HomeMy WebLinkAboutContract 38654 fll
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CONTFiACT NCj
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and ARS
Engineers, Inc., (the "ENGINEER"), for a PROJECT generally described as: 2008 CIP
Neighborhood Street Project — Belle Place, Dorothy Lane, Western Avenue and Sutter
Street (Contract 7A Project No. 01270)
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article 11
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices,
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article 1, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving
notice to CITY. suspend services under this AGREEMENT until
id,1in full, including interest, In the event of suspension of semlices, the
Un,1,
WCONEER shall have no liability to CITY for delays or damages caused the
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CITY because of such suspension of services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the
degree of skill and diligence normally employed in the State of Texas by
professional engineers or consultants performing the same or similar services
at the time such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY concerning the results of same. Such surveys, tests, and
investigations shall be fumished by the CITY, unless otherwise specified
in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and/or execution. These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible plastic film sheets, or as otherwise approved by CITY. which
shall become the property of the CITY. CITY may use such drawings in any
manner it desires, provided, however, that the ENGINEER shall not be liable
for the use of such drawings for any project other than the PROJECT
described herein.
,STANDARD ENGINEERING AGREEM NT(.REV 1 10 r t5'
Page 2 of 20
I
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the
CITY and/or the CITY's construction contractors or other entities, and do not
relieve the construction contractors or any other entity of their obligations,
duties, and responsibilities, including, but not limited to, all construction
methods, means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in
accordance with the Contract Documents and any health or safety precautions
required by such construction work. The ENGINEER and its personnel have
no authority to exercise any control over any construction contractor or other
entity or their employees in connection with their work or any health or safety
precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general,
if the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the Contract
Documents, nor shall anything in the Contract Documents or the agreement
between CITY and ENGINEER be construed as requiring ENGINEER to make
exhaustive or continuous on-site inspections to discover latent defects in the
work or otherwise check the quality or quantity of the work on the PROJECT.
If, for any reason, the ENGINEER should make an on-site observation(s), on
the basis of such on-site observations, if any, the ENGINEER shall endeavor
to keep the CITY informed of any deviation from the Contract Documents
coming to the actual notice of ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market
STANDARD ENGINEERING AGREEMENT(REV 1 D'O&I05')
Page 3 of 20
conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate PROJECT
cost or schedule. Therefore, the ENGINEER makes no warranty that the
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose
the construction contractor has used the moneys paid; that title to any of the
work, materials, or equipment has passed to the CITY free and clear of liens,
claims, security interests, or encumbrances; or that there are not other matters
at issue between the CITY and the construction contractor that affect the
amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into the
record drawings.
1. Minority and Woman Business Enterprise (MIWBE) Participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for
the participation of minority business enterprises and woman business
enterprises in City contracts. Engineer acknowledges the M/WBE goal
established for this contract and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or
the commission of fraud by the Engineer may result in the termination of this
agreement and debarment from participating in City contracts for a period of
time of not less than three (3) years.
STANDARD ENGINEERING AGREEMENT(R—F-V 10,'06,1005)
Page 4 of 20
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this contract.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate
and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable
advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of three (3) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in order
to conduct audits in compliance with the provisions of this article together with
subsection (3)hereof. CITY shall give subcon-sultant reasonable advance
notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for the
cost of copies at the rate published in the Texas Administrative Code in effect
as of the time copying is performed.
K ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting
policies of the following coverage at minimum limits that are to be in effect
prior to commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability
$1,000,000 each accident on a combined single limit or
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
STANDARD ENGINEERING AGREEMENT(REV 1010610-551
Page 5 of 20
A commercial business policy shall provide coverage on "Any Auto", defined
as autos owned, hired and non-owned when said vehicle is used in the
course of the PROJECT.
Worker's Compensation
Coverage A: Statutory limits
Coverage B: Employees Liability
$100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim
$2,000,000 aggregate
Professional liability shall be written on a claims-made basis and shall
contain a retroactive date prior to the date of the contract or the first date of
services to be performed, whichever is earlier. Coverage shall be maintained
for a period of 5 years following the completion of the contract. An annual
certificate of insurance specifically referencing this project shall be submitted
to the City for each year following completion of the contract.
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall include
its employees, officers, officials, agents, and volunteers as respects the
contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage
specified in this agreement are provided under applicable policies
documented thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance requirements.
(d) A minimum of forty-five (45) days notice of cancellation or material change
in coverage shall be provided to the CITY, A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Such terms shall be
endorsed onto ENGINEER's insurance policies. Notice shall be sent to the
respective Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102,
STANDARD ENGINEERING AGREEMENT(REV 1010-651,355)
Page 6 of 20
(e) Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A: VII in the current A.M. Best Key
Rating Guide or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management.
(f) Deductible limits, or self insured retentions, affecting insurance required
herein shall be acceptable to the CITY in its sole discretion; and, in lieu of
traditional insurance, any alternative coverage maintained through
insurance pools or risk retention groups must be also approved.
Dedicated financial resources or letters of credit may also be acceptable
to the City.
(g) Applicable policies shall each be endorsed with a waiver of subrogation in
favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring expense,
to review the ENGINEER's insurance policies including endorsements
thereto and, at the CITY's discretion, the ENGINEER may be required to
provide proof of insurance premium payments.
(i), The Commercial[ 'General Liability , insurance policy shall have n6,
exclusions,by,endorsements unless the CITY approves such exclusions
in Writing
0) For all lines of coverage underwritten on a claims-made basis, other than
Professional Liability, the retroactive date shall be coincident with or prior
to the date of the contractual agreement. The certificate of insurance
shall state both the retroactive date and that the coverage is claims-
made.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement and all insurance
required in this section, with the exception of Professional Liability, shall
be written on an occurrence basis.
(1) Sub consultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the same or reasonably
equivalent insurance coverage as required for the ENGINEER. When sub
consultants/subcontractors maintain insurance coverage, ENGINEER
shall provide CITY with documentation thereof on a certificate of
insurance.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
STANDARD ENGINEEPINN AGREEMENT(REV 1010&05i
Page 7 of 20
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest that develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER
shall notify the CITY of such changes and an adjustment in compensation will
be made through an amendment to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
STANDARD ENGINEERING AGREEMENT(REV 10MJ6,1051
Page 8 of 20
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will
perform, at no cost to the ENGINEER, such tests of equipment, machinery,
pipelines, and other components of the CITY's facilities as may be required in
connection with the ENGINEER's services. The CITY will be responsible for all
acts of the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights-of-way, and
access necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and
other consultants as the CITY deems appropriate; and render in writing
decisions required by the CITY in a timely manner in accordance with the
project schedule in Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials,
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is
a result of ENGINEER's negligence or if ENGINEER brings such
hazardous substance, contaminant or asbestos onto the project.
STANDARD ENGINEERING AG RED VENT 1REV 10106/05)
Page 9 of 20
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of
Article W.E. regarding the ENGINEER's Personnel at Construction Site, and
provisions providing contractor indemnification of the CITY and the
ENGINEER for contractors negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees,
and subcontractors, for any claim arising out of, in connection
with, or resulting from the engineering services performed.
Only the CITY will be the beneficiary of any undertaking by
the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
1. CIT)rs Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained at
the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/[nstallation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks,
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required
or requested assistance to support, prepare, document, bring, defend, or
assist in litigation undertaken or defended by the CITY. In the event CITY
S ANDARD ENGINEERING AGREEMENT(REV UY06/05)
Page 10 of 20
requests such services of the ENGINEER, this AGREEMENT shall be
amended or a separate agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments of
service for this PROJECT, whether the PROJECT is completed or not.
Reuse, change, or alteration by the CITY or by others acting through or on
behalf of the CITY of any such instruments of service without the written
permission of the ENGINEER will be at the CITY's sole risk. The CITY shall
own the final designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond the
control of the ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice, This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with 5 days of written notice and diligently complete the
correction thereafter.
STANDARD ENGINEERING AGREEMENT(REV 10,106105)
Page I I-of 20
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing storage containers, microfilm,
electronic data files, and other data storage supplies or services;
C.) The time requirements for the ENGINEER'S personnel to document the
work underway at the time the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to the
CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule,
commitment and cost of the ENGINEER's personnel and subcontractors, and
ENGINEER's compensation will be made.
F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any
loss, cost, or expense claimed by third parties for property damage and
bodily injury, including death, caused solely by the negligence or willful
misconduct of the ENGINEER, its employees, officers, and
subcontractors in connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the
CITY (or a person identified above for whom each is liable) is a cause of
such damage or injury, the loss, cost, or expense shall be shared
between the ENGINEER and the CITY in proportion to their relative
degrees of negligence or willful misconduct as determined pursuant to
T.C.P. & R. Code, section 33-011(4) (Vernon Supplement 1996).
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
STANDARD ENGINEERING AGREEMENT tREV 1GIO-5105)
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H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action, except for willful
misconduct or gross negligence for limitations of liability and sole negligence
for indemnification. Parties mean the CITY and the ENGINEER, and their
officers, employees, agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely to
be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of the
Association then in effect. Any award rendered by the arbitrators less than
$50,000, exclusive of attorney's fees, costs and expenses, will be final,
judgment may be entered thereon in any court having jurisdiction, and will not
be subject to appeal or modification except to the extent permitted by Sections
10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and 11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The award shall
become final ninety (90) days from the date same is issued. If litigation is filed
by either party within said ninety (90) day period, the award shall become null
and void and shall not be used by either party for any purpose in the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceability will not affect any other provision, and this AGREEMENT
shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein. Articles V.F,, VI.B., 1, a= VI.H., V11, and VW,
shall survive termination of this AGREEMENT for any cause,
STANDARD ENGINEERING AGREEMENT(REV 10/06105)
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L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in any
way affect this AGREEMENT and the work hereunder, and shall observe and
comply with all orders, laws ordinances and regulations which may exist or
may be enacted during the term of this AGREEMENT by governing bodies
having jurisdiction or authority for such enactment. No plea of
misunderstanding or ignorance thereof shall be considered. ENGINEER
agrees to defend, indemnify and hold harmless CITY and all of its officers,
agents and employees from and against all claims or liability arising out of the
violation of any such order, law, ordinance, or regulation, whether it be by itself
or its employees.
STANDARD ENGINEERING AGREEMENT(REV 10/0-6!05)
Page 14,-,1,20
Article vii
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments and
schedules are hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B – Compensation
Attachment C - Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
Executed this the day of 2009.
ATTEST: CITY OF FORT WORTH
A
V B
Marty Hendrix Fernando Costa
City Secretary Assistant City Manager
A APPROVAL RECOMMENDED
---ontrac-L. AUthorizatiola
William A. Verkest,"IP.E�
Director, Transportation and Public Works
Jate
APPROVE 0 FORM AND LEGALITY
Assistant it &6`hn—ey ARS Engineers, Inc.
ENGINEER
ATTEST:
By: 04ft�ZA6
NAME, Ayqb
_�. Sa�ndhu P.E.
TITLE- President
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STANDARD ENGNEERING AGREEMENT(REV M/03&05)
Page 15 01 20
ATTACHMENT "A"
General Scope of Services
"Scope of Services set forth herein can only be modified by additions, clarifications, andlor deletions
set forth in the supplemental Scope of Services. In cases of conflict between the Supplemental
Scope of Services and the General Scope of Services, the Supplemental Scope of Services shall
have precedence over the General Scope of Services.
GENERAL
1 Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of the City
regarding the scope of project so that the plans and specifications which are to be developed
hereunder by the Engineer will result in providing facilities which are economical in design
and conform to the City's requirements and budgetary constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be necessary
for the design of the proposed street, and storm drain and/or water and wastewater facili-
ties/improvements. It shall be the Engineers duty hereunder to secure necessary information
from such outside agencies, to meet their requirements.
3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations that
may be needed. In the event it is determined necessary to make borings or excavate test
holes or pits, the Engineer shall in coordination with the City and the City's geotechnical
engineering consultant, draw up specifications for such testing program. The cost of the
borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain
any and all agreements and/or permits normally required for a project of this size and type.
The Engineer will be responsible for negotiating and coordinating to obtain approval of the
agency issuing the agreement and/or permits and will make any revisions necessary to bring
the plans into compliance with the requirements of said agency, including but not limited to
highways, railroads, water authorities, Corps of Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such changes are
required due to changes in the design of the facilities made by the permitting authority. If
such changes are required, the Engineer shall notify the City and an amendment to the
contract shall, be made if the Engineer it additional cost. If there are unavoidable delays,
a mutually agreeable and reasonable time extension shall be negotiated,
STANDARD ENGINEERING AGREEMENT(REV 10/()'6105-)
Page 16 of 20
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic film
sheets, or as otherwise approved by the Department of Engineering and shall become the
property of the City. City may use such drawings in any manner it desires; provided, however
that the Engineer shall not be liable for the use of such drawings for any project other than
the project described herein; and further provided, that the Engineer shall not be liable for the
consequences of any changes that are made to the drawings or changes that are made in
the implementation of the drawings without the written approval of the Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of the
project. Engineer shall determine ownership of such land and furnish the City with the
necessary right-of-way sketches, prepare necessary easement descriptions for acquiring the
rights-of-way and/or easements for the construction of this project. Sketches and easement
descriptions are to be presented in form suitable for direct use by the Department of
Engineering in obtaining rights-of-way, easements, permits and licensing agreements. All
materials shall be furnished on the appropriate City forms in a minimum of four (4) copies
each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans and
Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to any
proposed utility liens or adjustment to existing utility lines within the project limits. The
information obtained shall be shown on the conceptual plans. The Engineer shall show on the
preliminary and final plans the location of the proposed utility lines, existing utility lines, based
on the information provided by the utility, and any adjustments and/or relocation of the
existing lines within the project limits. The Engineer shall also evaluate the phasing of the
water, wastewater, street and drainage work, and shall submit such evaluation in writing to
the City as part of this phase of the project.
STANDARD ENGINEERING AGREEMENT(REV 10/06,105)
Page 17&1 20
10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans which
include layouts, preliminary right-of-way needs and preliminary estimates of probable
construction costs for the Engineer's recommended plan. For all submittals, the Engineer
shall submit plans and documents for street/storm drain and water/wastewater facilities. The
Engineer shall receive written approval of the Phase I Plans from the City's project manager
before proceeding with Phase 2.
PHASE
11) Design Data
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans and
five (5) copies of the preliminary technical specifications for review by the City and for
submission to utility companies and other agencies for the purposes of coordinating work with
existing and proposed utilities. The preliminary construction plans shall indicate location of
existing/proposed utilities and storm drain lines. The Engineer shall receive written approval
of the Phase 2 plans from the City's project manager before proceeding with Phase 3.
PHASE
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four(4) copies of detailed estimates of probable construction costs
for the authorized construction project, which shall include summaries of bid items and
quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal laws
and with applicable rules and regulations promulgated by local, state and national boards,
bureaus and agencies. The Engineer shall receive written approval of the Phase 3 plans from
the City's project manager before proceeding with Phase 4.
STANDAPD ENGINEERING AGREEMENT"'REV 10i 61055)
Page 9 8 of 20
PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction plans and
contract specifications. The approved plans and contract specifications shall be used as
authorized by the City for use in obtaining bids, awarding contracts, and constructing the
project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the bidding
documents, and assist the owner in determining the qualifications and acceptability of
prospective constructors, subcontractors, and suppliers. When substitution prior to the award
of contracts is allowed by the bidding documents, the Engineer will advise the owner as to the
acceptability of alternate materials and equipment proposed by the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the construction
of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid tabulation
sheets and provide assistance to the owner in evaluating bids or proposals and in assembling
and awarding contracts for construction, materials, equipment, and services.
PHASE
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the project
during its construction and will set control points in the field to allow City survey crews to
stake the project. The setting of line and grade stakes and route inspection of construction
will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction proceeds to
observe and report on the progress and the quality of the executed work.
STANDARD ENGINEERING AGREEMENT(REV 10/06,105)
Page 19 G11 20
23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill test
reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability of the
work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the contractor.
STANDARD ENGINEERiNG AGREEMENT(REV 10i'096,1051
Page 20 of 20
EXHIBIT"A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT"A")
DESIGN SERVICES: WATER AND/OR SANITARY SEWER IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under
ATTACHMENT "A". Work under this attachment includes engineering services for water
and/or sanitary sewer improvements for the following:
Engineering Design Services:
Street Reconstruction, Water and Sanitary Sewer Replacement On:
Belle Place(Collinwood Ave to Calmont Ave)
Dorothy Lane (Lafayette Ave to Byers Ave)
Western Avenue(Bryce Ave to El Campo Ave)
Sutter Street(Crestline Rd to Lafayette Ave)
2008 GIP Project, Council District 7
Contract 7A; City Project No. 01270, DOE No. 6178
SUMMARY OF IMPROVEMENTS
(Wat r Line Improvements)
Location Limit Council Existing Proposed Water
From TO District Size(inch) Size(inch) Length(ft) Mapsco Map
Bello Place Collinwood Ave Camont Ave 7 6 8 200 75H 75M 2036-388
Doroft Lane Lafayette Ave Byers Ave 7 6 8 1021 75H 2036-388
Western Avenue Bryce Ave El Carrg)o Ave 7 6 8 950 75G 2030-388
Sutter Street Crestline Rd Lafayette Ave 7 6 8 614 75H 2036-188
Total 3886
SUMMARY OF IMPROVEMENTS
(Sewer Line Improvements)
Location
Limit
Council Existing Proposed Sewer
District Size(inch} Size(inch) Length(ft) mapsoo Map
I From TO
Belle Place Colinvood Ave Calmont Ave— 7 6 8 300 1 75H,75M 2036-3188
Dorothy Lane I Lafayette Ave Byers Ave 7
7 12 12 66 76H 2036-388
Western Avenue J Bryce Ave El Cam=Ave 7 6 1 8 1 40-3 75G i2030-388
Sutter Street Crestline d LafavetieAfZ:�::�7 6 -1-8 -220 75H 12036-:388
Total
1214
The work entails the fallowing:
(See Attachment at the end of Exhibit A-1)
EA1-1
P*v 03/0612009
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A—PRE-ENGINEERING
1 Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays
on schedule. For purposes of establishing a level of comfort, two(2) meetings
are anticipated. These include the following:
One (1) pre-design kick-off meeting, (including the CITYs Water
Department and other departments that are impacted by the project).
One (1) review meeting at completion of the City's review of the
conceptual engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing
conditions that may impact the project including; utilities, City Master plans,
property ownership as available from the Tax Assessors office.
The data collection efforts will also include conducting special
coordination meetings with affected property owners and businesses
as necessary to develop sewer re-routing plans.
The following shall be applicable at all locations where it is necessary
to relocate or reroute the existing private sanitary sewer service line
due to the abandonment or realignment of the existing public sanitary
sewer lateral or main:
The CITY shall furnish the Engineer with a sample format of how the
sewer service line reroute/relocation should be designed and
-
Rev 03/0612009
submitted for construction. During design survey, if a rod can be
inserted through the cleanout to the bottom of the service line, the
Engineer will obtain the flow line elevation and design the service line
prior to advertising the project for bid. If the service flow line
information cannot be obtained during design survey, the Engineer
shall delay the design of the sewer service line until after the start of
construction. The CITY will then direct the Contractor to de-hole the
service line at the clean-out location of all buildings or structures so
that the Engineer's surveyor can determine the flow line of the sewer
service line. The Engineer shall use this information to provide the
design for the sanitary sewer service line to be rerouted or relocated.
0. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all
utilities, including utilities owned by the City, TxDOT and railroads.
These entities shall also be contacted if applicable, to determine plans
for any proposed facilities or adjustment to existing facilities within the
project limits. The information obtained shall be shown on the concept
plans. The ENGINEER shall show the location of the proposed utility
lines, existing utility lines and any adjustments and/or relocation of the
existing lines within the project limits. ENGINEER shall complete all
forms necessary for City to obtain permit letters from TxDOT and
railroads and submit such forms to the City. City shall be responsible
for forwarding the forms to the affected agencies for execution.
2. Schedule Submittal and Monthly Progress Report
The ENGINEER shall submit a progress schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress reports as required under Attachment B of the contract.
PART B-CONSTRUCTION PLANS AND SPECIFICATIONS
1 Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and
XA1-3
Rw,r 03106/2009
vertical elevations and other information which will be needed
for use by the ENGINEER in design and preparation of plans for
the project. Information gathered during the survey shall include
topographic data, elevations of all sanitary and adjacent storm
sewers, rimfinvert elevations, location and buried utilities,
structures, and other features relevant to the final plan sheets.
For sewer lines located in alleys or backyards, ENGINEER will
obtain the following:
Obtain permission for surveying through private property.
Locate horizontal and vertical alignment of utility lines. 7-te
improvements, trees, fences, walls, etc., horizontally along rear
lines in an approximately 50' wide strip. In addition, locate all
rear house corners and building comers in backyards.
Profile existing water and/or sewer line centerline.
Compile base plan from field survey data at V-40'scale.
Obtain permission for surveying through private property.
Locate horizontal and vertical alignment of utility lines, existing
utilities, trees, fences, walls, etc., horizontally along rear lot lines
in an approximately 20' wide strip. In addition, locate all rear
house comers and building corners in backyards. Compile base
plan from field survey data at 1 40' horizontal and 1" = 4'
vertical scale.
When conducting design survey at any location on the project,
the consultant or its sub-consultant shall carry readily visible
information identifying the name of the company and the
company representative, All company vehicles shall also be
readily identified.
b. Engineer will provide the following information-
Ail plans, field notes, plats, maps, legal descriptions, or other
specified documents prepared in conjunction with the
requested services shall be provided in a digital format
EA1-4
compatible with the electronic data collection and computer
aided design and drafting software currently in use by the
CITY. All text data such as plan and profile, legal descriptions,
coordinate files, cut sheets, etc., shall be provided in the
American Standard Code for Information Interchange (ASCII)
format, all drawing files shall be provided in Acrobat PDF
format and either of the following two formats: MicroStation
(DGN) or Autocad (DWG and DXF) format (currently Release
2007). All data collected / generated during the course of the
project shall become the property of the CITY.
The minimum information to be provided in the plans shall
include the following:
I A Project Control Sheet, showing ALL Control Points,
used or set while gathering data. Generally on a scale
of not less than 1:400:
2. The following information about each Control Point;
a. Identified (Existing City Monument #8901, PK
Nail, 5/8' Iron Rod)
b. X, Y and Z Coordinates, in an identified
coordinate system, and a referred bearing
base. Z coordinate on City Datum only.
C. Descriptive Location (Ex. Set in the centerline of
the inlet in the South curb line of North Side
Drive at the East end of radius at the Southeast
comer of North Side Drive and North Main
Street).
3. Coordinates on all P.C.'s, P.T.'s, P,L's, Manholes,
Valves, etc., in the same coordinate system, as the
Control Points.
4. No less than two bench marks plan/profile sheet.
EA1-5
Rev 03/06/2009
5. Bearings given on all proposed centerlines, or
baselines.
6. Station equations relating utilities to paving, when
appropriate.
7. Obtain the "foot print" of all properties where the
sanitary sewer service line is to be relocated or
rerouted.
ii. Public Notification and Personnel/Vehicle Identification
a. Residential notification is required for field surveys on
this project, mail-outs will be prepared for approval by
CITY T/PW staff. The mail out shall be on company
letter head and shall include the project name, study
limits, DOE project no., brief description of the project,
and consultant's project manager name and
telephone number.
_OR_
If Right of Entry acquisition is required for field
surveys or other work on this project, mail-outs will be
prepared for approval by CITY T/PW staff. The mail
out shall be on company letter head and shall include
the project name, study limits, DOE project no., brief
description of the project, and consultant's project
manager name and telephone number and a place for
the property owner to sign giving permission to
access the property.
b. When conducting site visits to the project location, the
ENGINEER or any of its sub-consultants shall carry
readily visible information identifying the name of the
company and the company representative. All
company vehicles shall also be readily identifiable.
iii. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 120 days
after Notice to Proceed Getter is issued.
_s
Rev
b. The ENGINEER shall perform conceptual design of the
proposed improvements and furnish four (4) copies of
the concept engineering plans which includes layouts,
preliminary right-of-way needs and cost estimates for
the ENGINEER's recommended plan. ENGINEER shall
perform remaining field surveys required for final
design of selected route(s). The ENGINEER shall also
evaluate the phasing of the water, sanitary sewer,
street and drainage work, and shall submit such
evaluation in writing to the City as a part of the concept
phase of the project. All design shall be in conformance
with Fort Worth Water Department policy and
procedure for processing water and sewer design.
ENGINEER shall review the City's water and sewer
master plan, other pertinent design information and
provide a summary of findings pertaining to the
proposed project.
2. Preliminary Engineering
Upon approval of Part B, Paragraph iii (b), ENGINEER will prepare
preliminary construction plans as follows:
a. Overall water and/or sanitary sewer layout sheets and
an overall easement layout sheet(s). The water layout
sheet shall identify the proposed water main
improvement/existing water mains in the vicinity and all
water appurtenances along with pressure plane
boundaries, water tanks, pump stations, valves, and
fire hydrants. The sewer layout sheet shall identify the
proposed sewer main improvement / existing sewer
mains and all sewer appurtenances in the vicinity.
b. Preliminary project plans and profile sheets on 22" x
34" sheets which show the following, Proposed water
and/or sanitary sewer plan/profile and recommended
pipe size, fire hydrants, water service lines and meter
boxes, gate valves, isolation valves, manholes etc.,
related appurtenances and all pertinent information
RAI-7
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needed to construct the project. In addition, the
Engineer shall visit the project site and obtain the meter
numbers and sizes on all existing meters to be
replaced on the project and shall identify existing
sample stations and fire line locations. The information
shall be shown on the plan sheets. Legal description
(Lot Nos., Block Nos., and Addition Names) along with
property ownership shall be provided on the plan view.
C. For sewer lines, pipelines schedule for point repairs,
rehabilitation and replacement will be located on the
base sheets prepared from survey information
gathered under Part B, Paragraph b. Conflicts shall be
resolved where pipelines are to be rehabilitated on the
same line segment. Base sheets shall reference
affected or adjacent streets. Where open-cut and
trenchless technology construction is anticipated, below
and above ground utilities will be located and shown on
the base sheets.
d. Existing utilities and utility easements will be shown
on the plan and profile sheets. ENGINEER will
coordinate with utility companies and the City of Fort
Worth to determine if any future improvements are
planned that may impact the project.
e. The design for sewer service line reroute/relocation
will be provided if the flow line elevation of the sewer
service can be determined from the cleanout location.
If this elevation cannot be determined during design
survey, the design shall be provided after award of
the construction contract as specified in Part A,
Paragraph 1b.
f, The ENGINEER shall make provisions for
reconnecting all identifiable water and/or wastewater
service lines which connect directly to any main being
replaced, including replacement of existing service
lines within City right-of-way or utility easement. When
EA1_$
Rev 03/0612009
the existing alignment of a water and sanitary sewer
main or lateral is changed, provisions will be made in
the final plans and/or specifications by the
ENGINEER to relocate all service lines which are
connected to the existing main and connect said
service lines to the relocated main.
9. The ENGINEER will prepare standard and special
detail sheets for water line installation and sewer
rehabilitation or replacement that are not already
included in the D-Section of the City's specifications.
These may include connection details between
various parts of the project, tunneling details, boring
and jacking details, waterline relocations, details
unique to the construction of the project, trenchless
details, and special service lateral reconnections.
h. Right-of-Way Research
The ENGINEER will conduct preliminary research for
availability of existing easements where open-cut
construction or relocation of existing alignments is
probable. Temporary and permanent easements will be
appropriated based on available information and
recommendations will be made for approval by the
City.
I. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements
and rights-of-entry will be in conformance with
"Submittal of Information to the right-of-way and
easement section of T&PW for Acquisition of Property".
J, Utility Clearance Phase
The ENGINEER will consult with the City's Water
Department, Transportation and Public Works
Department, and other CITY departments, public
EA1-9
Rev 03/06/2009
utilities, private utilities and government agencies to
determine the approximate location of above and
underground utilities, and other facilities that have an
impact or influence on the project.
ENGINEER will design City facilities to avoid or
minimize conflicts with existing utilities.
The ENGINEER shall deliver a minimum of 14 sets of
approved preliminary construction plans to the City's
Utility Coordinator for forwarding to all utility
companies, which have facilities within the limits of the
project.
k. Preliminary construction plan submittal
L Preliminary plans and specifications shall be
submitted to City 90 days after approval of Part
B, Paragraph iii (b).
ii. The ENGINEER shall deliver four (4) sets of
preliminary construction plans and two (2) sets
of specifications and contract documents to
CITY for review. Generally, plan sheets shall be
organized as follows:
Cover Sheet
General Notes/Legand
Easement layout(if applicable)
Abandonment
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
HL The ENGINEER shall submit a preliminary
estimate of probable construction cost with the
preliminary plans submitted. ENGINEER shall
assist City in selecting the feasible and/or
EAI-10
Rev 03/06/2009
economical solutions to be pursued.
1. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review
comments for preliminary submittal. The CITY shall direct
the ENGINEER in writing to proceed with Final Design for
Final Review.
m. Public Meeting
After the preliminary plans have been reviewed and
approved by the City, the ENGINEER shall prepare project
exhibits, provide the CITY with the database listing the
names and addresses of all residents and business to be
affected by the proposed project, and attend public
meeting to help explain the proposed project to residents.
The CITY shall select a suitable location and mail the
invitation letters to the affected customers.
n. Storm Water Pollution Prevention Plan(SWPPP)
For projects that disturb an area greater than one (1) acre,
ENGINEER will prepare the Storm Water Pollution
Prevention Plan (SWPPP) required for the project for use
by the Contractor during construction. Engineer will
prepare drawings and details for proposed SWPPP
improvement that the Contractor must use during
construction. Contractor shall be responsible for filing the
SWPPP with appropriate regulatory agencies.
o. Traffic Control Plan
The ENGINEER may utilize standard traffic reroute
configurations posted as "Typicals" on the City's Buzzsaw
website. The typicals need not be seated individually if
included in the seated contract documents.
In the event that the "typicals'(as described above) cannot
EA1-11
Rev 03/06/2009
be utilized on the project, the ENGINEER shall prepare a
signed and sealed Traffic Control Plan for review and
approval by the Traffic Division of the Transportation and
Public Works Department .
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 53 days
after approval of Part B, Paragraph 2 k.
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each plan sheet shall be stamped, dated, and
signed by the ENGINEER registered in State of Texas) and submit
four (4) sets of plans and two (2) sets of specifications within 15 days
of CITYs final approval. Plan sets shall be used for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction
cost with the final plans submitted.
C. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record
storage as follows:
1. Water and sanitary sewer plans shall be submitted as
one set of plans. Water and sanitary sewer plans shall
be separate from paving and drainage plans. All
sheets shall be standard size (22" x 34") with all project
numbers(Water/Sanitary Sewer and TPW)prominently
displayed.
2. For projects where paving 1 grading / drainage
improvements occur on a Water Department funded
project with no T&PW funding involved, a separate set
ZAI
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Rev 03/06/2009
of mylars with cover sheet shall be submitted for TPW.
3. Signed plans sets shall also be submitted as an Adobe
Acrobat PDF format (version 6.0 or higher) file.
There shall be one (1) PDF file for the Water plan set
and a separate PDF file for the TPW plan set. Each
PDF file shall contain all associated sheets of the
particular plan set. Singular PDF files for each sheet
of a plan set will not be accep
,,led PDF files shall
.
conform to naming conventions as follows:
1. Water and Sewer file name example — "X-
35667—org36.pdf' where "X-36667" is the
assigned file number obtained from the City of
Fort Worth, "—org" designating the file is of an
original plan set, "36" shall be the total number
of sheets in this file.
Example: X-12755—orgl8.pdf
111. TPW file name example — 11W-
1956—org47.pdf' where "W-1956" is the
assigned file number obtained from the City of
Fort Worth, "—org" designating the file is of an
original plan set, "47" shall be the total number
of sheets in this file.
Example: W-0053—org3.pdf and K-
0320—org5.pdf
Both PDF files shall be submitted on one (1) Compact Disk, which
will become property of and remain with the City of Fort Worth.
Flop -mail flash media will not be accepted.
,--py disks,zip disks, e
4. For information on the proper manner to submit PDF
files and to obtain a file number for the project, contact
the Transportation and Public Works Department Vault
at telephone number(817)392-8426. File numbers will
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Rev 03/06/2001
not be issued to a project unless the City Project
Number and proper fund codes have been assigned
and are in the department of Transportation and Public
Works database.
PART C- PRE-CONSTRUCTION ASSISTANCE
Administration
a. Deliver Bid Documents
The ENGINEER shall upload all plans and contract documents onto the City's
Buzzsaw server for access to potential bidders. Hard copies of documents
will not be made available to potential bidders. Contract documents shall be
uploaded in pdf files and the plans will be uploaded in pdf and dwf formats.
b. Bidding Assistance
The ENGINEER shall assist the CITY during this phase including preparation
and delivery of any additional addenda prior to bid opening to plan holders
and respond to questions submitted to the City by prospective bidders. The
ENGINEER shall upload all addenda onto Buzzsaw. Engineer shall attend
the scheduled pre-bid conference.
The ENGINEER shall assist in reviewing the bids for completeness and
accuracy. The ENGINEER shall attend the project bid opening, develop bid
tabulations in hard copy and electronic format and return four(4) copies of the
bid tabulation, along with the contract documents to the City within three (3)
working days after bid openings.
C. Construction Documents
The ENGINEER will make available for construction, upon request by the
CITY, up to twenty (10) sets of the final approved and dated plans and
specifications and contract documents for the projects to the CITY for
distribution to the contractor and City personnel.
F.Al
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d. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for the project.
The ENGINEER shall also consult with and advise the CITY on design and/or
construction changes, if necessary.
ZAI-15
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EXHIBIT"A-2"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: PAVING AND/OR DRAINAGE IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT
"A!'. Work under this attachment includes engineering services for paving and/or storm drain
improvements for the following:
Engineering Design Services:
Street Reconstruction,Water and Sanitary Sewer Replacement On:
Belle Place(Collinwood Ave to Calmont Ave)
Dorothy Lane (Lafayette Ave to Byers Ave)
Western Avenue(Bryce Ave to El Campo Ave)
Sutter Street(Crestline Rd to Lafayette Ave)
2008 CIP Project, Council District 7
Contract 7A; City Project No, 01270, DOE No. 6178
SUMMARY OF IMPROVEMENTS
(Stott Improvements)
Location Limit
5*4 of
Existing
Sidewalk
8**Lime 6" and 24 LF Exist Length of
Stabilized 6" T"Integral Reinforced of Sidewalk Exist Pay. Pavement TAD
Subgrade Pavement Curb(LF) Concrete Mapeco Pat ROW(ft) Width Improv. Map
(SY) Driveway Driveway to (F-9(ft) (Lane•mlle)
(SY) (SF) be
Removed
and
From TO Replaced
809e Place CoMrtwood Ave Ca!rnont Ave 4978 4511 2600 1930 75H,75M 0 60 29 048 21' 6-388
22R!!nLLwe Lat8- e Ave Pyers Ave 3911 3545 2200 1931 75H 0 so 29 0.38 1-V36-3$8
Western AvenLe fryce Ave El Campo Ave 3911 3545 2200 5714 75G 800 60 :E0 38 12030-388
Sutter Street Crestltne Rd L afeyette Ave 3556 322-2 2000 1612 75H 300 60 2 0,36 120315-388
Total
16366 14823 WW 9247 1100 1
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks.
PART A—PRE-ENGINEERING
I Initial Data Collection
EA2-1
XWV 03/16/09
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre-design kick-off meeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project),
One(1) review meeting at completion of the City's review of the conceptual
engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing conditions
that may impact the project including, utilities, City Master plans, CITY drainage
complaint files, existing applicable drainage studies and property ownership as
available from the Tax Assessor's office.
C. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities,
including utilities owned by the City, TxDOT and railroads. These entities shall also
be contacted if applicable, to determine plans for any proposed facilities or
adjustment to existing facilities within the project limits. The information obtained
shall be shown on the concept plans. The ENGINEER shall show the location of
the proposed utility lines, existing utility lines and any adjustments and/or relocation
of the existing lines within the project limits. ENGINEER shall complete all forms
necessary for City to obtain permit letters from TxDOT and railroads and submit
such forms to the City. City shall be responsible for forwarding the forms to the
affected agencies for execution.
2. Schedule Submittal and Monthly Progress Report
EA2-2
Rev 011/1-6/09
The ENGINEER shall submit a project schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress reports as required under Attachment B of the contract.
PART B-CONSTRUCTION PLANS AND SPECIFICATIONS
I Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information needed by ENGINEER in design and
preparation of plans for the project. Information gathered during the survey
shall include topographic data, elevations of all sanitary and adjacent storm
sewers, rim/invert elevations, location of buried utilities, structures, and
other features relevant to the final plan sheets. Existing drainage at
intersections will be verified by field surveys. Spot elevations will be shown
on intersection layouts with cross slope to fit intersecting grade lines.
b. ENGINEER will provide the following information:
All plans, field notes, plats, maps, legal descriptions, or other specified
documents prepared in conjunction with the requested services shall be
provided in a digital format compatible with the electronic data collection
and computer aided design and drafting software currently in use by the
Department of Engineering. All text data such as plan and profile, legal
descriptions, coordinate files, cut sheets, etc., shall be provided in the
American Standard Code for Information Interchange (ASCII) format, and
all drawing files shall be provided in Autocad (DWG or DXF) format
(currently Release 12), or as otherwise approved in writing by the CITY,
and all data collected and generated during the course of the project shall
become the property of the CITY.
The minimum survey information to be provided on the plans shall include
the following:
1. A Project Control Sheet, showing ALL Control Points, used or set
whIle gathering data. Generally on a scale of not less than 1:400:
E"
-3
Rev 03/16/09
2. The following information about each Control Point;
a. Identified (Existing. City Monument #8901, PK Nail,
518" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate
system, and a referred bearing base. Z coordinate on
City Datum only.
C. Descriptive Location (Ex. Set in the centerline of the
inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast comer of North
Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.L's, Manholes, Valves, etc., in
the same coordinate system, as the Control.
4. No less than two horizontal bench marks, per line or location.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when appropriate.
ii. Public Notification and Personnel/Vehicle Identification
a. Prior to conducting design survey, ENGINEER will notify
affected residents of the project in writing. The notification
letter shall be on company letterhead and shall include the
following: project name limits DOE project No., Consultant's
Project Manager and phone no., scope of survey work and
design survey schedule. The letter will be reviewed and
approved by the City prior to distribution.
b. When conducting site visits to the project location, the
ENGINEER or any of its sub-consultants shall carry readily
visible information identifying the name of the company and
the company representative. All company vehicles shall also
EA2-4
Rev 03116/09
be readily identifiable.
iii. Drainage Computations
ENGINEER will review and document the storm water watershed
drainage runoff area and existing street, right-of-way and storm
sewer capacities for the subject site. A drainage area map will be
drawn at 1" = 200' scale from available contour maps.
Calculations regarding street and right-of-way capacities and
design discharges (5-year and 100-year frequencies) at selected
critical locations will be provided. Capacities of existing storm
drain will be calculated and shown. The ENGINEER's
responsibility includes recommendations for improvements of the
existing system as deemed reasonable and consistent with City
standards.
iv. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 120 days after
Notice to Proceed Letter is issued.
b. The ENGINEER shall furnish four (4) copies of the Phase 1
concept engineering plans which include layouts, preliminary
right-of-way needs and cost estimates for the ENGINEER's
recommended plan. The ENGINEER shall also evaluate the
phasing of the water, sanitary sewer, street and drainage work,
and shall submit such evaluation in writing to the City as a part
of the concept phase of the project.
2. Preliminary Engineering
Upon approval of Part B, Paragraph IV, ENGINEER will prepare construction plans as
follows:
a. Drainage area maps with drainage calculations and hydraulic
computations, Information shown on the plans will be consistent with Part
A, Paragraph 1,b. for proposed condition.
EA2-5
Rev 03Y16/09
b. Preliminary project plans and profile sheets which will show the following
and shall be on 22" x 34" sheets:
Property Ownership
Curb Lines
Driveways
Medians (if applicable)
Sidewalks
Existing and proposed water and sanitary sewer mains.
C. Proposed roadway profile grades and elevations along each curb line;
elevations at all pv.i.'s; pYs half stations; high and low points; vertical curve
information, and pertinent AASHTO calculations. Profiles for existing curbs
(if any)and existing ground at the left and right-of-way lines shall be shown.
Existing found property comers (e.g. Iron pins), along the existing right-of-
way shall be shown on the plans. Profiles for existing and proposed storm
drain mains and leads shall be provided.
d. Existing utilities and utility easements will be shown on the roadway plan
and profile sheets. ENGINEER will coordinate with utility companies and
the City of Fort Worth to ascertain what, if any, future improvements are
planned that may impact the project.
e. Preliminary roadway cross-sections will be developed, from the survey
notes, at intervals not-to-exceed 50 foot along the project length and will
extend 10' past the right of way line on both sides of the street. Additional
cross-sections at important features including driveways, p.l.'s of
intersecting streets, (minimum distance of 100' along cross-street at each
P.I.) walks, retaining walls, etc., will also be provided. Profiles of centerline
of driveways will also be provided where necessary. Scale will be I" = 10'
horizontal and V =2'vertical.
f. Street and intersection layouts.
9. Proposed plan/profile sheets will conform to City of Fort Worth construction
legend. Adequate horizontal and vertical control shall be provided on the
plan sheets to locate all proposed and existing facilities. Legal descriptions
(Lot Nos., Block Nos., and Addition Names) along with property ownership
EA2
-6
03/16/09
shall be provided on the plan view.
h. Furnish as a function of construction documents, ten (10)copies of the final
cross-sections on 22" x 34" sheets. Information on these sheets will include
centerline station, profile grades and centerline elevations, roadway section
(existing and proposed), right-of-way limits. Scale will be V = 20' horizontal
and V = 2' vertical with cross sections plotted with stationing from the
bottom of the sheet, and will include laterals and inlets. CITY policy with
regard to parking design shall be maintained. Excavation and embankment
volumes and end area computations shall also be provided.
I. Right-of-Way Research
The ENGINEER will conduct preliminary research for availability of existing
easements where open-cut construction or relocation of existing
alignments is probable. Temporary and permanent easements will be
appropriated based on available information and recommendations will be
made for approval by the City.
j. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements and rights-of-entry
will be in conformance with "Submittal of Information to Real Property
Division for Acquisition of Property".
k. Utility Clearance Phase
The ENGINEER will consult with the City's Transportation and Public
Works Department, Water Department, Department of Engineering, and
other CITY departments, public utilities, private utilities, private utilities
and government agencies to determine the approximate location of
above and underground utilities, and other facilities that have an impact
or influence on the project. ENGINEER will design City facilities to avoid
or minimize conflicts with existing utilities.
The ENGINEER shall deliver a minimum of 14 sets of approved preliminary
construction plans to the City's Utility Coordinator for forwarding to all utility
companies, which have facilities within the limits of the project,
EA2-7
1. Preliminary Construction Plan Submittal
i. Preliminary construction plans and specifications shall be submitted
to CITY 90 days after approval of Part B, Paragraph IV.
ii. The ENGINEER shall deliver four (4) sets of preliminary
construction plans and two (2) specifications to CITY for review.
Generally, plan sheets shall be organized as follows:
Cover Sheet
General Layout and Legend Sheet
Drainage Area Map and Computations
Plan & Profile Sheets
Standard Construction Details
Special Details(If applicable)
iii. Preliminary estimate shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted. Engineer
shall assist City in selecting the feasible and or economical
solutions to be pursued.
M. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments for
preliminary submittal, The CITY shall direct the ENGINEER in writing to
proceed with Final Design for Final Review.
n. Public Meeting
After the preliminary plans have been reviewed and approved by the City,
the ENGINEER shalt prepare project exhibits, provide the CITY with the
database listing the names and addresses of all residents and business to
be affected by the proposed project, and attend public meeting to help
explain the proposed project to residents. The CI T Y- shall select a suitable
location and mail the invitation letters to the affected customers.
0. Storm Water Pollution Prevention Plan (SWPPP)
EA2-8
K*v 03/16/09
For projects that disturb an area greater than one (1) acre, ENGINEER
will prepare the Storm Water Pollution Prevention Plan (SWPPP)
required for the project for use by the Contractor during construction.
Engineer will prepare drawings and details for proposed SWPPP
improvement that the Contractor must use during construction.
Contractor shall be responsible for filing the SWPPP with appropriate
regulatory agencies.
p. Traffic Control Plan
The ENGINEER may utilize standard traffic reroute configurations posted as
"Typicals" on the City's Buzzsaw website. The typicals need not be sealed
individually if included in the sealed contract documents.
In the event that the "typicals"(as described above) cannot be utilized on the
project, the ENGINEER shall prepare a signed and sealed Traffic Control
Plan for review and approval by the Traffic Division of the Transportation and
Public Works Department .
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 53 days after
approval of Part B, Paragraph 2 (b).
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY(each plan sheet shall be stamped, dated, and signed by
the ENGINEER registered in State of Texas) and submit four (4) sets of
plans and two (2) sets of specifications within 15 days of Cilys final
approval. Plan sets shall be used for Part C activities.
b. ENGINEEWs, Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost
with the final plans submitted.
EA2-9
Rev 03/16/09
C. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record
storage as follows:
I Street and storm drain plans shall be submitted as one set
of plans. Street and storm drain plans shall be separate
from water and sanitary sewer plans. All sheets shall be
standard size (22" x 34") with all project numbers {TPW and
water/sanitary sewer)prominently displayed.
2. For projects where water/sanitary sewer improvements
occur on a TPW Department funded project with no Water
funding involved, a separate set of mylars with cover sheet
shall be submitted for Water Department.
3. Signed plans sets shall also be submitted as an Adobe
Acrobat PDF format (version 6.0 or higher) file. There
shall be one (1) PDF file for the TPW plan set and a
separate PDF file for the Water plan set. Each PDF file
shall contain all associated sheets of the particular plan set.
Singular PDF files for each sheet of a plan set will not
be accepted. PDF files shall conform to naming
conventions as follows:
1. TPW file name example — "W-1956—org47.pdf"
where "W-1956" is the assigned file number
obtained from the City of Fort Worth, "—org"
designating the file is of an original plan set, "47"
shall be the total number of sheets in this file.
Example: W-0053—org3.pdf and K-0320—org5.pdf
11. Water and Sewer file name example — "X-
35667—org36.pdf' where "X-35667" is the
assigned file number obtained from the City of Fort
Worth, "—org" designating the file is of an original
EA2
-10
P,ev 03/16109
plan set, "36" shall be the total number of sheets in
this file.
Example: X-12755—org18.pdf
Both PDF files shall be submitted on one (1) Compact Disk, which will
become property of and remain with the City of Fort Worth. Floppy disks,
zip disks,e-mail flash media will not be accepted.
4. For information on the proper manner to submit PDF files
and to obtain a file number for the project, contact the
Department of Engineering Vault at telephone number(817)
392-8426, File numbers will not be issued to a project
unless the DOE number and proper fund codes have been
assigned and are in the Department of Engineering
database.
PART C- PRE-CONSTRUCTION ASSISTANCE
Administration
a. Bid Documents Submittal
The ENGINEER will make available for bidding, upon request by
the CITY, up to fifty (25) sets of the final approved and dated plans
and twelve(12)sets of specifications for the projects to the CITY for
distribution to potential bidders. Proposal will be provided in
electronic format.
b. Bidding Assistance
The ENGINEER shall assist the CITY during this phase including
preparation and delivery of any additional addenda prior to bid
opening to plan holders and respond to questions submitted to
DOE by prospective bidders. Engineer shall attend the scheduled
pre-bid conference,
The ENGINEER shall assist in reviewing the bids for completeness
EA2-11
Rom 03/16109
and accuracy, The ENGINEER shall attend the project bid opening,
develop bid tabulations in hard copy and electronic format and
return four (4) copies of the bid tabulation, along with the contract
documents to the City within three (3) working days after bid
openings.
C. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for
the project. The ENGINEER shall also consult with and advise the
CITY on design and/or construction changes, if necessary.
2-12
Kew 03"16/09
ATTACHMENT "Bit
COMPENSATION AND SCHEDULE
Engineering Design Services:
Street Reconstruction,Water and Sanitary Sewer Replacement On:
Belle Place (Collinwood Ave to Calmont Ave)
Dorothy Lane(Lafayette Ave to Byers Ave)
Western Avenue(Bryce Ave to El Campo Ave)
Sutter Street(Crestline Rd to Lafayette Ave)
2008 CIP Project, Council District 7
Contract 7A; City Project No. 01270, DOE No. 6178
1. Compensation
A. The Engineer shall be compensated a total lump sum fee of $179,529 as
summarized in Exhibit "B-3" Payment of the total lump sum fee shall be
considered full compensation for the services described in Exhibit "A-1" and "A-2"
for all labor materials, supplies, and equipment necessary to complete the
project.
B. The Engineer shall be paid monthly payments as described in Exhibit "B-1"
Section 1 - Method of Payment.
Each invoice is to be verified as to its accuracy and compliance with the terms of
this contract by an officer of the Engineer.
11. Schedule
Final Plans and Contract Documents for bid advertisement shall be submitted within 244
calendar days after the"Notice to Proceed" letter is issued.
A. Conceptual Engineering Plans - 72 calendar days.
B. Preliminary Engineering Plans and Contract Documents - 104 calendar days.
C. Final Engineering Plans and Contract Documents -53 calendar days.
Revised 3106!09
Attachment B
EXHIBIT"B-111
METHOD OF PAYMENT
(SUPPLEMENT TO ATTACHMENT "B")
Engineering Design Services:
Street Reconstruction,Water and Sanitary Sewer Replacement On:
Belle Place(Collinwood Ave to Calmont Ave)
Dorothy Lane (Lafayette Ave to Byers Ave)
Western Avenue (Bryce Ave to El Campo Ave)
Sutter Street(Crestline Rd to Lafayette Ave)
2008 CIP Project,Council District 7
Contract 7A; City Project No. 01270, DOE No. 6178
I. Method of Payment
Partial payment shall be made to the Engineer monthly upon City's approval of an
invoice from the ENGINEER outlining the estimated current percent complete of the total
project.
The aggregate of such monthly partial fee payments shall not exceed the following:
Until satisfactory completion of Exhibits "A-1" and "A-2",Conceptual Engineering plan
submittal and approval by the City, a sum not to exceed 30 percent of the total lump sum
fee.
Until satisfactory completion of Exhibits "A-1" and "A-2",Preliminary Construction Plan
submittal to City, a sum not to exceed 60 percent of the total lump sum fee, less
previous payments.
Until satisfactory completion of Exhibits 'A-1" and "A-2", Final Construction plan
submittal and approval by the City, a sum not to exceed 90 percent of the total lump sum
fee, less previous payments.
The balance of the earnings, less previous payments, shall be payable after Bid opening
for the Project has been conducted.
fl. Progress Reports
A. The Engineer shall submit to the designated representative of the Director of the
Department of Transportation and Public Works monthly progress reports
covering all phases of design by the 15'' of every month in the format required by
the City,
13, If Engineer determines in the course of making design drawings and
specifications that the opinion of probable construction cost of $1,830,171 as
estimated in Exhibit B-4)will be exceeded, whether by change in the scope of the
project, increased cost or other conditions, the Engineer shall immediately report
such fact to the City"s Director of the Department of Transportation and Public
Works and, if so instructed by the Director of the Department of Transportation
and Public Works shall suspend all work hereunder.
Revs 3,06109
B-1
EXHIBIT "B-2f'
HOURLY RATE SCHEDULE
(SUPPLEMENT TO ATTACHMENT "B")
Engineering Design Services:
Street Reconstruction,Water and Sanitary Sewer Replacement On:
Belle Place (Collinwood Ave to Calmont Ave)
Dorothy Lane(Lafayette Ave to Byers Ave)
Western Avenue(Bryce Ave to El Campo Ave)
Sutter Street(Crestline Rd to Lafayette Ave)
2008 CIP Project, Council District 7
Contract 7A; City Project No. 01270, DOE No. 6178
1 -7
ENGINEERING FY2009
PERSONNEL SERVICES:
Principal $ 220.50 per hour
Sr. Project Manager $ 168.00 per hour
Sr. Engineer $ 152.25 per hour
Engineer $ 110.25 per hour
Jr. En gineer $ 99.75 per hour
Engineer-In-Training $ 89.25 per hour
Sr- Engineering Tech $ 99.75 per hour
CA Technician $ 73.50 per hour
Administrative 68.25 2er hour
OTHER DIRECT COSTS:
State State
Personal Mileage Allowed per mile
Deliveries/Courier Services $ Invoice Cost + 10%
Outside Printing $ Invoice Cost + 10%
Special Field Supplies (I is Invoice Cost + 10%
Revi�3AGM9
B-2
EXHIBIT "B-2"
HOURLY RATE SCHEDULE
SURVEYING FY2009
REGULAR TIME RATES:
2-Man Field Party $ 141.75 per hour
3-Man Field Part y Is 173.25 per hour
4-Man Field Paq
$ 199.50 per hour
OTHER PERSONNEL SERVICES:
Principal $ 220-50 per hour
Sr. Project Manager $ 168.00 , per hour
RPLS / Project Manager $ 131-25 per hour
Project Supervisor/Coordinator $ 99.75 per hour
Sr. Survey Technician $ 89-25 per hour
CADD Survey Technician $ 84-00 per hour
Administrative 1 $ 1 68.251 per h2ur ,
COMPUTER SERVICES:
GPS .quipment $
42.00 per hour
I
REPRODUCTION (outsourced):
Photocopies $ Invoice Cost + 10%
Blueline/Blackline Prints (24"x36") $ Invoice Cost + 10%
Copies from public records (maps) $ Invoice Cost + 10%
Copies from public records (deeds) $ Invoice Cost + 10%
Copies from public records (certified) $ Invoice Cost + 10%
Mylar(24"x36") $ Invoice Cost + 10%
Re-Ased 11,060a
B-2
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Engineers, Inc.
Civil Engineering - Planning • Surveying
Exhibit B-3A
(SUPPLEMENT TO ATTACHMENT B)
SUMMARY OF DESIGN FEES
Engineering Design Services:
Street Reconstruction, Water and Sanitary Sewer Replacement On:
Belle Place (Collinwood Ave to Calmont Ave)
Dorothy lane (Lafayette Ave to Byers Ave)
Western Avenue (Bryce Ave to El Campo Ave)
Sutter Street(Crestline Rd to Lafayette Ave)
2008 CIP Project, Council District 7
Contract 7A; City Project No. 01270, DOE No. 6178
March 11, 2009
Ms. Dena Johnson, P.E.
Transportation and Public Works Department
City of Fort Worth
1000 Throckmorton Sreet
Fort Worth,TX 76102-6311
Dear Ms. Johnson:
We appreciate the opportunity to present this proposal and fee schedule for your consideration. Attached
please find construction cost estimates, schedule, and exhibits depicting the scope of work.
We propose to complete the proposed work in accordance with the following fee schedule:
Total Estimated Const. Costs for Street Reconstruction,Water and Sewer Improvements$1,830,171
Estimated Construction Costs for Street Reconstruction $1,147,639
Estimated Construction Costs for Water Improvements $441,889
Estimated Construction Costs for Sewer Reconstruction $240,642
Basic Engineering Fee based on 5,99%of construction (T.S.P.E. Curve
($1,830,171)x(T,S,P.E. Curve 7.05%x 0,85)= $109,673
Total Basic Services(% of Construction Cost) $109,673
Additional Services
Topographic Surveying Services $24,120
Traffic Control Plan (APM) $9,650
Geo Tech and Pavement Design (ST' Engineers) $13,046
Erosion Control Plans/SW 3P(EJES) $6,000
consulfing Engineers
15910 IV Central Expressway • Suite 1000 - Dallas, Texas 75206 - Phone (214) 739-3152 - Fax (214) 739-3169
e-rrail: mail@arsengineers.cond website: wwmvarsengineers,com
^ ^
Prepare Exhibits for Public Meetings $1.500
Public Meeting $1.862
Meeting & Reports(Total SMeetings) $1.984
Bidding Assistance and Final Inspection $3.040
Printing & Reproduction Subtotal(from Exhibit B-3C) $5.785
Administrative Fee onK8/WBE Firms $2.870
Total Additional Services $69,050
Lump Sum Fees
Total Lump Sum Fee for Paving Improvements $115.781
Total Lump Sum Fee for Water Improvements $42`610
Total Lump Sum Fee for Sewer Improvements $21.137
TOTAL LUMP SWKA $170,529
We will be using APW1 ($9.860) for the Traffic Control Plan, EJES ($6.000) for the Sb/nnwabarPoQu§on
Prevention Plan, and 8TL Engineers ($13'048) forGeohechnica| Investigations. This will result in a 1896
portion of the prime consultant fee that will be performed by approved M/VVBEbrmm, which will meet the
target of1G96.
Should you have any questions o, require additional information regarding this proposal please do not
hesitate ho call meor Brian McDaniel et(214)73Q-3152or Tony Islam at(817)332'7G4O.
Sincerely,
Aybb�. S�hu. P.E, RPLG
President
EXHIBIT"B-3B"
(SUPPLEMENT TO ATTACHMENT B)
Engineering Design Services:Street Reconstruction,Water and Sanitary Sewer Replacement On:
Bette Place(Collinwood Ave to Calmont Ave)
Dorothy Lane(Lafayette Ave to Byers Ave)
Western Avenue(Bryce Ave to El Campo Ave)
Sutter Street(Crestline Rd to Lafayette Ave)
2008 CIP Project,Council District 7
Contract 7A;Project No.01270,DOE No.6178
Part A-Conceptual Design and Part B-Plans&Specifications
Basic Engineering:(Construction Cost) $1.630,171 x 7,06% x 0.85 = $109.673
Transportation and Public Works:
Paving:
6211% of Construction Cost: 62.71% x $109,673 = $68,772
Water Department:
Water.
24,14% of Construction Cost: 24.14% x $109,673 $26,480
Sewer:
13.15% of Construction Cost. 13.15% x $109,673 $14,421
Basic Services Total(TP&W and Water Dept) $109,673
Additional Services:
Transportation&Public Works:
Topographic Surveying Services = $14,225
Traffic Control Plan $6,051
GeoTech and Pavement Design $13,046
Erosion Control Fqans/SW3P = $3,762
Prepare Exhibits for Public Meetings = $591
Public Meeting(2) $1,000
Meeting&Reports(Total 3 Meeting) $1,000
Bidding Assistance and Final Inspection $1,906
Printing&Reproduction Subtotal(from Exhibit B-3C) $3.628
Administrative(10%)Fee on MfWBE Firms $1,799
Additional Services Subtotal $47,009
Water Department:
Water Line
Topographic Surveying Services = $7,770
Traffic Control Plan = $2,330
Erosion Control Plans/SW3P = $1,449
Prepare Exhibits for Public Meetings $580
Public Meeting(2) $550
Meeting&Reports(Total 3 Meeting) $628
Bidding Assistance and Final Inspection = $734
Printing&Reproduction Subtotal(from Exhibit B-3C) $1,397
Administrative(10%)Fee on MIWBE Firms = $693
Additional Services Subtotal = $16,130
Sewer Line
Topographic Surveying Services $2,125
Traffic Control Plan $1,269
Erosion Control PlsnstSW3P $789
Prepare Exhibits for Public Meetings $329
Public Meeting(2) = 12
Meeting&ReWts(Total 3 Meeling) $356
Binding Assistance and Final Inspotion $400
Printing&Reproduction Subtotal(from Exhibit 8-3C) $761
Administradve j10%J Fee on IWWBE Firms $377
Additional Services Subtotal $6,717
Water Department Totaf $altillf
Part A-Conceptual Design and Part 8-Specifications Total $179,529
B-313
EXHIBIT"B-313(cant,)"
(SUPPLEMENT TO ATTACHMENT B)
SUMMARY-ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST
EXHIBIT"B-313"(cont.)
(SUPPLEMENT TO ATTACHMENT B)
Engineering Design Services:Street Reconstruction,Water and Sanitary Sewer Replacement On:
Belle Place(Coilinwood Ave to Calmont Ave)
Dorothy Lane(Lafayette Ave to Byers Ave)
Western Avenue(Bryce Ave to El Campo Ave)
Sutter Street(Crestline Rd to Lafayette Ave)
2008 CIP Project,Council District 7
Contract 7A;Project No.01270,DOE No.6178
Breakdown of Water and Paving Fees(Less Survey Fees)
1.Breakdown of Paving Fees(Less Paving Survey Fees)
a.Concept(30%)_(Total Paving Fee-Paving Survey Fee)x(0.3)+Geotech - $30,467
b.Preliminary(60%)_(Total Paving Fee-Paving Survey Fee)x(0.6) _ $60,934
C.Final(1010)_(Total Paving Fee-Paving Survey Fee)x(,0.1) $10,156
$101.556
2.Breakdown of Water Fees(Less Water Survey Fees)
a.Concept(30%)_(Total Water Fee-Water Survey Fee)x(0.3) _ $10,452
b.Preliminary(60%)=(Total Water Fee-Water Survey Fee)x(0.6) _ $20,804
C.Final(10%)=(Total Water Fee-Water Surrey Fee)x(0.1) - $3,484
$34,840
3.Breakdown of Sewer Fees(Less Water Survey Fees)
a.Concept(30%)_(Total Sewer Fee-Sewer Survey Fee)x(0.3) _ $5,704
b.Preliminary(60%)= (Total Sewer Fee-Sewer Survey Fee)x(0.6) _ $11,408
C.Final(10%)_ (Total Sewer Fee-Sewer Survey Fee)x(0.1) _ $1,801
$19,013
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EXHIBIT"B-3C"
(SUPPLEMENT TO ATTACHMENT B)
Engineering Design Services:Street Reconstruction,Water and Sanitary Sewer Replacement On:
Belle Place(Colllnwood Ave to Calmont Ave)
Dorothy Lane(Lafayette Ave to Byers Ave)
Western Avenue(Bryce Ave to El Campo Ave)
Sutter Street(Crestline Rd to Lafayette Ave)
2048 CIP Project,Council District 7
Contract 7A;Project No.01274,DOE No,6178
1.Printing&Reproduction
Conceptual Design Pianlfteport
4 Sets Report - $400
Preliminary Plans
4 Sets of Construction Plans - $600
2 Sets of Specifications = $70
Utility Clearance Plans
14 Sets of Construction Plans - $525
Final Plans
4 Sets of Construction Plans - $240
2 Sets of Specifications $70
Bid Documents
25 Sets of Construction Plans = $1,500
12 Sets of Specifications - $420
Construction Documents
10 Sets of Construction Plans = $600
10 Sets of Specifications - $350
10 Sets of 11'X 17"Construction Plans - $330
Mounted Exhibits for Public Meetings
3 Drawings $450
Final Myiars for Record Purposes
1 Set of Plans $230
Printing&Reproduction Subtotal = $5,785
`Estimated 33 sheets per set
Transportation and Public Works(60%of Total Printing and Reproduction) - $3,471
Water Department(40%of Total Printing and Reproduction)
Water Line Improvements - $1,576
Sewer Line Improvements - $738
Water Department Total $2,314
2.Topographig Surveving Services
Transportation and Public Works
T - $11,225 roxnaey , . )
FLOE,€ 'tsrsi 10 $� ' $ ,
TransporiaW,n and Public Works Total $44,225
Mater Department(20%of Total To-Vographic Surveying Services)
Water Line Irn nt (Approximately 3,M LF @$211-F) $7,770
Sir Lire Im ovem is tit `mate -1.214 LF $1.75tLF $2 125
Mater Department'Total $9,895
Total Topographic Surveying Services $24,120
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ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT AND
ATTACHMENT A
Engineering Design Services:
Street Reconstruction, Water and Sanitary Sewer Replacement On:
Belle Place(Collinwood Ave to Calmont Ave)
Dorothy Lane(Lafayette Ave to Byers Ave)
Western Avenue (Bryce Ave to El Campo Ave)
Sutter Street(Crestline Rd to Lafayette Ave)
2008 CIP Project, Council District 7
Contract 7A; City Project No. 01270, DOE No. 6178
1. Add the following paragraph "Notwithstanding anything to the contrary
contained herein, in the event a subconsultant's insurance coverage is
canceled or terminated, such cancellation or termination shall not
constitute a breach by ENGINEER of the Agreement."to the existing item
"K. Engineer's Insurance" sub-item (2)(L)" of the "Standard Agreement
for Engineering Services."
Attachment C
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Engineers
Civil Engineering • Planning - Surveying
Exhibit B-3A
(SUPPLEMENT TO ATTACHMENT B)
SUMMARY OF DESIGN FEES
Engineering Design Services:
Street Reconstruction, Water and Sanitary Sewer Replacement On:
Belle Place (Collinwood Ave to Calmont Ave)
Dorothy lane (Lafayette Ave to Byers Ave)
Western Avenue (Bryce Ave to El Campo Ave)
Sutter Street(Crestline Rd to Lafayette Ave)
2008 CIP Project, Council District 7
Contract 7A; City Project No. 01270, DOE No. 6178
March 26, 2009
Ms. Dena Johnson, P.E.
Transportation and Public Works Department
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102-6311
Dear Ms. Johnson:
We appreciate the opportunity to present this proposal and fee schedule for your consideration. Attached
please find construction cost estimates, schedule, and exhibits depicting the scope of work.
We propose to complete the proposed work in accordance with the following fee schedule:
Total Estimated Const. Costs for Street Reconstruction,Water and Sewer Improvements$1,830,171
Estimated Construction Costs for Street Reconstruction $1,147,639
Estimated Construction Costs for Water Improvements $441,889
Estimated Construction Costs for Sewer Reconstruction $240,642
Basic Engineering Fee based on 5,99%of construction (T.S.P.E. Curve%):
($1,830,171)x(T,S,P,E. Curve 7,05%x 0.85)=$109,673
Total Basic Services(% of Construction Cost) $109,673
Additional Services
Topographic Surveying Services $24,120
Traffic Control Plan (APM) $9,650
Geo Tech and Pavement Design(STL Engineers) $13,046
Erosion Control Plans I SW3P(EJES) $6,000
Consulting Engineers
5910 N, Central Expressway - Suite 1000 • Dallas, Texas 75206 • Phone (214) 739-3152 • Fax (2!4) 739-3;69
e-nnad: mail@arsengineers,com we site: ivww.ars engineers.com
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Prepare Exhibits for Public Meetings S1.500
Public Meeting $1.862
Meeting & Reports(Total 8Meetings) $1.884
Bidding Assistance and Final Inspection $3.040
Printing &Reproduction Subtotal from Exhibit 8-3C (MS Dallas) $5,785
Administrative Fee on M/VVBE Firms $2.870
Total Additional Services $69,856
Lump Sum Fees
Total Lump Sum Fee for Paving Improvements $115.781
Total Lump Sum Fee for Water Improvements $42.610
Total Lump Sum Fee for Sewer Improvements $21'137
TOTAL LUMP SUM $179J529
We will be using APyN ($9.650) for the Traffic Control Plan, EJES ($6.000) for the Stormvvate/ Pollution
Prevention P|an, 8TL Engineers ($13.046) forGaobaohnioa| Investigations and MS Dallas ($5.785) for
Printing and Reproduction.. This will result in o 19.396 portion of the prime consultant fee that will be
performed by approved M/VVBE firms,which will exceed the target nf1G96.
Should you have any questions orrequire additional information regarding this proposal please do not
hesitate to call meor Brian McDaniel at(214)73Q-3152or Tony Islam at(817)332-7G4O.
Sincerely,
AyubR. Sendhu. P.E, RPLS
President
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BELLE PLACE
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PAVING IMPROVEMENTS
2008 CIP CONTRACT 7A
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2008 CIP CONTRACT 7A
SWR 2036-388
MAPSCO 75H
101 SUMMIT AVE., SUITE 510 CITY PROV1. NO. 01270
FORT WORTH. TEXAS 76102
332-7640 FAX (817) 332-7686
(917) DOE NO. 6178
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Apotovod'on 611212009 -Ofd. N6 1186M.015-2009
DATE: Tuesday, May 12, 2009 REFERENCE NO.: C-23510
LOG NAME: 202003CONTRACT7A
SUBJECT:
Authorize an Engineering Agreement in the Amount of$179,529.00 with ARS Engineers, Inc., for
Pavement Reconstruction and Water and Sanitary Sewer Main Replacement on Portions of Belle Place,
Dorothy Lane, Western Avenue and Sutter Street and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of$85,648.00 from the Water and Sewer Operating Fund to the Water Capital
Projects Fund in the amount of$57,210.00 and Sewer Capital Projects Fund in the amount of$28,438.00;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water Capital Projects Fund in the amount of$57,210.00 and the Sewer Capital Projects Fund in the
amount of$28,438.00, from available funds; and
3. Authorize the City Manager to execute an engineering agreement with ARS Engineers, Inc., in the
amount of$179,529.00 for pavement reconstruction and water and sewer main replacement on portions
of Belle Place, Dorothy Lane, Western Avenue and Sutter Street.
DISCUSSION:
The 2008 Capital Improvement Program (CIP) includes funds for pavement reconstruction on the following
streets:
Street From To
Belle Place Collinwood Avenue Calmont Avenue
Dorothy Lane Lafayette Avenue Byers Avenue
Western Avenue Bryce Avenue El Campo Avenue
Sutter Avenue Crestline Road Lafayette Avenue
In addition, the Water Department has determined that the existing water mains on the identified streets
are severely deteriorated and should be replaced with this project.
ARS Engineers, Inc., proposes to perform the necessary design work for a lump sum fee of
$179,529.00. City Staff considers this fee to be fair and reasonable for the scope of services proposed.
In addition to the engineering agreement, $59,335.00 ($14,600,00 water, $7,300.00 sewer and $37,435.00
street) is required for project management and design review.
Lo name: 20200 CO NTRACT7A Page 1 of 2
M/WBE -ARS Engineers, Inc., is in compliance with the City's MMBE Ordinance by committing to 19
percent M/WBE participation. The City's goal on this project is 19 percent.
This project is located in COUNCIL DISTRICT 7, Mapsco, 75G, H and M.
FISCAL INFORMATION I CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the current capital
budgets, as appropriated, of the Water Capital Projects Fund, the Sewer Capital Projects Fund and the
Street Improvements 2008 Fund.
FUND CENTERS:
TO Fund/AccounttCenters FROM Fund/Account/Centers,
1&2) P253 476045 607170127OZZ $57,210.00 1) PE45 538040 0609020 $57,210.00
11&2) P258 476045 707170127OZZ $28,438.00 1) PE45 538040 0709020 n8A38.00
2) P253 531350 607170127010 2 A00.00 3) P253 531200 607170127030 $34,840.00
2) P253 531350 607170127020 $2A00.00 3) P253 531200 607170127051 $7.770.00
21 P253 531350 607170127030 $9,000.00 3) P258 531200 707170127030 $19,013.00
2) P253 531200 607170127030 $34,840.00 3) P258 531200 707170127051 $Z,12_5.00
2) P253 531200 607170127051 $7,770.00 3) C204 531200 207400127030 $101,556.00
2) P253 531350 607170127060 $400.00 3) C204 531200 207400127051 $14,2_25.00
2) P253 533010 607170127081 $400.00
2) P258 531350 707170127010 $1,200.00
2) P258 531350 707170127020 $1,200.00
2) P258 531350 707170127030 $4,500.00
2) P258 531200 707170127030 $19,013.00
2) P258 531200 707170127051 $2A25.00
2) P258 531350 707170127060 $29-0-00
2) P258 533010 707170127081 MOM
CERTIFICATIONS:
Submitted Fernando Costa (8476)
Originating Department Head: William Verkest (7801)
Additional Information Contact: Gopal Sahu (7949)
ATTACHMENTS
1. 008 -ontra-ct7A-(3).pd1f (CFW Internal)
2. 202008CONTRACT7A AOC,doc (Public)
1 202008CONTRACT17A.pOf (Public)
4. Acqpqun 4Rtin I-ffq.pdf CFW Internal)
5, FAR Cont ract7A - ,p ewer
......----01, 4f (CFW Internal)
6. FAR Contrac-t7A - Street-(3),pof (CFW Internal)
7, FAR Contract7A-Water t3Lpdf (CFW Internal)
8, PE45,pdf (CFW Internal)
Lognarne: -102008CONTRACT7A Page 2 of 2