HomeMy WebLinkAboutContract 53198-A7Seventh Amendment to Fort Worth City Secretary Contract No. 53198 Page 1 of 2
SEVENTH AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 53198
This Seventh Amendment to Fort Worth City Secretary Contract No. 53198 (“Seventh
Amendment”) is made between the City of Fort Worth (“City”), a municipal corporation and
Weaver and Tidwell, LLP, a Limited Liability Partnership Corporation, (“Vendor”). City and
Vendor are each individually referred to herein as a “party” and collectively referred to as the
“parties.”
WHEREAS,City and Vendor entered into an Agreement identified as City Secretary
Contract No. 53198, effective December 10, 2019 (the “Agreement”); and
WHEREAS,it is the collective desire of both City and Vendor to amend the Agreement
to add five annual renewal options. The current annual amount will remain at $250,000.00.
NOW THEREFORE, known by all these present, City and Vendor, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I. AMENDMENTS
1. The Agreement is hereby amended to add five annual renewal options.
2. The total annual amount of the Agreement will remain at an amount not to exceed
$250,000.00.
II. MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Seventh Amendment to Fort Worth City Secretary Contract No. 53198 Page 2 of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By: ___________________________
Name: Dianna Giordano
Title: Assistant City Manager
Date: ___________________________
Approval Recommended:
By: ___________________________
Name: Kevin Gunn
Title: Director, IT Solutions Department
Attest:
By: ___________________________
Name: Jannette S. Goodall
Title: City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: ___________________________
Name: Sudong Lee
Title: Senior IT Solutions Manager
Approved as to Form and Legality:
By: ___________________________
Name: Candace Pagliara
Title: Senior Assistant City Attorney
Contract Authorization:
M&C:
Approval Date: 9/16/25
Form 1295: 2025-1350511
VENDOR:
Weaver and Tidwell, LLP
By: ___________________________
Name: ___________________________
Title: ___________________________
Date: ___________________________
Brian J. Thomas
Partner, National Practice Leader
8/28/2025
9/15/25, 11:19 AM
CITY COUNCIL AGENDA
Create New From This M8�C
DATE:
CODE:
9/16/2025 REFERENCE
NO..
C TYPE:
M&C Review
**M&C 25- LOG NAME:
0831
F�RT�'�ORTI�
-�~-
04WEAVER AND TIDWELL
PCI AUDIT ADD RENEWAL
OPTIONS
PUBLIC
CONSENT HEARING: NO
SUBJECT: (ALL) Authorize an Amendment to a Contract with Weaver and Tidwell, LLP to Add Five
Annual Renewal Options at the Current Annual Contract Amount of $250,000.00 for the
State of Texas Required Annual Payment Card Industry Audit for the Information
Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to City Secretary Contract No.
53198 with Weaver and Tidwell, LLP to add five (5) annual renewal options at the current annual
contract amount of $250,000.00 for the State of Texas required Annual Payment Card Industry Audit
for the Information Technology Solutions Department.
DISCUSSION:
On December 10, 2019, the City of Fort Worth entered into City Secretary Contract, (CSC), No.
53198, a Vendor Services Agreement with Weaver and Tidwell, LLP to provide the City with Payment
Card Industry, (PCI), Qualified Security Assessor Services and audit the Information Technology
Solutions (ITS) Department and how the City of Fort Worth processes credit card payment made by
residents, customers, and clientele throughout several departments, as required each year by the
State of Texas, to validate the City of Fort Worth's adherence to the PCI, compliance.
On August 27, 2024 Council approved Mayor and Council Communication (M&C), 24-0699 for
amendment CSC 53198-A4 to increase the annual contract amount to $150,000.00, for the State of
Texas required Annual Payment Card Industry Audit. On July 26, 2025, the City executed amendment
CSC 53198-A6 for an administrative increase for an annual contract amount not to exceed
$250,000.00, to cover a new PCI 4.0 — 12.3.1 requirement, allowing the City to purchase Risk Analysis
Services.
This M&C requests authorization to amend CSC 53198 to add five (5) one year renewal options at the
current annual contract amount of $250,000.00 for ongoing Annual PCI Audit Requirements. These
services assess, validate and document the City's compliance with PCI Data Security Standards
(DDS) requirements through annual audits and formal reporting for ITS, Water and Municipal Courts
Departments.
If PCI audit services are not properly authorized, it could result in non-compliance with DDS leading to
failed audits, fines and reputational damage, or the inability to process payment cards and will be
required as long as the City handles credit card transactions.
A Chapter 252 exemption form, related to these professional services, was approved by the City
Attorney's Office.
Funding will be budgeted in Other Contractual Services account within the Info Technology Systems
Fund and in the Consultant & Other Prof Service account within the Water & Sewer Fund for Fiscal
Year 2026.
AGREEMENT TERM - Upon City Council's approval, Amendment No. 7 to add renewal options will
begin once executed by the Assistant City Manager and end December 9, 2025.
RENEWAL OPTIONS - This agreement may be renewed for five (5) successive one-year terms at the
City's option. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
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9/15/25, 11:19 AM
M&C Review
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2026 Budget by the City Council, funds will be available in the Fiscal Year
2026 operating budget, as appropriated, in the Info Technology Systems and Water & Sewer Funds.
Prior to an expenditure being incurred, the Information Technology Solutions Department has the
responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID � Year (Chartfield 2)
Submitted for City Manager's Office by_ Dianna Giordano (7783)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Donlen Ruffin (2017)
ATTACHMENTS
FID Table Weaver Tidwell.xlsx (CFW Internal)
Weaver Tidwell Form 1295 Certificate 2025-1350511.pdf (CFW Internal)
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