HomeMy WebLinkAboutContract 62679-A1CSC No. __________
First Amendment to Fort Worth City Secretary Contract No. 62679 Page 1 of 3
FIRST AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 62679
This First Amendment to Fort Worth City Secretary Contract No. 62679 First
is made between the City of Fort Worth City,) a Texas home rule municipality,
and Selectron Technologies, Inc. ,an Oregon corporation. City and Vendor are each
WHEREAS, City and Vendor entered into an Agreement identified as City Secretary
Contract No. 62679 beginning January 22, 2025 ;
WHEREAS, on September 30, 2025, through Mayor and Council Communication 25-
0912, the Fort Worth City Council authorized the execution of an amendment to the Agreement in
an amount up to $302,446.32; and
WHEREAS, it is the collective desire of the parties to amend the Agreement to increase
the total contract amount by $302,446.32 for a revised total contract amount not to exceed
$876,898.77
WHEREAS, it is the collective desire of the parties to amend the Agreement to include
Selectron Quotes No. WE7153, WE7202, WE7232, WE7162, and WE7188 for the purchase of a
cloud-based platform and additional system enhancements.
NOW THEREFORE, known by all these present, the Parties, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I.AMENDMENTS
1.The Agreement is hereby amended to increase the increase the total contract
amount by $302,446.32 for a revised total contract amount not to exceed $876,898.77.
2.The Agreement is hereby amended to include Exhibit A-1 Selectron Quotes No.
WE7153, WE7202, WE7232, WE7162, and WE7188, attached hereto this First Amendment, for
the purchase of the Relay Interactive Voice Response platform and additional enhancements to the
Atlas Insight platform. Pricing shall be in accordance with the Revised 5-Year Commitment
Pricing described in the attached Selectron Quotes.
II.MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By: Dianna Giordano (Oct 6, 202513:19:37 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 10/06/2025
Selectron Technologies, Inc.
�:�,.�� Title: res1 ent
Date:
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
By:
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 25-0912
Approval Date: 09/30/2025
Form 1295: 2025-1354493
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Steven Vandever (Oct 1, 2025 08:43:06 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name: Jannette Goodall
Title: City Secretary
First Amendment to Fort Worth City Secretary Contract No. 62679 Page 2 of3
First Amendment to Fort Worth City Secretary Contract No. 62679 Page 3 of 3
EXHIBIT A-1
Selectron Quotes No. WE7153, WE7202, WE7232, WE7162, and WE7188
Summary of Revised 5-Year Commitment Pricing
Year 1
2025 2026
Year 2
2026 2027
Year 3
2027 2028
Year 4
2028 2029
Year 5
2029 2030
Atlas - Professional Services $ 153,468.75
Atlas - Annual Fees Total 81,600.00 82,860.00 84,157.80 85,494.53 86,871.37
Atlas Add-Ons - Professional Services 0.00 0.00 0.00 0.00 0.00
Atlas Add-Ons - Atlas Locations 12,930.00 7,173.60 7,270.01 7,369.31 7,471.59
Atlas Add-Ons - Add Entra ID SSO 3,500.00 3,500.00 3,500.00 3,500.00 3,500.00
Atlas - Total Revised Commitment $ 251,498.75 $ 93,533.60 $ 94,927.81 $ 96,363.84 $ 97,842.96
Year 1
2025 2026
Year 2
2026 2027
Year 3
2027 2028
Year 4
2028 2029
Year 5
2029 2030
Relay IVR - Managed Relay IVR $ 26,749.75 $ 27,025.74 $ 27,310.01 $ 27,602.82 $ 27,904.42
Relay IVR - Relay SelecTXT and ARN 20,625.00 20,917.50 21,218.77 21,529.09 21,848.71
Relay IVR - Total Revised Commitment $ 47,374.75 $ 47,943.24 $ 48,528.78 $ 49,131.91 $ 49,753.13
Year 1
2025 2026
Year 2
2026 2027
Year 3
2027 2028
Year 4
2028 2029
Year 5
2029 2030
Atlas - Total Revised Commitment $ 251,498.75 $ 93,533.60 $ 94,927.81 $ 96,363.84 $ 97,842.96
Relay IVR - Total Revised Commitment 47,374.75 47,943.24 48,528.78 49,131.91 49,753.13
Total Combined Commitment $ 298,873.50 $ 141,476.84 $ 143,456.59 $ 145,495.75 $ 147,596.09
Current System Next Renewal Current System Upgraded First Year 5-Year Total
VoicePermits 23,625.00$ Relay IVR Platform & Calls 26,749.75$ 136,592.74$
New System Functionality
Relay SelecTXT & ARN 20,625.00$ 106,139.07$
Total 47,374.75$ 242,731.81$
New Functionality:
City of Fort Worth, TX
All pricing displayed on this page is based on a 5-year commitment and purchase of all listed items
See page 2 for qualified discounting
Page 1
Five-Year Commitment Pricing Summary
All pricing displayed on this page is based on a 5-year commitment and purchase of all listed items
Upgrade to Relay IVR & ARN Year 1 Year 2 Year 3 Year 4 Year 5
Professional Services $60,310.25
Annual Fees $39,849.75 $40,518.74 $41,207.80 $41,917.53 $42,648.56
Total $100,160.00 $40,518.74 $41,207.80 $41,917.53 $42,648.56
Move to Managed Waived -$60,310.25
Second Platform Discount -$8,100.00 -$8,343.00 -$8,593.29 -$8,851.08 -$9,116.61
ARN Platform Included -$5,000.00 -$5,150.00 -$5,304.50 -$5,463.63 -$5,627.53
TOTAL - 5-YEAR COMMITMENT $26,749.75 $27,025.74 $27,310.01 $27,602.82 $27,904.42
Relay SelecTXT & ARN Year 1 Year 2 Year 3 Year 4 Year 5
Professional Services $50,310.00
Annual Fees $31,625.00 $32,067.50 $32,523.27 $32,992.72 $33,476.25
Total $81,935.00 $32,067.50 $32,523.27 $32,992.72 $33,476.25
Professional Services Waived*-$50,310.00
Second Relay Channel Discount*-$6,000.00 -$6,000.00 -$6,000.00 -$6,000.00 -$6,000.00
ARN Platform Included -$5,000.00 -$5,150.00 -$5,304.50 -$5,463.63 -$5,627.54
TOTAL - 5-YEAR COMMITMENT $20,625.00 $20,917.50 $21,218.77 $21,529.09 $21,848.71
COMBINED TOTAL $47,374.75 $47,943.24 $48,528.78 $49,131.91 $49,753.13
COMBINED 5-YEAR TOTAL $242,731.81
*Requires purchase of Upgrade to Managed Relay IVR - Building (Quote WE7153)
Page 2
Quote WE7153
06/2 /2025
Quote Expires on 0 //2025
City of Fort Worth, TX
Professional Services
Description Qty Unit Price Total**
Relay IVR Platform Setup - Building
Project Management (ivr)80 $225.00 $18,000.00
System Configuration (ivr)60 $225.00 $13,500.00
QA Testing and Training (ivr)28 $225.00 $6,300.00
Spanish Language 1 $15,385.00 $15,385.00
Database Integration - Accela - Construct
Development Resources 176 $225.00 $39,600.00
PROFESSIONAL SERVICES TOTAL $92,785.00
Annual Hosted Platform and Application Fees
Description Qty Unit Price Total**
Relay IVR Platform - Building 1 $22,000.00 $22,000.00
Integration Support
Application Hosting (ivr)
Annual Inbound Calls/Transfers 50,000 $0.30 $15,000.00
Spanish Language 1 $4,615.00 $4,615.00
Utility Activation Notification 1 $5,000.000 $5,000.00
Outbound Core Services
Annual Outbound Calls 17,000 $0.15 $2,550.00
Automatic Results Notification 1 $5,000.00 $5,000.00
Outbound Core Services
Outbound Calls Included for Features Purchased
ANNUAL FEES TOTAL $54,165.00
Overage Rate:
Inbound Calls/Transfers: $0.35
Page 3
Page 4
MANAGED SERVICES APPLICATION SCOPE AND ASSUMPTIONS
Application Database Integration:
Integration to Accela - Construct requires specific network access as determined necessary during the system
implementation. All functionality provided above is based on the customer provided API providing access to all
interface type may require additional services.
Relay IVR - Building and Planning:
Interactive Voice Response (IVR) system for Permits. Provides self-service for scheduling/canceling inspections
and accessing inspection results. Overage rates apply.
Inbound Calls/Transfers: A Call is defined as a successful completed connection with duration up to 4
minutes in length, with each additional 4 minute period counted as an additional Call. The same definition
applies to Transfers which are counted as a Call.
Spanish Language: A cognitive text-to-speech translation engine that supports Spanish language IVR
functionality with human-like recordings. The prompts include all words, dates, numbers, ordinals,
currencies, and letters in the appropriate language.
Utility Activation Notification: An email call notification to a utility agency that indicates a portion of
construction has been complete, passed review, and it is ready for connection.
Automatic Results Notification: An immediate call notification of the inspection results sent to the
contractor who scheduled the inspection.
Solution Management:
The proposed solution is managed through a single, web-accessible online administrative site. This site provides
users with key administrative functionality, including running reports, administrative controls, and support
requests.
Managed Services:
Relay Managed services is a hosted application environment, purpose-built in our secure environment, and
adheres to Payment Card Industry compliance standards. Includes our premier 24/7 support, ongoing
vulnerability scanning and penetration testing, and full-stack security updates.
Page 5
Quote WE7202
06/26/2025
Quote Expires on 09/24/2025
City of Fort Worth, TX
Professional Services
Description Qty Unit Price Total**
Relay SelecTXT Platform Setup - Building and Planning
Project Management (S)80 $225.00 $18,000.00
System Configuration (S)60 $225.00 $13,500.00
QA Testing and Training (S)28 $225.00 $6,300.00
Database Integration - Accela - Construct
Development Resources 176 $225.00 $39,600.00
PROFESSIONAL SERVICES TOTAL $77,400.00
Annual Hosted Platform and Application Fees
Description Qty Unit Price Total**
Relay SelecTXT Platform - Building and Planning 1 $15,000.00 $15,000.00
Integration Support
Application Hosting (stxt)
Automatic Results Notification 1 $5,000.00 $5,000.00
Outbound Core Services
Annual Messages 125,000 $0.135 $16,875.00
ANNUAL FEES TOTAL $36,875.00
Overage Rate: $0.185
Page 6
Page 7
MANAGED SERVICES APPLICATION SCOPE AND ASSUMPTIONS
Application Database Integration:
Integration to Accela - Construct requires specific network access as determined necessary during the system
implementation. All functionality provided above is based on the customer provided API providing access to all
interface type may require additional services.
Relay SelecTXT - Building and Planning:
Interactive texting platform SelecTXT for Permitting. Providing step-by-step, menu-driven, or power entry self-
service options to schedule/cancel inspections and view inspection results. Overage rates apply.
Automatic Results Notification: An immediate notification of the inspection results sent to the contractor
who scheduled the inspection.
Solution Management:
The proposed solution is managed through a single, web-accessible online administrative site. This site provides
users with key administrative functionality, including running reports, administrative controls, and support
requests.
Managed Services:
Relay Managed services is a hosted application environment, purpose-built in our secure environment, and
adheres to Payment Card Industry compliance standards. Includes our premier 24/7 support, ongoing
vulnerability scanning and penetration testing, and full-stack security updates.
Page 8
PRICING & PAYMENT INFORMATION
The contract period begins upon execution. Pricing does not include additional application integration charges that may be
required as part of this solution. This includes Application Vendor API, user, or implementation fees, additional licensing fees,
or other surcharges directly or indirectly charged by or remitted to the Application Vendor. Pricing above is based on the use
of Selectron Technologies standard agreement. All other agreements requiring legal review require a minimum $9,500
additional fee.
PROFESSIONAL SERVICES PAYMENT SCHEDULE
45% Invoiced at time of execution of contracts
55% Invoiced upon system available for initial user acceptance testing
TRAVEL FEE PAYMENT SCHEDULE
100% If travel is identified in the above detail or later requested, all travel and related fees are scheduled in
advance including travel days and will be invoiced upon completion. Total travel is invoiced at then current
hourly rates, currently $225.00 per person per hour, plus actual travel expenses.
ANNUAL FEES, BUNDLES, AND SUPPORT
100% Invoiced at time of execution of contracts. Recurring fees are invoiced 45 days prior to renewal.
In the event the customer terminates agreement prior to the end of the commitment term, 100% of all remaining unpaid fees
for the term become immediately due.
CHANGE ORDERS INCLUDING TIME AND MATERIAL RATES
All service work and/or deliverables not listed, defined, or provided as optional deliverables in this document are
considered outside of the scope of this project effort. Out of scope services will be invoiced at
current Time and Material rate, currently $225.00 per hour.
If the out of scope services require a formal change order, the Company and Customer will mutually agree in writing,
which will include a scope of work, timeline for delivery, Company and Customer responsibilities and the price terms
and conditions. Upon acceptance by Customer and issuance of required purchasing documentation, all Change
Orders shall be governed by the terms and conditions of this Agreement, no other terms or conditions shall apply.
Customer acknowledges that such Change Orders may affect the implementation schedule and dates otherwise
established as part of the project plan.
If Customer requires additional documentation, services to prepare this documentation will be invoiced at
-hour minimum.
TAXES
Sales Tax or any other applicable taxes are not included in any of the pricing in this agreement. All applicable taxes will be
invoiced, collected and remitted in accordance with state and local tax laws.
PAYMENT TERMS
Terms are net 30 days from date of invoice. Past due invoices are subject to a 1.5% per month late fee. All presented pricing
is in US Dollars.
VENDOR INFORMATION
Selectron Technologies, Inc.
13535 SW 72nd Avenue, Suite 200
Portland, OR 97223
Ph: 503.443.1400 Fax: 503.443.2052
Page 9
Quote WE7232
06/26/2025
Quote Expires on 09/24/2025
Fort Worth, TX
Professional Services
Description Qty Unit Price Total**
Atlas Insight
Inspector Status 1 $36,000.00 $36,000.00
Third Party Filter 1 $3,500.00 $3,500.00
Atlas Inspections
Hide Empty Fields 1 $3,500.00 $3,500.00
Atlas Up Next
Post Record of Communication 1 $3,500.00 $3,500.00
PROFESSIONAL SERVICES TOTAL $46,500.00
*Requires purchase of all items listed
**Requires purchase of Relay IVR & Relay SelecTXT (Quote #WE7153 & #WE7202) with a five-year commitment
MANAGED SERVICES APPLICATION SCOPE & ASSUMPTIONS
Application Database Integration:
Integration to Accela - Construct requires specific network access as determined necessary during the
system implementation. All functionality provided above is based on the customer provided API providing
to a new interface type may require additional services.
Inspector Status (Atlas Insight):
A colored icon will be displayed next to the inspector to indicate their status:
Green: User has logged into Atlas Inspections and has a connection
Yellow: User has logged into Atlas Inspections, but the connection has broken (can set a delay
time before the icon changes from Green to Yellow)
Gray:
Third Party Filter (Atlas Insight):
An on/off toggle will be added to Atlas Insight that filters out inspection pins for third-party inspections from
the map view. This will allow supervisors and schedulers to view only the inspections they need to assign.
Hide Empty Fields (Atlas Inspections):
This feature hides any blank fields on inspection or permit history reports. When an inspector views an
inspection or permit history within Inspections, any missing or blank fields will be hidden to prevent
overcrowding the screen.
Post Record of Communication (Atlas Up Next):
After a message is sent via Atlas Up Next, the solution will post to the comments tab in Accela, indicating
that the permit holder has been sent a message.
Quote WE7162
04/02/2025
Quote Expires on 07/01/2025
City of Fort Worth, TX
Professional Services
Description Qty Unit Price Total
Base Atlas Locations Professional Services - Building
Senior Project Management (l.b)16 $225.00 $3,600.00
Development - Configuration and Integration (l.b)16 $225.00 $3,600.00
QA Testing (l.b)8 $225.00 $1,800.00
PROFESSIONAL SERVICES TOTAL $9,000.00
Annual Hosted Platform and Application Fees
Description Qty Unit Price Total
Atlas Locations Annual Service Fee - Building 1 $4,800.00 $4,800.00
Atlas Locations User Licenses - Building 33 $120.00 $3,960.00
ANNUAL FEES TOTAL $8,760.00
MANAGED SERVICES APPLICATION SCOPE & ASSUMPTIONS
Application Database Integration:
Integration with Geotab requires specific network access, determined during system implementation. The
functionality outlined above relies on the Geotab-provided API granting full data access, along with
notification. Technology changes or migration to a new interface type may require additional services.
Atlas Locations:
Allows for the capture and display of inspection location data, integrated to Atlas Insight. This is achieved
through capturing GPS location data and posting it to the Atlas server, which requires internet connectivity.
Managed Service:
environment. Includes our premier 24/7 support, ongoing vulnerability scanning and penetration testing,
and full-stack security updates.
PRICING & PAYMENT INFORMATION
ADDS, MOVES, AND CHANGES
The contract period begins upon issuance of purchase order or equivalent document. Pricing does not include additional
application integration charges that may be required as part of this solution. This includes Application Vendor API, user, or
implementation fees, additional licensing fees, or other surcharges directly or indirectly charged by or remitted to the
Application Vendor. Pricing above is based on the use of Selectron Technologies standard agreement. All other agreements
requiring legal review require a minimum $9,500 additional fee.
PROFESSIONAL SERVICES PAYMENT SCHEDULE
100% Invoiced upon notice to proceed by Customer and issuance of required purchasing documentation.
TRAVEL FEE PAYMENT SCHEDULE
100% If travel is identified in the above detail or later requested, all travel and related fees are scheduled in
advance including travel days and will be invoiced upon completion. Total travel is invoiced at then current
hourly rates, currently $225.00 per person per hour, plus actual travel expenses.
ANNUAL FEES, BUNDLES, AND SUPPORT
100% Invoiced upon notice to proceed by Customer and issuance of required purchasing documentation.
Recurring fees are invoiced 45 days prior to renewal. Amounts will be prorated upon renewal.
CHANGE ORDERS INCLUDING TIME AND MATERIAL RATES
All service work and/or deliverables not listed, defined, or provided as optional deliverables in this document are
considered outside of the scope of this project effort. Out of scope services will be invoiced at
current Time and Material rate, currently $225.00 per hour.
If the out of scope services require a formal change order, the Company and Customer will mutually agree in writing,
which will include a scope of work, timeline for delivery, Company and Customer responsibilities and the price terms
and conditions. Upon acceptance by Customer and issuance of required purchasing documentation, all Change
Orders shall be governed by the terms and conditions of this Agreement, no other terms or conditions shall apply.
Customer acknowledges that such Change Orders may affect the implementation schedule and dates otherwise
established as part of the project plan.
If Customer requires additional documentation, services to prepare this documentation will be invoiced at
-hour minimum.
TAXES
Sales Tax or any other applicable taxes are not included in any of the pricing in this agreement. All applicable taxes will be
invoiced, collected and remitted in accordance with state and local tax laws.
PAYMENT TERMS
Terms are net 30 days from date of invoice. Past due invoices are subject to a 1.5% per month late fee. All presented pricing
is in US Dollars.
VENDOR INFORMATION
Selectron Technologies, Inc.
13535 SW 72nd Avenue, Suite 200
Portland, OR 97223
Ph: 503.443.1400 Fax: 503.443.2052
Quote WE7188
09/03/2025
Quote Expires on 12/02/2025
City of Fort Worth, TX
Atlas - Add SSO
Professional Services
Description Qty Unit Price Total**
Atlas - Add SSO Entra ID Integration 1 $13,600.00 $13,600.00
PROFESSIONAL SERVICES TOTAL $13,600.00
Annual Fees
Description Qty Unit Price Total**
SSO Integration Support 1 $3,500.00 $3,500.00
ANNUAL FEES TOTAL $3,500.00
The above will align with the City's current commitment to Atlas Insight
Overview of Services & Client Responsibilities:
system. This will enable users to utilize the same login credentials between the Atlas and Accela systems.
To maintain secure and reliable access to Accela via Single Sign-On (SSO), ongoing support is required to
monitor, troubleshoot, and update the SSO configuration as needed. This includes managing identity provider
metadata changes, certificate renewals, protocol updates (OIDC), and user provisioning issues. In addition, as
identity systems evolve or client security policies change, coordination with client IT teams and potential
configuration adjustments may be necessary to ensure continued compliance and performance. These activities
require dedicated engineering and support resources, which are covered under the ongoing service charges.
PRICING & PAYMENT INFORMATION
ADDS, MOVES, AND CHANGES
The contract period begins upon issuance of purchase order or equivalent document. Pricing does not include additional
application integration charges that may be required as part of this solution. This includes Application Vendor API, user, or
implementation fees, additional licensing fees, or other surcharges directly or indirectly charged by or remitted to the
Application Vendor. Pricing above is based on the use of Selectron Technologies standard agreement. All other agreements
requiring legal review require a minimum $9,500 additional fee.
PROFESSIONAL SERVICES PAYMENT SCHEDULE
100% Invoiced upon notice to proceed by Customer and issuance of required purchasing documentation.
TRAVEL FEE PAYMENT SCHEDULE
100% If travel is identified in the above detail or later requested, all travel and related fees are scheduled in
advance including travel days and will be invoiced upon completion. Total travel is invoiced at then current
hourly rates, currently $225.00 per person per hour, plus actual travel expenses.
ANNUAL FEES, BUNDLES, AND SUPPORT
100% Invoiced upon notice to proceed by Customer and issuance of required purchasing documentation.
Recurring fees are invoiced 45 days prior to renewal. Amounts will be prorated upon renewal.
CHANGE ORDERS INCLUDING TIME AND MATERIAL RATES
All service work and/or deliverables not listed, defined, or provided as optional deliverables in this document are
considered outside of the scope of this project effort. Out of scope services will be invoiced at
current Time and Material rate, currently $225.00 per hour.
If the out of scope services require a formal change order, the Company and Customer will mutually agree in writing,
which will include a scope of work, timeline for delivery, Company and Customer responsibilities and the price terms
and conditions. Upon acceptance by Customer and issuance of required purchasing documentation, all Change
Orders shall be governed by the terms and conditions of this Agreement, no other terms or conditions shall apply.
Customer acknowledges that such Change Orders may affect the implementation schedule and dates otherwise
established as part of the project plan.
If Customer requires additional documentation, services to prepare this documentation will be invoiced at
-hour minimum.
TAXES
Sales Tax or any other applicable taxes are not included in any of the pricing in this agreement. All applicable taxes will be
invoiced, collected and remitted in accordance with state and local tax laws.
PAYMENT TERMS
Terms are net 30 days from date of invoice. Past due invoices are subject to a 1.5% per month late fee. All presented pricing
is in US Dollars.
VENDOR INFORMATION
Selectron Technologies, Inc.
13535 SW 72nd Avenue, Suite 200
Portland, OR 97223
Ph: 503.443.1400 Fax: 503.443.2052
CITY COUNCIL AGENDA
Create New From This M8�C
DATE:
CODE:
9/30/2025 REFERENCE
N O..
C TYPE:
**M&C 25-
0912
CONSENT
LOG NAME:
PUBLIC
HEARING:
04AMEND SELECTRON
SOLE SOURCE
AGREEMENT
�
�'��T �'4�a�ri i
-�Y-
SUBJECT: (ALL) Authorize the Execution of an Amendment to Sole Source Agreement with Selectron
Technologies, Inc. in the Amount of $302,446.32 for a Revised Total Contract Amount of
$876,898.77, for the Addition of a Cloud-Based Module and Enhancements for the Existing
Atlas Insight Platform for the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an amendment to City Secretary
Contract No. 62679 with Selectron Technologies, Inc. in the amount of $302,446.32 for a revised total
contract amount of $876,898.77, for the addition of the cloud-based Relay Interactive Voice Response
module and enhancements to the existing Atlas Insight platform for the Information Technology
Solutions Department.
DISCUSSION:
On January 14, 2025, Mayor and Council Communication (M&C) 25-0007 authorized the execution of
City Secretary Contract No. 62679 with Selectron Technologies, Inc. for a total contract amount not to
exceed $574,452.45 for a five-year term forAtlas Insight Software implementation, maintenance,
support, and professional services. The Atlas Insight software is used primarily by the Development
Services Department to streamline and improve the inspection communication process with
customers. The Atlas Insight platform allows for communication with customers before, during, and
after inspections occur. The platform will also ensure that all inspections are assigned to approved and
licensed inspectors and allow for easy reassignment of inspections to optimize timeliness of inspection
completion. Development Services will also be able to conduct video inspections to allow for increased
flexibility for scheduling with customers and enable quicker completion of inspections.
This M&C requests authorization to increase the total contract amount by $302,446.32 for a revised
total contract amount of $876,898.77. The increase in authority will allow for the addition of the cloud-
based Relay Interactive Voice Response (IVR) module to upgrade our existing on-premises
VoicePermits PremierPro platform and provide for further enhancements to the Altas Insight platform.
Enhancements include Single-Sign-On (SSO) integration, an interactive texting platform for permitting,
and inspector/inspection location insight. These enhancements are necessary for operations to
improve the communication process between inspectors and customers, optimize routing for
inspectors and inspections, provide easier and more secure access to Selectron for inspectors in the
field, and provide data to promote data driven inspection performance.
A Chapter 252 exemption request related to this agreement was reviewed and approved by the City
Attorney's Office as a sole source.
Funding is budgeted in the Special Purpose Fund for the Development Services Department for the
purpose of funding the Developer Tech Improvements project, as appropriated.
ADMINISTRATIVE CHANGE ORDER —An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS — Upon City Council approval and execution of the amendment, the agreement
shall expire January 22, 2030.
RENEWAL OPTIONS — This agreement may be renewed for successive one-year renewal terms at
the City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Special Purpose Fund for the Developer Tech Improvements project to support the
approval of the above recommendation and execution of the amendment to the agreement. Prior to
any expenditure being incurred, the Development Services and Information Technology Services
Departments have the responsibility to validate the availability of funds.
TO
Fund Department Account Project�rogram Activity Budget�Reference # Amount
ID ID � , Year �Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Dianna Giordano (7783)
Kevin Gunn (2015)
Mark DeBoer (8598)
ATTACHMENTS
04Amend Selectron Sole Source Agreement - FID Table.xlsx (CFW Internal)
04Amend Selectron Sole Source Agreement - Fund Availability_.pdf (CFW Internal)
Selectron Form 1295 - 2025-1354493.pdf (CFW Internal)