HomeMy WebLinkAboutContract 62505-A2SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 62505
This Amendment ("Amendment") is made and entered into by and between the City of Fort
Worth ("City") and Camp Fire First Texas ("Agency"). City and Agency may be referred to
individually as "Party" and jointly as "Parties."
WHEREAS,the City and Agency made and entered into City Secretary Contract No.
62505 ("Contract") on October 1, 2024;
WHEREAS,City receives grant monies from the United States Department of Housing
Program No. B-24-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218;
WHEREAS,Section 5.2.2.2 of the Contract permits Agency to request an amendment of
Department;
WHEREAS,City believes that the requested amendments will help Agency meet the
WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete
the Program and meet Contract objectives.
NOW, THEREFORE,City and Agency hereby agree to amend the Contract as follows:
I.
BUDGET attached to the Contract is hereby amended and replaced in its
e 9/25/2025, attached hereto.
II.
This amendment is effective as of September 1, 2025 and Agency may request
reimbursement for allowable costs directly related to implementation CDBG funds.
I .
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not
defined herein shall have the meanings assigned to them in the Contract.
______________________________
Account Grant Budget
Remaining
Balance Increase Decrease Total
PROGRAM PERSONNEL CDBG
Salaries 1001 52,163.03$ 12,123.99$ 12,123.99$
FICA 1002 4,846.66$ 1,879.03$ 1,879.03$
Life/Disability Insurance 1003 436.77$ 282.32$ 282.32$
Health/Dental Insurance 1004 5,881.74$ 784.10$ 784.10$
Unemployment-State 1005 489.06$ -$ -$
Worker's Compensation 1006 633.55$ 233.09$ 233.09$
Retirement 1007 551.06$ 165.35$ 165.35$
Staff Training 1008
Other (TriNet): Payroll platform
fee 1009 1,677.13$ 686.96$ 686.96$
Other (Cell Phone allowance): 1010 429.00$ 205.40$ 205.40$
SUPPLIES AND SERVICES
Office/Program Supplies 2001 -$
Postage 2002
Printing 2003
Adv/Media, Dues/Pub, Printing,
Bank Fees
other 2004
MISCELLANEOUS
Contract Labor Food
Supplies/Meals (City needs copy
of contract before expenses can be
reimbursed)3001
Food Supplies 3002 5,400.00$ 4,820.30$ (940.27)$ 3,880.03$
Teaching Aids 3003
Craft Supplies 3004
Field Trip Expenses 3005 5,792.00$ 4,420.39$ 940.27$ 5,360.66$
Mileage 3006
FACILITY AND UTILITIES
Telephone 4001
Electric 4002
Gas 4003
Water and Wastewater 4004
Solid Waste Disposal 4005
Rent (City needs copy of lease
before expenses can be
reimbursed)4006
Cleaning Supplies 4007
Repairs 4008
Custodial Services 4009
Utilities, Transportation, PP &E 4010
LEGAL, FINANCIAL AND
INSURANCE
Fidelity Bond or Equivalent 5001
EXHIBIT "B" - BUDGET
Camp Fire First Texas Page 1
Directors and Officers 5002
General Commercial Liability 5003
Bank fees
volunteer
volunteer
Prof Fees 5004
DIRECT ASSISTANCE
Workshop Fees 6001
BUDGET TOTAL 78,300.00$ 25,600.93$ 940.27$ (940.27)$ 25,600.93$
Camp Fire First Texas Page 2
Annual Salary
Est. Percent to
Grant
Amount to
Grant
$ 100,000.00 6% $ 6,000.00
$ 61,799.62 28% $ 17,595.97
$ 40,809.90 26% $ 10,669.17
$ 35,596.80 25% $ 8,948.95
$ 35,596.80 25% $ 8,948.94
273,803.12$ 19%52,163.03$
Percent of
Payroll Amount
Est. Percent to
Grant
Amount to
Grant
FICA 7.65% 18,682.34$ 26%4,846.66$
Life/Disability Insurance 2,276.15$ 19%436.77$
Health/Dental Insurance 20,450.25$ 29%5,881.74$
Unemployment-State 0.49% 1,347.48$ 36%489.06$
Worker's Compensation 0.80% 2,193.53$ 29%633.55$
Retirement 4,709.10$ 11%551.06$
Staff Training
Payroll Platform 4,685.61$ 36%1,677.13$
Cell Allowance 1,182.00$ 36%429.00$
TOTAL 55,526.46$ 26%14,944.97$
Program Specialist 1
Program Specialist 2
Program Specialist 3
TOTAL
FRINGE DETAIL-PROGRAM PERSONNEL
SUPPLIES AND SERVICES
The following tables were created for the purpose of preparing, negotiating, and determining the cost
reasonableness and cost allocation method used by the Agency for the line item budget represented on
the first page of this EXHIBIT Budget. The information reflected in the tables is to be
considered part of the terms and conditions of the Contract. Agency must have prior written approval
by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the
Contract. The deadline to make changes to
Program Director
SALARY DETAIL-PROGRAM PERSONNEL
Position Title
VP Youth Development
Camp Fire First Texas
Total Budget
Est. Percent to
Grant
Amount to
Grant
420.00$ 0%
6,807.00$ 0%
100.00$ 0%
7,327.00$
Total Budget
Est. Percent to
Grant
Amount to
Grant
5,400.00$ 83%4,459.73$
5,200.00$ 0%
8,869.00$ 76%6,732.27$
4,011.00$ 0%
23,480.00$ 47.0% 11,192.00$
Total Budget
Est. Percent to
Grant
Amount to
Grant
1,465.35$ 0%
1,565.00$ 0%
339.00$ 0%
660.00$ 0%
178.80$ 0%
165.00$ 0%
1,689.60$ 0%
6,062.75$
Total Budget
Est. Percent to
Grant
Amount to
Grant
215.40$ 0%
2,173.05$ 0%
2,388.45$
Teaching Aids
Craft Supplies
MISCELLANEOUS
Contract Labor
Food Supplies
Field Trip Expenses
Gas
TOTAL
Mileage
FACILITY AND UTILITIES
Telephone
Electric
TOTAL
LEGAL, FINANCIAL AND INSURANCE
Fidelity Bond or Equivalent
TOTAL
Office/Program Supplies
Printing
Directors and Officers
DIRECT ASSISTANCE
Adv/Media, Dues/Pub, Printing, Bank Fees
Other
TOTAL
Prof Fees
Water and Wastewater
Custodial Services
Utilities, Transportation, PP & E
Solid Waste Disposal
Rent
Cleaning Supplies
Repairs
General Commercial Liability
Camp Fire First Texas
Total Budget
Est. Percent to
Grant
Amount to
Grant
2,275.00$ 0%
2,275.00$
78,300.00$
Audit/IT/Legal Volunteer Recruitment, Misc.
TOTAL
Camp Fire First Texas
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
Create New From This M&C
DATE:6/25/2024 REFERENCE NO.:M&C 24-0552 LOG NAME:192024-2025
ACTION PLAN
CODE:C TYPE:NON-CONSENT PUBLIC
HEARING:YES
SUBJECT: (ALL) Conduct Public Hearing and Approve the City of Fort Worth's 2024-2025 Annual
Action Plan for the Use of Federal Grant Funds in the Amount of $13,036,747.00 to be
Awarded by the United States Department of Housing and Urban Development from the
Community Development Block Grant, HOME Investment Partnerships Program,
Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS Program,
Authorize Collection and Use of Program Income, Authorize Execution of Related
Contracts, Adopt Appropriation Ordinance, and Authorize Waiver of Indirect Costs
(PUBLIC HEARING - a. Report of City Staff: Sharon Burkley; b. Public Comment c.
Council Action: Close Public Hearing and Act on M&C)
RECOMMENDATION:
It is recommended that City Council:
1. Conduct a public hearing to allow citizen input and consideration of the City's 2024-2025 Annual
Action Plan for use of federal grant funds to be awarded by the United States Department of
Housing and Urban Development in the amount of $13,036,747.00 from the Community
Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant,
and Housing Opportunities for Persons with AIDS grant programs;
2. Approve the City's 2024-2025 Annual Action Plan for submission to the United States Department
of Housing and Urban Development, including allocations of grant funds to particular programs
and activities as detailed below;
3. Authorize the collection and use of an estimated $50,000.00 of program income which is
expected to result from activities using prior years' Community Development Block Grant funds
for the City's Priority Repair Program;
4. Authorize the collection and use of an estimated $50,000.00 of program income which is
expected to result from activities using prior years' HOME Investment Partnerships Program grant
funds for the City's Homebuyer Assistance Program, and authorize the use of 10 percent of the
program income for administrative costs;
5. Authorize the City Manager or his designee to execute contracts for one-year terms with the
agencies listed in Tables 1, 2, and 3 below for Program Year 2024-2025 for Community
Development Block Grant, Emergency Solutions Grant, and Housing Opportunities for Persons
with AIDS grant funds, contingent upon receipt of funding, and satisfactory completion of all
federal regulatory requirements;
6. Authorize the City Manager or his designees to extend the contracts for up to one year if an
agency or department requests an extension and such extension is necessary for completion of
the program, or to amend the contracts if necessary to achieve program goals provided any
amendment is within the scope of the program and in compliance with City policies and all
applicable laws and regulations governing the use of federal grant funds;
7. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Grants Operating Federal Fund in the total amount of $13,136,747.00 consisting of
$7,006,875.00 in Community Development Block Grant funds, $2,763,144.00 in HOME
Investment Partnerships Program funds, $614,768.00 in Emergency Solutions Grant funds, and
$2,651,960.00 in Housing Opportunities for Persons with AIDS grant funds, plus estimated
program income in the amount of $100,000.00, all subject to receipt of such funds; and
8. Authorize a waiver of the Neighborhood Services Department indirect cost of 28.10\%, estimated
total of $341,260.45.
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DISCUSSION:
The City's 2024-2025 Annual Action Plan summarizes the major housing and community development
activities and proposed expenditures for the program year beginning October 1, 2024 and ending
September 30, 2025 for use of federal grant funds totaling $13,036,747.00 from the United States
Department of Housing and Urban Development (HUD) from the Community Development Block Grant
(CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG), and
Housing Opportunities for Persons with AIDS (HOPWA) grant programs. It also summarizes the use of
program income resulting from activities using prior years' CDBG and HOME funds, the primary purpose
of which is to benefit low-and moderate-income persons in Fort Worth. ESG funds primarily benefit
persons experiencing homelessness, and HOPWA funds primarily benefit low-and moderate-income
persons with HIV/AIDS.
A Request for Proposals from social service agencies and nonprofit organizations seeking grant funding
was published on February 1, 2024. All proposals were received on March 15, 2024. Staff reviewed all
proposals and developed recommendations for the allocation of estimated funding from HUD based on
the capacity of applicant organizations, grant experience, fiscal stability, and compliance with applicable
federal regulations. One public hearing was held on April 10, 2024, to provide citizens the opportunity to
participate in the development of the Annual Action Plan. Recommendations for award amounts were
considered and adopted by the Community Development Council on May 8, 2024.
A 30-day public comment period was held from May 15, 2024 to June 14, 2024. Notice of this public
comment period was published in La Vida News on May 9, 2024; in the Fort Worth Star-Telegram on May
13, 2024; in Wise County Messenger on May 16, 2024; and in the Cleburne Times Review and the
Weatherford Democrat on May 18, 2024.
Any comments received are maintained by the Neighborhood Services Department in accordance with
federal regulations. The City held two public hearings as a part of the HUD required citizen participation
process. The first public hearing was held by staff on May 29, 2024, and the second public hearing is
scheduled for the City Council on June 25, 2024.
A summary of staff's final funding recommendations is provided below in Tables 1,2, and 3. A PowerPoint
presentation listing funding recommendations is also attached. The 2024-2025 Annual Action Plan will be
submitted to HUD by August 15, 2024.
Indirect costs totaling approximately $341,260.45 could be charged to the CDBG grant, as the
Neighborhood Services Department indirect cost rate is 28.10\% in the City's most recent Cost Allocation
Plan. A waiver of these costs is requested to allow allocation of these funds to further support the
programs and services to assist low-to-moderate income citizens. This amount is calculated based on the
estimated salary expenses and other administrative costs for the CDBG program totaling $1,214,450.00.
This amount multiplied by the indirect cost rate of 28.10\% equals $341,260.45.
COMMUNITY DEVELOPMENT BLOCK GRANT
For Program Year 2024-2025, it is recommended that the amount of $7,006,875.00 in CDBG funds and
an estimated amount of $50,000.00 in CDBG program income totaling $7,056,875.00 be allocated as
follows:
Public Service Agencies - $1,051,031.00: Includes social services for low- and moderate-income
persons, persons with disabilities, and disadvantaged persons
Housing Programs - $2,930,000.00: Includes funding for the City's Priority Repair Program, Cowtown
Brush-Up, and accessibility modifications for seniors and persons with disabilities
Major Projects - $644,469.00: Includes funding for multifamily rental rehabilitation
Program Delivery - $980,000.00: Includes program delivery costs for housing programs
Administration - $1,401,375.00: Includes costs for administering the CDBG grant, including allocations
for the Financial Management Services Department
Estimated Program Income - $50,000.00: Includes up to $50,000.00 in funding for the City's Priority
Repair Program. Any CDBG program income over the estimated amount not used for the Priority Repair
Program will be allocated to priority activities in the City's Consolidated Plan, subject to the City Council
approval.
HOME INVESTMENT PARTNERSHIPS PROGRAM
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For Program Year 2024-2025, it is recommended that the amount of $2,763,144.00 in HOME funds and
an estimated amount of $50,000.00 in HOME program income totaling $2,813,144.00 be allocated as
follows:
Homebuyer Assistance Program - $72,358.00: Includes funding for down payment and closing cost
assistance for low- and moderate-income homebuyers
Community Housing Development Organizations (CHDOs) for affordable housing projects -
$414,471.60: These funds will be used by Housing Channel for an affordable housing development in
southeast Fort Worth called Mason Heights. Funds will be used for the acquisition of land and new
construction of 248 residential units comprised of the following: 125 Single Family attached
townhomes, 106 Single Family detached homes, and 17 cottages. An estimated 104 units
(approximately 42\%) will be sold to low to moderate income households at or below 80\% Area
Median Income (AMI). This funding is part of a multi-year commitment to Housing Channel for a total
of five years.
Major Projects - $2,000,000.00: Includes $1,000,000.00 allocated to the affordable housing project to
be developed by Fort Worth Housing Solutions (FWHS) as a part of its Choice Neighborhood Initiative
(CNI) grant and $1,000,000.00 allocated to the multifamily housing project, Columbia Renaissance -
Phase III
Administration - $276,314.40: Includes costs for administering the HOME grant
Estimated Program Income - $50,000.00: Includes funding for the Homebuyer Assistance Program and
HOME grant administrative costs. HUD allows the City to use 10 percent of any HOME program income
towards the cost of administering the HOME grant. HOME program income over the estimated amount
not used for the Homebuyer Assistance Program will be allocated to priority activities in the City's
Consolidated Plan, subject to City Council approval.
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS
For Program Year 2024-2025, it is recommended that the amount of $2,651,960.00 in HOPWA funds be
allocated as follows:
Public Service Agencies - $1,626,781.00
Neighborhood Services Department - $945,620.00
Administration - $79,559.00
EMERGENCY SOLUTIONS GRANT
For Program Year 2024-2025, it is recommended that the amount of $614,768.00 in ESG funds to be
allocated as follows:
Public Service Agencies - $568,660.00
Administration - $46,108.00
CONTRACT RECOMMENDATIONS
The Community Development Council and Neighborhood Services Department staff recommend that
contracts be executed with the public service and CDBG subrecipient agencies for the amounts shown in
the following tables:
Community Development Block Grant Contracts
TABLE 1: CDBG AGENCIES
AGENCY CONSOLIDATED PLAN
GOAL PROGRAM AMOUNT
Housing Channel Affordable Housing
Housing Counseling &
Education $111,000.00
Meals-On-Wheels, Inc. of
Tarrant County Aging In Place Nutrition Program $75,000.00
Sixty and Better, Inc. Aging In Place
Increasing Access to
Basic Needs for Senior
Adults
$50,000.00
AB Christian Learning Center Children and Youth
Services
Out of School Time
Program $90,000.00
$80,000.00
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Boys & Girls Clubs of Greater
Tarrant County, Inc.
Children and Youth
Services
Youth Development at
Eastside Branch
Camp Fire First Texas Children and Youth
Services Teens In Action $78,300.00
Girls Incorporated of Tarrant
County
Children and Youth
Services
Girls Inc. of Tarrant
County $100,000.00
Junior Achievement of the
Chisholm Trail, Inc.
Children and Youth
Services
Cradle to Career
Initiative $50,000.00
United Community Centers,
Inc.
Children and Youth
Services
Holistic Educational
Literacy Program $90,000.00
Easter Seals North Texas, Inc.Economic Empowerment
and Financial Resilience Employment Services $60,000.00
Taste Project Economic Empowerment
and Financial Resilience
Culinary Workforce
Development Program $25,000.00
The Ladder Alliance Economic Empowerment
and Financial Resilience
Tarrant County
Workforce
Development
$81,731.00
The Women's Center of Tarrant
County, Inc.
Economic Empowerment
and Financial Resilience Employment Solutions $60,000.00
Your Harvest House, Inc.Economic Empowerment
and Financial Resilience Client Aid Services $25,000.00
Cancer Care Services Healthy Living and
Wellness
Increasing Health
Equity by Decreasing
Health Disparities
$50,000.00
Tarrant Area Food Bank Healthy Living and
Wellness Home Delivery $25,000.00
CDBG Public Services Agencies Total $1,051,031.00
Rehabilitation, Education and
Advocacy for Citizens with
Handicaps dba REACH, Inc.
Accessibility
Improvements Project Ramp $165,000.00
Fort Worth Area Habitat for
Humanity, Inc. DBA Trinity
Habitat for Humanity
Housing Preservation
and Rehabilitation Cowtown Brush Up $455,000.00
CDBG Subrecipient Agencies Total $620,000.00
TOTAL CDBG CONTRACTS $1,671,031.00
Housing Opportunities for Persons with AIDS Contracts
TABLE 2: HOPWA AGENCIES
AGENCY CONSOLIDATED PLAN
GOAL PROGRAM AMOUNT
AIDS Outreach
Center, Inc.
Homelessness Prevention
and Special Needs
Support
The Housing Assistance
Program
- Administration, Tenant-
Based Rental Assistance
(TBRA), Short-Term
Rent, Mortgage, and
Utility Assistance
$326,781.00
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(STRMU), Supportive
Services
Tarrant County
Samaritan Housing,
Inc.
Homelessness Prevention
and Special Needs
Support
HOPWA Program -
Administration, Tenant-
Based Rental Assistance
(TBRA), Short-Term
Rent, Mortgage, and
Utility Assistance
(STRMU), Supportive
Services, Facility-Based
Operations (FBO)
$1,300,000.00
TOTAL HOPWA CONTRACTS $1,626,781.00
Emergency Solutions Grants Contracts
TABLE 3: ESG AGENCIES
AGENCY CONSOLIDATED PLAN
GOAL PROGAM AMOUNT
The Presbyterian Night
Shelter of Tarrant County,
Inc.
Homelessness Prevention and
Special Needs Support
Shelter
Operations/Services $127,345.00
Lighthouse for the
Homeless dba True Worth
Place
Homelessness Prevention and
Special Needs Support
Day Shelter
Operations/Services $138,851.00
SafeHaven of Tarrant
County
Homelessness Prevention and
Special Needs Support
Shelter
Operations/Services $75,000.00
Center for Transforming
Lives
Homelessness Prevention and
Special Needs Support Rapid Re-Housing $75,901.00
The Salvation Army Homelessness Prevention and
Special Needs Support
Homelessness
Prevention $151,563.00
TOTAL ESG CONTRACTS $568,660.00
All figures have been rounded to the nearest dollar for presentation purposes.
Each of these grants is an entitlement grant rather than a competitive grant received from the United
States Department of Housing and Urban Development (HUD). Entitlement grants provide funds to
agencies based on a formula, prescribed in legislation or regulation, rather than based on review. These
specific grants are allocated to the City of Fort Worth based on population size and per capita income
each year. The grants have been consistently awarded to the City since 1974 with the inception of the
Community Development Block Grant (CDBG) through the Housing and Community Development Act of
1974. The Emergency Shelter (renamed Solutions) Grant (ESG) was authorized in 1987 through the
McKinney-Vento Homelessness Assistance Act. The HOME Investment Partnerships Program (HOME)
and the Housing Opportunities for Persons with AIDS (HOPWA) Program were authorized through the
Cranston-Gonzales National Affordable Housing Act of 1990. With these grants, administrative and
program delivery allocations support approximately 72 FTE positions in the Neighborhood Services
Department, which is funded nearly 70\% with various grants including these entitlement grants.
Positions funded with HUD Entitlement grants are subject to grant availability. In the event of a grant
award being decreased or eliminated, Neighborhood Services Department would review programs and
services funded by the grants and determine a level of service and staffing that aligns with the available
funding. Alternatives to consider may include staff and program reductions or eliminations.
These programs are available in ALL COUNCIL DISTRICTS.
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Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as appropriated,
of the Grants Operating Federal Fund. The Neighborhood Services Department (and Financial
Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to
an expenditure being incurred, the Neighborhood Services Department has the responsibility to validate
the availability of funds. These are reimbursement grants.
TO
FROM
Submitted for City Manager's Office by:Fernando Costa (6122)
Originating Department Head:Kacey Bess (8187)
Additional Information Contact:Sharon Burkley (5785)
Rhonda Hinz (2573)
ATTACHMENTS
19NS ACTION PLAN 2024_Agency Form 1295 Forms.pdf (CFW Internal)
2024-2025 Action Plan_Secretary of State Filings.pdf (CFW Internal)
Action Plan Budget-Staff Recommendations_052924.pptx (CFW Internal)
IR_2024-2025 ACTION PLAN.docx (CFW Internal)
ORD.APP192024-2025 ACTION PLANFY24_AO(r7).docx (Public)
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