development Block Grant(CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ES G)and Mousing Opportunities,for Persons with AIDS(HOP WA)grant programs.This year's Action Plan also summarizes the use of program income resulliting from,activities using prior years'CDB,G and HOME funds.The purpose,of these grant funds is to primarily benefit low and moderate income City residents,with ESG funds primarily benefiting homeless persons and HOPWA funds primarily benefiting,persons with HIV/AIDS., A 30-day public comment period on the,City's proposed,Action Plan was,held from,June 251 2012 to July 251 2012. Any comments gill be maintained by the Housing and Economic Development Department' i I in accordance with federal regulations.This public hearing on the City's Action Plan will be the first public hearing for the H'U'D-required citizen participation process.A second' public hearing'is proposed,for August 7, 2012 at which time the City Council is scheduled to approve the Action Plan.The City's Action Plan must be submitted to HUD by August 16, 2012. In additiony two public hearings were held on July 16, 2012 at 9:30 a.m.and 6:00 p.m. for citizens to provide comment on the proposed lists of neighborhood streets eligible for reconstruction using CDBG funds. The Transportation and Public Works Department prepared a list of priority streets In CDBG-elIlgl1ble areas. The streets selleicteld for reconstruction were based on the comments provided at the public hearings.A,complete list of the streets is attached and will be included in the Action Plan. The allocations in the draft Action Plan available,during the public comment period were based on funding estimates available at that tine. The amounts set out below reflect the allocations from HUD at the time of this Mayor and Council Communication (M&C). The allocations are not yet finial,and if the amounts'increase, Staff will bring forward another M&C to commit the additional funds. Staff developed recommiendations for the allocation of the estimated'funding from HUD and presented them to the Community Development Council (CDC)on June 4, 2012.A summary of the CDC's funding recommendations is provided bellow in Tabl!es 11, 2, and 3 and a spreadsheet of all specific funding recommendations is attached. For Program Year 2012-2013,the$5,830,119.00 in CDBG funds and$510,0010.0101 of CDBG program income is recommended to be allocated as follows.- Housl`ng Programs, and Seirvices -$2,' 24,038.00 This item includes funding for the City's Priority Repair Program, Cowtown Brush-U�p, homebuyer and housing services, and accessibility modifications to the homes of senior and or disabled individuals and'related' project delivery costs for these programs,. Publ'Ic Serv*11ces 1-1$8740517.85 This item includes social services for low to moderate income,disabled, and disadvantaged populations. Commun1ity Facilliti"es, and Infrastructure -$9300596.05 This item includes funding for neighborhood streets reconstruction and streetlight installation for the Terrell Heights neighborhood. CDBG Economic Development - $734,943.30 This item is this years payment of the City's Section 108 loan from HUD., CDBG General Adm"In"Istrat*1on - $1,166,023.80 'This item includes ncludes costs for administering the CDBG grant including,allocations for Financial Management Services, Internal Audit, and Planning and Development. CDBG Estimated Program Income, -$150,000-00 httpi:fla pps.cfw netorg/co u nci i—pa cket/mc—revi ew.asp?l D=1700%cou nci Ida te=8/7/20 12(2 of 5)[10/22/2013,2:37:12 PM] ........... M&C Review Staff recommends,allocating any CID BG program received to the following iterns: CASA of Tarrant County, Inc. $ 11875-00 Cultural Arts Center $ 11875.00, Day Resource Center for the Homeless $ 11875.00 YWCA Fort Worth,&Tarrant County $ 118,75.00 Neighborhood Street Reconstruction $,329500.00 CDBG General Administration (20 percent) $101000-00 Total CIS BG Program Income $509000-00 For Program Year 20112-20113, the$1,973,100.00 in HOME funds is recommended to be allocated,as follows.- HOME General Admi"nistration - $1'97,316.90 This item includes costs for administering the HOME,grant., Colmimuin*lty Development Housing OrganUatl'ons, ('C ) Set Aside -$10.00 This HUD-relqu,ired minimum allocation has been met with previous years'awards,to CHD,Os for nonprofit affordable housing projects and CHDO administrative operating costs. Homebuyer Assistance Program - $1,775,852.10 This item includes funding to provide down payment and/or closing cost assistance to low and moderate income homebuyers. Staff anticipates the receipt of program income in the 2012-2,013 Program Year from activities using HOME funds.Any future program income will be used for the City's Homebuyer Assistance Program (HAFT)after the 10 percent allocation, excluding recapture,for HOME General Admliniis,tration. For Program Year 2,012-20131,the$532,857.00 in ES,G grant funds is recommended to be allocated as follows: Allocation to non-prOTIt service, providers, - $492,892.72 Allocation to ESG program admini"stration - $391,9164-28 For Program,Year 20112-2013,the$042,7'06.00 in H'OPWA grant funds is recommended to be allocated as follows: Allocation to non-profit service providers - $91,41424.82 Allocation to H'OPWA program administraflon - $28,281.18 The CDC and Staff recommend that contracts be executed with the agencies listed below in the amounts shown in the following tabiles: Commiun'itv Development Block Grant-. Table 11 -1 CDBG1 Agencies, Organi"zati"on Program Amount Camp Fire USA First Texas Council Diamond Hill and Northside Station $ 751900-00 CASA of Tarrant County, Inc. Volunteer Advocate Training $ 30,000.00 Cerilikor Foundation Substance Abuse Treatment $ 75,000.00 Clayton Child Care. Inc. d/b/a Clayton YES,! School Age Child Care $ '75,000.00 Cornerstone Assistance Network New Life Center/Prornise House $ 75,000.00 Cultural Arts Center GED in Spanish $ 301000.00 http://apps.cfwnet.org/council_packet/m —creview.asp?ID=17008&counci1date=8/7/2012(3 of 5)[10/22/2,0131 2:37':12 PM] MC Review Day Resource Center for the Homeless Counseling Services and Case Management $ 317808.510 The Ladder Alliance Employment Training $ '75,000.00 Mental Health Association of Tarrant County Long'Term Care Ombudsman $ 75,1000.85 Northside Inter Church Agency, Inc. Good Works/Buenas Obras, $ 75,000.00 Senior Citizen Services of Greater Tarrant County Transportation for Seniors $ 75,000.00 Tarrant Area Food Bank Community Kitch�ein/Meals $ 75,000.00 YWCA Fort Worth&Tarrant County Child Development Program $ 7510010.00 YWCA Fort Worth&Tarrant County Power of Self $ 3,1 L808-510 CDBG Public Service Subtotal $ 874,517.85 REACH Resource Center on Independent Living Project Ramp L-KL4-0-0-00, TOTAL CDBG Contracts $ 9241,517.85 Eimer gInc y,.Solutions Grant: Table 2 -1 ESG Agencies Organization Program, Amount Catholic Charities of Fort Worth Prevention and Rapid Re-Housing $ 381178.52 F . Parks,and Community Services Community Action Partners $ 75,00�0.00 Presbyterian Night Shelter "rhe Emergency Shelter Program $ 1671,892.,72 Shelter Operations and Rapid Re- Sa,feH'aven of Tarrant County Housing $ 1 751 44.44 Counseling Services and Case Day Resource Center Management $36,821.48 TOTAL ESG Contracts 492l892.72 Hlous*ing Opportunities For Persons With AIDS: Table 3 - HOPWA Agen�coies Organi*zat'ion Program Amount AIDS Outreach Center, Inc. Administration(three percent), Supportive Services, $6112,758-90 TB,RA, and STRIVIU Tarrant County Samaritan Housing, Inc. Administration (three percent), Supportive Services, and TBRA X41 1665.92 TOTAL HOPWA Contracts $ 9149424-82 These programs are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CIERTIFICATION: http:lap' sw dwnet.org/co u nd 1—packet/mc—review.asp?ID=17 0 Idate=8/7/2012(4 of 5)(10/22/2013 2:37:12 PM] M&C Review "rhe Financial M'anagem�ent Services, Director certifies that upon approval of the above recommendations, adoption of the attached appropriation ordinance and receipt of grant funds,-funds will be available in the current operating budget, as appropriated,of the Grants Fund. TO Flund/Account/Centers FROM Fund�/Account/Centers GR76 1 451727 01720628OXXX $51,830,119.00 GR76 5XXXXX 01720'628OXXX $51,83,01 119.00 GR76 451727 01721,06281XXX $1,97'3,1'i69.00 GR76 5XXXXX 017206281XXX $1,973,169.00 GR76 5XXXXX 01 720621,83XXX $532,857.00 GR76 451727 017206284XXX $942,706.00 GR76 5XXXXX 017'206284 X 942,706.00 GR76 451685 01720628OXXX $50,000.00 GR76 5XX,XXX 01720i 62,18OXXX $50,000.00 GR76 451727 0172,061283X1 X $532,857.00 .......... ...................... ................. ................... ............ ....................... ................ .................. ..................................................... Submitted for Cj,ty Manager's Off'icel Fernando Costa (6122) I Or"lq"lnat�in Delpartm�ent Head.-I, J�ay Chapa (5804) Add'Itionall Information Contact: Cynthia Garcia(8187) Avis, F. Chaisson (63142) ............. ATTACHMENTS 17H U DIACTP L,AN PY 12-13 AO 12 VG(1.).doc 20112-13ActionPlanFundingRecom�me�ndati L I ist of Selected Streets for 2012-20131.,pdf h:ttp:flai p ps,.cfvv net.org/co und I—packet/mc—review.a spl?l D 170108&c�ou nc i Idate 8/7/20 12(5 of 5)[10/22/2013 2:37:�12 PM1