HomeMy WebLinkAboutContract 49751-R8A4CSC No. 49751-R8A4
RENEWAL EIGHT AND AMENDMENT
FOUR TO FORT WORTH CITY
SECRETARY CONTRACT NO. 49751
This RENEW AL EIGHT AND FOURTH AMENDMENT is made and entered into
by and between the City of Fort Worth, a home-rule municipal corporation of the State of
Texas ("City"), acting by and through its duly authorized Assistant City Manager, and MdE
Inc, a Maryland Corporation ("Consultant), acting by and through Lisa Reaver, its duly
authorized President and CEO, each individually referred to as a "Party" and collectively
referred to as the "Parties".
WHEREAS, City and Consultant previously entered into an agreement for Consultant
to provide technical support and program updates for ADORE software and provide one day
on-site training for the City of Fort Worth (City) Police Department (FWPD) on an as-needed
basis, the same being Fort Worth City Secretary Contract No. 49751 (the "Agreement"),
effective October l, 2017;and
WHEREAS, under the terms of the Agreement, services began October 1, 2017
("Effective Date") and expired on September 30, 2018 ("Expiration Date"), with three (3) one
year renewal options (each a "Renewal Term"); and
WHEREAS, the Agreement was amended May 23, 2021, to reflect changes to
"Section 3. Compensation," "Exhibit A -Scope of Service" and "Exhibit B -Payment
Schedule"; and
WHEREAS, on November 5, 2021, the Parties amended the Agreement to add four
(4)additional one-year renewal options (each a "Renewal Term") for the maintenance and
support services portion of the Agreement and renew the Agreement for its fourth renewal
term; and
WHEREAS, the current renewal term ends September 30, 2025; and
WHEREAS, the Parties mutually wish to add one ( 1) additional renewal option ( a
"Renewal Term") for the maintenance and support services portion of the Agreement, renew
the Agreement for its eighth renewal term, and replace "Exhibit B -Payment Schedule"; and
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following amendment and renewal:
I.
AMENDMENT TO AGREEMENT
A.Section 2 of the Agreement, Term, is hereby amended to be and read as follows:
2.TERM.
FourthAmendmentto City Secretary Contract No. 49751 Page 1 of2
This Agreement shall commence upon October 1, 2017 ("Effective Date")
and shall expire on September 30, 2018, unless terminated earlier in
accordance with the provisions of this Agreement. The Agreement may be
renewed for up to eight (8) additional one-year periods by mutual written
agreement of the parties. The parties agree that the eighth renewal term will
be for a period of six months.
B. Exhibit B— Payment Schedule is deleted in its entirety and is hereby
replaced with the attached Exhibit B.
2.
RENEWAL
The Agreement is hereby renewed, as amended, for its eighth renewal term, beginning October 1,
2025, and ending Apri130, 2026.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
ELECTRO1vIC SIGNATLIRE
This Amendment may be executed in multiple counterparts, each of which shall
be original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and
shall have the same effect as an original.
(signature pagefollows)
Fourth Amendment to Ciry Secretary Contract No. 49751 Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: LJL9L
Name: William Johnson Title: Assistant City Manager
Date:_o9_/_3o_J_2 _02_s _______ _
APPROVAL RECOMMENDED:
By: Ro�p 30, 2025 09:34:11 CDT)
Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief
ATTEST:
By: Name: Jannette Goodall Title: City Secretary
MdE Inc.
By: � �-== Name: Lisa Reaver Title: President & CEO
CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements.
By: Kathryn Agee (Sep 301 2025 0 . :22 CDT) Name: Kathryn Agee Title: Senior Management Analyst
APPROVED AS TO FORM AND LEGALITY:
By: Name: Amarna Muhammad Title: Assistant City Attorney
CONTRACT AUTHORIZATION: M&C: NIA Date Approved: NI A
Form 1295 Certification No.: NIA
Exhibit B
� �
Ms. Kathryn Agee
Fort Worth Police Department
511 West Fe]iX Street
Fort Worth, TX 76115
Dear Ms. Agee,
Wednesday, August 20, 2025
T
�
This letter is to follow up on your request to terminate the Department's use of the ADORE FTO software
program. The current hosting agreement is set to expire on October 31, 2025.
It is our understanding that a proposal was requested for MdE to extend the hosting Agreement for six months
to enable continued web-access to ADORE (and end-user support).
Initial those to be procured, and sign below to allow MdE to invoice for the services selected:
� Yes, I would like the hosting agreement prorated for six (6) months. This provides web-access to
ADORE and end-user support through Apri130, 2026. This cost is $4,970.00.
The Field Training Coordinator(s) have continual access to archive any Trainee / Training Session data in the
program to permanent record (pd� for storing internally within the Department. If, over the years, the agency is
unaware if this has been successfully captured and/or would prefer MdE to provide a complete package upon
discontinuing ADORE, we can provide a quote.
Yes, please provide a quote to have MdE archive existing ADORE data so that each trainee has a.pdf� file
with all DORs, periodic reports, etc. and any report associated with the trainee. The FWPD would need records
from to .(ex. January 2011 to the present).
Thank you for having supported MdE and the ADORE FTO software program. Please do not hesitate to contact
us should we be able to provide service in the future.
Sincerely,
Jean Rea�er
Vice President
MdE, Inc.
Purchase Order Number (if available)
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Agency Authorized Signature/Date
William Johnson
Please print authorized name
*. pdf is a regislered lrademark ofAdobe
Signature:
Email: allison.tidwell@fortworthtexas.gov