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HomeMy WebLinkAboutContract 39307-A1 CITY SECRETARY. AMENDMENT No.l NT CORACT N0. 3� �" I____ TO CITY SECRETARY CONTRACT WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 39307, (the CONTRACT) which was authorized by M&C C-23796 on the 22 day of September, 2009 in the amount of $ 243, 046; and WHEREAS, the CONTRACT involves engineering services for the following study: Lower Mary's Creek Open Channel Study; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated August 25, 2011, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals 1$281,173. 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of 1$524,219. 3 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect . EXECUTED and EFFECTIVE as of the date last written by a signatory, below. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page -1 - APPROVED: City of Fort Worth ENGINEER 7 FL ese anId Nichols Inc. it `4> Fernando Costa Mi e Wayt Assistant City Manager Vice President/Principal DATE: .¢ / /,Z DATE: 3 �jC3'�Z APPR a ECOMMENDED: J �J insert d artment head name Director, insert department epartment APPROVED AS TO FORM AND LEGALITY: M&C: Date: Douglas W. Black Assistant City Attorney �.pbau�-Qn ATTEST: ,a O��00000000 00 ° M ry J. K s r °o °o add City Secretary ��� °00000000 r� aah OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Page -2- REESE Innovative approaches Practical results 1 Outstanding service 4055 International Plaza,Suite 200 • Fort Worth,Texas 76109 • 817-735-7300 • fax 817-73S-7491 www.freese.com 08/25/2011 Steven Eubanks P.E. Transportation and Public Works City of Fort Worth 1000 Throckmorton Street Fort Worth,Texas 76102 Re: Marys Creek Contract Amendment Dear Mr. Eubanks: Enclosed please find the scope of work,fee breakdown and contract amendment forms required to amend contract number 39307 regarding the Lower Marys Creek Open Channel Study, project number SWS-009. In order to accurately map the 100-year floodplains on Marys Creek and take advantage of the most recent hydrology developed for the stream,the hydraulic model for Marys Creek will be extended upstream by approximately 8 miles to the City Limits. Compensation shall be: Basic services, lump sum:$209,780 Special Services, hourly: $71,393 Total:$ 281,173 If you have any questions, please do not hesitate to contact me. Sincerely, Aeo-o- Hector Olmos P.E. Freese and Nichols Inc. cc: Attachments [FT109400] T:\PM\Contract Ammendment\Letter to CoFW.docx EXHIBIT "B-3A" (SUPPLEMENT TO ATTACHMENT B) LOWER MARYS CREEK OPEN CHANNEL STUDY STUDY NO. SWS-009 SUMMARY OF TOTAL PROJECT FEES Consulting Firm Prime Responsibility Amount Percent PRIME ENGINEER: Freese and Nichols, Inc. Engineering and Project Mgmt. $238,763 84.9% SUB ENGINEER: Spooner &Associates Field Survey $42,410 15.1% Total for Professional Services $281,173 100% SUB ENGINEER. shall participate in performing portions of the following Tasks as outlined in Attachment "C-1": Project Description Scope of Services Total Fee MWBE Fee Percent Engineering Services Open Channel Study $281,173 $42,410 15.1% Non-MWBE Participation Scope of Services Total Fee Percent EXHIBIT"B-3A" Page 1 of 1 C) N M O rn zt �,o o r-- 00 00 en M m o rn oro o n 0`00 M � N � C C-4 00 000 N " N O N N v� N [� 69 69 69 69 can 69 69 69 can ,t M V'1 .--i M M 00 00 00 r- kn 00 .M-I 00 E o kn N O � c o E E 0 on c o cn o c g-. ^C W cn g" ri V cn a� o •� 03 cd � Cis a. Q � aH wl .� 'wl •� s % Z 'a c ea m H ` O LL ATTACHMENT "C-1" LOWER MARYS CREEK OPEN CHANNEL STUDY STUDY NO. SWS-009 AMENDMENTS TO THE STANDARD SCOPE OF SERVICES, ATTACHMENT "A" In order to accurately map the 100- year floodplains on Marys Creek and take advantage of the most recent hydrology developed for the stream, the hydraulic model for Marys Creek will be extended upstream by approximately 8 miles to the Tarrant County line. At completion of the project, the effective FEMA model will be replaced with this newer more accurate hydraulic model, resulting in a more precise definition of flooding risks. Basic Services (Lump Sum) Task 1: Project Management The ENGINEER shall attend a maximum total of three (3) additional meetings with CITY's Project Manager, CITY staff or the public. Comprehensive report development for the project will be included in Task 1. Report will be expanded to include additional data collection, additional field surveys and additional hydraulic modeling and results. Task 2: Data Search, Collection, Field Reconnaissance, Stream Condition Assessment, and Surveys a. Dataset Search and Collection Coordinate with City and other consultants to obtain additional data that may be needed. Review previous studies that may be needed to extend the hydraulic model, prepare basemap with all the collected information. b. Field Reconnaissance Perform one (1) field visit. c. Stream Condition Assessment No stream condition assessment will be performed for the additional study area. ATTACHMENT"C-1" Page 1 of 3 d. Field Surveys For the extension of the Marys Creek Open Channel study there are approximately 75 open channel cross-sections and approximately 13 bridges, 11 dams, and 2 diversion structures to be surveyed. Survey within limits of the City of Fort Worth will include pictures and sketches at all cross sections. This information will not be included for sections within the limits of the City of Benbrook. e. Finished Floor Elevations Finished floor surveys will not be acquired as part of the Basic Services for this project. Task 3: Development of Detailed Hydrologic Models Detailed hydrology has already been completed as part of the original scope of services. Task 4: Development of Hydraulic Models and Floodplain Maps a. Model Development Hydraulics • Develop a steady flow hydraulic model using HEC-RAS that will cover the following area: o On Marys Creek, between the Winscott-Vickery crossing and the City Limits north of 1-30, approximately 8 miles. • The model will be based on surveyed cross sections on the main channel supplemented with 2009 LIDAR on the overbanks. • This model will be used to delineate the 100-year flood plain and floodway for existing conditions, and the 100-year floodplain for future conditions. Task 5: Watershed Flood Hazard Assessment No flood hazard assessment will be performed for the additional study area Task 6: Proposed Flood Mitigation Alternative Analysis No flood mitigation alternatives will be prepared for the additional study area. Task 7: Quality Assurance and Quality Control Procedures Additional QA/QC efforts include the hydraulic models, memorandums, floodplains, report and LOMR. ATTACHMENT"C-1° Page 2 of 3 Special Services (Cost Plus Multiplier) Task 8: Additional LOMR Preparation After analyzing the results of the hydraulic modeling if the City deems it necessary to submit a LOMR to FEMA, FNI will proceed to prepare the LOMR. This includes completion of FEMA forms, additional exhibits, cross section tables, water surface elevation profiles and report summarizing methodologies and findings. Task 9: Additional Services First Phase. 9.1: USGS rating curve and WRC public meeting 9.2: Agency Coordination Task 10: Resolution of Discharge Discrepancy Second Phase 10.1: Up.to three (3) meetings with the USACE 10.2: Up to two (2) meetings with Tarrant Regional Water District (TRWD) ATTACHMENT 'C-1" Page 3 of 3 Freese and N i c h o Ls, Iric. Engineers Environmental Scientists Architects 1701 North Market Street,Suite 500 LB 51 Dallas,TX 75202 214 920-2500 214 920-2565 fax www.freese.com September 08, 2011 Mr. Eric Spooner General Manager Spooner&Associates 309 Byers Street Suite 100 Euless, Texas 76039 Re: Lower Marys Creek Open Channel Study Study No. SWS-009 Dear Mr. Spooner: Freese and Nichols, Inc. intends to contract with Spooner & Associates, for MWBE SERVICES on the referenced City of Fort Worth Open Channel Study. Freese and Nichols, Inc. intends to contract$42.410 to your firm for: Task 2: Data Search, Collection, Field Reconnaissance, Stream Condition Assessment and Surveys c. Field Surveys For the Lower Marys Creek Open Channel study there are approximately 85 open channel cross-sections, 11 channel dams and 13 road crossings with the corresponding additional sections needed to represent the structures. Road crossings to be surveyed include main lanes and frontage roads of 1-30, main lanes of US 80, FM 2871, main lanes and frontage roads of I- 820W, US 377 and one private crossing. d. Finished Floor Elevations No finished floor elevations will be surveyed. Please acknowledge this commitment by signing below and retuming an original to me. Sincerely, Hector Olmos, P.E., CFM Freese and Nichols, Inc. Eric Spoon e Date Spooner&Associates SPOON E RSz Spooner and Associates,Inc Registered Professional Land Surveyors %W, ) ASSOCIATES 309 Byers Street#100 REGISTERED MKMSSIONAL LAND SURVEYORS Euless,TX 76039 Tel 817 281.2355 Fax 817 685 8508 Kelly Dillard, PE Freese&Nichols, Inc. — FTW 4055 International Plaza, S-200 Fort Worth, Texas 76109 Fort Worth Mary's Creek Water Flow Study- FTW(Survey Proposal)revised 8-16-11 Ms. Dillard Spooner and Associates, Inc. (S&A)will provide topographic surveying services in Fort Worth, Texas. The scope of work of the land surveyor shall be to supply all supervision,technical labor,equipment,services,tools, consumables, insurance, and pay any applicable sales/use taxes, and all other things required to perform land surveying in accordance with technical requirements specified in this Estimate 1.0 Locations of topographic survey and limits Areas to be surveyed are along Mary's Creek, Tarrant County, Texas. 2.0 Scope of Services Topographic Services Survey cross sections along the above described site. Items to be detailed on each cross section including the following: • We will locate vertically and horizontally existing natural creek features at engineer-defined cross sections along Mary's Creek. • Sections will include top, toe, cl, toe, top with additional detail between toe to toe for back water analysis. • Topographic data will be collected in and around each artificial and man-made dam to properly define its impact on the water model. Cross-section data for dams include toe of dam at upstream and downstream face, and top of dam. • Bridge cross section data includes 5 sections per bridge, 2 upstream, 2 downstream and a section representing the abutments,piers,low cord and high cord. • All sections collected within the City of Fort Worth will include pictures facing upstream and downstream from the point of section. • All bridge sections collected within the City of Benbrook will include pictures of each face of bridge and facing upstream and downstream from the bridge. • All sections collected within the City of Fort Worth will include FEMA style field sketches. Right-of-Entry Services • We will identify current ownership in and along each area of cross sections and produce a right-of-entry(ROE)letter request for survey. • Letters will be drafted per City of Fort Worth Standards. • Letters will be mailed out using City of Fort Worth Transportation and Public Works letterhead. Special Fees • Due to the urgency of the right-of-entry, we may elect to rent special GPS equipment to expedite the data collection process. The rentals are$150 a day per unit. 3.0 Methods and Accuracy Land surveying will be conducted in order to determine the horizontal and vertical(XYZ) location of all pertinent locations and elevations. The horizontal survey coordinates shall be reported in NAD83, Texas North Central, 4202 project coordinate system with precision of+/-0.01 feet and the vertical survey coordinates shall be reported in the NAVD88 vertical system with a precision of+/- 0.01 feet. Q u)FI K I ITOPOSAI SCI I PROPOSAI SCI RI-I.SI.AND NICHOLS\MARYS( k I.k 10P00RAPIIK wAII R SIUUY"20101 NI ducx Spooner and Associates,Inc SPOONER& Registered Professional Land Surveyors ASSOCIATES 309 Byers Street#100 REGISTERED►ROFfMNAL LAND wRVINONS Euless,TX 76039 Tel 817 281.2355 Fax 817 685 8508 4.0 Deliverables Cross Section Survey Deliverables • AutoCAD 2011 format CAD file. • XML&ASCii file of all shots collected in the field • Sketches for each section collected in Fort Worth including bridge, upstream and downstream JPG camera images. • Bridge, upstream and downstream JPG camera images for all bridges surveyed in Benbrook. Right of Entry Deliverables • ROE letter for each parcel we need access from. • Excel Database of existing ROE parcels, containing owners name, address and phone number if available. 5.0 Work Schedule Cross Section Survey: The start for surveyor field activities is unknown but the surveyor. The surveyor will need approximately 45 days from the authorization to proceed before deliverables are ready. Variables such as weather and right-of-entry requirements may alter this deliverable deadline. 6.0 Project Assumptions Cross Section Survey Assumptions • This estimate does not include the workup of property, easement or right-of-way lines. Ownership will not be shown on the survey. • This estimate does not include contours, TIN or any other surface deliverables. • This estimate does not include topographic mapping of any features outside of each cross section or dam. • This estimate does not include field sketches for sections collected in Benbrook. CAD will be utilized to show graphically all collected data for bridge sections. Right-of-Entry Assumptions • The City will provide the surveyor with a ROE example to go by. • This estimate does not include the workup of Maps or Exhibits for each ROE parcel. • ROE letters will not be necessary in the City of Benbrook, according to City email 5-23-11 from Hector Olmos. Invoicing assumption • The project will be invoiced per section and ROE letter serviced. • Data collected on Dams will include 3 cross sections, as described in Section 2, but will be invoiced as one section 7.0 Pricing Schedule ITEM TASK SECTIONS UNIT PRICE AMOUNT 1 CROSS SECTIONS SURVEY FORT WORTH(as defined in Sec. 2.0) 127 $ 345.00 $ 43,815.00 2 CROSS SECTIONS SURVEY BENBROOK(as defined in Sec. 2.0) 31 $ 245.00 $ 7,595.00 3 RIGHT OF ENTRY SERVICES(as defined in Sec.2.0) 50 $ 50.00 $ 2,500.00 4 RENTAL FEES FOR GPS EQUIPMENT(as defined in Sec. 2.0) 1 $ 1,500.00 $ 1,500.00 TOTAL AMOUNT $ 55,410.00 8.0 Payment Detail The work in total as described herein shall be accomplished and paid for via two separate contracts. S&A will accomplish$13,000 of the work under contract with Alan Plummer Associates, Inc. The remainder of$42,410.00,will be accomplished under contract with Freese& Nichols, Inc. Freese& Nichols, Inc.will only be responsible for$42,410.00 for servi es ren ed as described above. Please do not hesitate to call me should you require any additional information. Spooner and Associates, Inc. Eric Spooner, RPLS Q1A)IIICI PROPOSALS\1I PROPOSALS\L KIES IAN UNK JWIS\MARYSCKH.KIOPOGKAPIII( "A IFHSILI)Y20101NIduc\ �D N O C, r r1 b t� r1 N O O O o0 M M � mn r o o to N C� N O N c � 00 N O r ri v O� cv ri ri ri 4 ri w O ri'd to c l� M O O h 0 0o O O O O O N O O N �0 O N a0 � — N N N — 00 N eq tn W O O O O O O O N N b+ Q Z to CT 7 Q Z r+ o°o Oa us E � F X EO a � k Nl N1 N 00 h h OO 00 h Nl 00 O� h o0 O� 00 OO O o0 O N �O �O O N o0 N �O ao oo a 00 ri h o N h F m � lz C� of „'i n rae vi us vi vi us cv � sv vi vi vi vi cn cv 69 vi cv us us � ds � N 0 M O � O 69 CC� r1� 4 N N c9 v Vi U � O h M s5 U yy wry 0 N 9 fA 9 o vv vi U cs y Vi oo 0 N N N ^ O EL lox :E LL y CJ fig �Vl w N W a 6'f m fig z d U o ra o a m 2 v v o O p ,� V ix U 5z iL r L vuoe � vh 1 a LL � f 'J, �.., ^ N rl � h �O — N r1 a h �D h '• N N _ _ _ — R m F A M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas Ft�r11 CITY COUNCIL AGENDA FoT COUNCIL ACTION: Approved on 3/27/2012 DATE: 3/27/2012 REFERENCE ,,,C-25523 LOG 20SWMMARYSCREEKAMENDMENTI NO.: NAME: CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Amendment No. 1 to Engineering Agreement with Freese and Nichols, Inc., in the Amount of$281,173.00 for Watershed Study Associated with Proposed Water Reclamation Facility in the Upper Portion of Mary's Creek, Thereby Revising the Total Contract Cost to $524,219.00 for the Mary's Creek Master Plan, and Authorize Execution of an Amendment to City Secretary Contract No. 39306, Interlocal Agreement with the City of Benbrook, to Share Costs for this Amendment (COUNCIL DISTRICT 3) RECOMMENDATION: 1. Authorize Execution of Amendment No. 1 to an Engineering Agreement with Freese and Nichols, Inc., in the amount of$281,173.00 for a watershed study associated with the proposed water reclamation facility in the upper portion of Mary's Creek, thereby, revising the total contract cost to $524,219.00 for the Mary's Creek Master Plan; and 2. Authorize the City Manager to execute an amendment to City Secretary Contract No. 39306, Interlocal Agreement with the City of Benbrook, to share costs for this Agreement in the amount of $47,847.00 for the basic study tasks and$9,254.00 for optional work, for a total maximum participation by the City of Benbrook of$57,101.00. DISCUSSION: This M&C addresses extending the on-going watershed study to include the proposed Water Reclamation Facility in the upper portion of Mary's Creek watershed as part of a cooperative effort with the Water Department, and the City of Benbrook. The purpose of the watershed study is to determine the limits of the floodplain with new data and models, and evaluate flood mitigation alternatives to protect buildings from flooding. The floodplain data has not been updated since the last Flood Insurance Study in 1986. Currently, Stormwater Management is studying the lower portion of Mary's Creek through a contract with Freese and Nichols, Inc. Survey data generated from the study will also be used by the Water Department to meet the permitting requirement for the proposed Water Reclamation Facility. The Lower Mary's Creek study was approved by the City Council, (M&C C-23796) and executed by the City Manager with Freese and Nichols, Inc., on September 22, 2009. Freese and Nichols, Inc., proposes to perform this study for a lump-sum fee of $281,173.00. The City of Benbrook has agreed to participate in study costs through an amendment to its Interlocal Agreement with the City Secretary Contract No. 39306. The City of Benbrook's share is $57,101.00, with the remaining being the City of Fort Worth's share. Staff considers the study fee for the amendment to be fair and reasonable for the scope of services proposed, based on size of the watershed and length of the stream. The original study was funded through the Stormwater Utility Fund. The current amendment will be funded through the Stormwater Utility Fund, with a 50-50 cost- share with the Water Department for the $55,410.00 surveying fee. Freese and Nichols, Inc., agrees to maintain the initial M/WBE commitment of 13 percent that it made on the original Agreement and extend and maintain that same M/WBE commitment of 13 percent to this first amendment. Therefore, Freese and Nichols, Inc., remains in compliance with the City's M/WBE Ordinance and attests to the commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=16018&councildate=3/27/2012 4/5/2012 M&C Review Page 2 of 2 This project is located in COUNCIL DISTRICT 3. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Stormwater Utility Fund and the Water and Sewer Fund. TO Fund/Account/Centers FROM Fund/Account/Centers PE69 481142 0209000 $57.101.00 PE69 531200 0209202 $253.468.00 PE45 531200 0702501 $27.705.00 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Douglas W. Wiersig (7801) Additional Information Contact: Ranjan Muttiah (7919) ATTACHMENTS 20SWM MarysCreekStudyAreas.pdf CFW Benbrook ILA Amd1 12232011 dwbRevised 1 18 12 .pdf http://apps.cfwnet.org/council_packet/mc_review.asp?ID=16018&councildate=3/27/2012 4/5/2012 .� +�� IM '����� � '> ;��y ... ��'� a '� p n',. � 'vd"� w P �, 1 i � ,,ud ,��� �+ i I ��I �� P NC � b J« '� n �. n�, �w r i �`� w � w i � �� �� r �.: r , m,o �>- � a° � �� � s � �� rN�'� ` v� � ,.;.'�' r ,,. µ � �. i , � ire �u„ y � � �.; - � � r �, v IL � � �t � � � r r I � � �� � ��w"� �r� �.Iµ °W � u ( ,ia �tM. � I r III u+ � � ! ,�% �� � n"� �,x n � ' � , � �� � � � y. �9 ,� °� •� ��� ��, ,. i� �ta� � �� v+ �' d � d � �p�Y' � I I �� ��,i ( ,''I P ""�� i � "�, ��� E I�� � �� x „ ` prµ ��re�V�G �,d r� �? ��f t, �wro� R ���,�I low'µ�tV � ��%�� � .�, "� � �;. � r�. � SI I: r aqµ�, I� � �� 'Vf �� i � �-;' � i r��',�i����� p V' Iii i�l� r k �? � uR� �� � ��, m� ,�,� w U qi �wrgm V yw r u� uc � � � �u P �� k b r � ~~�wu:� �� xr N Y- � I ��� � ����������� ��� h �i�� r� �,� � ""VjVi $ �II If v .� :� � i,Y�r�µ� �� �'uui i ii'uilly„���leig���,ii�V��I�V h'� i� � �ii�� i '��' N VIII IIII p i� m` %�. 6V !i w �� ` �� �+�I� VVVliuuuuuuuuivv'v �III�VVV i�14 n- V !� I i� I u � µ w rU< p ���. �i 4 ,V,;. r ,�/ )I ' ' IVY µ � Y YYY I ly����� luVVVVVVVV VVVVVVVV�� I /� � i r '��� � r �� p�P,�.[�u�w�,, >� m: � ill � ^� � �. o � ' �° ���uuuuu ��µ od � i 'k d� k� N 'N�' ar MU'{,�Ny ` ���w; �I� s w '�° ' ”" � 4u €f+µJ6 v w �, �M �roum� .. o uY �'" �i r �,{" �� �IIV�I ul` �i� �d V 'w�� Y� V, u. �„ � V�l��������;�h � lfr9 �/,� f i W �, ���`i7 � ��� ��� �� ��� r���r�i�w'r�" �� i � �nL�r ���u �� r �� � �' lJpy`�� "�i'1 ° m r" �� ���i V�y �, i �; w �,� ', t. � o � ��� o �i� VVV��Ii��III , ��� ��� � � �� � �� �I�II � � `� � A �� � rNl.,.�' S4'�, �µ�� ,.VYm'"� � �ti r �, � �wni�� k . 1 ��,,� � r: � Jam. �� s � ��, �.. ��� rar,�'�'�; ��; � �, �,w'I ��� �id��� iy� " �'"� �u f >r i � .I ��, N , � ,r � u p [y� r r �n���rr�� Iml� �'� � �� �� � III. �%. �, �;� r "'rt ' "�4 � P��'^r i r �� �. r �„ Li�, i, f� ' � � �, � ,� M ii vi y�r� � i � ����? ,�, I v: » ��„„ ia. � � ,.��Vl ,�� � � 'w'�w�nwV y,V �'� � ;. � � u r � � rry � i wG � � i � om Mii I ' �� � w �� �,� �` � r nil u� ��VI ����� Y v�, i � n � ,� 10�u6V u m e i ���i� 0; c� � r o µ� G w III ��� e VVV�VVVVVVVV�VV VVVV�V�V��� � ., i�u... „r�`�r:� u - raA�' �'N� � � ��� � � µ ���" �i I� ��i � � '�ri � w �� r n r � � "' ��' �� K, � �� -n� ��� �°s r� �* ��� ��° �b ��d�' 1'.Y �,`;� �u III � � u. a �':� II � �� � �� ,o �' �„�V�.��. � i,ufr