HomeMy WebLinkAboutContract 63183-A1AMENDMENT NO. 1
CSC No. 63183-Al
TO CITY OF FORT WORTH CONTRACT 63183
This Amendment is entered into by and between the CITY OF FORT WORTH
("City"), and PETROLEUM TRADERS CORPORATION ("Vendor"). City and Vendor may
be referred to individually as a "Party" and collectively as the "Parties".
WHEREAS on June 1, 2025, the City entered into an agreement to provide Motor and
Aviation Fuels & Related Services for the Property Management Department as described in City
Secretary Contract No. 63183 ("Agreement");
WHEREAS, the current Agreement term expires May 31, 2030;
WHEREAS, it is the collective desire of the Parties to replace Exhibit B, Payment
Schedule, of the Agreement to accurately reflect the revised gasoline differential rate and revised
diesel differential rate to align with the OPIS Net Benchmark Index Pricing, and include the
delivery fee table, with the understanding that such additions were contemplated in the original
solicitation and do not increase the total compensation under the Agreement.
NOW THEREFORE, the Parties, acting herein through their duly authorized
representatives, agree to the following terms:
1.
AMENDMENTS
Exhibit B, Payment Schedule, of the Agreement is deleted in its entirety and replaced with
the attached Exhibit B.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as an original.
(signature page follows)
(remainder of this page intentionally left blank)
Contract Amendment 1 Page 1 of2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
BY: Vqlerie Washington (Oct 5, 2025 21:01:08 CDT) Name: Valerie Washington Title: Assistant City Manager
Date: 10/05/2025
APPROVAL RECOMMENDED:
By: �cf0,iw,;__ Name: Marilyn Marvin Title: Property Management Director
ATTEST:
By: Name: Jannette S. Goodall Title: City Secretary
VENDOR:
Petroleum Traders Corporation
By·.S1uu,,, �d� Brian E Townsend (Sep �59 EDT) Name: Brian Townsend Title: Chief Executive Officer
Date: 09/23/2025
Contract Amendment 1
CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements.
Denise aaraia BY: Denise Garcia (Oct 3, 2025 15:55:07 CDT) Name: Denise Garcia Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
A� �By: Name: Amarna Muhammad Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0066
M&C Approved: 1/28/2025
Form 1295 Certification No.: 2024-1235198
Page 2 of2
Exhibit B,
Payment Schedule
RFP 25-0001 Motor and Aviation Fuel Services - Additional Items/Services
Success: All values provided Bld #1-3 Pump off Fee
Success: All values provided Bld #1-4 Split lOad Fee
success: nu values provided Bid it�-5 Transport Freight
Success: All values provided Bid iki-s Short Transport Freight
Success: All values provided Bld #1-7 Tank Wagon Freight
Success: All values provided Bld #1-8 Bobtail Freight
success: nii values provided Bid #�-s Delay Time (15 minutes increment)
1
1
1
1
1
1
1
Delivery Fee Table
Each Pump off Fee per pump needed $ 75.00
Each Split load Fee per split $ 75.00
transport loads
Per gallon Transport Freight greater than $ 0.0326
7,000 gallons
Short Transport �ransport loads
Per gallon Freight between 4,001 - S 0.0612
6,999 gallons
Tank Wagon �ank wagon loads
Per gallon Freight between 2,000 - $ 0.2325
5,999 gallons
bobtail loads
Per gallon Bobtail Freight between 500 - S 0.7000
1,999 gallons
Delay Time (15
Hourly minutes per hour $ 100.00
increment)
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RFP 25-0001 Motor and Aviation Fuel & Related Services
Attachment C- Administrative Fee Table
Administrative Fee per Gallon for Bobtail/Wagon Loads
Administrntice Fee BobtiVlVngun Administrntice Fee BobtiVlVngun Administrntice Fee BobtiVlVn�un .ldministrntice Fee BobtiVlVn�un AJministrntice Fee BobtiVlVn�un
� Jife a��rnss Luud SUU gulluns ur less Luud SUl fu 1,000 g�Jluns Luud 1,001 fu I,SUU gullunc Luud 1,501 fu 3,UUU gullunc Luud 2,001 fu J,UUU gullunc
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
1 Mnu��l�uni Ai 1 201 An�eciwo Conco�use
��� FortWoiHi_TX�6106
$1.00 $0.8000 $0.(000 $05000 $0.4000
2 Spinl�sAupo�i 450AIsbiiryCo�v1
Foct WocH�_TX J6U28
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
"+ MaudowbmokGolfCo��rsa �����aosooRd.
Fort WoiHi_TX �6112
401 Mertin Lu�l�nr Kin� Jr ��.00 $O.N000 $0.(000 $0.5000 $0.4000
4 S���ao�oreCreel�OolfCo�use F�vv.
Fort WoiHi_TX �6104
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
> F'nuunValley(iolfCoiirse �OOPe�anVulle}�Dr.
Fort WoiHi_TX �6132
$1.00 $O.N000 $0.(000 $05000 $0.4000
6 RocA �oo� Pv`A Golf Co�use � H51 lucAsboio Hwy.
Foct WocH�_TX ]6114
PurA anJ Ru�eation $1.00 $0.8000 $0.(,000 $0.5000 $0.4000
� DnpunmenlNonhDis�nct 1'/00Bre�mv�A��e.
ServiueCenrer FortWoiHi,TX�6106
F'urA uncl Itnuroution SI.00 $O.N000 $0.(000 $0.5000 $0.4000
8 Depu�v��en[ East Disaic[ 2300 Avenun H
Cnn�nr FoctWorH�_TXJ61U5
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
9 Villn¢e CreeA Wuste Water 4500 WilmvLo_
Trcam�nmPWm ArlingiWn.TX�6012
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
10 FireSmtiooi0l �20N-PecanS�ron�
Fort WortM1 TX ]61U2
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
11 Firo Sfation �02 �000 Cl�ecry 5[
Fort WoiHi_TX �6102
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
12 Fire3mtiooi0i 4"]0012umn��A�'n._
Fort WortM1_TX ]6105
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
13 Firo Statiun t04 2y�4 Old Mv�stield Rd.
Fort WoiHi_TX �6119
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
14 Fire 3mtioo i05 HSO Imie S�ron�
Fort WorH�_TX ]61U4
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
IS Firo Sfation t06 �OS Uoi��eniry Dr_
Fort WoiHi_TX �610�
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
I6 Fire Smtioo p0] �5 Momson Dc
Fort WoiH�_TX J612U
$1.00 $0.8000 $0.6000 $0.5000 $0.4000
n F�ros�dno�sos ��oi izmn�e.
Fort WoilL,TX "16104
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
1 B Fire Smtioo k09 25"15 Polnns Dr-
Foit WoiH�_TX ]613]
$1.00 $0.8000 $0.6000 $0.5000 $0.4000
IY Firo Sfation t10 a209 Hempl�ill St.
Fort WoiHi_TX �6110
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
20 Firo 3teaoo i � � �y00 Tnxnn Ur-
l�istii� TX ]624]
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
21 Firo Stutiun t 12 120 N W. 22nJ Stree�
Fort WoiHi_TX �6164
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
22 Firc3teaooili S333LeaCros�Ln.
Fort WorH�_TX J6135
$1.00 $0.8000 $0.6000 $0.5000 $0.4000
23 FiroStutiuntl4 2�a�Meado�MrookDc.
Fort WoiHi_TX �6103
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
24 Firc 3teaoo i IS 3100 Azle A�'n.
Fort WonM1_TX ]6106
$1.00 $0.8000 $0.6000 $0.5000 $0.4000
25 Firo Statiun � 16 �933 Qe��es A�z_
Fort WoiHi_TX �610�
$1.00 $0.8000 $0.G000 $05000 $0.4000
26 Firc3teaoop�] SISIHemphillS�ron�
Fort WoiH�_TX ]6115
$1.00 $O.N000 $0.6000 $0.5000 $0.4000
2"1 Firo Statiun � 19 �613 Camaaoo Ave.
Fort WoiHi,TX �6111
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
26 Firo3teaooi20 YOIWoodl�nvenBl�d.
Fort WonM1_TX ]6112
Administrative Fee per Gallon for Bobtail/Wagon Loads
Ad�ninich�atia�e Fee Bobhil/\Vuguu Ad�ninich�atia�e Fee Bobhil/\\'uguu Ad�ninich�atia�e Fee Bobhil/\\'uguu :W�ninich�atia�e Fee Bobhil/\\'uguu Ad�ninich�atia�e Fee Bobhil/\\'uguu
N Site Address Luad SUU �nllun. ur leaa Luad SUI tu I,VVV y�;dlons Luad I,VVI ro 1,SUU galluns Lund I,SVI ro 2,UUU galluns Lund 2,VV1 ro J,UUU gallun.
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
29 Fire 3mtioo i21 3501 So�i�l� Hills Ave.
Foct WoetM1_TX J6109
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
30 Firo 5[etion �22 4�=9 Wilbvrpec Street
Fort WoiHi_TX �6119
$1.00 $0.8000 $0.(000 $05000 $0.4000
31 Fire 3mtioo i2i 3201 Poitulns vi.
Foct WoetM1_TX ]6116
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
�2 FiroSfationt24 a�0lForestA�Y_
Fort WoiHi_TX �6112
$1.00 $O.N000 $0.(000 $05000 $0.4000
33 Fire3mtioopl5 3HOIN-MninSrteet
Foct WoetM1_TX ]61U6
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
34 Firo Sfation t26 (124 5. H�Jen Street
Fort WoiHi_TX �6133
$1.00 $O.N000 $0.(000 $05000 $0.4000
35 Fire 3mtioo p2J 2Y40 Pruinu� Linn kcl.
Foct WocH�_TX ]611E
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
3( Firo Sfation t2N 1300 Evem�v� PurA �u1�
Fort WoiHi_TX �6140
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
3'/ Fire Smtioo i29 6400 Wns��rvnk vi.
Foct WorH�_TX J6133
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
38 Firo 5[etion �3p �I6 5o�itl�w�est Blcd.
Fort Wortli. TX ]f I lf
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
39 Fire 3mtioo ii I 420Y Lon�.strn�v Dr-
Fort WorH�_TX ]613]
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
40 Firo Sfation tz2 �0201 Wl�ire Se��lemeo� Rd_
Fort Woitli_TX �610N
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
41 Firc3teaooiii ���SOSNtlnrBlvd-
Fort WortM1_TX ]6155
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
42 Firo Statiun t34 14101 Sendera Runcl� Blvd.
HusleL TX �60>2
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
43 Fire 3mtioo ii5 2201 Pli�l�� Linn I2cL
Fort WorH�_TX J61JJ
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
44 Firo 5[etion tz6 ��� Columb�is Trail
Fort WoiHi_TX �61Z
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
45 Fire 3mtioo ii] 4"121 12uY Wl�ite Itd.
Keller_ TX ]6244
51 00 $0.8000 $0.6000 $0.5000 50 4000
ad Fircstenonkas �a�soeerkv�sraeh•d_
Kdler, TX �6249
51 00 SO.fr000 50 C.000 511.5000 511 �000
4'/ Firo 3teaoo k39 �655 Onkmom BIcJ.
Fort WoiH�_TX ]6132
$1.00 $0.8000 $0.6000 $0.5000 $0.4000
48 Firo 5[etion t40 ���0 Sprinp 5neet
Fort WoiHi_TX �61�9
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
49 Fire 3mtioo iq� ���00 Willo�v Sp�in�s kd-
Husle� TX ]6U52
$1.00 $0.8000 $0.(,000 $0.5000 $0.4000
50 Firo Stutiun t42 4�0 E Reo�on Cro�Wev R�_
Biirinson, TX "16028
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
51 Firc 3teaoo pq3 � 3300 HiJJnnd Hills Dr-
Fort WoiH�_TX ]6008
$1.00 $0.8000 $0.6000 $0.5000 $0.4000
52 Firo Stutiun t44 401] Ful��on Wa�� West.
Fort WoiHi_TX �6106
$1.00 $O.N000 $0.(000 $0.5000 $0.4000
53 Firo 3teaoo i45 IY01 Quuil (iro�e Dr.
Fort WonM1_TX J61JJ
F'oli�ro Heliport 310 (iiil[s�rouni kd- $1.00 $O.N000 $0.6000 $0.5000 $0.4000
SQ FortWoiH�_TXJ61U6
Wi11 Rocers Men�onul Ceoter 3401 W Le����asterAvc. $1.00 $0.8000 $0.G000 $05000 $0.4000
Fort Woitli_TX �610�
City of Fort Worth,
Mayor and
DATE: 01 /28/25
Texas
Council Communication
M&C FILE NUMBER: M&C 25-0066
LOG NAME: 13P RFP 25-0001 MOTOR AND AVIATION FUEL & RELATED SRVCS MC PMD
SUBJECT
(ALL) Authorize Execution of Non-Exclusive Agreements with Pinnacle Petroleum, Inc., Mansfield Oil Company of Gainesville, Inc., TACenergy,
LLC, Petroleum Traders Corporation, and Campbell Oil Company for a Five-Year Initial Term and One Two-Year Renewal, in a Combined Annual
Amount Up to $15,000,000.00 for the First Year of the Initial Term, $17,250,000.00 for the Second Year of the Initial Term, $19,837,500.00 for the
Third Year of the Initial Term, $22,813,125.00 for the Fourth Year of the Initial Term, $26,235,094.00 for the Fifth Year of the Initial Term,
$30,170,358.00 for the First Year of the Renewal, and $34,695,911.00 for the Second Year of the Renewal, for Motor and Aviation Fuel and
Related Services for All City Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of non-exclusive agreements with Pinnacle Petroleum, Inc., Mansfield Oil Company of
Gainesville, Inc., TACenergy, LLC, Petroleum Traders Corporation, and Campbell Oil Company for a five-year initial term and one finro-
year renewal, in a combined annual amount up to $15,000,000.00 for the first year of the initial term, $17,250,000.00 for the second year of the
initial term, $19,837,500.00 for the third year of the initial term, $22,813,125.00 for the fourth year of the initial term, $26,235,094.00 for the fifth
year of the initial term, $30,170,358.00 for the first year of the renewal, and $34,695,911.00 for the second year of the renewal, for motor and
aviation fuel and related services for all City Departments.
DISCUSSION:
The Property Management Department approached the Purchasing Division to solicit a bid for Unleaded, Jet-A, Diesel fuels, and alternative fuels
required in the Dallas-Fort Worth nonattainment area to supply and operate vehicles and equipment. Unleaded and diesel fuel will be used by
various City departments. The Jet-A aviation fuel will be used by the Police Department. Purchasing issued Request for Proposal (RFP) No. 25-
0001 for Motor and Aviation Fuel & Related Services which consisted of detailed specifications of the City's standards and requirements.
The RFP was advertised in the Fort Worth Star-Telegram on October 16, 2024, October 23, 2024, October 30, 2024, November 6, 2024,
November 13, 2024, November 20, 2024, November 27, 2024 and December 4, 2024. The City received a total of twelve (12)
responses: Senergy Petroleum LLC dba Arizona, Atlantic Petroleum & Mineral Resources, Inc. dba Atlantic Petroleum, Campbell Oil Company,
Global Montello Group, Mansfield Oil Company of Gainesville, Inc., Offen Petroleum, LLC, Petroleum Traders Corporation, Pinnacle Petroleum,
Inc., SB Fleet Lube, Sunoco, LLC, TACenergy, LLC, and Tartan Oil LLC.
An evaluation panel, consisting of representatives from Code Compliance, Police, and Property Management departments evaluated and scored
the submittals using Best Value criteria. The individual scores were averaged for each of the criteria, and the final scores are listed in the
table below: Atlantic Petroleum & Mineral Resources, Inc. dba Atlantic Petroleum, was deemed non-responsive as it did not score at least 50% or
more of the total available points for the technical criteria necessary for price evaluation, and was disqualified from the evaluation process. Once
the technical evaluation was completed, Purchasing staff allocated points associated with pricing to each remaining vendor.
Evaluation Criteria
Bidders ��� � Rank
a b c d Total Score
Pinnacle Petroleum, Inc. 20.50 19.50 16.00 29.51 85.51 ��
Mansfield Oil Company of Gainesville, Inc. 19.00 20.00 13.60 29.49 82.09 �2
TACenergy, LLC 17.50 16.50 14.00 29.28 77.28 �
Petroleum Traders Corporation 17.50 17.00 11.60 30.00 76.10 �
Campbell Oil Company I 15.50 16.00 14.80 28.86 75.16 �
Sunoco LLC 17.00 17.50 12.00 28.65 75.15 �
SB Fleet-Lube 16.50 15.50 11.20 29.00 72.20 �
Global Montello Group Corp. 17.00 14.50 9.60 29.82 70.92 �
Offen Petroleum, LLC 15.50 12.00 13.20 29.77 70.47 �
Tartan Oil LLC 12.00 14.00 10.80 29.61 66.41 10
������ ��r-�
Petroleum LLC dba Arizona 1111.501114.001110
atlantic Petroleum & Mineral Resources, 12.50 11.00 11
nc. dba Atlantic Petroleum
29.02 II 64.52 II 11
Bidder did not
meet 50% of
technical points;
therefore, was
deemed non-
responsive and
disqualified from
the evaluation
process
The RFP document specified the use of the following Best Value Criteria:
a. Proposer's Qualifications, Experience and References
b. Method of Approach and Ability to meet the City's needs
c. Additional Products, Quality, and Services
d. Cost
KL�l��lif�:
After evaluation, the panel concluded that Pinnacle Petroleum, Inc., Mansfield Oil Company of Gainesville, Inc., TACenergy, LLC, Petroleum
Traders Corporation, and Campbell Oil Company, presented the best value to the City. Therefore, the panel recommends that City Council
authorize non-exclusive agreements with Pinnacle Petroleum, Inc., Mansfield Oil Company of Gainesville, Inc., TACenergy, LLC, Petroleum Traders
Corporation, and Campbell Oil Company. No guarantee was made that a specific amount of these fuels would be purchased. Staff certifies that
the recommended vendors' bids met specifications.
FUNDING: The combined annual amount allowed under these non-exclusive agreements for the first year of the initial term would be
$15,000,000.00; however, the actual amount used will be based on the need of the department and available budget. The Property Management
Department is requesting a 15% annual increase to accommodate the acquisition of the Emergency Medical Services (EMS) fleet and the
continuous growth of the City's fleet. Funding is budgeted in the Fuel Oil & Lubricants account within the participating departments' Operating
Funds, as appropriated.
BUSINESS EQUITY: This solicitation was reviewed by The Business Equity Division for available business equity prospects according to the
City's Business Equity Ordinance. There were limited business equity opportunities available for the services/goods requested, therefore, no
business equity goal was established.
AGREEMENT TERM: Upon City Council approval, the initial term of these Non-Exclusive Agreements shall begin upon execution and shall expire
five years from that date. The combined annual amount of these agreements is up to $15,000,000.00 for the first-year initial term, $17,250,000.00
for the second-year initial term, $19,837,500 for the third-year initial term, $22,813,125.00 for the fourth-year initial term, and $26,235,094.00 for
the fifth-year initial term.
RENEWAL OPTIONS - These Agreements may be renewed for up to one twayear term for up to $30,170,358.00 for the first-year of the renewal,
and $34,695,911 for the second-year of the renewal, at the City's option. This action does not require specific City Council approval, provided the
City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments' Operating Funds to support the approval of the above recommendation and execution of non-exclusive agreements. Prior to an
expenditure being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Reginald Zeno 8517
Originating Business Unit Head:
Additional Information Contact:
Dana Burghdoff 8018
Reginald Zeno 8517
Marilyn Marvin 7708
Brandy M. Hazel 8087
Maria Canoura 2526