HomeMy WebLinkAboutContract 62234-R1CSC No. ____________
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 17, 2025
Cooperative Personnel Services dba CPS HR CONSULTING
Vicki Quintero Brashear, Client Services Director
2450 Del Paso Road, Suite 220
Sacramento, CA 95834
Re:Contract Renewal Notice
City Secretary Contract No. 62234 (the “Contract”)
Renewal Term No.1: October 01, 2025 to September 30, 2026
The above referenced Contract with the City of Fort Worth expires on September 30, 2025
(the “Expiration Date”). Pursuant to the Contract, renewals are at the sole option of the City. This
letter is to inform you that the City is exercising its right to renew the Contract for an additional
one (1) year period, which will begin immediately after the Expiration Date. All other terms and
conditions ofthe Contract remain unchanged.Please return thissigned acknowledgement letter,
along with a copy of your quote for charges for the new renewal term and a current insurance
certificate, to the address set forth below, acknowledging receipt of the Contract Renewal
Notice. Failure to provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
__________________________
Erin Roden
Sr Contract Compliance Specialist
817-392-7455
CSC No. ____________
Contract Renewal Page 2 of 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
CITY OF FORT WORTH:
By: _________________________
Name: Dianna Giordano
Title: Assistant City Manager
Date:, 2025
APPROVALRECOMMENDED:
By:
Name: Holly Moyer
Title: Interim Human Resources Director
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
CONTRACTCOMPLIANCE MANAGER:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By: ______________________________
Name:Harold Cates
Title: Human Resources, Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0709
Form 1295: 2024-1183358
VENDOR:
CPS HR CONSULTING
Date:, 2025
By: _________________________
Name: Vicki Quintero Brashear
Title: Client Services Director
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/27/24 M&C FILE NUMBER: M&C 24-0709
LOG NAME: 13P RFP24-0164CIVIL SERV FIRE / POLICE ENT / PROMO TEST HR CB
SUBJECT
(ALL) Authorize Execution of Non-Exclusive Agreements with Cooperative Personnel Services and Morris and McDaniel, Inc. for Civil Service Fire
and Police Entry and Promotional Testing Services in a Combined Annual Amount Up to $275,000.00 for the First Year and Authorize Four One-
Year Renewal Options for the Same Annual Amount for the Human Resources Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive agreements with Cooperative Personnel Services and Morris
and McDaniel, Inc. for civil service fire and police entry and promotional testing services in a combined annual amount up to $275,000.00 for the
first year and authorize four one-year renewal options for the same combined annual amount for the Human Resources Department.
DISCUSSION:
The Human Resources Department approached the Purchasing Division to secure agreements for civil service fire and police entry and
promotional testing services. Staff issued a Request for Proposals (RFP) that consisted of a detailed scope of services. The RFP was advertised
in the Fort Worth Star-Telegram on March 20, 2024, March 27, 2024, April 3, 2024 and April 10, 2024. The City received three (3) responses.
An evaluation panel consisting of representatives from the Human Resources, Police, and Fire Departments reviewed and scored the submittals
using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below.
Vendor Evaluation Factors
a b c d e Total Score
Cooperative Personnel Services 21.25 20.63 8 17.5 20 87.38
Morris and McDaniel, Inc. 22.5 23.13 8.5 17.5 8.87 80.5
Industrial Organizational Solutions, Inc. 23.13 22.5 6.75 16.5 5.53 74.41
Best Value Criteria
a. General Experience
b. Qualifications and Experience with Texas Municipalities similar in size to the City of Fort Worth and general test writing experience
c. Approach to perform services
d. Ability to meet the City's needs and responsiveness to the City of Fort Worth
e. Cost
After evaluation, the panel concluded that Cooperative Personnel Services and Morris and McDaniel, Inc. present the best value for the City;
therefore, the panel recommends that Council authorize non-exclusive agreements with these finro vendors. No guarantee was made that a specific
amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications.
FUNDING: The combined maximum annual amount allowed under the agreements will be $275,000.00; however, the actual amount used will be
based on the needs of the department and the available budget. Funding is budgeted in the General & Operating Maintence category within the
General Fund for the Human Resources Department.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the
Business Equity Ordinance, because the purchase off goods or services is from sources that have negligible subcontracting or supplier
opportunities.
AGREEMENT TERMS: Upon City Council approval, the agreements will begin on October 1, 2024, and will end one year from that date.
RENEWAL OPTIONS: The agreements may be renewed for up to four (4) one-year renewal periods. This action does not require specific City
Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously
appropriated in the General Fund. Prior to an expenditure being incurred, the Human Resources Department has the responsibility to validate the
availability of funds.
Submitted for City Manager's Office b� Reginald Zeno 8517
Jesica McEachern 5804
Originating Business Unit Head: Reginald Zeno 8517
Dianna Giordano 7783
Additional Information Contact: Jo Ann Gunn 8525
Charles Benson 8063
City Secretary’s Office
Contract Routing & Transmittal Slip
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
Contractor’s Name:
Subject of the Agreement:
M&C Approved by the Council? *Yes No
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes No
If so, provide the original contract number and the amendment number.
Is the Contract “Permanent”? *Yes No
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential?*Yes No If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Expiration Date:
If different from the approval date. If applicable.
Is a 1295 Form required?* Yes No
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number:If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes No
Contracts need to be routed for CSO processing in the following order:
(Approver)
Jannette S. Goodall (Signer)
Allison Tidwell (Form Filler)
Permanent Contracts
Advanced Funding Agreements
Architect Service
Community Facilities
Completion Agreement
Construction Agreement
Credit Agreement/ Impact Fees
Crossing Agreement
Design Procurement
Development Agreement
Drainage Improvements
Economic Development
Engineering Services
Escrow Agreement
Interlocal Agreements
Lake Worth Sale
Maintenance Agreement/Storm Water
Parks/Improvement
Parks/Other Amenities
Parks/Play Equipment
Project Development
Property/Purchase (Property owned by the City)
Property/Sales (Property owned by the City)
Property/Transfers (Property owned by the City)
Public Art
Sanitary Sewer Main Replacements
Sanitary Sewer Rehabilitations
Settlements (Employees Only)
Streets/Maintenance
Streets/Redevelopment
Streets/Repairs
Streets/Traffic Signals
Structural Demolition (City owned properties)
Utility Relocation
Water Reclamation Facility
Water/Emergency Repair
Water/Interceptor
Water/Main Repairs
Water/Main Replacement
Water/Sanitary Sewer Rehabilitation
Water/Sewer Service
Water/Storage Tank