HomeMy WebLinkAboutContract 39454-A1 WY RECRRTARY
CONTRACT NO. L D�� I
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 39454
AGREEMENT FOR PROFESSIONAL SERVICES
This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO.
39454 ("First Amendment") is made and entered into by and between the CITY OF
FORT WORTH, a home-rule municipal corporation of the State of Texas ("City"),
acting by and through its duly authorized Assistant City Manager, and Godfrey's
Associates, Inc. ("Consultant"), an Arizona corporation, acting by and through its duly
authorized Principal Consultant.
WHEREAS, on October 13, 2009, the Fort Worth City Council approved M&C
C-23851, which authorized execution of an agreement with Consultant to assess and
make recommendations regarding the City's library facilities in connection with the
development of a Library Master Plan, with Consultant's services costing $153,293.00;
and
WHEREAS, in accordance with the Council's authority, City and Consultant
entered into an Agreement for Professional Services, the same being Fort Worth City
Secretary Contract Number 39454 ("Contract"); and
WHEREAS, changes in circumstances led to additional work and extension of
the time period for completing the Master Plan process; and
WHEREAS, Section 2-9 of the Fort Worth City Code authorizes the City
Manager's Office to execute an amendment to a contract "involving an expenditure of
fifty thousand dollars ($50,000.00) or less of city funds, provided that sufficient funds
have previously been appropriated by the city council"; and
WHEREAS, City staff has identified previously appropriated funds that are
available to pay for Consultant's additional work in connection with the Master Plan; and
WHEREAS, City and Consultant wish to amend the Contest t�address the
I
changed circumstances. I OFFICIAL RECORp,
CITY SFCRI~TARY
FT. WORTH, TX
P :
First Amendment to CSC 39454 Page 1 of 5
NOW, THEREFORE, City and Consultant do mutually covenant and agree as
follows:
I.
That Section 1, "Services," of Fort Worth City Secretary Contract No. 39454 is amended
to add a new Paragraph d) to read as follows:
d) In addition to the Services and Additional Services, Consultant shall prepare
for and attend meetings with the Fort Worth City Council on February 9,
2010, with City staff on April 26, 2010, and any additional meetings as
requested by City staff. In addition, Consultant shall provide additional
analysis and revisions to the Final Report as requested by City staff. The
actions and objectives associated with these meetings, analysis, and revisions
shall be subject to the requirements of Paragraph c) above and are referred to
herein as the "Extra Work."
II.
That Section 2, "Term," of Fort Worth City Secretary Contract No. 39454 is amended to
extend the period for performance by adding the following language:
This Agreement shall also govern the City and Consultant's rights and
responsibilities with respect to any Services, Additional Services, and Extra Work
requested or performed during a two-year period beginning March 13, 2010, and
ending March 12, 2012, such period to be referred to as the "Renewal Term."
III.
That Paragraph a), "Fee," of Section 3, "Compensation," of Fort Worth City Secretary
Contract No. 39454 is amended to add additional language to read as follows:
As full and complete compensation for the portion of the Extra Work associated
with the City Council meeting on February 9, 2010, the staff meeting on April 26,
2010, and additional analysis and revisions to the Final Report performed prior to
December 6, 2011, Consultant shall be paid a flat fee of $13,108.97, which
includes overhead, plus Reimbursable Expenses as detailed below. To the extent
First Amendment to CSC 39454 Page 2 of 5
City staff requests any Extra Work associated with any additional City Council
meetings, Consultant shall be paid an hourly-rate fee of$125.00, which includes
overhead, plus Reimbursable Expenses as detailed below. The total amount of fee
to be paid for all Extra Work, including the specifically identified meetings,
analysis, and revisions, shall not exceed Twenty-Five Thousand Dollars
($25,000.00).
All other portions of Paragraph a), "Fee," shall remain in full force and effect throughout
the Term and the Renewal Term.
IV.
That Paragraph b), "Reimbursable Expenses," of Section 3, "Compensation," of Fort
Worth City Secretary Contract No. 39454 is hereby amended to add additional language
to read as follows:
City shall reimburse Consultant for actual expenses associated with the meetings
on February 9, 2010 and April 26, 2010 and the additional analysis and revisions
to the Final Report performed prior to December 6, 2011 in accordance with this
paragraph at a reasonable and customary rate in an amount not to exceed
$2,015.76. To the extent City staff requests any Extra Work associated with
additional City Council meetings, staff meetings, or additional analysis or
revisions to the Final Report after December 6, 2011, City shall reimburse
Consultant for actual expenses associated with such Extra Work in accordance
with this paragraph at a reasonable and customary rate in an amount not to exceed
$3,000.00. The total amount to be reimbursed for actual expenses for all Extra
Work, including the specifically identified meetings and the previously provided
analysis and revisions, shall not exceed Ten Thousand Dollars ($10,000.00).
All other portions of Paragraph b), "Reimbursable Expenses," shall remain in full force
and effect throughout the Term and the Renewal Term.
First Amendment to CSC 39454 Page 3 of 5
V.
That Fort Worth City Secretary Contract No. 39454 is hereby amended to add a new
Section 24 to read as follows:
24. Review of Counsel. The parties acknowledge that each party and its counsel
have had the opportunity to review and revise this Agreement and that the
normal rules of construction to the effect that any ambiguities are to be
resolved against the drafting party shall not be employed in the interpretation
of this Agreement or exhibits hereto.
VI.
That Fort Worth City Secretary Contract No. 39454 is hereby amended to add a new
Section 25 to read as follows:
25. Signature Authori . The person signing this Agreement hereby
warrants that he or she has the legal authority to execute this Agreement on behalf
of his or her respective party, and that such binding authority has been granted by
proper order, resolution, ordinance or other authorization of the entity. The other
party is fully entitled to rely on this warranty and representation in entering into
this Agreement.
VII.
That all other terms and conditions of City Secretary Contract No. 39454 that are not
amended herein shall remain in full force and effect throughout the term of the
Agreement and any subsequent renewals.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
First Amendment to CSC 39454 Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have exe d this First Amendment in
Fort Worth, Tarrant County, Texas, this day of 52011.
CITY OF FORT WORTH GODFREY'S ASSOCIATES, INC.
Sus A anis Richar . Waters
Assis t City Manager �.do��ttttA Principal Consultant
ATTEST: °ZOO 1�WITNESS:
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By: $ o r
City Secretary ° o°
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Original Contract: M&C C-2
Amendment: No M&C Requ ire
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APPROVED AS TO FORM
AN EGA( I Y:
By: 1 ��
Denis . McEl11mey
Assistant City
[OFFICIAL RECORD!
TY SECRETARY I
FT. VioRTH, TX
First Amendment to CSC 39454 Page 5 of 5
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