The URL can be used to link to this page

Home My WebLink AboutContract 40094 CITY SECRETARY CONTRACT NO. February 6,2008 Mr.Mike Curtis,P.E.,Public Works Director City of North Richland Hills 7301 N E Loop 820 North Richland Hills,Texas 76182 Mr.Michael Barnes,P.E.,Public Works Director City of Richland Hills 3200 Diana Drive Richland Hills,Texas 76110 Re: AGREEMENT BY AND BETWEEN THE CITIES OF NORTH RICHLAND HILLS,RICHLAND HILLS,HALTOM CITY AND FORT WORTH FOR THE REPAIR AND MAINTENANCE OF TCWSC LINE AND THE HALTOM CITY OUTFALL AND THE CONSTRUCTION OF THE BIG FOSSIL CREEK RELIEF SEWER Dear Messrs.Barnes and Curtis: The cities of North Richland Hills,Richland Hills.and Haltom City plan to enter into a Master Agreement with the City of Fort Worth("Fort Worth')for: 1)the repair and maintenance of the Tarrant County Water Supply Corporation("TCWSC')sanitary sewer main approximately located at 3100 Hickory Post Road,Haltom City,Texas as shown as Exhibit A to the agreement,2)future repair and maintenance of the TCWSC sanitary sewer main,and 3)the engineering and construction of the Big Fossil Creek Relief Sewer and abandonment of the TCWSC sanitary sewer main.The pending Master Agreement allocates the cost of such repair and maintenance of the TCWSC line to be shared equally among the parties to the agreement,which includes North Richland Hills, Richland Hills,Haltom City and Fort Worth. This agreement,hereinafter referred to as the"Interim Maintenance Agreement"allows for Fort Worth to retroactively recover its cost of repair and maintenance of the TCWSC line that occurred on or about June 3,2007,in the amount shown in Attachment"A-1"to this letter. The Master Agreement will allow Fort Worth to recover future repair cost when executed. The agreement further states that Fort Worth would bear the responsibility of invoicing the parties during the course of the repair and maintenance and that payment would be made by the respective parties within ten(10)days of such invoice,unless otherwise agreed to in writing.See Section 2.A.2 of the Master Agreement.On January 23,2008, the City received your request for additional time to pay its allocated share of the invoiced cost of repair and maintenance of the TCWSC line that occurred on or about June 3,-2007. i OFFi- «x f p Upon mutual consent to the teens of this Interim Maintenance Agreement,as evidenced by your signature below,Fort Worth agrees to allow the City of Richland Hills and the City of North Richland Hills to pay the cost of repair and maintenance of the TCWSC line which occurred on or about June 3,2007as shown in Attachment"A-1",within six (6)months from the date of full execution of this letter agreement.Payments shall be made in six(6)monthly installments,to be included on the monthly wastewater billing from the City of Fort Worth as shown below. The City of Richland Hills and the City of North Richland Hills shall each pay to Fort Worth $19.909.34(each month Months 1 through 5) $19,90936(Month 6) Such payment shall be due on the same schedule as the monthly payment for wastewater service. Payment not made within thirty (30) days of the billing date shall be subject to a finance charge of ten percent (10%) per annum to be calculated from the date which the payment was required to be made. Nothing contained herein shall be deemed to amend or modify any other agreement, except as expressly set forth herein. As evidenced by signature below, the parties do hereby agree to the terms of this letter agreement. CITY OF FORT WORTH CITY OF RICHLAND HILLS By: By: DATE: !SQ DATE: CITY OF NORTH RICHLAND HILLS 1 C�fJ � By. . ,tteste bye Oscar Trevino. Mayor �1 DATE: May 5. 2008 Rarty Hen&i , City Secretary - Contract Authorizat' 00000 o°0000�f►�� N R H Council Action �N ; I OFF "'e :3 l'` ^ORD Date o �� — V� �pQp ate Approved ' C, CRY da No T opO °O° d"i ° .ACY ATTACHMENT"A-1" The total cost to respond to the June 2007 pipe failure,maintain flow until repairs were made and repair the collapsed TCWSC sewer main is$358,359.18.The breakdown is as follows: Circle"C"Construction $180,300.00 Company Engineering,Survey, $12,718.34 Inspection and Materials Testing Services Fort Worth Water Field $165,340.84 Operations Total $358,359.18 Fort Worth,Richland Hills and North Richland Hills share costs equally. Fort Worth $119,453.06 North Richland Hills $119,453.06 Richland Hills $119,453.06 i LOCATION MAP FOR BIG FOSSIL PARALLEL SEWER PROJECT ,yb o z z Lu w P A NRM CITY LIMITS Q� 70M CITY LIMITS BAKER BLVD(STATE HWY 183) C I� 2 33"TCWSC SEWER MAIN MIDWAY RD p,Rpo HALTOM CITY LIMITS FORT iWeftY LIMITS SO" FORT WORTH N SEWER MAINS BY NRH MAP PUBLIC E RK3 DEPARTMENT Pagel of 3 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 4/6/2010 DATE: Tuesday, April 06, 2010 REFERENCE NO.: **C-24155 LOG NAME: 60BIG FOSSIL URS SUBJECT: Authorize an Engineering Services Agreement in the Amount of$963,641.91 with URS Corporation for the Design of Big Fossil Creek Parallel Relief Sewer Main 402 from Broadway Avenue to the Trinity River, Authorize the Big Fossil Creek Agreement with the Cities of North Richland Hills, Richland Hills and Haltom City to Address Cost Sharing Provisions of the Project and Ratify and Execute the Interim Maintenance Agreement with the City of North Richland Hills for Extended Payments of Emergency Repairs (COUNCIL DISTRICT 4) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to execute an Engineering Services Agreement in the amount of $963,641.91 with URS Corporation for the Design of Big Fossil Creek Parallel Relief Sewer Main 402 (City Project No. 01303); 2. Authorize the City Manager to execute the Big Fossil Agreement with the City of North Richland Hills, City of Richlad Hills and the City of Haltom City for cost sharing provisions of the subject project; and 3. Authorize the City Manager to ratify and execute the Interim Maintenance Agreement with the City of North Richland Hills for extended payments of emergency repairs. DISCUSSION: On June 15, 1999, (M&C G-12583)the City Council authorized participation in the Big Fossil Creek Sanitary Sewer System Study with the City of North Richland Hills, the City of Richland Hills and the City of Haltom City utilizing a Texas Water Development Board (TWDB) 50/50 matching grant to determine the feasibility of extending and/or renovating the existing sanitary sewer system of Big Fossil Creek Drainage Area. The study recommended a single parallel sanitary sewer pipeline with sufficient capacity to provide joint service for the entire Big Fossil drainage area, including the three identified wholesale customer cities. The study also determined sanitary sewer capacity needs for each of the four participating cities. The proposed Engineering Services Agreement includes services to prepare construction plans and specifications for approximately 17,000 linear feet of sanitary sewer pipeline, a lift station with force main, two siphons, multiple junction structures and three new wholesale customer meter stations. Also included are services for coordination meetings with the wholesale customers during the design phase of the project and preparation of documents for three separate construction contracts. The costs for design and construction of the new pipeline will be shared bason on the sanitary sewer capacity needs of each participating city, determined by the 1999 TWDB grant funded study as follows: Fort Worth 79.7 percent, Haltom City 10.4 percent, North Richland Hills 6.3 percent and Richland Hills 3.6 percent. The costs of repairs to the TCWSC line and the Haltom City Outfall shall be borne equally by all four cities until the new line is in service. http://apps.cfwnet.org/ecouncil/pn'ntmc.asp?id=12695&print=true&DocType=Print 4/7/2010 Page 2 of 3 The proposed Big Fossil Agreement includes provisions for cost sharing among the four cities (Fort Worth, North Richland Hills, Richland Hills and Haltom City)for the design and construction of the Big Fossil Parallel Relief Sewer and for repairs of the Tarrant County Water Supply Corporation (TCWSC) line and the Haltom City Outfall until the new line is in service. Responsibility for maintenance of this sewer line was not clearly defined after the original owner, the Tarrant County Water Supply Corporation (TCWSC), dissolved. These two pipelines have been in service for 40 and 20 years, respectively and portions of both pipelines are severely deteriorated. The construction of the new sanitary sewer pipeline will allow for the abandonment of most of the TCWSC line and all of the existing Haltom City Outfall. The Big Fossil Agreement was approved by the wholesale customer city councils as indicated below: City of Richland Hills December 8, 2009 JCity of Haltom City anua ry 11, 2010 JCity of North Richland Hills =FFebruary 8, 2010 In addition, by letter, the Water Department allowed for an arrangement whereby the City could retroactively recover its costs for emergency repair and maintenance made to the TCWSC line in June 2007 and which exceeded $300,000.00. Due to the magnitude of the cost and the unplanned nature of the expense, North Richland Hills paid their share through extended payments. Because the wholesale customer agreement and the Big Fossil Agreement do not provide for extended payments it is necessary to ratify and execute the Interim Maintenance Agreement already signed by North Richland Hills. In addition to the contract amount, $59,000.00 is needed for easement acquisitions, and $118,000.00 is needed for project management, material testing and survey costs. URS Corporation is in compliance with the City's M/WBE Ordinance by committing to 29 percent. M/WBE participation on this contract. The City's goal on this project is 28 percent. This project is located in COUNCIL DISTRICT 4 and in Haltom City. MAPSCO 51X, 65B, C, G and L. FISCAL INFORMATION /CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Clean Water State Revolving Loan Fund 2007. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers 1) P254 531200 700140130331 $289,093.00 1) P254 531200 700140130332 $578,186.00 1) P254 531200 700140130333 $96,365.00 CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: S. Frank Crumb (8207) Additional Information Contact: Madelene Rafalko (8215) ATTACHMENTS 1. 60 URS Big Fossil MWBE_Compliancep_df (CFW Internal) 2. 60Big Fossil- URS Corrected FARs.pdf (CFW Internal) http://apps.cfwnet.org/ecouncil/printmc.asp?id=12695&print=true&DocType=Print 4/7/2010 Page 3 of 3 3. 60BIGFOSSIL-URS map.pof (Public) 4. Fund A_ ailabili p.df (CFW Internal) .._ty http://apps.cfwnet.org/ecouncil/printmc.asp?id=I 2695&pn'nt=true&DocType=Print 4/7/2010