HomeMy WebLinkAboutContract 40526-CO4 MOTOROLA CHANGE ORDER
�T '014
Change Order No. 04
Date: Aril 24, 2012
Project Name: Fort Worth Phase I P25-TX-091171A
Customer Name: City of Fort Worth
Customer Project Mgr: Alan Girton
The purpose of this Change Order is to:
Move the project completion date from May 31, 2012,to August 31, 2012.
Contract# City of Fort Worth: Contract Dste: 6/28110
Contract 40526
Motorola Contract:
10-150741RHICB
In accordance with the terms and conditions of the contract identified above between
The City of Fort Worth and Motorola, Inc., the following changes are approved:
Contract Price Adjustments
Original Contract Value: $1,649,850.04
Previous Change Order amounts for Chang a Order
numbers through $5,711.50 0
�'1
This Change Order: $0 t7
New Contract Value: $1,656,561.54 0 rn r
Completion Date Adjustments x
Original Completion Date: 7/8/2011
t7
Current Complelion Date prior to this Change Order: 5/3112012
New Completion Date: 8/31/2012
Chen es in E ui ment: additions,deletions or modifications
There are no equipment changes with this change order.
Changes in Services: additions,deletions or modifications
There are no service changes with this change order.
Form: WD51PM04-12C per 3.0 Page 1 of 2 Fort Worth Phase I P25-TX-
091171A
Mo'rvRVLr4 CHANGE ORDER
Schedule Changes: describe change or WA
The scheduled date of completion will change to August 31, 2012,due delays installing the 24 T1
links to the Solt Street dispatch location.
Pricing Changes: describe change or WA
There are no pricing changes with this change order.
Customer Responsibilities: describe chap a or NIA)
There are no customer responsibility changes with this change order.
Payment Schedule for this Change Order:
describe new payment terms applicable to this chance order
There is no change in payment schedule
Unless amended above, all other terms and conditions of the Contract shall remain in full force. If there
are any inconsistencies between the provisions of this Change Order and the provisions of the Contract,
the provisions of the Change Order will prevail.
IN WITNESS WHEREOF the parties have executed this Change Order as of the last date signed below.
Reviewed by: Date: -Z S--/Z
MdLokla Pr ject Manager
Reviewed by: Date: 7 s-
City of Fort art roject Manager
MOTOROLA, INC. CITY OF FORT
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By: By:
Printed Name: avid Hill Printed Name:
Title: Regional Services Manager Title: �Ssiatant City manaw
Date: Z y l Z �'e''�f �� �� Date: '1 U
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A� � MOM AS TO FORK AND LEGALITY:
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Maw ,j, Er, l 11���9� Assjgtan�t City Attorney
OFFICIAL RECORD
Form: WDSIPM04-12C ver 3,0 P g zgECRETAR rt Worth Phase I P25 -Tx-
FT.WORTHr TX 091171 A
Kic Review
City Council Agenda FHR7WORTH
COUNCIL ACTION: Approv*d oM E11SMAVII0- Ord.. No. 191 21111'ta
DATE: 6/15/2010 REFERENCE NO.: C-24272 LOG NAME: 04PUBLIC SAFETY
RADIO SYSTEM
CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Execution of an Agreement with Motorola Inc., Using a Houston-Galveston Area
Contract for Equipment and Professional Services to Install Public Safety Radio System
Infrastructure at a Cost Not to Exceed $1,700,000.00, and Adopt a Supplemental
Appropriation Ordinance Increasing Appropriations in the Information Systems Fund by the
Same Amount and Decrease the Unaudited, Unreserved, Undesignaled Fund Balance of that
Fund by the Same Amount
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an Agreement with Motorola Inc., Using Houston-Galveston Area Contract No.
RA 01-08 for Equipment and Professional Services to install Public Safety Radio System Infrastructure for
the Information Technology Solutions Department at a cost not to exceed $1,700,000.00; and
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Information
Systems Fund by $1,700,000.00 and decreasing unaudited, unreserved, undesignated fund balance by the
same amount.
DISCUSSION:
This M&C is for the purchase of the required P25 digital interoperable radio infrastructure necessary to
provide a minimum back-up capability for the current aging public safety system and the prerequisite
equipment to support a new radio site in southwest Fort Worth needed due to annexations, and to provide
the foundation for a new radio system. It includes a new "master switch" at our Eagle Mountain Lake Radio
Site and transmitterlreceiver equipment at the downtown Burnett Plaza Radio Site as well as the necessary
equipment to allow communications between new technology used at new radio sites and the existing radio
system.
City Radio Maintenance staff has worked to extend the life of the current system and it is now over 18 years
old and beginning to experience increasing failures and service degradations. Since the beginning of 2010,
there have been 14 incidents that resulted in serious system-wide failures or performance degradations in
the public safety system. Seven of those have occurred in the last 60 days. The system typically operates
with 80 percent- 90 percent capacity available but there have been instances of this capacity dropping to
50 percent available simply due to the age and fragility of the system. When this happens, system users
experience "busy signals" preventing them from making calls. This has affected Police whose officers have
had to use back up channels during major events like speedway races to ensure officers at the events have
an operational radio system to rely on. Although the system has sufficient capacity for daily operations,
significant events stress and in some cases overload it, reducing the system's capacity and preventing
communications. Key components of the radio system have now reached their end of life expectancy and
are no longer supported by the manufacturer. Additionally the current system is unable to support the
lM c Review
interoperability goals as set forth in the Texas Statewide Communications I nte rope rability Plan.
As the City annexes new areas, the radio system must be expanded to provide coverage in these areas.
Plans currently are to start an additional site in southwest/Walsh Ranch area of the City within the next year
to provide radio coverage in this area. The infrastructure funded by this project is a prerequisite to installing
this additional radio site. This new site will also improve coverage in areas that have substandard coverage.
Staff is actively putting together the replacement and funding plans for the current radio system. In May
2010 Council approved M&C C-24221 authorizing staff to hire Buford Goff and Associates, Inc., (BGA) to
develop a Master Plan for the Public Safety Radio System, develop the Radio System Technical
Architecture and to negotiate New Radio System Costs. BGA notes that upgrades of this nature typically
take 18-60 months from contract signing to final system acceptance. Staff has been pursuing grants to
support this project and received one for$1.145 million that has been used to upgrade hand held and
mobile radios to be compatible with the new system. Additionally, staff is engaging with other radio system
owners in the region and the North Central Texas Council of Governments to establish a "county" wide
interoperable radio system. The North Texas Interoperable Communications Coalition (NTICC) is being
created to provide seamless interoperability between jurisdictions and eliminating redundancy and reducing
costs as well as providing communications interoperability with other regions throughout Texas and the
nation. Recently NTICC provided the Mayors' Council an overview with regard to NTICC and an
interoperable radio system for the county and was invited back to the August meeting to provide a
presentation. NTICC has recently initiated discussions with the Tarrant 911 District for possible assistance.
Additionally NTICC has begun pursuing federal funding. In the event staff decides that it is prudent for the
City to pursue federal funding as part of NTICC, the issue will be presented to the Legislative and
Intergovernmental Affairs Committee (LIAC) and if approved by the LIAC, then to City Council for addition
of this issue to the "Support" element of the 2010 Federal Legislative Program.
The IT Sourcing initiative will have no impact on this project.
The Texas Intertocal Cooperation Act permits joint participation by local governments, states, state
agencies and non-profit corporations to use the Houston-Galveston Area Council (H-GAC) Cooperative
Purchasing Program. Purchases made by using H-GAC procedures satisfy otherwise applicable
competitive bidding requirements.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the
City Manager for an amount up to $50,400.00 and does not require specific City Council approval as long
as sufficient funds have been appropriated.
MNVBE—A waiver of the goal for MNVBE subcontracting requirements was requested by the IT Solutions
Department and approved by the M/WBE Office because the purchase of goods or services is from sources
where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon adoption of the attached supplemental
appropriations ordinance, funds will be available in the current operating budget, as appropriated, of the
information Systems Fund.
TO Fund/Account/Centers FROM Fund/Accqunt/Cpnters
13168 539120 0046020 $1,700,000,00 P168 539120 0046020 $1,700,000-00
Submitted for City MananeeiLOffice Karen Montgomery (6222)
M&C Review
Originating Department Head: Peter Anderson (8781)
Additional InfaimmUcin Contact: Steve Streiffert (2221)
ATTACHMENTS
04PUBLIC SAFETY RADIO SYSTEM AO.doc