HomeMy WebLinkAboutContract 45257 SECRETARY
CONTRACT NOa
PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT "Agreement") is made and entered into by
and between the CITY OF PORT WORTH (the "City")" a home rule municipal corporation situated in
portions of' Tarrant, Denton and Wise Counties, Texas" acting by and through Susan Alanis" its duly
authorized Assistant City Manager, and e-Watch Corporation (the, "Consultant")" a Texas Corporation
and acting by and through David A. Monroe its duly authorized President each individually referred to as
a"Party"and collectively referred to as the"parties."'
CONTRACT DOCUMENTS:
The Contract documents shall include the follo nrinig:.
1. This Agreement for Professional Services
2. Exhibit A—Statement of Work plus any amendments to the Statement of Wort
3.. Inhibit B—Payment Schedule
4. Exhibit C Milestone Acceptance Form
5. Exhibit D—Network Access Agreement
6. Inhibit E Signature Verification Form
All Exhibits attached hereto are in' rporated herein and made a part of this Agreement for all purposes. In
the event of any conflict between the documents, the terms and conditions of'this Professional Services
Agreement shall cointrol..
1 SCOPE OF'SERVICES.
consultant hereby agrees to provide the City with professional consulting services for the
purpose of supplying and installing video management software to, fulfill the functions of the
Consolidated Video Management System CVSS). Attached hereto and incorporated for all purposes
incident to'this Agreement is Exhibit"A," Statement of Work, more specifically describing the services
to he provided hereunder.
2. TERM.
This Agreement shall commence upon the date that both the City and Consultant have executed
this Agreement "Effective iCDate"') and shall continue in full force and effect for one year ("Initial Term")"
unless terminated earlier in accordance with the provisions of this Agreement. Folilowiing the Initial Term"
this Agreement shall he renewable at the option of the City for four ad'ditio'nal terms of one year each
(each a "Renewal Term"). The City shall provide Consultant with written notice of its intent to renew at
least thirty 30) days prior to the end of each term. Each renewal term shall he subject to a determination
of any increase in 'coat incurred from outside vendors or materials to he utilized in the performance,of the
Agreement by Consultant.. Consultant shall have fifteen (1,5) days to determine any increase in such cost
over the additional terra" and City shall have fifteen 15) days to accept or reject the increased coat to
apply to the new terra made known to Consultant.
3. COMPENSATION.
The City shall pay Consultant an amount not to exceed $283,961.85 in accordance with the provisions of
this Agreement and the Payment Schedule attached as Exhibit "B," which is incorporated for all
purposes herein. Additional optional hardware, software and labor may he elected to he purchased by the
City from the Consultant" for implementation of features and functions over and above the SOW.
Consultant shall not he regluired to perform any additional services for the City not specified by this
IT Professional Services Agreement Issue Date 12.4.2093 CFWL
e-Watch Corporation,San Antonio Texas ,
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Agreement unless the City requests and approves in writing the additional costs for such services, and
Consultant agrees to the additional compensation necessitated by the rendition of additional services. The
City shall not be liable for any additional expenses of Consultant not specified by this Agreement unless
the City first approves such expenses in writing, except, for services necessitated, by any occurrence
subject to Section 19 herein.
4. TERMINATION.
4.1. Convenience.
The City or Coin�su�lltant may terminate this Agreement at any time and for any reason by
providing the other party with 30 days I written notice of termination.
4.2 Non-appropriation of Funds.
In the event no funds or insufficient funds are appropriated by the City in any fiscal, period
for any payments due hereunder, City will notify Consultant of such occurrence and' this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind,whatsoever, except as to the portions
of the payments herein agreed upon for which funds have been appropriated, or for which
services have already been performed and accepted.
4.3 breach.
Subject to Section 29 herein, either party may terminate this Agreement for breach of
duty, obligation or warranty upon exhaustion of all remedies set forth in Section 29.
4.4 Duties and Obligations of the Parties,.
In the event that this Agreement is terminated prior,to the Expiration Date, the City shall
pay Consultant for services actually rendered up to the effective date of termination and
Consultant shall continue to provide the City with services requested by the City and in
accordance with this Agreement up to the effective date of termination. Upon termination of this
Agreement for any reason, Consultant shall provide the City with copies of all completed or
partially completed documents prepared, under this Agreement. In the event Consultant has
received access to City information or data as a requirement to perform services hereunder,
Consultant shall return all City provided data to the City in a machine readable, format or other
format deemed acceptable to,the City.
S. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.,,,
5.1 Disclosure of Conflicts. Consultant hereby warrants to the City that Consultant has
made full disclosure in writing of any existing or potential conflicts of interest related to Consultant's
services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of
this Agreement, Consultant hereby agrees immediately to make full disclosure to the City in writing.
51.2 Confidential Information. Cons,u�litant, for itself and its officers, agents and employees,
agrees that it shall treat all information provided to it by the City that is identified as proprietary or
confidential, or reasonably construed as proprietary, as confidential and shall not disclose any such
information to,a third party without the prior written approval of the City.
5.3 Unauthorized Access. Consultant shall store and maintain City Information in a secure,
manner and shall not allow unauthorized users, to access, modify, delete or otherwise corrupt City,
Information in any way. Consultant shall notify the City immediately if the security or integrity of any City
information has been compromised or is believed: to have been compromised:, in which: event,
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Consultant shalli, in good faith, use all commercially reasonable efforts to cooperate with the City in
identifying what information has been accessed by unauthorized' means and, shall fuliliy cooperate with
the City,to protect such information from further unauthorized disclosure.
6. RIGHT TO AUDIT.
Consultant agrees, that the City shall,, until the expliration of three (3) years after final payment
under this. contract, or the final: conclusion of any audit commenced during the said three years, have
access to and the right to examine at reasonable times any directly pertinent books, docurrients, papers
and records of the consultant involving transactions relating to this Contract at no additional cost to the
City. Consultant agrees that the City shalil have access during normal working hours to all necessary
Consultant facilities, and, shall, be provided adequate and appropriate work space in order to conduct
audits in compliance with, the provisions of -this section, The City shall, give Consultant relasonabile
advance notice of intended audits.
Consultant further agrees to include in all its subcontractor agreements hereunder a, provision to
the effect that the subcontractor agrees, that the City, shall, until expiration of three (3) years after final
payment of the subcon�tract, or the final conclusion of any audit commenced during the said three years
have access to and the right to examine at reasonable times any directly pertinent books, documents,,
papers and records of such subcontractor involving transactions related to the subcontract, and further
that City shall, have access during normal working hours to all subcontractor facilities and shall be
provided adequate and appropriate work space in order to conduct" audits in compliance with the
provisions of this paragraph. City shall give subcontractor reasonable notice of'intenided audits.
17. INDEPENDENT CONTRACTOR,.
It is expressly understood and ag,reed, that Cons,u,lit,ant shall, operate as, an independent
contractor as, to all rights, and privileges, and work performed under this agreement, and not as agent,
representative or employee of the City. Subject to and in accordance with the conditions and provisions
of this Agreement, Consultant shall have the exclusive right, to control the details, of its operations, and
activities and be solely responsible for the acts and omissions, of its, officers, age�nts, servants,,
employees, contractors and subcontractors. Consultant acknowledges that the doctrine of respondeat
superior sha,ll not apply as between the City, its officers, agents, servants and employees,, and,
Consultant, its officers, agents, employees,, servants, contractors and subcontractors. Consultant further
agrees that nothing hie�rein shall be construed as the,creation of a partnership or joint enterprise between
City and Consultant. It is further understood that the City shall in no way be considered a Co-employer or
a Joint employer of Consultant or any officers, agents, servants, employees or subcontractors of
Consultant. Neither Consultant, nor any officers, agents, servants, employees or subcontractors of
Consultant shall be entitled to any employment benefits from the City. Consultant shall be responsible
and liable for any, and all payment and, reporting of taxes on behalf of itself, and any of its officers,
agents:, servants, and,employees.
8. LIABILITY AND INDEMNIFICATION.
A., LIABILITY - CONSULTANT SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE ANDIOR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,, WHETHER REAL OR ASSERTED, TO
THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR
INTENTIONAL MISCONDUCT OF CONSULTANTY ITS OFF'ICE,RS,,AGENTS,OR EMPLOYEES.
B. INDEMNIFICATION - CONSULTANT HEREBY COVENANTS AND AGREES TO INDEMNIFY,
HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS, AGENTS, SERVANTS AND
EMPLOYEES,, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO CONSULTANT�#S BUSINESS AND ANY
RESULTING LOST PROFITS) AN,DIOR PERSONAL INJURY, INCLUDING, DEATH, TO, ANY AND
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ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH -rHIS AGREEMENT, TO THE
EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF'
CONSULTANT, ITS OFFICERS,AGENTS, OR EMPLOYEES.
C. COPYRIGHT INFRINGEMENT - Consultant agrees to defend, settle, or pay, at its own cost and
expense, any claim or action against the City for, infringement of any patent, copyright, trade
secret,, or similar property right arising from City's,use of'the software and/or documentation made
the basis of this Agreement, so long as its use was as intended by this Agreement. Consultant
shall have the sole right to conduct,the defense of any such claim or action and all negotiations
for its settlement or compromise and to settle or compromise any such claim, and City agrees to
cooperate with it in doing so. City agrees to give Consultant,timely written notice of any such
claim or, action, with copies of all papers City may receive relating thereto. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or restrained
or, if as a result of a settlement or compromise, such use is materially adversely restricted,
Consultant shall,at its own expense and as City's sole remedy,either: (a)procure for City the right
to continue to use the software and/or documentatiow or (b) modify the software and/or
documentation to make it non infringi
(c) Worker's Compensation:-Statutory limits
Employer's liability
$100,000 Each accident/occurrence
This coverage may be written as follows.�
Workers' Compensation and Employers' Liability coverage with limits consistent with statutory
benefits,outlined in,the Texas workers'Compensation Act(Art. 8308— '1.0'1 et seq. Tex. Rev. Civ.
Stat.)and minimum policy limits for Employers' Liability of$100,000 each accident/occurrence.
(d) Technology Liability(E&O)
$1,000,000 Each Claim Limit
$1,000,000 Aggregate Limit
Coverage shall include, but not be limited to,1 the following*
(ii), Failure to prevent unauthorized access
(ii) Unauthorized disclosure of information
(iii) Implantation of malicious code or computer virus
(iv), Fraud, Dishonest or I ntentional Acts with final adjudication language
Technology coverage may be provided through an endorsement to the Commercial General,
Liability (C,G,L) policy, or a separate policy specific to Technology E&O. Either is acceptable if
coverage meets all other req,u,iremients. Any deductible will be the sole responsibility of the Prime
Vendor and may not exceed $50,000 without the written approval of the City. Coverage shall be
claims-made, with a, retroactive or prior acts data that is on or before the effective date of this
Contract. Coverage shall be maintained for the duration of the contractual agreement and for two
(2) years following completion of services provided. An annual certificate of insurance shall be
submitted to the City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall name the City as an
additional insured,thereon, as its interests,may appear. The term City shall include its employees,
officers, officials, agents, and volunteers in respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation (Right of Recovery) in
favor of the City of Fort Worth.
(c) A minimum of Thirty (30) days notice of cancellation or reduction in limits of coverage shall be
provided to the pity. Ten (1 days, notice shall be acceptable in the event of non-payment of
premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 1000 Throckmorton, Fort
Worth, Texas 76102,with copies to the City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do business in the State of
Texas. All insurers, must have a minimum rating of A- VII in the current A.MI . Best Key Rating
Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk
Management. If the rating is below that required, written approval of Risk Management is
required.
i(e) Any failure on the part of the City to request required,insurance documentation shall not constitute
as waiver of the insurance requirement.
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Certificates of Insurance evidencing that the Consultant has obtained all required insurance shall
be delivered to the City prior to Consultant proceeding with any work pursuant to this Agreement.
11. COMPLIANCE WITH LAWS3 ORDIN6114CES, RULES AND REGULATIONS.
Consultant agrees that in the performance of its obligations hereunder, it will comply with ell
applicable federal, state and local laws, ordinances, rules, and regulations and that any work it, produces
in connection with thus agreement will also comply with all applicable federal, state and local laws,,
ordiinances, rules and regulations. If the City notifies Consultant of any violation of such laws, ordinances,
rules or regulations, Consultant shall immediately desist from and correct the violation.
12. NON-DISCRIMINATION COVENANT.
Consultant, for itself, its personal representatives, assigns, subcontractors and successors in
interest,, as part of the consideration herein, agrees, that in the performance of Consultant's duties and
obligations hereunder, it shall not discriminate in the treatment or employment of any individual or group of
individuals on any basis prohibited by law. If any claim arises from an alleged violation of this non-
discrim�inatioln covenant by Consultant, its personal representatives, assigns,, subcontractors or
successors in interest,, Consultant agrees to assume such liability and to indemnify and defend the City
and hold the City harmless,from such claim.
13. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to, have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail', registered, return receipt requested, addressed as
follows:
City of Fort Worth e-Watch Corporation
Attn- Susan Alanis,Assistant City Manager Attn: David Monroe
1000 Throckmorton 23011 11-1 10 West
Fort Worth TX 7'6102-6311 San Antonio, TX, 7'8257
Facsimile, (817) 392-8654 Facsimile: 210.341.1020
With Copy to the City Attorney
At same address
14. SOLICITATION OF' EM PLO YEES.
Neither the City nor Consultant shall, during the term of this agreement and additionalily for a
period of one year after its termination, solicit for employment or employ, whether as employee or
independent contractor, any person who is or has been employed by the other during the term of this
agreement,without the prior written consent of the person's employer. Notwithstanding the foregoing, this
provision shall not apply to an employee of either party who responds to a general solicitation of
advertisement of employment by either party.
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GOVERNMENTAL POWERS/11MMUNITIES
It is understood and agreed that by execution of this, Agreement, the City does not waive or
surrender
any of its governmental powers or immunities,except that it may be subject to being sued under,
breach of'contract for the failure to perform under this Agreement.
116. NO WAIVER.
The failure of the City or Consultant to insist upon the performance r provision of
this Agreement r � orrnance of an term . q
o to exercise any right granted herein shall not constitute a waiver of the City s or
Consultant's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
1' '. GOVERNING NIN LAW/VEN IE.
This Agreement shall be construed in accordance with the laws of the State of Texas. If any
action,whether real or asserted, at law or in equity, is brought pursuannt to this Agreement, venue for such
action shall lie in state courts located in 'Tarrant County., 'Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
18. ; E VER,BMLMT .
If any provision of this Agreement is held to, be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or unpaired.
it FORCE E M E.,
The City and Consultant shall exercise their best efforts to meet their respective duties and
obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in
performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government lave, ordinance or regulation, acts of God, acts of the public
enemy, fires strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any
governmental authority,transportation problems and/or any other similar causes.
20. HEADINGS NoT CONTROLLING.
Readings and titles used in this Agreement are for reference purposes only, shall not be deemed
a part of this Agreement, and are not intended to define or limit the scope of any provision of this
Agreement.
21. REVIEW OF COUNSEL.
The parties acknowledge that each party and its counsel have reviewed and revised this
Agreement and that the normal rules of construction to the effect°that any ambiguities are to be resolved
against the drafting party shall not be empploy+ed in the interpretation of this Agreement or exhibits hereto.
22. AMENDMENTS.,
No amendment of this Agreement shall be binding, upon,a party hereto unless such amendment is
set forth in a written instrument, which is executed by an authorized representative of each party.
23. ENTIRETY OF'AGREEMENT.
This Agreement, including the schedule of exhibits attached hereto and any documents
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Incorporate i di here�in by reference,, contains the entire understanding and agreement between the City
and Consultant' their assigns and successors in interest, as,to the matters cointaine�d h'ere�in., Any prior or
contemporaneous ora�l or written agreement is hereby declared null and void to the extent in conflict with
any provision of th�is Agreement.
24., COUNTERPARTS.
This Agreement may be executed in one or more counterparts, and each counterpart shall for alil
purposes, be deemied an original, but all such counterparts, shall together, constitute one and thel' same
instrument.,
25. 'WARRANTY OF SERVICES.
Consultant warrants that its services will be of a professional quality and conform, to generally
preva,iling industry standards. City must give written notice of any breach of this,warranty within,thirty(30)
days from the date that the services are, compileted. In such event,, at Consultant's option, Consultant
shall either (a) use commercially reasonable efforts to re-plerfor,m the services in; a, maninier that conforms
with,the war�ranty,: or(b) refund the fees paid by the City to Consultant foir the nonconforming services.
26. MILESTONE ACCEPTANCE.
,Consultant shall verify the quality,of each deliverable before submitting it to the City for review and
approval. The City will review all delivlerab�l�ies to determine their, acceptability and signify acceptance by
execution of t'he Milestone Acceptance Form, which is attached hereto as Exhibit"C�.111 If the City rejects
the, i,submission�, it will notify the Consultant, in writing as soon as the determination is, made listing the
specific reasons for rejection., The Consultant shalil have t,en (10) day's to correct any deficiencies and
resubmit the corrected deliverable. Payment to the, Co�nsuilt,ant shall not be authorized un�less the City
accepts the de�liverable in writing in the form attached. The City's acceptance will not be unreasonably
withheld.
27. NETWORK ACC�ESS.
IfConsultant, and/'or any, of its employees, officers, agents, servants or subcontractors (for purposes of
thiis section "Consultant Personnel"),, requires access to the City�'s computer network in order to provide
the services herein, Consultant shall execute and comply with the Network Access Agreement whlich is
attached hereto as Exh*llblt I'D" and incorporated herein for all purposes.
28. IMMIGRATION NATIONALITY ACT.
The City of Fort Worth actively supports the Immigration ,& Nationality Act (INA) which includes
provisions addressing employment eligibility,, employment verification, and nondiscrimination. Consultant
shall verify the identity and employment, eligibility of all employees who perform work under this
Agreement. Consultant shall complete the Employment Eligibility Verification Form (1-9),1 maintain
photocopies, of al�l supporting employment eligibility and identity documentation for, all employees, and
upon request, provide City with copies of all 1-9 forms and supporting eligibility documentation for each
employee who, plerfoirmis, work under th�is Ag,reem�en,t. Consultant sha:ll establish appropriate procedures,
and control's so that no services will be performed by any employee who is not legally eligible to, perform
such services., Consultant shall provide City with a certification letter that it has complied withi, the
verification requirements required by this Agreement. Consultant shall indem�nify City from any penalties,or
liabilities due to, villoilations, of this provision. City shall have the right to immedia�t,ely terminate this
Agreement for violations,of this provision by Consultant.
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29,. INFORMAL DISPUTE RESOLUTION.,
Except in the event of termination pursuant to Section 4.2, if either City or Consultant has a claim,
dispute, or other matter in question for breach of'duty, obligations, services rendered or any warranty that
arises under this Agreement, the parties, shall first attempt to resolve the matter through this dispute
resolution process. The disputing party shall notify the other, party in writing as soon as practicable after
discovering the claim, dispute, or breach. The notice shall state the nature of the dispute and list,the party 11 s
specific reasons for such dispute. Within ten 1'O business, days of receipt of the notice, both parties shall
commence the resolution process and make a good, faith effort, either through email, mail, phone
conference, in person meetings,, or other reasonable means to resolve any claim, dispute, breach or other
matter in question that may arise out of, or in connection with this Agreement. If the parties,fail to resolve the
dispute within sixty (60) days of the date of receipt of the notice of the dispute, then the parties may submit
the matter to non-binding mediation in Tarrant County, 'Texas, upon written consent of authorized
representatives of both parties in accordance with the Industry Arbitration Rules, of the American Arbitration
Association or other applicable rules governing mediation then in effect. The mediator shall be agreed to by
the parties. Each party shall be liable for its own expenses, iniclud,ing,attorney's fees; however, the parties,
shall share equally in the costs of the mediation., If the parties cannot resolve the dispute through mediation,
than either party shall have the right to exercise any and all remedies available under law regarding the
dispute. Notwithstanding the fact that the parties may be attempting to resolve a dispute in accordance
with this informal dispute, resolution process, the parties agree to continue without delay all of their
respective duties and obligations, under this Agreement not affected by the dispute, Either party may,
before or during the exercise of the informal dispute resolution process set forth herein, apply to a court
having jurisdiction for a temporary restraining order or preliminary injunction where such relief is
necessary to protect its interests,.
30. SIGNATURE AUTHORITY.
The person signing this agreement hereby warrants that he/'she has the legal authority to execute
this agreement on behalf of the respective party, and that such binding authority has been granted by
proper order, resolution, ordinance or other authorization of the entity. This Agreement, and any
amendment(s) hereto, may be executed by any authorized representative of Consultant whose name, title
and signature is affixed on the Verification of Signature Authority Form, which is attached hereto as
Exhibit "E" and incorporate herein; by reference. Each party is fully entitled to rely on these warranties
and representations,in entering,into this Agreement or any amendment hereto.
[SIGNATURE PAGE FOLLOWS]
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I7 �N 'HEREO�F, the piarties, hereto have executed this Agreement in multiples this!3, dcay of
SS W
ACCEPTED AND AGREED:
CITY OF FORT WORTH: E-WATCH ^,ORP^RATION:
da
By. ............ BY:
S=Ianis M Ao ntr o,e
A it City anage President
Date.- Date-
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ATTES, �, n '. � ow�
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CIA .Se ary
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APPROVED AS TO FORM AND ALI
M: leshia B. Farmer
Senior Assistant City Attorney
CONTRACT AUTHORIZATION:
MC: C-26602
Date Approved,.—December 17', 2013_
IT Professional Services Agreement
e-Watch Corporation,San Antonio:,Texas
10 OFFICIAL RECORD
CITYASECRETARY
FT, WORTH,TX
EXHIBIT A
STATEMENT OF'WORK
Executive Sumirnary:
The following Statement of Work addresses the installation of'the e-Watch
Corporation MetroWatch'"Video Management System and associated components
to fulfill the requirements of the City of FortWorth Consolidated Video Management
System(CVSS).
AR hardware supporting the CUSS shall be supplied and installed by the City of Fort
Worth. All MetroWatch'software shall be supplied and installed by the contractor,
e- ;itch Corporation.Installation and configuration of the software shall be
accomplished by efforts of both the contractor and the City as set forth by this SOW.
The overall phases are as follow: Projected Goals:
Milestone 1A-Site Survey Milestone&,Tri,Tech Week,I ARO
Milestone I B-Pre Configuration Week 2 ARO
Milestone I C-Software Installation Week 3 AR,O
Milestone 1D-Milestone VMS,system integration Week 4 ARO
Milestone 1 E-TriTech CAD Integration Week 4 ARO
Milestone 2A-Site Survey Teleste,Bosch,Pur3Activ Week 6 ARO
Milestone 213-Teleste VMS system integration Week 12 ARO
Milestone -tern integration Week 12 ARO
Restone 2C-Bosch VMS sys
Milestone 2 D-PureActiv VMS system integratiorL Week 12 ARO
Milestone 3 MobileWatch iOS Week 13 ARO
Milestone 4 Comprehensive System Testing, Week 14 ARO
Milestone 5,A-User Training Week 16 ARO
Milestone 5 B-Administrator Training Week 16 ARO
Milestone 6C-IT technician Training Week 1,6 ARO
The City will require that each milestone be verified and signed off as satisfactory
for completion before proceeding with the next milestone task;this could require
unit or system testing,or site verified approval and signoff.
The systern shall be installed in a phased manner to facilitate integration and tes-tin g
in a progressive manner. The projected goals are shown in weeks after the receipt
of the purchase order by e-Watch CAIRO)or January 1,2014,which ever comes later.
If installation goes smoothly and if personnel are available,the schedule may be
accelerated by agreement of the City and e-Watch. If information is not available on
a timely basis or if City personnel are not available as needed,it is understood that
the schedule,may be adversely impacted.
Consolidated Video Security System(CVSS) Page 1
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M`1 lestone 1 A-Site Survey Number I
The goal of the site survey shall be to collect all City information required for
e-Watch to pre-configure,install and integrate the CVSSs.ystem through,Milestone 3.
Milestone 1 activities shall be performed in Fort Worth.
e-,Watch shalt furnish sufficient labor and include all expenses to insure that all
planned functionality between the e-Watcb serve rl's oftware and the periphoral
systems is operational and performing to the requirements set forth in the SOW.
This will include meeting key City personnel,collecting and reviewing the
Information below,viewing the Milestone VMS site,viewing the CAD site,and
vi ewi in g a I]tyro r e[a to d server sites.
'The City shall provide the following infortnation,to e-Watch during Milestone 1A to
enable e-Watch to genet-ate configurat�ion tables for future Milestone activities:
User Information.
,� Authorized User Name List
o Permissions List defining the desired permissions for each User
- For the Milestone VMS system,the following information shall be provided:
0 VMS or DVR Software Model,Code and Revision Level
(,,D VMS,or D,VR API,if known by the City
o VMS or D�VR system access method:IP address,HTTP address,VPIN,
etc,
c); Where required,Letter of Authori7ation from City author :inn VMS
and/or DVR manufacturer to provide API to e-W'atch for purposes of
integration.
Building Names and/or geographic name of V'MS/DVR systems
Floor plans or Site Maps to be used for camera location maps in
electronic form,if available,
The numbers of cameras on,each system
C) The settings of caments.,in particular the data stream types.
(1) Camera Locations for all cameras,on the CMS or DV11systems
o Camera Names to be used for ldcntifylng all cameras,
- For the TriTec CAD system,the following information shall be provided;
TriTech Software Model Codc and Rcvision Level
TtiTech API,if known by the City
o TriTech system,access method: IP address,HTTPaddress.,VPN,etc.
o If required-Letter of Authorization from City authorizing TriTech to
provide AN to e-Watch for purposes of integration.
The goal for completion of Milestone 1A shall be eek 1 AR O.
Consolidated Video Security System(CV'SS) Page 3
IT Professional Services Agreement Issue Date 12.4,2013 CFWL
e-Watch Corporation,San Antonio,Texas
13
mry
Milestone 1 B-Pre-Configuration
The goal of the Pre-Configuration phase shall be to create configuration,tables and
files to define the CV5S users and privileges,CVSS cameras and their locations,and
editing and loading C`VSS facility maps. Milestone 113 activities shall be performed in
San Antonio utilizing e-Watch personnel and equipment. Files generated shall
subsequently be loaded on Fort Worth servers during Milestone IC
The goal for completion of Milestone 1B shall be week 2 ARD.
Milestone IC-Base System Ins Wlation
I I
The goal of the Base System Installation shall be to install and make operational the
Metro Watch Base Software and Pre-Configu ration files on two Fort Worth provided
servers and two hot-stand-by back-up servers.
The e-Watcb software installed during Milestone IC activities shall include:
MetroWatch'"for the ins-ide-the-fire wall application
MetroWatch'"for the outside-the-firewall application
Multi Watch'"multiple server bridging sothvare
GatcWatch"VMS Milestone gateway software
GateWatch'WEB Third Party VMS gateway software(times 3)
- GateWatch""CAD gateway software for CAD system
- MobileWatch'"Gateway for mobile device support
- MobileWatch'Android application on one Android smart pholle for testing
The e-Watch software will be warrantied and Software Maintenance will be
provided by e-Watch for three years after installation.
Installation will occur on four servers:
Inside,the City,Firewall-Primar-y Server
Inside the City Firewall- Backup Server(hot standby)
Outside the City Firewall-Primary Server
Outside the City Fir,ewallBackup Server(hot standby),
Fort Worth shall provide�
- pre-installed and operational server hardware(four servers)
- pre-installed and operational server software(for four servers)
pre-installed server bacR-up capability as may required by the City
pre-installed UPS back-up capability as may be required by the City
- pre-installed network equipment sufficient to provide connectivity with all
servers,workstations,VMS and DVR systems,the cellular cloud an,d other
network resources as may be required,
- Fort Worth Enterprise Goo le Maps web access and license
On-Site Gougle Maps database if stand-alone operation is required.
One Android mobile device for Mobile' atch Android device testing
Consolidated Video Security System(CV'SS) Page 4
IT Professional Services Agreement Issue Date 12.4.2,013 CFWL
e-Watch Corporation,San Anitonio,Texas
14
IAN
IT personnel with knowledge ofthe servers,virtu at servers,NAS,passwords,
and other information as may be needed concerning the City IT environment.
City IT personnel shall oversee e-Watch personnel during the software
installation process on the City servers.
IT'Personnel with knowledge of the switches,routers.,VP Ns,passwords,and
other information as inay be needed concerning the City IT environment.
City IT personnel shall perform all network configuration of the City network
with assistance from e-Watch engineers.
The City provided servers shall meet or exceed the fol,lowing hardware and
requirements:
Enterprise class server
Dual quad core 2 GHz processor or better
Two 1 Gigabit Ethernet Interfaces
Mass storage memory internal to server or provided by a N
The amount of mass storage is dependent upon camera frame rate,,
compression settings,and duration o f storage tha t the City desires. S,to ra ge
requirements shall be established at during the Site Survey.
Server software shall be Windows Server,2003 or later 32 bit or 64 bit
(preferred),
Servers may be virtualized,however if hot-stand-by servers arc desired they
should not be virtualized on the same hardware system as the primary
servers.
MetroWatch is client/server browser based architecture. The City provided chent
workstations hardware and softw are shall meet the following minimum
requirements:
An enterprise class workstati on
Intel P4 or AMD K7 2GHz equivalent or better
1GB RAM
2 G B Hard Drive
Video adapter with 128 MB on-board memory(not system shared memory)
Sound card w/spec kers(optional)
10/100 Ethernet network adapter or better
Keyboard and Mouse,mouse pad,or trackball
• Windows XP,or Microsoft O Windows 7,or MicrosoftO Windows 8 vAth
eurren t s ervi cc pa cks
Microsoft @ Internet Explorer,Version 7 or higher,Version 9 preferred
Micro oft Media Player,Version 9 or higher
Microsoft @ DirectX Version 9 or higher
Active X plug-in for video codecs
Note that Multi-Monitor systems,such as driving,a video wall,will require a higher
performance CPU,more memory,and higher performance display hardware. Any
such clients shall be identified during the site survey and e-Watch shall provide
additional specifications based upon the Multi-Monitor requirements.
Consolidated,Video Security System VSS) Page 5
IT Professional Services Agreement Issue Date 12.,4,2013—CFWL
e-Watch Corporation,San Antonio,Texas
15
e-Watch shall furnish sufficient labor and include all,expenses to insure that all
planned functionality between the e-Watch:server/software and the peripheral
systems is operational and performing to the requirements set forth in the SOW
The city shall be re;ponsible to ensure the hosting servers and required network
connections,including Internet access to support the cellular connected wireless
devices,are functional and available.
The goalfor completion of Mficstone 1C,shall be week 3 AR O.
Milestone 1 DMilestone VMS System Integration
The goal of the Milestone VMS System Integration shall be to in'stail,and make
operational the GateWatchIm-Milestone Software and associated Pre-Con rgur;ation,
files on two Fort Worth provided servers. After installation,the City provided
Milestone VMS system and attached cameras,shall be accessible;to the
MetroWatch'm system.
e-Watch shall furnish sufficient labor and include all expenses to insure that all
planned functionality between the e-Watch server/software and the peripheral
.systems is operational and performing to the requirements set forth in the SOW.
,The City shall be responsible to ensure the Milestone VMS System and required
network connections are functional and available.
The City shall provide IT personnel with knowledge of the Milestone VMS system,
system,,routers,VPNs,passwords,and any other information as may be need ed
concerning the City IT environment City IT personnel shall oversee e-Wa,tcb
personnel during the software installation process on the City servers. City IT
personnel shall perform all network configuration of the City network with
assistance from e-Watch engineers.
The goal for completion of Milestone 1D shall be week 4 ARO.
Milestone 1E-TriTech CAD Integration
The goal of the TriTech CAD System Integration shall be to configure the scTipts for
the GateWatch'CAD module to communicate to the TriTech CAD system. After
installation,the City provided TriTech CAD system 911 events should he accessible-
by the MetroWatch'"system.
e-Watch shall furnish sufficient labor and include all expenses to make both'insure,
that all planned functionality between the e-Watch server/software and the
peripheral systems is operational and performing to the requirements set fort In the
SOW.The City shall be responSible to ensure the TriTech CAD System and required
network connections are functional and available.
Consolidated Video Security System(CVSS) Page 6
IT Professional Services Agreernent Issue Date 12.4,2013 CFWL
e-Watch Corporation,San Antonio,Texas
16
The City shall,provide IT personnel with knowledge of the TriTech CAD system,
system,routers, P,Ns,passwords,and any other information as may be needed
concerning the City IT environment City IT personnel shall oversee e-Watch
personnel during the software installation process on the City servers. City IT
personnel shall perform all network configuration of the City network Witt]
assistance from e-Watch en8ineers. Note that any delay in providing e-Watch with
the T:riTech http:API access by the City or TriTech could impact Milestone 1E
completion date,
The goal for completion of Milestone 1E shall be week 4 ARO.
Milestone 2'A-Site Survey Number 2
The goal of the second site survey shall be to collect all City information required for
e-Watch to pre-configure,install and integrate three more VMS systems into the
CTSS MetroWatch system. Milestone 2A activities shall be performed in Fort Worth,,
e-Watch shall furnish sufficient labor and include all expenses to insure that all
planned functionality between the e-Watch server, so and the peripheral
.systems is operational and performing to the SOW.This includes meeting the key
City personnel,collecting and reviewing the information below,viewing the"celeste,
Bosch and PureActiv VMS sites.
The City shall provide the folloiffling information to e-Watch during Milestone 2A to
enable e-Watch to generate configuration tables for future Milestone 2 activities:
- For each of the-,
Teleste VMS system,,
o Bosch VMS systeni,and
PureActiv VMS System
The following information shall he provided:
o VMS or DVR Software Model Code and Revision Level
V' S or DVR API,if known by the City
o VMS or DVR.Vqtem access method:IP address,HTTP address,VPN,
etc,
Where required,Letter of Authorization from City authorizing VMS or
DV R manufacturer to provide API to e-Watch for purposes of'
integration for this contract.
Building Names and/or geographic name of VMS/DVRsysterns
Floor Plans or Site Maps,to be used for camera location maps in
electronic form,if available.
o The numbers of cameras on each system
co The settings of cameras,in particular the data stream types.
Camera Locations for all cameras on the VMS or DVRsystems.
Cwne•a Names to be used for identifying A cameras
Consolidated Video Security System(USS) Page 7
IT Professional Services Agreement Issue Date 12.4.2013 CFWL
e-Watch Corporation,San Antonio,Texas
17
'The goal for completion of Milestone 2A shall be week 6 AR O.
Milestone 2B-pre-ion fliguraLion
The goal of the Pre-Configuration phase shall be to create configuration tables and
files to define the additional CVSS cam ertas and their locations and editing and
loading CUSS fadlity maps. Milestone 2B activities shall be performed in San
Antonio utilizing c-Watch personnel and equipment. Files generated shat
,
subsequently be loaded on Fort Worth servers during Milestones 2C,2D and 2E.
The goal for completion of Milestone 2B shall be week 11 ARO.
Milestone 2C-Teleste VMS System Integration
The goal of the Teleste VMS System Integration shall be to install and make
o�perational the GateWatch'm-WEB Software and,associated Pre-Configuration files
on two Fort Worth provided servers. After installation,the City provided Teleste
VMS system and attached cameras shall be accessible to the MetroWatch'system,
e-Watch shall furnish sufficient labor and include all expenses to insure that all
planned functionality between the e-Watch server/software and the peripheral
systems is operatio:nal and performing to the SOW The City shall be responsible to
ensure the Teleste VMS System and required network connections are functional
and available.
The City shall provide IT personnel with knowledge of the Teleste VMS system,
system,routers,VPNs,passwords,and any other information as may be needed
concerning the City IT environment. City IT personnel shall oversee e- Watch
personnel durmig the software installation process on the City,servers. City IT
personnel shall perform all network configuration of the City network with
assistance from e-Wat,ch engineers.Note that any delay in providing e- W'"atch with
the Teleste http:API access by the City or TriTech could adversely impact Milestone
2C completion date.
The goal,for completion of Milestone 2B shall be week 12 ARO.
Milestone 2D-Bosch VMS System integration
The goal of the Bosch VMS System Integration shall be to install and make
operational the Gate Watch'"-WEB Software and associated Pre-Confi guration files
on two Fort Worth provided servers. After Installation,the City provided Bosch
VMS system and attached earn eras be accessible to the MetroWa tch"*systern.,
e-Watch shall furnish sufficient labor anti include all expenses to make insure that
all planned functionality between the e-Watch server/software and the peripheral
Consolidated Video Security System(CUSS) Page 8
IT Professional Services Agreement Issue Date 2.4.201,E CFWL
e-Watch Corporation,San Antonio,Texas
18,
systems is operational and performing to there quirements set forth in the SOW.
The City shall be responsifile to ensure the Bosch VMS System and required network
connections are functional and available.
The City shall provide IT personnel with knowledge of the Bosch VMS system,
system,rMltef S,VPNs,passwords,and any other information as may be necded
concerning the City IT environment City IT personnel shall oversee e-Watch
personnel during the software installation process on the City servers. City IT'
personnel shall perform all network configuration of the City network with
ass,istance from e-Watch engineers.Note that any delay in providing e-Watch with
the Bosch http:API access by the City or Bosch could adversely Impact Milestone 2D,
completion date,
The goal for completion of Milestone 2C shall be week 12 AR O.
Milestone 2E-PureActiv VMS System Integration
The goal of the'PureActiv VMS System Integration shall be to install and inake
operational the GateWatch"-Milestone Software and associated Pre-Configuration
files on two Fort Worth provided servers. After installation,the City provided
Pure, 'v VMS system and attached cameras shall be accessible to the
MetroWatch -system.
e-Watch shall furnish sufficient labor and include all expenses to insure that all
planned functionality between the e-Watch serve r/software and the peripheral
systems is ►perati,onal,and performing to the requirernentsset forth in the SOW.
The City shall be responsible to ensure the PureActiv VMS System and required
network connections are functional and available.
The City shall provide IT personnel with knowledge of the PureA,ctiv VMS system,
.%Ystern,routers,VP'Ns,password;,and any other information as may be needed
concerning the City IT environment, City IT personnel shall,oversee e-WaWi
personnel during the software installation process on the City servers. City IT'
personnel shall perform all network configuration of the City network with
assistance from e-Watch engineers, Note that any delay in providing e-Watch with
the PureActive http:API access by the City or PureActi,v could adversely impact
Milestone, 2D completion date.
The goal for completion of Milestone 2D shall he week 12,ARO.
Milestone 3-MetroWatch Video Viewing on iOS Devkes
The MobileWatch'gateway shafi be configurcd to host for selected Apple Whones
and iP!ads to allow Metro'Watch camera selection and video viewing via a browser
on the mobile device. Browser based viewing will not require purchase of a,.
Consolidated,Video Security System(CUSS) Page 9
IT Professional Services Agreement Issue Date 12.4.2013 CFWL
e-Watch Corporation,San Antonio,Texas
1,9
MobileWatch APP from the Apple App Store to view video on these devices. An
appropriate browser will have to be loaded on the jOS device.
Please note that live video streaming,such as can be done with the MobileWatch
Android App,is not be possible using the browser-based software. An App would
be required,however Apple has placed certain restrictions on writing Apps,
therefore capturing and streaming video is not possible at this time.
Fort Worth shall provide one Apple Tablet for MobileWatch Apple iOS device
testing. e-Watch shall provide one Apple iPhone for tesling for the duration of the
test and training periods,
The goal for completion of Milestone 3 shall he week 13 ARO.
Milestone 4-Comprehensive System,T'esil ti,,ng,
The goal of the Comprehensive System Testing is to test the -operation of"tine entire;
Me,troWatch 114 system on-flue on the Fort Worth network with attached VMS
systems and TriTech CAD system prior to turning the system over to live operation
by City Emergency Response,personnel.
e-Watch shall write a Test Plano and provide the firsi D,raft to the City for comments
by week 12 ARO. The goal of the Test Plan shall b�e,to exercise all of the primary
features of the system. The City shall read and be provided an opportunity to
reasonably revise the test plan prior to commencement of the testing.
City and e-Watch personnel shall accolmplish comprehensive Systems Testing
jointlly. All significant software deficiencies,as reasonably determined by the City,
shall be addressed and corrected by e-Watch. All IT,client and Server platform
hardware/software issues shall be addressed and corrected by the City.
e-Watch shall furnis,h sufficient labor and include all expenses to insure that afl
planned functionality between the el-Watch server/software and the peripheral
systems is operational and performing to the requirements set forth in the SOW.
The City shall provide project managcment and IT''personnel to accomplish the
testing. The City shalll be responsible for final evaluation of the operational status
and the decision to go live with City Emergency Response personnel.
The goal for completion of Milestone 4 shall be week 14 ARO.
Milestone 5A-User Training
The goal of User Training is to train City Emergency Response Personnel,System
Administrators and IT technicians on the high level user operations of the
MetroWatch system.
Consolidated Video Security System(CUSS) Page 10
IT Professional Services Agreement Is,sue Date 12.4.2013 CFWL
e-Watch,Corporation,San Antonio,Texas
20
UserTrainingshall consist of a single two-day session for tip to 20 attelide C,4,;.
e-Watch shall provide one qualified instructor for two days,
e-Watch shall provide 20 hard copy manuals for Users
The city shall provide a room,client workstations for all attendees,access to
MetroWatch,as installed,and a large screen or projection display client
workstation for the instructor.
The goal for completion of Milestone SA shall be week 16 ARO.
Milestone 5B-AdniLinistrafor TralWng,
The goal of Ad ministrator Training is to train,System Administrators and IT
technicians on the configuration of the MetroWatch system. Configuration includes
set-up,importing and exporting of personnel lists with permissions,camera
configuration lists,,facility maps,and user-defined icons. City personnel in the
Administrator Training session have a prerequisite of having attended the User
Training classzs-
Administrator Training shall consist of a single two-day session for up to 10
attendees.
e-Watch shall provide one qualified instructor for two days.
e-Watch shall provide'10 hard-copy manuals for Administrators
The city.;hall provide a room,client workstations for all attendees,access to
MetroWatch,as installe-d,and a large sc-reen or projection display client
workstation for the instructor.,
The goal for completion of Milestone SB shall he week 16 ARO.
'Milestone SC-IT Technician TraiWng,
The, oal of IT Technician Training is to train City IT technicians on the network
configuration and troubleshooting of the MetroWatch ystern. City personnel in the
IT Technician Training session have a prerequisite of having attended the User
Training and the Administrator Training classes.
City Personnel.in the IT Technician class should have a solid foundation and/or
certification in network administration prior to attending the class.
IT Technician,Training shall consist of an single one-day session for all attendees.
e-Watch shall provide one qua,lified instructor for two days.
e-Watch shall provide 10 hard-copy manuals for ITTechniclans
The city shall provide a room,client workstations for all attendees,access to
MetroWatch,as installed,and a large screen or projection display client
workstation for the instructor.
Consolidated Video;Security System(CUSS) Page 11
IT Professional Services Agreement Issue Date 12.4-2013 CFWL
e-Watch Corporation,San Antonio,Texas
2 1
Th e goal for corn p I et n of VI i le s ton e 5 B shat he week,16 A RO.
-end-
Consolidated Video Security Systern(CUSS) Page 12
IT Professional Services,Agreement Issue Date 12,4,2 3 CFWL
e-Watch Corporation,San Antonio,Texas
22
EXHIBIT B
PAYMENT SCHEDULE
EXHIBIT B
PAYMEW SCHIEDULE
CV$$ILABOR&TRAVEL DErAJL
for Ta%Jm defined in exhibit A SOW(rvo optional tasks),
PROJeCT PROJI ICT MILE"ONE
MILEVONE W111K ARO LOCATION PEOPL9 DAYS LA SOR S "OTEL MEAL AUTO MILESTONE BILLING 11ILLI1N'i DATE
AMOUNT
1A I Ft.'Worth 2 3 9,000.00 $40,00 336100 340 00
1R 2 San Antonio 2 5 15.04?tJ oo
Ic 3 Ft,Worth 2 5 15,N 100.00 1,400.00 560.00 340,00
ID 4 F1,Worth 2 1 3,000,00 280,00 112,00 170 00
1E 4 Ft.Worth 2 1 3,000.010 280.00 112,00 170.00 Milestone 1 4 11,940= 8114d week 4
2A 6 Ft.Worth 2 4 12,000.010 1.120D41 448.00 340.00
28 11 San Antonio 2 5 15,0100.00
2c 17 Ft.Worth 2 1 3,000.00 2,80 DO 11200 170.00 Milestone 2 32A70.00 Slited week 12
3 12 Ft.Worth 2 1 3,000.00 280.4141 112.00 Mnestome 3 3,392.001 Oflilod week 12
4 12 San Antonio 2 5 25.000100
4 14 4.worth 2 1 3,000,0!0 280.00 112-00 170,00 Mflestone,4 12,5 2.t0 Ralled week 34
SA 16 F1.Worth 1 2 3,000.00 280.00 112.00 170.00
58 16 Ft.worth 1 2 3,000.00 280.00 112.00
sc 1• Ft.Worth 1 1 1,509Jm 140.00 56.00 170,00 Milestone 5 11,220M, SfKed week 16
TCYtALS 103,500.00 SA60= 2,184.001 2.040.00 113,134.00
Orm Way Travel 170= IRS 2013 rite
R,ou and T rdp Travel 340.00 IRS 2013 rate
Motet I day 140.00 GSA 2.013 rate
Mes Is/day 56.00 GSA 2013 rate
NOTE; Labor and Travel are'q%joted as a mt-to-exceed arnouints
NOTE!Contractor asrees to complete AH SOW tasks even if actual Laborand Travel exceed Projeced Amoums shown,above,
IT Professional Services Agreement Issue Date 12.4.2013 CFWL
e-Watch Corporation,San Antonio,Texas,
23
cvM EXHISI 0 SOFTWARE MAMTENANCE SCHFOUlf Nrl
EXHIBIT B
PAYMENT SCHEDULE
SOFIWAM bWNTT*AW-f&SUPMS MAIL
kw ToWu d#An#d Mn Exhb#tA SOW(no opdonal ta*s�
A YEAR
PAIDJECT SOFTWARF SUPMS a FMEa MILESTONE BILLING
NPLIEST001 VAEX ARO QUA*TTTY SW PER CE WARRANTY MISC.PRJICE MIUS70111E SLUNG OAIE
all MANIT. Amoun'r
1A I NIA
18 2 N/A
Ic 3 1 priipjay,o 2 hol skwdbyji 25,8 75,011)
Ic 3 1 MultiWatch"(mW0-soiwr bruile) 5,04sm 2J20-00
11c a I Gatawatch-v(w milartono Imerf*3) 29,,120.00 4,440,00
Ic a I GateW itch-WES gfor Tehesta I rtt"ce) 5,045-95 2,331 Lb
x a 1, GataWaft.h-WES 0or Bewh Interface) included 2,331.-5c
Ic 3 1 G*taWWh`Wf$(for,PurvMly Iftvrftt*) nclxiad 2'�31190
ic a 11 GataWstch-CAD ffor=IyvUrf:K#4 7,WOM 3'6woc'
Ic 3 1 MobAtWatch"Gatoway("roobole d"ices 37,2500() 5,175.00
Ic 3 x Mcbll*WvWh'AmdrdId for smart phonot 9175 WA Mki'to"I M.77745 BIIWd weak 3
10, 4 N/A
1E as 041A
2A 6 N/A
28 it NIA
X 22 N/A
3 12 N/A
A 14 N/A
SA 16 20 Manuals 1,OOUO
58 151 to ma"UaN 500.00
sc as to Manuals Sao.co M 13 2AM00 Rolled weak LS
TOTAU 120.324,15 4A453.,70 2,0010M L70,777,85
NOTE A4 Soft"ria,Mmritmnariocs A Supplies via quoted as firm fti&4 prior A omau*t
IT Professional Services Agreement Issue Date 12.4.2013 CFWL
e-Watch Corporation,San Antonio,Texas
2,4
H I T B I T B
PAYMENT SCHEDULE
CVSS PAYMENTS SCHEDULE ROLL-UP
for Tasks defined In Exhlbit A SOW(no optional tasks)
MILESTONE CATEGORY AMOUNT RILVNG DATE
Milestone 1 Software&Maintenance 16 ,768.10 Billed week 3
Milestone I Labor&Travel 491 40. Billed week 4
Milestone 2 Labor&Travel 32,470.00 Billed week 12
Milestone 3 Software,Maintenance&5uppies, 12.68 Billed week 12
Milestone 3 Labor&,Travel 3,3192.00 Billed week 12
Milestone 4 Labor&Travel 18,562.00 Billed week 14
Milestone,5 Supplies 2,000.00 Billed week 16
Milestone 5, Labor&Travel 8,820.00 Billed week 16
SOW GRAND TOTAL(not to exceed) 283,964.,78
NOTE., SOW Girainid,Total Is quoted as a not-to-exceed amt ount
NOTE: Contractor agrees to complete all SOW tasks even if actual Labor and Trave4 exceed Projected Amounts shown above,
**Terms Net 30
IT Professional Services,Agreement Issue Date 12.4,2013 CFWL
e-Watch Corporation,San Ant,onio�,Texas
25
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IT P'rofe'ssI real Selrvilces Agreement Issue Date 12.4.2013 C"WL
e-Watch Corporation,San Antonio,Texas
aUl
EXHIBIT C
MILESTONE ACCEPTANCE FORM
Services Delivered,*
Milestone/Deliverable Ref
Milestone/Deliverable Name*
Unit Testing i Com,plletion!, Date:
Milestone/Deliverable Target Completion Date-
Milestone/IDel�i!verable Actual Completion Date:
Approval Date:
Comments it needed):
Approved by Consultant: Approved by City Department Director:
Signature: Signature:
Printed Name: Printed Name:
Title,- Title:
Date.,
Date:
For Director Use Only
Contracted Payment Amount:
Adjustments, including
Penalties-
Approved Payment Am�olunt,
IT'Professional Services Agreement Issue Date 12.4.2013 CFWL
e-Watch Corporation,San Antonio,Texas,
39,
Apo
EXHIBIT ll)
NETWORK ACCESS AGREEMENT'
1 'The Network. The City owns and operates a computing environment and network(collectively the
10
'111 Networ " . Contractor wishes to access the City's network in order to provide installation and
configuration of e-Watch Metro Watch TM Software. In order to provide the necessary support, Contractor
needs access to Internet andl Intranet.
2. Grant of Limited Access. Contractor is hereby granted a limited right of access to the City's
TM
Network for the sole purpose of providing installation and configuration of e-Watrch MetroWatch . Such
access is granted subject to the terms and conditions forth in this Agreement and applicable provisions of
I
the City's Administrative Regulation D-7 (Electronic Communications Resource Use Policy), of which such I
applicable provisions are hereby incorporated by reference and made a part of th�is, Agreement for all
purposes herein and are available upon request.
3. Network Credentials. The City will provide Contractor with Network Credentials consisting of
user IDS and passwords unique to each individual requiring Network access on behalf of the Contractor.
Access rights will automatically expire one (1) year from the date of this Agreement. If this access is
being granted for purposes of completing services for the City pursuant to a separate contract, then this
Agreement will expire at the completion of the contracted services,, or upon termination of the contracted
services,whichever occurs first. This Agreement will be associated:,with the Services designated below.
Services are being provided in accordance with City Secretary Contract No.
Services are being provided) in accordance with City of Fort Worth Purchase Order No.
X Services are being provided in accordance with the Agreement to which this Access Agreement
is attached.
El No services are being provided pursuant to this Agreement.
4. Renewal. At the end of the first year and each year thereafter', 'this,Agreement may be renewed
annually if the following condlit,ions,are met:
4.1 Contracted services have not been completed.,
4.2,1 Contracted:services have not been terminated..
4.3 Within the thirty (30) days, prior to the scheduled annual expliiration of this Agreement, the
Contractor has provided the City with a current list of its officers, agents, servantsy employees or
representatives requiring Network credentials.
11 1 i
Notwithstanid 1 ing, the scheduled contract expiration or the status of completion of services, Contractor
shall provide the City with a current list of officers, agents, servants,, employees, or representatives that
require Network credentials on an annual: basis. Failure to adhere to this requirement may result in denial
of access to the Network and/or termination of this Agreement.
51. N' etwork Restiiricltiions. Contractor officers, agents,, servants,, employees or representatives may
not share,the City-assigned user IDS and passwords. Contractor acknowledges,, agrees and hereby gives
its authorization to the City to monitor Contractor's use of the City's Network in order to ensure
Contractors compliance with this Agreement. A breach by Contractor, its officers, agents, servants)
employees or representatives, of this Agreement and any other written instructions or guidelines,that the
City provides to Contractor pursuant to this Agreement shall be grounds for the City immediately to deny
Contractor access to the Network and Contractor's Data,, terminate the Agreement, and pursue any other
remedies,that the City may have under this Agreement or at law or in equity.
5.1 Notice to Contractor Personnel',—IFor purposes of this section, Contractor Personnel shall
IT Professional Services Agreement Issue Date 12-4.2013 CFWL
e-Watch Corporation,Sian Antonio,Texas
40
iii o,
include all officers, agents,, servants, employees, or representatives of Contractor. Contractor shall be
respons,ibile for specifically notifying alll Contractor Personnel who will provide services to the City under
this agreement of the following City requirements and restrictions regarding access to the City's Network.,
(a) Contractor shall be responsible for any City-owned equipment assigned to Contractor
Personnel, and will immediately report the loss or theft of such equipment to the City
(b) Contractor, and/or Contractor Personnel, shall be prohibited from connecting personally-
owned computer equipment to the City's Network
(C) Contractor Personnel shall protect City-issued i passwords, anal shall not allow any third
party to utilize their password and/or user ID to gain access to the City's Network
(d) Contractor Personnel shall not engage in prohibited or inappropriate use of Electronic
Communications Resources as described in the City's,Administrative Regulation D7
(e) Any document created by Contractor Personnel in accordance with this Agreement is
considered the property of the City and is subject to applicable state regulations regilarding!
public information
Contractor Personnel shall not copy or duplicate electronic information for use on any
�non-City computer except as necessary to p'rovil,de services pursuant to this Agreement
(gi) All network activity may be monitored for any reason deemed necessary by the City
(h) A Network user ID may be deactivated when the responsibilities of the Contractor
Personnel no longer require Nietwork access
6. Ttrm'Ination., In addition to the other rights of termination set forth herein, the City ay terminate
this Agreement at any time and for any reason with,or without notice, and without penalty to the City. Upon
termination of this Agreement, Contractor agrees to remove entirely any client or communications
software provided by the City from all computing, equipment used and owned by the Contractor, its
officers, agents, servants, employees and/or representatives to access the City's Network.
7. lnformatiilon Se Contractor agrees to make every reasonable effort in accordance with
accepted security practice's to protect the Network credentials and access methods provided by the City
from unauthorized disclosure and use. Contractor agrees to inotify the City immediately upon discovery of
a breach or threat of breach wh�iich could compromise the integrity of the City's Network, including but not
limited to, theft of Contractor-owned equipment that contains City-provided access software, termination
or resignation of officers, agents, servants, employees or representatives with access to City-provided
Network credentials, ands unauthorized use or sharing of Network credentials.
ACCEPTED AND AGREED.-
A,ME: le-Watch Corporatiion�
CITY 0 WORT CON TRAC
By:, By-
S,Lksan Alapis Nanl tiiv'id Monroe
Assts ant Ci� lea alter Title: PresildlInt,
Date Date: J'Z,
re
ATTEST-
By: B
I?
Cil(y Sec t
APPROVED I FOR M:i AND L I ILi 1 001001
Assistant City Aftol ey
M &C: none requ,ired
IT Professional Services Agreement /SSU Date 12.4.20 1,11 CFWL
, _Watch Corporation,San Antonio,Texas 41 OFFICIAL RECORD
FDa t 12,4.—237F-
L
L
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C W
01
0 F CIAL RECO RD
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CITY SECRETARY
FTs WORTH9,TX
al
EXHIBIT E
VERIFICATION OF SIGNATURE AUTHORITY
Full Legal Name,of Company: e--Watch Corporation
Legal Address: 23011 lH-1 0 West, San Antonio, TX 78257
Services to be provided* Supplying and installing video management software to fulfill the functions of the
Consolidated Video Management System (CVSS)
Execution of' this Signature Verification Form ("Form"' hereby certifies that the following individuals
and/or positions have the authority to legally bind the Company and to execute any agreement,
amendment or change, order on behalf of Company. Such binding authority has been granted by proper
order, resolution, ordinance or other authorization of Company. The City is fully entitled to rely on the
warranty and representation set forth in this Form in entering into any agreement or amendment with
Company,. Company will submit an updated Form within ten (10:) business days if there are any changes
to the signatory authority. The City is entitled to rely on any current executed For until it receives a
revised Form that has been properly executed by the Company.
1. Name:
Position:
#Kolo�
Signature
2. Name-
Position:
SignAl
3. Name*
Positiion*
Signature
Name* mov,ev-1
Signature of i1rAident/C EO
Other Title.*
Date,: 12-H9 It Z2 It 3
IT Professional Services Agreement Issue Date 12. .2013 CFWL
e-W'atch Corploiratioln,San Antonio,Texas
42,
4,
M&C Review
Page I olf 2
Official site of the City of Fort Worth,Texas
U1 FORT WORTH 1
cinirrvo cuuNCIL Ab"EN"A
COUNCIL ACTION. Approved on 12/171/2013
REFERENCE 13P13-0271 CONSOLIDATED
GATE. 1'2/17/2013 NO.: **C-26602 LOG NAME.- VIDEO SECURITY SYSTEMS
CBR
CODE-0 C, TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Execution of a Contract with e-Watch Corporation to Provide Implementation
I
Services, End-Us,er Training and Annual Maintenance and Licensing for a Consolidated
Video Security System in the Amount Up to $ 00,0001.010 Annually for the Fire
Department (ALL COUNCIL, DISTRICTS)
RECOMMENDATION:
It is recommended, that the City Council authorize execution of a Contract with e-Watch Corporation
to provide implementation services, end-user training and annual maintenance and software licensing
for a consollidated video security system in an amount up to $400,000.00 annually fore the Fire
Department.
DISCUSSION:
Staff was tasked with finding a possible sollu�tion to provide i:nteropera,bility among disparate Video
Management Systems (VMS),, that would provide City departments a standardized and secure
Internet Protocol (IP) enterprise VMS infrastructure. This, permission based solution will have the
capability to share video between departments as well as between City and non-City agencies, and
help Public safety and emergency management personnel monitor emergency scenes, special events
and agency specific venues.
In January, 2012, Staff issued the first Request for Proposals (RFP), Nine responses were received
and evaluated, but,all were rejected (M&C P-1 1429, approved on September 25, 2012) because they
did not adequately address,the requirements and base, costs exceeded the planned budget between
90 percent and 2010 percent. Staff refined the specifications and a new RFP was issued in
September 20,13. On October 17, 2013, six responses were recelived:. The respiond,i,ng, firms werel-
AVIR0 R G,roup
Confluence Security
Convergint Technologies
Edge 360
e-Watch Corporation
Schneider Electric
An evaluation committee comprised of employees from the Office of Emergency Management, IT
Solutions, City Marshal:'s, Office and Police Department evaluated each responder''s proposal on a
predetermined matrix combination of qualitative and quantitative, measures. The evaluation criteria
were technical and -functional requirements, optional and non technical requirements, warranty and
maintenance, system, design, cost, and qualifications. The three highest ranked firms were invited to
give presentations and participate in the interview process, after which an additional evaluation was
performed. Based on points received, e-Watch Corporation was ranked the highest. Staff agrees its
solution, meets the City's needs and the price is fair ands reasonable.
The initial project includes consolidation of four separate, video systems belonging to the Water
Department, Emergency Management, Transportation and Public Works and the City Marshal's
Office. The price for-the initial project is set not to exceed $283,965.00, and will, be funded by the
li,ttp://apps.cfwnet.org/colunc*l I — 7/2013 12/18/2013
J _pack.et/mc-,.,,,re'view.asp?ID=I 9275&counc*Wate—12/1
&C Review Page 2 of 2
INS, z;),lomeland Security Grant Funds. The remaining $116,035.00 will be used for addiit,ional
consolidation efforts of other City-,owned video systems on an as-needed basis. Staff anticipates, the
project will begin immediately upon approval by City Council. Contractor payments are based on
milestolne completion and acceptance by the City.,
RFP ADVERTISEMENT-This Request for Proposals was advertised in the Fort Worth, Star-
Telegram every Wednesday from September 118,, 2013 through October 16, 2013. Twelve vendors
from the purchasing vendor database were invited to submit, proposals.
PRICING, ANALYSIS - There is no expense history for this type of consolidation project.
�M/WBE OFFICE -A waiver of the goal for MB,E/SB,E subcontracting requirements was requested by
the Purchasing Department and approved by the M/WBE Office, in accordance with the BIDE
Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities is negligible.
ADIVIINISTRATIVE CHANGE ORDER -An administrative change, order or increase may be made by
the City Manager in the amount up to $50,000.00 and does not require specific City Council approval
as long as sufficient funds, have been appropriated.
AGREEMENT TER - Upon City Council's approval the Contract will be effective upon execution for
a term of one yea r.
RENEWAL OPTIONS -The Contract may be renewed, annually for up to four one-year terms, and
funds will be used on an as needed basis. This action doles not require specific City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during
the renewal term.,
FISCAL, INFORMAT10NICEIRTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Grants Fund.
TO, Fund/Account/Centers FROM Fund/Account/C,enters
GR76 53,9120 036442580060 $300,000-00
GR76 5391201 0�36442607110 $100,000-00
.......... ................_'.......... ..........__........................... .......... .............
Submifted for City Manamir's Office Susan Alanis 81 o1
Originatin.g Department Head: Susan Alanis (8180)
Additional InformaUlon Contact: Jack Dale (83,57)
Camillia Ryan (8321)
......... ....... .......... ..........-......,......
ATTACHMENTS
ht,tp://apps.cfwnet.org/'counc'l 91 =1 9275&coui,-icildate-------12/17/201,3 12/18/2013
1 _packet/mc—review.asp. D