HomeMy WebLinkAboutContract 39491-A4 CITY SECRETARY
CONTRACT NO.
AMENDMENT NO. 4 TO
CITY SECRETARY CONTRACT NO. 39491
PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF FORT WORTH
AND
DIGITAL INTELLIGENCE SYSTEMS CORPORATION
This Amendment No. 4 ("Amendment") to City Secretary Contract No. 39491 Professional
Services Agreement ("Agreement"), is made and entered into by and between the City of Fort
Worth (the "City"), a home rule municipal corporation situated in portions of Tarrant, Denton,
and Wise Counties, Texas acting by and through Karen L. Montgomery, its duly authorized
Assistant City Manager, and Digital Intelligence Systems Corporation, ("Consultant"), a Virginia
Corporation and acting by and through Mahfuz Ahmed its duly authorized president and CSO
collectively referred to as the "parties."
RECITALS
The following provisions are true and correct and form the basis of this Amendment:
WHEREAS, on or about November 12, 2009, the parties entered into a Professional Services
Agreement ("Agreement") for professional consulting services for staff augmentation under the
terms and conditions set forth in the Agreement. The Agreement is a public document on file in
the City's Secretary Office and referenced as City Secretary Contract No. 39491, and
WHEREAS, on or about September 13, 2010, the parties subsequently amended the
Agreement via City Secretary Contract No. 39491-A1, to increase the compensation and clarify
other matters under the Agreement; and further amended the Agreement on or about February
7, 2011, via City Secretary Contract No. 39491-A2, to exercise the first option to renew, subject
to the terms and conditions of the Amendment; and on or about April 27, 2011, further amended
the Agreement via City Secretary Contract No. 39491-A3 to increase the annual compensation.
City Secretary Contract Nos. 39491, 39491-A1, 39491-A2, and 39491-A3 are hereby collectively
referred to as the ("Agreement"); and
WHEREAS, the Agreement provided an Initial term of one year with options to renew for three
successive one year terms. The City wishes to exercise its second option to renew the
Agreement, subject to the terms and conditions of this Amendment.
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which
are hereby acknowledged, the City and Consultant agree as follows:
1.
Section 2 of the agreement shall be modified to extend the term of the
Agreement with the second renewal term commencing on November 13, 2011 and
expiring on November 12, 2012. ----
OFFICIAL RIPCORD
CITY SECRETARY
FT. WORTH, TX
G- 'S- I I °;'x : 35 I1
2.
All other provisions of the Agreement that are not expressly amended herein shall
remain in full force and effect.
Executed on this the EL o day of Ckt , 2011.
CITY OF FORT WORTH: DIGITAL INTELLIGENCE SYSTEMS
CORPORATION:
By: By:
. W74
6. mentse CLICX..rl15 Mahfuz AhNne
A stant City Manager President
Date: 1 C IDN5 J I I Date: -moo b�r l 1, X01
ATTEST: pro ,a}�aa�
A ooc o0A�
By: o�
Marty Hendrix �0 0 0
City Secretary *0 o,?,
4 o 100000oo°°��*vY
APPROVED AS TO FORM AND LEGALITY: �itA Ano 4°"
By
Maleshle B. Farmer
Assistan City Attorney
Contract Authorization:
M&C: C-23876
Date Approved: 10/27/2009
M&C: G-17239
Date Approved: 3/22/2011
CFW DISYS
.Amendment No 4 to CSC'No 39491 OFFICIAL. 4T=�ORD
Page 2 "'''- CITY SECRETARY
FT. WORTH, TX
M&C Review
Official site of the City of •
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DATE: 3/22/2011 REFERENCE NO.:G-17239 LOG NAME: 04PROFESSIONAL
STAFFING SERVICES
CODE: G TYPE: CONSENT HEARING: NO
SUBJECT: Authorize Increase of Funds by$1,482,000.00 for the Existing Professional Services
Agreements for Technology Staffing and Placement Services with Digital Intelligence Systems
Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc., for the Information
Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to increase the dollar cap for the
existing Professional Services Agreements for Technology Staffing and Placement Services with Digital
Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc., by$1,482,000.00
for the Information Technology Solutions Department.
DISCUSSION:
On November 16, 2010, (M&C C-24607)the City Council authorized an increase of funds by$743,028.00
for the existing Professional Services Agreements for Technology Staffing and Placement Services with
Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc. To
maintain current levels of service for seven months through the end of September 2011, staff is now
requesting an additional increase of$1,482,000.00 in expenditures with the three named vendors.
In order to await the outcome of the IT sourcing project, staff has only been requesting the continuation of
contractual support to fill staff vacancies on a quarterly basis. Now that the sourcing study is complete, in
order to maintain the current service levels without interruption, staff is requesting additional funding for
support contracts until the end of this fiscal year(September). Staff will begin to hire employees to fill
vacancies created during the sourcing study as time permits.
The purpose of these service agreements is to allow the City to have agreements in place for staff
augmentation to assist in the development and implementation of technology projects and services in the
City such as email archival, laptop encryption, disaster recovery, radio towers, radio re-banding, and
Buyspeed Online projects. Hiring contract labor has provided staff augmentation to address significant
attrition with costs offset by salary, benefit and other savings and other reimbursements. The estimate of
salary and benefit savings resulting from current vacancies is $1,164,975.00.
M/WBE - Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc.,
a certified M/WBE firm, have all previously and continue to commit to comply with their 10 percent M/WBE
participation on all expenditures through the end of the contract period.
ADMINISTRATIVE AMENDMENT—An administrative amendment or increase may be made for each
agreement by the City Manager for an amount up to $50,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
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M&C Review
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budgets, as appropriated, of the General Fund and Information Systems Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
P168 539120 0043020 $100.000.00
P168 539120 0048001 $125.000.00
P168 539120 0044000 $35,000.00
P168 539120 0045010 $100.000.00
P168 539120 0045030 $165.000.00
P168 539120 0045050 $50,000.00
P168 539120 0048000 $50,000.00
P168 539120 0043010 $200.000.00
P168 539120 0045000 $362.000.00
P168 539120 0046020 $100.000.00
P168 539120 0041100 $129.000.00
GG01 511010 0135010 $66,000.00
Submitted for City Manager's Office by: Karen Montgomery(6222)
Originating Department Head: Peter Anderson (8781)
Additional Information Contact: Mai Tran (8858)
ATTACHMENTS
http://apps.cfwnet.org/coundl-packet/nx_review.asp?ID-14823&coundidate=3/22/2011(2 of 2)[3/25/20113:56:54 PM]
M&C Review
Official site of the City of • Worth,
Ci Agejn FoarorH
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DATE: 10/27/2009 REFERENCE NO.: C-23876 LOG NAME: 04STAFFING
SERVICES
CODE: C TYPE: NON-CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize a Professional Services Agreement for Technology Staffing and Placement Services with Digital
Intelligence Systems Corporation, Hudson Highland Group, Inc., Matrix Resources, Inc., and Sentari Technologies,
Inc.,for the Information Technology Solutions Department at an Annual Expenditure of Up to$968,725.00
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Professional Services Agreements for technology
staffing and placement services with Digital Intelligence Systems Corporation, Hudson Highland Group, Inc., Matrix Resources,
Inc., and Sentari Technologies, Inc.,for the Information Technology Solutions Department at an annual expenditure of up to
$968,725.00.
DISCUSSION:
The purpose of these service agreements is to allow the Information Technology Solutions Department(ITS)to have agreements in
place for staff augmentation to assist in the development and implementation of technology projects and services in the City. These
projects would include but not be limited to: 1)assistance in the installation and implementation of software packages;2)
assistance for short-term resolution of problems, such as staffing shortages for technology related projects; and 3)staffing
placement in City departments such as ITS, Financial Management Systems, Municipal Court and Code Compliance.
On May 14, 2009, proposals were received in response to the ITS staffing services Request for Proposal(RFP) No. 08-0335. ITS
staff evaluated the proposals and recommends that the requested staff augmentation be awarded to Digital Intelligence Systems
Corporation, Hudson Highland Group, Inc., Matrix Resources, Inc., and Sentari Technologies, Inc.
Digital Intelligence Systems Corporation, Hudson Highland Group, Inc., are the two new companies selected from the recent
RFP. Matrix Resources, Inc.,and Sentad Technologies, Inc., have already been providing contractors to the City the past three
years. There are currently 13 contractors from Matrix and Sentari, (for projects in ITS and Financial Management Systems and
vacancy backfills)with the City. The areas in which the contractors are working include Applications, Desktop, Help Desk,
Business Analysis and Planning, Project Management, ITS Operations and Business Coordination. The Fiscal Year 2009
expenditures for these two vendors total$948,721.00. If the current on board contractors stay with the City for all of Fiscal Year
2010 then the projected expenditures would be$1,660,672.00. To help manage expenditures, this request is for$968,725.00 which
is expected to take us through May 2010 at which time we will come back to City Council for additional authorization.
BID ADVERTISEMENT—The RFP was advertised in the Fort Worth Star Telegram on April 8, 2009 and April 15, 2009. The City
received 37 proposals.
For each staff augmentation or project request,the four recommended vendors will be provided a City Requirements Statement
and given the opportunity to reply to the specific request by providing a Statement of Work or candidate referrals. The vendor which
provides the most effective and feasible Statement of Work will be selected. ITS will work with both the customer department and
the Budget Department to ensure that adequate funds are budgeted for all projects utilizing these services.
Vendors were also asked to submit responses for the cost of placing employees for ITS Department's vacant positions. Use of this
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M&C Review
portion of the agreements will be limited to placements,where normal recruiting efforts may yield few qualified applicants and filling
the vacancy is mission critical.
The vendors were informed that no guarantee is made for the amount of service that may be purchased under this agreement.
M/WBE—The vendors are in compliance with the City's MWBE Ordinance by committing 10 percent MMBE participation.The
City's goal on this project is 10 percent.
RENEWAL OPTIONS—These agreements may be renewed up to three successive one year terms at the City's option.This action
does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligation during the renewal term.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made for each agreement by the City
Manager for an amount up to$25,000.00 and does not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating budget,as appropriated,of
the participating departments.
TO Fund/Account/Centers FROM Fund/Account/Centers
Submitted for City Manager's Office by: Karen Montgomery(6222)
Originating Department Head: Peter Anderson(8781)
Additional Information Contact: Mai Tran(8858)
ATTACHMENTS
http://apps.dWnet.org/coundl-packet/mc_review.asp7lD-12277&.coundldate-10/27/2009(2 of 2)[12/28/2009 1:52:39 PM]