HomeMy WebLinkAboutContract 64077CSC No. _________
Cooperative Purchase Agreement Page 1 of 13
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement (“Agreement”) is entered into by and between the City
of Fort Worth (“City”), a Texas home rule municipality, and Sigma Surveillance Inc. dba
STS360 (“Vendor”). City and Vendor are each individually referred to herein as a “party” and
collectively referred to as the “parties.”
The Cooperative Purchase Agreement includes the following documents which shall be construed
in the order of precedence in which they are listed:
1.This Cooperative Purchase Agreement;
2.Exhibit A – BuyBoard Cooperative Contract No. 751-24;
3.Exhibit B – BuyBoard Cooperative Contract No. 751-24 Pricing Index;
4.Exhibit C – STS360 Service Level Agreement;
5.Exhibit D – Network Access Agreement; and
6.Exhibit E – Conflict of Interest Questionnaire.
The Exhibits referenced above, which are attached hereto and incorporated herein, are
made a part of this Agreement for all purposes. Vendor agrees to provide City with the services
and goods included in Exhibit C pursuant to the terms and conditions of this Cooperative Purchase
Agreement, including all exhibits thereto. If any provisions of the attached documents, conflict
with the terms herein, are prohibited by applicable law, conflict with any applicable rule, regulation
or ordinance of City, the terms in this Agreement shall control
City shall pay Vendor in accordance with the fee schedule in Exhibit B and in accordance
with the provisions of this Agreement. Total payment made under this Agreement for the first year
by City shall not exceed Three million and Fifty Thousand Dollars ($3,050,000.00), and will
increase by 10% annually. Vendor shall not provide any additional items or services or bill for
expenses incurred for City not specified by this Agreement unless City requests and approves in
writing the additional costs for such services. City shall not be liable for any additional expenses
of Vendor not specified by this Agreement unless City first approves such expenses in writing.
The term of this Agreement shall be effective beginning on the date signed by the Assistant
City Manager below (“Effective Date”) and ending on November 30, 2026. City shall be able to
renew this agreement for 1 one-year renewal option by written agreement of the parties. Provided,
however, the term of this Agreement shall not extend beyond the term of BuyBoard 751-24
attached hereto as Exhibit A, unless it is extended, renewed, or followed up by a substantially
similar cooperative agreement (“Successor Contract”) from Vendor and BuyBoard and the parties
agree in writing to incorporate such extension, renewal, or use of Successor Contract into this
Agreement.
Vendor agrees that City shall, until the expiration of three (3) years after final payment
under this Agreement, or the final conclusion of any audit commenced during the said three years,
Cooperative Purchase Agreement Page 2 of 13
have access to and the right to examine at reasonable times any directly pertinent books,
documents, papers and records, including, but not limited to, all electronic records, of Vendor
involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that
City shall have access during normal working hours to all necessary Vendor facilities and shall be
provided adequate and appropriate work space in order to conduct audits in compliance with the
provisions of this section. City shall give Vendor reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of
the transmission, or (3) received by the other party by United States Mail, registered, return receipt
requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: City Manager’s Office
100 Fort Worth Trail
Fort Worth, TX 76102
With copy to Fort Worth City Attorney’s Office at
same address
To VENDOR:
Sigma Surveillance Inc. dba STS360
Attn: John Hoffman
14229 Proton Rd.
Dallas, Texas 75244
Phone: (972) 300-1075
Facsimile: (866) 223-8167
Email: john@sts360.com
IP Indemnification. Vendor agrees to indemnify, defend, settle, or pay, at its own cost
and expense, including the payment of attorney’s fees, any claim or action against the
City for infringement of any patent, copyright, trade mark, service mark, trade secret, or
other intellectual property right arising from City's use of the Deliverable(s), or any part
thereof, in accordance with the Agreement, it being understood that the agreement to
indemnify, defend, settle or pay shall not apply if City modifies or misuses the
Deliverable(s). So long as Vendor bears the cost and expense of payment for claims or actions
against the City pursuant to this section, Vendor shall have the right to conduct the defense
of any such claim or action and all negotiations for its settlement or compromise and to settle
or compromise any such claim; however, City shall have the right to fully participate in any
and all such settlement, negotiations, or lawsuit as necessary to protect the City’s interest,
and City agrees to cooperate with Vendor in doing so. In the event City, for whatever reason,
assumes the responsibility for payment of costs and expenses for any claim or action brought
against the City for infringement arising under the Agreement, the City shall have the sole
right to conduct the defense of any such claim or action and all negotiations for its settlement
or compromise and to settle or compromise any such claim; however, Vendor shall fully
participate and cooperate with the City in defense of such claim or action. City agrees to give
Vendor timely written notice of any such claim or action, with copies of all papers City may
receive relating thereto. Notwithstanding the foregoing, the City’s assumption of payment of
costs or expenses shall not eliminate Vendor’s duty to indemnify the City under the
Agreement. If the Deliverable(s), or any part thereof, is held to infringe and the use thereof
is enjoined or restrained or, if as a result of a settlement or compromise, such use is
materially adversely restricted, Vendor shall, at its own expense and as City's sole remedy,
Cooperative Purchase Agreement Page 3 of 13
either: (a) procure for City the right to continue to use the Deliverable(s); or (b) modify the
Deliverable(s) to make them/it non-infringing, provided that such modification does not
materially adversely affect City's authorized use of the Deliverable(s); or (c) replace the
Deliverable(s) with equally suitable, compatible, and functionally equivalent non-infringing
Deliverable(s) at no additional charge to City; or (d) if none of the foregoing alternatives is
reasonably available to Vendor, terminate the Agreement, and refund all amounts paid to
Vendor by the City, subsequent to which termination City may seek any and all remedies
available to City under law. VENDOR’S OBLIGATIONS HEREUNDER SHALL BE
SECURED BY THE REQUISITE INSURANCE COVERAGE REQUIRED BY CITY.
Data Breach. Vendor further agrees that it will monitor and test its data safeguards
from time to time, and further agrees to adjust its data safeguards from time to time in light
of relevant circumstances or the results of any relevant testing or monitoring. If Vendor
suspects or becomes aware of any unauthorized access to any financial or personal
identifiable information (“Personal Data”) by any unauthorized person or third party, or
becomes aware of any other security breach relating to Personal Data held or stored by
Vendor under the Agreement or in connection with the performance of any services
performed under the Agreement or any Statement(s) of Work (“Data Breach”), Vendor shall
immediately notify City in writing and shall fully cooperate with City at Vendor’s expense
to prevent or stop such Data Breach. In the event of such Data Breach, Vendor shall fully
and immediately comply with applicable laws, and shall take the appropriate steps to remedy
such Data Breach. Vendor will defend, indemnify and hold City, its Affiliates, and their
respective officers, directors, employees and agents, harmless from and against any and all
claims, suits, causes of action, liability, loss, costs and damages, including reasonable
attorney fees, arising out of or relating to any third party claim arising from breach by
Vendor of its obligations contained in this Section, except to the extent resulting from the
acts or omissions of City. All Personal Data to which Vendor has access under the
Agreement, as between Vendor and City, will remain the property of City. City hereby
consents to the use, processing and/or disclosure of Personal Data only for the purposes
described herein and to the extent such use or processing is necessary for Vendor to carry
out its duties and responsibilities under the Agreement, any applicable Statement(s) of Work,
or as required by law. Vendor will not transfer Personal Data to third parties other than
through its underlying network provider to perform its obligations under the Agreement,
unless authorized in writing by City. Vendor’s obligation to defend, hold harmless and
indemnify City shall remain in full effect if the Data Breach is the result of the actions of a
third party. All Personal Data delivered to Vendor shall be stored in the United States or
other jurisdictions approved by City in writing and shall not be transferred to any other
countries or jurisdictions without the prior written consent of City.
No Boycott of Israel. If Vendor has fewer than 10 employees or the Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with
Chapter 2271 of the Texas Government Code, City is prohibited from entering into a
contract with a company for goods or services unless the contract contains a written
verification from the company that it: (1) does not boycott Israel; and (2) will not boycott
Israel during the term of the contract. The terms “boycott Israel” and “company” shall have
the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By
Cooperative Purchase Agreement Page 4 of 13
signing this Addendum, Vendor certifies that Vendor’s signature provides written verification
to City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term
of the Agreement.
Prohibition on Boycotting Energy Companies. Vendor acknowledges that in
accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from
entering into a contract for goods or services that has a value of $100,000 or more that is to
be paid wholly or partly from public funds of the City with a company with 10 or more full-
time employees unless the contract contains a written verification from the company that it:
(1) does not boycott energy companies; and (2) will not boycott energy companies during the
term of the contract. The terms “boycott energy company” and “company” have the
meaning ascribed to those terms by Chapter 2276.001 of the Texas Government Code. To
the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by
signing this Agreement, Vendor certifies that Vendor’s signature provides written
verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not
boycott energy companies during the term of this Agreement.
Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government
Code, the City is prohibited from entering into a contract for goods or services that has a
value of $100,000 or more that is to be paid wholly or partly from public funds of the City
with a company with 10 or more full-time employees unless the contract contains a written
verification from the company that it: (1) does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association; and (2) will
not discriminate during the term of the contract against a firearm entity or firearm trade
association. The terms “discriminate,” “firearm entity” and “firearm trade association”
have the meaning ascribed to those terms by Chapter 2274.001 of the Texas Government
Code. To the extent that Chapter 2274 of the Government Code is applicable to this
Agreement, by signing this Agreement, Vendor certifies that Vendor’s signature provides
written verification to the City that Vendor: (1) does not have a practice, policy, guidance,
or directive that discriminates against a firearm entity or firearm trade association; and (2)
will not discriminate against a firearm entity or firearm trade association during the term of
this Agreement.
Applicable Laws. The laws of the State of Texas shall govern this Agreement. Venue for
any action brought to interpret or enforce, or arising out of or incident to, the terms of this
Agreement shall be in Tarrant County, Texas.
[Signature Page Follows]
Cooperative Purchase Agreement Page 5 of 13
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
By: ___________________________
Name: Dianna Giordano
Title: Assistant City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ___________________________
Name: Kevin Gunn
Title: Director, IT Solutions
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By: ___________________________
Name: Dominic Casagrande
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By: ___________________________
Name: Candace Pagliara
Title: Senior Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C:
Approval Date:
Form 1295: 2025-1351096
VENDOR:
Sigma Surveillance Inc. dba STS360
By: ___________________________
Name: ___________________________
Title: ___________________________
Date: ___________________________
Jose Garza
CTO
09/16/2025
Cooperative Purchase Agreement Page 6 of 13
EXHIBIT A
BuyBoard Cooperative Contract No. 751-24
(Attached)
v.02.01.2021
Electronic Delivery
John Hoffman
STS360
14229 Proton Rd
Dallas, Tex 75244
Welcome to BuyBoard!
Re: Proposal Invitation No. 751-
24, Fire and Security Systems and Monitoring Services
Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company
a BuyBoard® contract based on the above-referenced Proposal Invitation. The contract is effective for an
initial one-year term of December 1, 2024 through November 30, 2025, and may be subject to two possible
one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the General
Terms and Conditions of the Contract.
To review the items your company has been awarded, please review Proposal Tabulation No. 751-24 at:
www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract
award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply
with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and
Conditions.
The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are reminded
that, in accordance with the General Terms and Conditions, all purchase orders must be
processed through the BuyBoard. Except as expressly authorized in writing by the Cooperatives
administrator, you are not authorized to process a purchase order received directly from a Cooperative
member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive
a purchase order directly from a Cooperative member that you have reason to believe has not been received
by the Cooperative or processed through the BuyBoard, you must promptly forward a copy of the purchase
order by email to info@buyboard.com.
A list of Cooperative members is available on the buyboard.com website. Once the contract is active, the
BuyBoard vendor relations staff will be contacting you to assist with the resources available and to provide
any support you may need as an awarded BuyBoard vendor.
On behalf of the Cooperative, we appreciate your interest in the Cooperative and we are looking forward
to your participation in the program. If you have any questions, feel free contact me at bids@buyboard.com.
Sincerely,
Stacy Finn, Bid Analyst
Texas Association of School Boards, Inc.,
Administrator for The Local Government Purchasing Cooperative
Electronic Delivery
John Hoffman
STS360
14229 Proton Rd
Dallas, Tex 75244
Welcome to BuyBoard!
Re: Proposal Invitation No. 751-24, Fire and Security Systems and
Monitoring Services
Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoard®
contract based on the above-referenced Proposal Invitation. The contract is effective for an initial one-year term of December
1, 2024 through November 30, 2025, and may be subject to two possible one-year renewals. Please refer to the Proposal
Invitation for the contract documents, including the National Purchasing Cooperative Vendor Award Agreement and General
Terms and Conditions of the Contract.
To review the items your company has been awarded, please review Proposal Tabulation No. 751-24 at
www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only
those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must
be at or below the awarded pricing as set forth in the General Terms and Conditions.
The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are reminded that, in
accordance with the General Terms and Conditions, all purchase orders from National Cooperative members
must be processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative’s administrator,
you are not authorized to process a purchase order received directly from a National Cooperative member that has not been
processed through the BuyBoard or provided to the Cooperative. If you receive a purchase order directly from a National
Cooperative member that you have reason to believe has not been received by the National Cooperative or processed through
the BuyBoard, you must promptly forward a copy of the purchase order by e-mail to info@buyboard.com
A list of National Cooperative members is available on the buyboard.com website. Once the contract is active, the BuyBoard
vendor relations staff will be contacting you to assist with resources available and provide any support you may need as an
awarded BuyBoard vendor.
On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any questions,
feel free to contact me at bids@buyboard.com.
Sincerely,
Stacy Finn, Bid Analyst
Texas Association of School Boards, Inc.,
Procurement Administrator for the National Purchasing Cooperative
v.02.01.2021
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P.o. Box 400, Austln, Texas 78767
800.695.29�9 - blds@buyboard.com - buy6oard.com
PROPOSER'S ACCEPTANCE AND AGREEMENT
�
Proposal Invitation Name Praposal Due Date/Opening Date and Time
Fire and Security Systems and Monitoring Services ]une 6, 2024, at 4:00 PM
Proposal Invitation Number
751-24
Location of Proposal Opening
Texas Association of School Boards, Inc.
BuyBoard Department
iZ007 Research Blvd.
Austin, TX 78759
Contract Term Anticipated Cooperative Board Meeting Date
December 1, 2024, through November 30, 2025,
with two possible one-year renewals. October 2024
By signature be%w, the unde�signed acknowledges and agrees that you a�e authorized to submit this
P�oposal, including making all acknow/edgements, consents, and certifications he�ein, on behalf of P�opose�
and, to the best of you� knowledge, the info�mation provided is true, accu�ate, and comp/ete.
Sigma Surveillance Inc. dba STS360
Name of Proposing Company
14229 Proton Rd
Street Address
Dallas TX 75244
City, State, Zip
469-212-6022
Telephone Number of Authorized Company Officia{
866-223-8167
Fax Number of Authorized Company Official
06/05/2024
Date
Authorized Company OfFicial
Page 10 of 71
John Hoffman
Printed Name of Authorized Company Official
Executive Vice President
Position or Title of Authorized Company Official
20-2542335
Federal ID Number
PROPOSaL FORnis COMM/SVCS �i SO 24 2023
■ ������° P.O. Box 400, Austln, Texas 78767
� 800.695.29�9 • blds@buyboard.com • buyboard.com
PROPOSAL FORMS PART 1: COMPLIANCE FORMS
INSTRUCTIONS:
Proposer must review and complete all forms in this Proposal Forms Part 1:
• Proposal Acknowledgements
• Felony Conviction Disclosure
• Resident/Nonresident Certification
• Debarment Certification
• Vendor Employment Certification
■ No Boycott Verification
■ No Excluded Nation or Foreign Terrorist Organization Certification
■ Historically Underutilized Business Certification
■ Acknowledgement of BuyBoard Technical Requirements
• Construction-Related Goods and Services Affirmatian
• Deviation and Compliance
■ Vendor Consent for Name Brand Use
■ Confidential/Proprietary Information
• EDGAR Vendor Certification
• Compliance Forms Signature Page
An authorized representative of Proposer must initral rn the bottom right corne� ofeach page where indicated
and complete and sign the Compliance Forms Signature Page. Proposer's failure to fully complete, initial,
and sign forms as required may result in your Propasal being rejected as non-responsive.
PROPOSAL ACKNOWLEDGEMENTS
The proposing company ("you" or "your'� hereby acknowledges and agrees as follows:
1. You have carefully examined and understand all information and documentation associated with this Proposal Invitation,
including the Instructions to Proposers, General Information, General Terms and Conditions, attachments/forms,
appendices, item specifications, and line items (collectively "Requirements'�;
2. By your response ("Proposal") to this Proposal Invitation, you propose to supply the products or services submitted at
the pricing quoted in your Proposal and in strict campliance with the Requirements, unless specific deviations or
exceptions are noted in the Proposal;
3. By your Proposal, you acknowledge and certify alE items set forth in the General Terms and Conditions, Section B.12
(Certifications), including all non-collusion certifications and certifications regarding legal, ethical, and other matters set
forth therein.
4. Any and all deviations and exceptions to the Requirements have been noted in your Proposal on the required form and
no others will be claimed;
Initial: /�
�
Page 11 af 71
PROPOSA� FORP�S COMM/SVCS v 10 24 2023
� i � � 1
I 1
P.O. Box 400, Austln, Texas 78767
800.695.29�9 - blds@buyboard.com • buyboard.com
If the Cooperative accepts any part of your Proposal and awards yau a Contract, you will furnish all awarded products or
services at the pricing quoted and in strict compliance with the Requirements (unless specific deviations or exceptions are
noted on the required form and accepted by the Coaperative), including without limitation the Requirements related
to:
a. conducting business with Cooperative members, including offering pricing to members that is the best you offer
compared to similarly situated customers in simifar circumstances;
b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation;
c. the possible award of a piggy-back contract by the National Purthasing Cooperative or nonprofit entity, in which
event you will offer the awarded products and services in accordance with the Requirements; and
d. submitting price sheets or catalogs in the praper format as required by the Cooperative as a prerequisite to
activation of your Contract;
6. You have clearly identified on the included form any infarmation in your Proposal that you believe to be confidential or
proprietary or that you do not consider to be public information subject to public disclosure under the Texas Public
Information Act or similar public information law;
7. The individual submitting this Proposal is duly autharized to enter into the contractual relationship represented by this
Proposal Invitation on your behalf and bind yau to the Requirements, and such individual (and any individual signing a
form or Proposal document) is authorized and has the requisite knowledge to provide the information and make the
representations and certifications required in the Requirements;
8. You have carefully reviewed your Proposal, and certify that all information provided is true, complete, and accurate to
the best of your knowledge, and you authorize the Caoperative to take such action as it deems appropriate to verify
such information; and
9. Any misstatement, falsification, or omission in your Praposal, whenever or however discovered, will be grounds for
disqualifying you from consideration for a contract award under this Proposal Invitation, termination of a contract
award, or any other remedy or action provided for in the General Terms and Conditions or by law.
FELONY CONVICTION DISCLOSURE
Subsection (a) of Section 44.034 of the Texas Educatian Code {Notification of Criminal History of Contractor)
states: '�A person or business entity that enters into a cantract with a school district must give advance notice to the district
if the person or an owner or operator has been convicted af a felony. The notice must include a general description of the
conduct resulting in the conviction of a felony."
Section 44.034 further states in Subsection (b}: "A schaal district may terminate a contract with a person or business
entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or
misrepresented the conduct resulting in the convictian. The district must compensate the person or business entity for
services performed before the termination of the contract."
Please check (1/j one of the fol%wing.•
❑ My COmpBfly IS d pUbllCly-held COfp01'atlOfl. (Advance notice requirement does not apply to publicly-held corporation.)
0 My company is not owned or operated by anyone who has been convicted of a felony.
❑ My company is owned/operated by the following individual{s) who has/have been convicted of a felony:
Name of Felon(s): N/A
Details of Conviction(s):
Initial: �
Page 12 of 71
PROFOsaL Foents COMM/SVCS v. 10 24 2023
! �����° P.O_ Box 400, Austln, Texas 78767
� 800.695.29�9 • blds@buyboard.com • buyboard.com
RESIDENT/NONRESIDENT CERTIFICATION
Chapter 2252, Subchapter A, of the Texas Government Cade establishes certain requirements applicable to proposers who
are not Texas residents. Under the statute, a"residenY' propaser is a person whose principal place of business is in Texas,
including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A
"nonresidenY' proposer is a person who is not a Texas resident. Please indicate the status of your company as a"resident"
proposer or a"nonresident" proposer under these definitians.
Please check (1/j one of the fol%wing:
� I certify that my company is a Resident Prapaser.
❑ I certify that my company is a Nonresident Proposer.
If your company is a Nonresident Proposer, you must pravide the following information for your resident state (the state in
which your company's principal place of business is located):
Sigma Surveillance Inc. dba STS360 14229 Proton Rd
Company Name Address
Dallas TX 75244
City State Zip Code
A. Does your resident state require a propaser whose principal place of business is in Texas to under-price proposers
whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract?
❑ Yes � No
What is the prescribed amount or percentage? � or %
DEBARMENT CERTIFICATION
By signature on the Compliance Forms Signature Page, I certify that neither my company nor an owner or principal of my
company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under
Executive Order 12549, '�Debarment and Suspension," as destribed in the Federal Register and Rules and Regulations.
Neither my company nor an owner or principal of my company is currently listed on the government-wide exclusions in
SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory
authority. My company agrees to immediatefy notify the Cooperative and all Cooperative members with pending purchases
or seeking to purchase from my company if my company ar an owner or principal is later listed on the government-wide
exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory
or regulatory authority.
VENDOR EMPLOYMENT CERTIFICATION
Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when
determining to whom to award a contract. Amang the criteria for tertain contracts is whether the vendor or the vendor's
ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in
Texas. If neither your company nor the ultimate parent company or majority owner has its principal place of business in
Texas, does your company, ultimate parent company, or majority owner employ at least 500 people in Texas?
Please check (i/j one of the fol%wing:
0 Yes ❑ No
Initial: �
Page 13 of 71
PROPOSaL FORh15 COMM/SVCS V.10 24.2023
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P.O. Sax 400, Austln, Texas 78767
800.695.2979 • blds@buybaard.com • buyboard.com
NO BOYCOTT VERIFICATION
A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly
from public funds with a company (excluding a sole praprietarship) that has 10 or more full-time employees for goods or
services unless the contract contains a written verificatian from the company that it: (1) does not boycott Israel and will not
boycott Israel during the term of the contract (TEx. Gov`� Co�E Ch. 2271), {2) does not boycott energy companies and will not
boycott energy companies during the term of the contract (TEx. Gov'T Co�E Ch. 2276), and (3) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during
the term of the contract against a firearm entity or firearm trade association (TEx. Gov'T Co�E Ch. 2274). Accordingly, this
certification form is included to the extent required by law.
"Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is
intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or
entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business
purposes. Tex. Gov'r Cooe §808.001(1).
"Boycott energy company" means, without an ordinary business purpose, refusing to deal with, terminating business
activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial
relations with a company because the company: (A} engages in the exploration, production, utilization, transportation, sale,
or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond
applicable federal and state law; or (B) does business with a company described by Paragraph (A). TEx. Gov�T CODE
§809.001(1).
"Discriminate against a firearm entity or firearm trade assaciation" means, {A) with respect to the entity or association, to:
(i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a
firearm entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or
association based solely on its status as a firearm entity or firearm trade association; or (iii) terminate an existing business
relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; and (B)
does not include: (i) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or
selling of ammunition, firearms, or firearm accessories; and (ii) a company's refusal to engage in the trade of any goods or
services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business
relationship: (aa) to comply with federal, state, or loca! law, policy, or regulations or a directive by a regulatory agency; or
(bb) for any traditional business reason that is specific ta the cus#omer or potential customer and not based solely on an
entity's or association's status as a firearm entity or firearm trade association. TEx. Gov'T Co�E §2274.001(3),
By signature on the Compliance Forms Signature Page, ta the extent applicable, I certify and verify that Vendor does not
boycott Israel, boycott energy companies, or discriminate against a firearm entity or firearm trade association and will not
do so during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and
accurate, and that I am authorized by my company ta make this certification.
InitiaL• �
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P.o. eax 400, AusUn, rexas 75767
800.695.2979 - blds�buybaard.com • buyboard.com
NO EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICAT�ON
Chapter Z252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a
company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization — specifically, any company
identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or
Z252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating
to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract
prohibition.)
By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas Comptroller's
list identified above; that this certification is true, camplete and accurate; and that I am authorized by my company to make
this certification.
HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION
A Proposer that has been certified as a Historically Underutilized 8usiness (also known as a Minority/Women Business
Enterprise or "MWBE" and all referred to in this form as a"HUB'� is encouraged to indicate its HUB certification status when
responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that
properly indicate and document their HUB certificatian an this form. (Please check (�l) all that apply)
❑✓
�
I certify that my company has been certified as a HUB in the following categories:
�] Minority Owned Business ❑ Women Owned Business
❑ Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a
service-connected disability as defieed by 38 U.S.C. § 101(16), and who has a disability
rating of 20% or more as determined by the U. S. Department of Veterans Affairs or
Department of Defense)
Certification Number: 045399 12a2542335600
Name of Certifying Agency: Texas Comptrollers Office
My company has NOT been certified as a HUB.
ACKNOWLEDGEMENT OF BUYBOARD TECHNICAL REQUIREMENTS
Vendor shall review the BuyBoard Technical Requirements included in this Proposal Invitation. By signature on the
Compliance Forms Signature Page, the undersigned affirms that Proposer has obtained a copy of the BuyBoard Technical
Requirements, has read and understands the requirements, and certifies that Vendor is able to meet and will comply with
those requirements except as follows: (List and explarn BuyBoard Technica/ Requirements, if any, to which your company
cannot or wi/lnot comply.J
Note: In accordance with the General Terms and Canditians of the Contract, to the extent Vendor is awarded a Contract
under this Proposal Invitation but is unable or unwilling ta meet the applicable BuyBoard Technical Requirements, the
information available on the BuyBoard for Vendor's awarded praducts or services may be limited, potentially placing Vendor
at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor's awarded
products and services on the BuyBoard website. Further, to the extent Vendor has acknowledged ability to meet and comply
with the BuyBoard Technical Requirements, any subsequent failure or refusal by Vendor to promptly provide information
upon request to the Cooperative administrator in accordance with those technical requirements may be deemed an event
of default under the Contract. Initial: �
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P.O. Box 400, Austln, Texas 78767
800.695.2919 - blds@buyboard.com • buyboard.com
CONSTRUCTION-RELATED GOODS AND SERVICES AFFIRMATION
The Cooperative issued the BuyBoard Procurement and Construction-Related Goods and Services Advisory for Texas
Members �'Advisory'�, which provides information specifically relevant to the procurement of construction-related goods
and services by Texas Cooperative members. The Advisary, available at �uvbaard.�omlV�ndarlResources.asqx, provides
an overview of certain legal requirements that are patentially relevant to a Cooperative member's procurement of
construction or construction-related goods and services, including those for projects that may involve or require architecture,
engineering or independent testing services. A capy of the Advisory can also be provided upon request. Because many
BuyBoard contracts include goods or installation services that might be considered construction-related, Proposer must
make this Construction Related-Goods and Services Affirmation regardiess of type of goods or services associated with this
Proposal Invitation.
A contract awarded under this Proposal Invitation cavers only the specific goods and/or services awarded by the
Cooperative. As explained in the Advisory ("Advisory"), Texas law prohibits the procurement of architecture or
engineering services through a purchasing coaperative. This Proposal Invitation and any Contract awarded
thereunder does not include such services. Architecture or engineering services must be procured by a
Cooperative member separately, in accordance with the Professional Services Procurement Act (Chapter
2254 of the Texas Government Code) and other applicable law and local policy.
By signature on the Compliance Forms Signature Page, Praposer affirms that Proposer has obtained a copy of the Advisory,
has read and understands the Advisory, and is autharized by Proposer to make this affirmation. If Proposer sells
construction-related goods or services to a Cooperative member under a Contract awarded under this Proposal Invitation,
Proposer will comply with the Advisory and applicable legal requirements, make a good faith efFort to make its Cooperative
member customers or potential Cooperative member custamers aware of such requirements, and provide a Cooperative
member with a copy of the Advisory before accepting the rnember's Purchase Order or other agreement for construction-
related goods or services.
Initial: �
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P.O. 6ox 400, Austln, Texas 78767
800.695.29�9 • blds@buyboard.com • buyboard.com
DEVIATION AND COMPLIANCE
If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements
associated with this Proposal Invitation, you MUST list alf such deviations on this form, and provide complete and detailed
information regarding the deviations on this form or an attachment to this form. Prior to completing this form, Vendor
shall review the General Terms and Conditions section B.4 {Deviations from Item Specifications and General
Terms and Conditions). Please note that, as provided in section B.4, certain provisions of the General Terms
and Conditions are NOT subject to deviation, and certain deviations will be deemed rejected without further
action by the Cooperative. Any attempted deviation, whether directly or indirectly, to provisions identified
in this Proposal Invitation as not subject to deviation shalf be deemed rejected by the Cooperative and,
unless otherwise withdrawn by Vendor, may result in Vendor's Proposal being rejected in its entirety.
The Cooperative will consider any deviations in its contract award decision and reserves the right to accept or reject a
proposal based upon any submitted deviation.
In the absence of any deviation identified and described in accordance with the above, your company must fully comply
with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal
Invitation if awarded a Contract under this Proposal Invitation. A deviation will not be effective unless accepted by the
Cooperative. The Cooperative, by and through the Caaperative administrator, may, in its sole discretion, seek clarification
from and/or communicate with Proposer(s) regarcfing any submitted deviation, consistent with general procurement
principles of fair competition. The Cooperative reserves the right to accept or reject a Proposal based upon any submitted
deviation.
Please check (i/) one of the fol%wing:
✓❑ NO; Deviations
❑ Yes; Deviations
List and fully explain any deviations you are submitting:
Initial: �
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P.O. 6ox 400, Austln, Texas 75767
800.695.2919 • blds@buyboard.com • buyboard.com
VENDOR CONSENT FOR NAME BRAND USE
BuyBoard members seeking to make purchases using a Contract awarded under this Proposal Invitation may view
information regarding awarded Vendors, including but nat iimited to product catalogs, pricelists, pricing, and Proposals,
through the BuyBoard website. To improve and enhance the experience of BuyBoard members seeking to procure goods
and services under the Contract utilizing the BuyBoard website, any Vendor logo, product images, and similar brand and
trademark information provided by Vendor for purpases of the Contract {"Vendor Information'� may be posted on the
BuyBoard website.
You acknowledge that, by submitting your Proposal, unless you specifically opt out below, you consent to
use of your company's Vendor Informatian on the BuyBoard website if awarded a Contract. You further
acknowledge that whether, where, and when to include the Vendor Information on the BuyBoard website shall be at the
sole discretion of the BuyBoard Administrator. Vendar retains, however, the right of general quality control over the
BuyBoard Administrator's authorized display of proprietary Vendor Information. Neither the BuyBoard nor its administrator
will be responsible for the use or distribution of Vendor Information by BuyBoard members or any other third party using
the BuyBoard website. This Vendor Consent shall be effective for the full term of the Contract, including renewals, unless
Vendor provides a signed, written notice revoking cansent to e�ntractadmin a bu haard.cQm. BuyBoard shall have up to
thirty days from the date of receipt of a termination ar revocation of a Vendor Consent to remove Vendor information from
the BuyBoard website.
This Vendor Consent is subject to the Terms and Conditians of the Contract, including, but not limited to, those terms
pertaining to Disclaimer of Warranty and Limitation of Liability, Indemnification, and Intellectual Property Infringement.
Vendor logo files must be submitted in one of the farmats set forth in the BuyBoard Technical Requirements. Proposers
are requested to submit this information with Vendar's Propasal. (This consent shall not authorize use of your company's
Vendor Information by BuyBoard if your company is nat awarded a Contract.)
OPT OUT:
If your company wishes to opt out of the Vendor Consent for Name Brand Use, you must check the opt out box below.
DO NOTse%ct this box un/ess you� company is opting out of this Vendo� Consent fo� lVame Brand Use.
❑ By checking this box, Vendor hereby declines to pravide consent for use of Vendor Information (as defined herein) on
the BuyBoard website. By opting out, Vendor acknawledges and agrees that, if Vendor is awarded a Contract
under this Proposal Invitation, information available on #he BuyBoard for Vendor's awarded products or
services may be limited, potentially placing Yendor at a disadvantage and impacting the ability of
Cooperative members to search, find, review, and purchase Vendor's awarded products and services on
the BuyBoard website.
Initial: �
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P.O. Box 400, Austln, Texas 78767
800.695.2919 • blds@buyboard.com • buyboard.com
CONFIDENTIAL/PROPRIETARY INFORMATION
A. Public Disclosure Laws
All Proposals, forms, documentation, catalogs, pricelists, ar other materials submitted by Vendor to the Cooperative in
response to this Proposal Invitation, may be subject ta the distlosure requirements of the Texas Public Information Act
(Texas Government Code chapter 552.001, et. seq.} ar similar disclosure law. Proposer must clearly identify on this form
any information in its Proposal (including forms, dacumentation, or other materials submitted with the Proposal) that
Proposer considers proprietary or confidential. If Praposer fails to properly identify the information, the Cooperative shall
have no obligation to notify Vendor or seek protectian of such information from public disclosure should a member of the
public or other third party request access to the informatian under the Texas Public Information Act or similar disclosure
law. When required by the Texas Public Information Act or ather disclosure law, Proposer may be notified of any third-party
request for information in a Proposal that Proposer has identified in this form as proprietary or confidential.
Does your Proposal (including forms, documentation, catalags, pricelists, or other materials submitted with the Proposal)
contain information which Vendor considers proprietary or canfidential?
Please check (1/) one of the fol%wing.•
aN�, I certify that none of the information included with this Proposal is considered confidential or proprietary.
� YES, I certify that this Proposal contains informatian considered confidential or proprietary and all such information is
specifically identified on this form.
If you responded "YES", you must clearly identify befow the specifc information you consider confidential or proprietary.
List each page number, form number, or other information sufficient to make the information readily identifiable. The
Cooperative and Cooperative administrator shall not be responsible for a Proposer's failure to clearly identify information
considered confidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and
Cooperative administrator will disclose information when required by law, even if such information has been identified
herein as information Vendor considers confidential or proprietary.
Confidential / Proprietary Information:
(Attach additiona/ sheets if needed.)
Initial: �,
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B. Copyright Information
P.D. Box 400, Austln, Texas 78767
800.695.2919 • blds@buyboard.com - buyboard.com
Does your Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal)
contain copyright information?
Please check (✓) one of the fol%wing.•
�
�❑
N�� Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does
not contain copyright information.
YES, Proposal (including forms, documentatian, pricelists, catalogs, or other materials submitted with the Proposal) does
contain copyright information.
If you responded "YES", clearly identify below the specific documents or pages containing copyright information.
Copyright Information:
(Attach additional sheets if needed.)
C. Consent to Release Confidential/Proprietary/Copyright Information to BuyBoard Members
BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to
view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential,
proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract
award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such
information on the secure BuyBoard website for members. Nate: Neither the Cooperative nor Cooperative administrator will
be responsible for the use or distribution of informatian by BuyBoard members or any other party.
D. Consent to Release Proposal Tabulation
Notwithstanding anything in this Confidential/Proprietary Infarmation form to the contrary, by submitting a Proposal, Vendor
consents and agrees that, upon Contract award, the Caoperative may publicly release, including posting on the public
BuyBoard website, a copy of the proposal tabulation and award informati�n for the Contract including Vendor name;
proposed catalog/pricelist name(s); proposed percentage discount{s), hourly labor rate(s), or other specified pricing; and
Vendor award or non-award information.
Initial: �
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PROaOSaL Foahts COMM%SVCS v.10 24 2023
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P.O. 6ox 400, Austln, Texas 78767
800_695.2919 • blds@buyboard.com • buyboard.com
EDGAR VENDOR CERTIFICATION
(2 CFR Part 200 and Appendix II)
When a Cooperative member seeks to procure goads and services using funds under a federal grant or contract, specific
federal laws, regulations, and requirements may apply in additian to those under state law. This includes, but is not limited
to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for
Federal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance" or new "EDGAR'�. All Vendors submitting a
Proposal must complete this EDGAR Certification Farm regarding Vendor's willingness and ability to comply with certain
requirements which may be applicable to specific Coaperative member purchases using federal grant funds. Completed
forms will be made available to Cooperative members far their use while considering their purchasing options when using
federal grant funds. Cooperative members may alsa require Vendors to enter into ancillary agreements, in addition to the
terms and conditions of the BuyBoard contract, to address the member's specific contractual needs, including contract
requirements for a procurement using federal grants or contracts.
For each of the items be%w, Vendor shou/d ce�tify I/endor's ag�eement and ability to comp/y, where
app/icable, by having I/endo�'s autho�ized �epFesentative check the app/icab/e boxes, initia/ each page, and
sign the Compliance Fo�ms Signatu�e Page. If you fail to comp/ete any item in this form, the Cooperative
will consider and may list the Vendo�'s �esponse vr� the BuyBoard as "ND,"the Vendor is unab/e or unwil/ing
to comply. A"NO" response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase
from the Vendor using federal funds.
1. Vendor Violation or Breach of Contract Terms:
Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the
Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC
1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract
terms, and provide for such sanctions and penalties as apprapriate.
Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18,
Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms
and Conditions, as well as any additional terms and canditions in any Purchase Order or Cooperative member ancillary
contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative
member at least to the same extent as the BuyBoarcf Terms and Conditions. The remedies under the Contract are in addition
to any other remedies that may be available under law ar in equity. By submitting a Proposal, you agree to these Vendor
violation and breach of contract terms.
� YES, I agree. ❑ NO, I da not agree.
2. Termination for Cause or Convenience:
For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the
following term and condition shall apply:
The Cooperative member may terminate or cance/ any Pu�ehase Order under this Contract at any time, with or without
cause, by pro�iding seven (7) business days aduance wrilten notice to the I/endor. If this Ag�eement is terminated in
accordance with this Paragraph, the Cooperative member sha!/ only be required to pay �endor for goods or ser�ices
delivered to the Cooperative member prior to the termination and nat othe�wise returned in acco�dance with �endor's
retu�n policy. If the Cooperative member has paid !/endor for goods or services not yet provided as of the date of
termination, I/endor sha/l immediate/y refund such payment(s).
If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the
manner by which it will be effected and the basis for settlement, is included in the Cooperative member's Purchase Order
or ancillary agreement agreed to by the Vendor, the Cooperative member's provision shall control.
0 YES, I agree.
❑ NO, I do not agree.
Initial: �
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3. Equal Employment Opportunity:
P.O. Box 400, Austln, Texas 78767
800.695.2979 • blds@buyboard.com - buyboard.com
Except as otherwise provided under 41 CFR Part 60, all Caoperative member purchases or contracts that meet the definition
of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause
provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR
12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339}, as amended by Executive Order 11375, "Amending Executive Order
11Z46 Relating to Equal Employment Opportunity," and impfementing regulations at 41 CFR Part 60, "Office of Federal
Contract Compliance Programs, Equal Employment Oppartunity, Department of Labor."
The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Vendor agrees that
such provision applies to any Cooperative member purchase or contract that meets the definition of "federally assisted
construction contract" in 41 CFR Part 60-1.3 and Vendar agrees that it shall comply with such provision.
� YES, I agree. ❑ NO, I do not agree.
4. Davis-Bacon Act:
When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction
contracts/purchases in excess of $�,000, Vendor shall camply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-
3148) as supplemented by Department of Labor regulatians {29 CFR Part 5, "Labor Standards Pr�visions Applicable to
Contracts Covering Federally Financed and Assisted Canstruction'�. In accordance with the statute, Vendor is required to
pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made
by the Secretary of Labor. In addition, Vendor shaff pay wages not less than once a week.
Current prevailing wage determinations issued by the Department of Labor are available at beta.sam.gov. Vendor agrees
that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon
Vendor's acceptance of the wage determination.
Vendor further agrees that it shall also comply with the Capeland "Anti-Kickback" Act (40 USC 3145), as supplemented by
Department of Labor regulations (29 CFR Part 3, "Contractars and Subcontractors on Public Building or Public Work Financed
in Whole or in Part by Loans or Grants from the United States'�. The Act provides that each contractor or subrecipient must
be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work,
to give up any part of the compensation to which he or she is otherwise entitled.
� YES, I agree.
❑ NO, I do nat agree.
5. Contract Work Hours and Safety Standards Act:
Where applicable, for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment
of inechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor
regulations (29 CFR Part S). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic
and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of nat less than one and a half times the basic rate of pay for all hours
worked in excess of 40 hours in the work week.
The requirements of 40 USC 3704 are applicable to canstruction work and provide that no laborer or mechanic must be
required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies ar materiais or articles ordinarily available on the open market, or
contracts for transportation or transmission of intelligence.
� YES, I agree.
❑ NO, I do not agree.
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6. Right to Inventions Made Under a Contract or Agreement:
If the Cooperative member's Federal award meets the definition of "funding agreement" under 37 CFR 401.2(a) and the
recipient or subrecipient wishes to enter into a contract with a sma11 business firm or nonprofit organization regarding the
substitution of parties, assignment or performance ar experimental, developmental, or research work under that "funding
agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions
Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency.
Vendor agrees to comply with the above requirements when applicable.
� YES, I agree.
7. Clean Air Act and Federal Water Pollution Control Act:
Clean Air Act (42 USC 7401-7671q.) and the Federai Water Pollution Control Act (33 USC 1251-1387), as amended —
Contracts and subgrants of amounts in excess of $150,004 must contain a provision that requires the non-Federal award
to agree to comply with all applicable standards, arders, ar regulations issued pursuant to the Clean Air Act (4Z USC 7401-
7671q.) and the Federal Water Pollution Control Act, as amended {33 USC 1251-1387). Violations must be reported to the
Federal awarding agency and the Regional Office af the Environmental Protection Agency (EPA).
When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean
Air Act and the Federal Water Pollution Control Act.
� YES, I agree.
8. Debarment and Suspension:
Debarment and Suspension (Executive Orders 12549 and 12689) — A contract award (see 2 CFR 180.220) must not be
made to parties listed on the government-wide exclusians in the System for Award Management (SAM), in accordance with
the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3
CFR Part 1989 Comp. p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred,
suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority
other than Executive Order 12549.
Vendor certifies that Vendor is not currently listed on the gavernment-wide exclusions in SAM, is not debarred, suspended, or
otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549.
Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking
to purchase from Vendor if Vendor is later listed on the government-wide exciusions in SAM, or is debarred, suspended, or
otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549.
�C7 YES, I agree. ❑ NO, I do nat agree.
9. Byrd Anti-Lobbying Amendment:
❑ NO, I do nat agree.
❑ NO, I do not agree.
P.O. Box 400, Austln, Texas 78767
800.695.2979 • blds@buyboard.com • buyboard.com
Byrd Anti-Lobbying Amendment (31 USC 1352) - Vendors that apply or bid for an award exceeding $100,000 must file the
required certification. Each tier certifies to the tier abave that it will not and has not used Federal appropriated funds to pay
any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an emplayee of a member of Congress in connection with obtaining any
Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non-
Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to
tier up to the non-Federal award. As applicable, Vendar agrees to file all certifications and disclosures required by, and
otherwise comply with, the Byrd Anti-Lobbying Amendment {31 USC 1352).
� YES, I agree.
❑ NO, I do not agree.
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10. Procurement of Recovered Materials:
P O_ Boz 400, Austln, Texas 78767
800.695.2919 - blds�buyboard.com • buyboard.com
For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste Disposal
Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications
as a Cooperative member may require to confrm estimates and otherwise comply. The requirements of Section 6002 include
procuring only items designated in guidelines of the Environmental Protection Agenc.y (EPA) at 40 CFR Part 247 that contain the
highest percentage of recovered materials practicable, cansistent with maintaining a satisfactory level of competition, where the
purchase price of the item exceeds $10,000 or the value af the quantity acquired during the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery, and
establishing an a�rmative procurement program far pracurement of recovered materials identified in the EPA guidelines.
,C7 YES, I agree. ❑ NO, I do not agree.
li. Domestic Preferences for Procurements:
Where appropriate and consistent with law, 2 CFR §200.322 contains tertain considerations for domestic preferences for
procurements which may be applicable to Cooperative members using federal funds. When required by a Cooperative
member, Vendor agrees to provide such informatian or certification as may reasonably be requested by the Cooperative
member regarding Vendor's products, including whether goods, products, or materials are produced in the United States.
0 YES, I agree.
❑ NO, I do not agree.
12. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment
2 CFR §200.216 prohibits expending federal loan ar grant funds to procure or obtain certain telecommunications and video
surveillance services or equipment. To the extent applicable and when required by a Cooperative member, Vendor agrees
to provide such information or certification as may reasonably be requested by the Cooperative member to confirm whether
any telecommunications or video surveillance services ar equipment provided by Vendor is covered equipment or covered
services under 2 CFR §200.216.
0 YES, I agree.
13. Profit as a Separate Element of Price:
❑ NO, I da not agree.
For purchases using federal funds in excess of the SimpEified Acquisition Threshold, a Cooperative member may be required
to negotiate profit as a separate element of the price. See, 2 CFR 200.324(b). When required by a Cooperative member,
Vendor agrees to provide information and negotiate with the Caaperative member regarding profit as a separate element
of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to
the Cooperative member shall not exceed the awarded pricing, including any applicable discount, under Vendor's
Cooperative Contract.
� YES, I agree.
❑ NO, I do nat agree.
14. General Compliance and Caoperation with Coaperative Members:
In addition to the foregoing specific requirements, Vendar agrees, in accepting any Purchase Order from a Cooperative
member, it shall make a good faith effort to wark with Cooperative members to provide such information and to satisfy
such requirements as may apply to a particular Caoperative member purchase or purchases including, but not limited to,
applicable recordkeeping and record retention requirements.
� YES, I agree.
❑ NO, I do not agree.
Initial: �
Page 24 of 71
PROFOS�� FORNS COMMj5VC5 v. 10 24 2023
� i � ! i
1 i
P.O_ Hox 400, Austln, Texas 78767
800.695.2979 • blds@buyboard.com - buyboard.com
COMPLIANCE FORMS SIGNATURE PAGE
By initialing pages and by signature below, I certify that I have reviewed the following forms; that the information provided
therein is true, complete, and accurate; and that I am authorized by my company to make all certifications, consents,
acknowledgements, and agreements contained herein:
■ Proposal Acknowledgements
• Felony Canviction Disclosure
■ Debarment Certification
■ Resident/Nonresident Certification
• Vendor Employment Certification
• No Boycott Verification
- No Excluded Nation or Foreign Terrorist Organization Certification
• Historically Underutilized Business Certification
■ Construction-Related Goods and Services Affirmatian
■ Acknowledgement of BuyBoard Technical Requirements
- Deviation and Compliance
• Vendor Consent for Name Brand Use
• Confidential/Proprietary Information
■ EDGAR Vendor Certification
Sigma Surveillance Inc. dba STS360
Company
�'
Signat e Authorized Company Official
John oF€man - Executive Vice President
Printed Name and Title
06/05/2024
Date
Page 25 of 71
PROaoSaL FORrtS COMM/SVCS v.10 24 2023
' Board� P O. 6ox 400, Austln, Texas 78767
� 800.695.2979 - blds�buyboard.com • buyboard.com
PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS
INSTRUCTIONS:
Proposer must completely and accurately provide all informatian requested in the following Vendor Information Forms or
your Proposal may be rejected as non-responsive:
• Vendor Business Name
■ Vendor Contact Information
* Federal and State/Purchasing Cooperative
Experience
• Governmental References
■ Company Profile
■ Texas Regional Service Designation
■ State Service Designation
" National Purchasing Cooperative Vendor Award
Agre2fn2flt (�endorsserving outside Texas only)
• Local/Authorized Seller Listings
■ Manufacturer Dealer Designation
• Proposal Invitation Questionnaire
■ Vendor Request to Self-Report BuyBoard
PurChdseS (Optional)
To the extent any information requested is not applicable ta your company, you must so indicate on the form.
VENDOR BUSINESS NAME
By submitting a Proposal, Vendor is seeking to enter into a legal contract with the Cooperative. As such, Vendor must be an
individual or tegal business entity capable of entering inta a binding contract.
Name of Proposing Company:
Sigma Surveillance inc.
(List the legal name of the company seeking to contract w�th the Cooperative. Do NOT list an assumed name, dba, aka, etc. here. Such information may
be provided be%w. If you are submitting a joint proposa! with another entrty to provir�e the same p�oposed goods or services, each submitting entity should
complete a separate vendo� info�mation fo�m. Separately operating tegat busrness eniities, even if a�liated entities, which propose to provide goods or
services sepa�ately mustsubmit their own Proposa/s.)
Please check (✓) one of the fol%wing:
Type of Business: ❑ Individual/Sole Proprietor
G�' Corporation ❑ Limited Liability Company ❑ Partnership
❑ Other (Specify:
State of Incorporation (if aPpiicabie): Texas
Federal Employer ldentification Number: 2o-25a2335
(l/endor must include a comp/eted IRS W-9 fo�m with their Proposa!)
Name by which Vendor, if awarded, wishes ta be identified on the BuyBoard: (Note: Ifdifferent than the Name ofProposing
Company listed above, only valid t�ade names (dba, aka, etc. J of tfre Proposing Company may be used and a copy of your Assumed Name Certificate(s), if
applicable, must be attached.)
STS360
Page 26 of 71
PROFOSA� FORP15 COMM/SVCS v.10 23 2023
Form ���
(Rev. October 2018)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
► Go to www.irs.govlFormW9 for instructions and the latest information.
Give Form to the
requester. Do not
send to the IRS.
1 Name {as shown on your income tax return). Name is required on this line: da not leave lhis line blank.
Surveillance Inc.
2 Business name/disregarded entity name, if different from aL�ove
STS360
M
N
rn
m
a
0
ci c
a o
�v
�
O L
C y
C
a` �
:�
.�
N
a
N
a�
a�
�
3 Check appropriate box for federal tvc classification of the person whose name is entered on line �. Check only one of the � 4 Exemptions (codes apply only to
following seven boxes. certain entities, not individuals; see
instructions on page 3):
❑ Individual/sole proprietor or ❑ C Corporation � S Corporation ❑ Partnership ❑ Trust/estate
single-member LLC
Exempt payee code (if any)
❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ►
Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting
LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is code (if any)
another LLC that is not disregarded from the owner for U.S. federaf tax purposes. Otherwise, a single-member LLC thal
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
U Other [see instructions) ►
5 Address (number, street, and apt. or suite no.) See instructions.
14229 Proton Rd
6 City, state, and ZIP code
Dallas, TX 75244
7 List account num6er(s) here {optionafj
(Applies ro accounfs mainfained oulside Ne U.S )
Requester's name and address (optional)
Taxpayer ldentificativn Number �
Ent�r ynur Tlf�f in Ehe appropriate 6ax. ihe 71N provided must match the rramQ given on line 7 to avoid
backup withholding. For individuals, this is generafly your social se�ur�ty number (SSN}. However, for a
resident alien, sole prvprietor, or ciisregarded entity, see the instruciions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later.
Note: If the account is in more than one name, see the instructions for line �. Also see What Name and
Number To Give the Requester for guidelines on whose number to enter.
� Social security number
� - m _�
or
Emplayer identificatiars number
%�i7e000000�
Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Senrice (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured roperly, c eliatlon of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, are ot r d to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign Signature of
Here us. pe►So� �
Date ► � l l O f Z`'i
General Instrucf � s
Section references are to 1he r ernal Revenue Code unless otherwise
noted.
Future developments. For ihe latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.govlFormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (fIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form � 099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T {tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
aiien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subfect to backup withholding. See What is backup withholding,
lafer.
Cat. No. �0231X Form W-9 (Rev. 10-2018)
� : i � 1 .,
1 ♦
VENDOR CONTACT INFORMATION
Vendar shall pr� vide l'he regues�ed f/endor [on[-act InFarmation in the electronic propasal sudmission system
including contratt. p�rcha�� order, 12F�, and invaice «nta�'ts ��r, ifsubmitting a hard capy Pr�posal, timely
request and complete the Ver�dar Contact Information farm rn accardance with the Instructions to ProposerS).
FEDERAL AND STATE/PURCHASING COOPERATIVE EXPERIENCE
The Cooperative strives to provide Cooperative members with the best services and products at the best prices available from
Vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions.
1. Provide the dnllar �alue of s�les ta or thraugh purchasing cooperati�es �t or based Qn �n esCa�lis�ed catalog or market
price during Che pre�iaus 1�-month period or the iast fiscal year: � Z o� t��• .�The per'rad of the 12-month
period is o31o�t2oZ31 D3io�izo24}. In the event that a dollar value is not an appropriate measure of the sales, provide
and describe your own measure of the sales of the item(s).
2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the
Cooperative are equal to or better than the best price you ofFer other purchasing cooperatives for the same items under
equivalent circumstances.
3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in the past
has served, as an awarded vendor. Rows should be added to accammodate as many purchasing cooperatives as required.
P.O. 6ox 400, Austln, Texas 78767
800.695.29�9 • bids@buyboard.com - buyboard.com
CURRENT BUYBOARD VENDORS
If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the
discount for your current BuyBoard contract and the prapased discount in this Proposal. Explain any difference between your
current and proposed discounts.
Current Discount (%): 40%
Proposed Discount (%):
40%
Explanation:
Page 27 of 71
PROPos,�L FORnis COMM/SVCS v.10.24. 2023
❑ MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS.
� � / ! I
I •
P.O. Box 400, Austln, Texas 78767
800.695.29�9 • blds@buyboard.com • buyboard.com
GOVERNMENTAL REFERENCES
For your Proposal to be considered, you must suppfy a minimum of five (5) individual governmental entity references. The
Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested
below, including the existing pricing/discounts you offer each customer. The Cooperative may determine whether
pricing/discounts are fair and reasonable by comparing pricingJdiscounts stated in your Proposal with the pricing/discounts
you offer other governmental customers. Attach additianal pages if necessary.
Quantity/
Entity Name Contact Phone# fmail Address Discount Volume
� City of Fort Worth Chris Gibson 817-392-7327 christopher.gibson@foriworthtx.gov varies based on product $1,000,000.00
Z. City of Abilene Ted Harvey 325.676.6295 ted.harvey@abilenetx.gov 28% $600,000.00
Nacona ISD Malissa Swofford 940-825-4251 ma{issa.swofford@noconaisd.net 25% $300,000.00
4 Grapevine Colleyville ISD Ruben Aldaz 915-526-6616 ruben.aldaz@gcisd.net varies based on product $400,000.00
5 Polk County Cassandra Lowrie (936) 327-6888 cassandra.lowrie@co.polk.Uc.us 40% $500,000.00
Do you ever modify your written policies or standard gavernmental sales practices as identified in the above chart to give
better discounts (lower pricing) than indicated? YES � NO ❑ If YES, please explain:
Yes, STS360 offers disocunts to through Buyboard at the assumption of minimum amounts purchased. When custoers
buy in Volume, STS360 can offer much better discounts an each manufacturer.
COMPANY PROFILE
Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your
company is awarded a Contract under this Proposal Invitation, piease provide a brief company description that you would
like to have included with your company profile on the BuyBoard website. Submit your company profile in a separate
file, in Word format, with your Proposal. (Note: Vendar is solely responsible for any content provided for inclusion on
the BuyBoard website. The Cooperative reserves the right ta exclude or remove any content in its sole discretion, with or
without prior notice, including but not limited to any cantent deemed by the Cooperative to be inappropriate, irrelevant to
the Contract, inaccurate, or misleading.)
Page 28 of 71
PROPOSaL FORn15 COMM/SVCS V.10 241023
14229 Proton Rd
Dallas, TX 75244
(972) 392-3635
STS360.com TXDPS: B10434601
HUB: 1202542335600
Company Profile
STS360 is a Texas-based Security Company with a recognized history of serving the Public
Sector's State, Local, and Educational physical security needs. We have earned a reputation for
undertaking large-scale projects/deployments, boosting innovation among manufacturer
partners, connecting end users directly with developers, embracing emerging security
technologies, and delivering unique, holistic solutions to our clientele.
� � / / /
! i
P.O. Box 400, Austln, Texas 76767
800_695.2919 • blds@6uybaard.com • buyboard.com
TEXAS REGIONAL SERVICE DESIGNATION
This farm must be complet�d in the electronic propasal submrssian system (or, if submitting a hard copy
Proposal, timely requesl- and complete the form !n a�rordanre with the Instructions to Proposers�
The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendors
the opportunity to service its members throughout the entire State of Texas. In the electronic proposal submission system,
you must indicate if you will service Texas Cooperative members statewide or, if you do not plan to service all Texas
Cooperative members statewide, you must indicate the specific regions you will service. If you propose to serve different
regions for different products or services included in yaur Proposal, you must complete and submit a separate Texas Regional
Service Designation form for each group of products and cfearly indicate the products or services to which the designation
applies. (Additional forms can be obtained by contacting bids@buyboard.�am at least five (5) business days prior to
the Proposal Due Date.) By designating a �egion or regians, you are ce�tifying that you a�e authorized and willing
to provide the proposed p�oducts and se�vices �n those regions, Designating regions in which you a�e either
unab/e or un wil/ing to p�o vide the specified products and servires shall be g�ounds fo� either �ejection of your
P�oposal o�, if awa�ded, te�mination of you� Cont�act. Additionaiiy, if you do not plan to service Texas Cooperative
members (i.e., if you will service only states other than Texas), you must so indicate on the form in the e%ctronic proposal
submission system.
Regianal Education Service Centers
.- ....-..-�
y—_ .. i . j..... __ .
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... ... . . .. ... .- -� � . •' - �' ;-: .. _ _ -
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Page 24 of 71
Region and Headquarters
1 Edinburg
2 Corpus Christi
3 Victoria
4 Houston
5 Beaumont
6 Huntsville
7 Kilgore
8 Mount Pleasant
9 Wichita Falls
10 Richardson
ii Fort wortr,
12 waco
13 Austin
14 Abilene
15 San Angelo
16 Amarillo
17 Lubbock
18 Midland
19 EI Paso
20 San Antonio
PROFOSAL FORMS COMM/SVCS V 30 24 2023
� i � ! /
• 1
P.O. Box 400, Austln, Texas 78767
800.695.2919 • blds@buyboard.com - buyboard.com
STATE SERVICE DESIGNATION
This �orm must 6e carnpleted in the electronic propasal submissian system (or, rPsu6mitti�g a hard copy
Propasal, timely request and complete the in accQrdance with the I�structi��s to Proposers].
As set forth in the Proposal Invitation, it is the Cooperative's intent that other governmental entities in the United States have
the opportunity to purchase goods or services awarded under the Contract, subject to applicable state law, through a piggy-
back award or similar agreement through the National Purchasing Cooperative BuyBoard. If you plan to service the entire
United States or only specific states, you must complete the State Service Designation information in the e%ctronic proposal
submission system. (Note: If you plan to service Texas Cooperative members, be sure that you complete the Texas Regronal
Servrce Designation form.) In addition to this fo�m, to be tonside�ed for a piggy-back award by the National
Pu�chasing Cooperative, you must have an authorized rep�esentative sign the Nationa/ Pu�chasing
Cooperative Vendo�Award Ag�eement that fo!lows this page.
If you serve different states for different products or services incfuded in your Proposal, you must complete and submit a
separate State Service Designation form for each group af products and clearly indicate the products or services to which the
designation applies. (Additional forms can be obtained by cantacting bids@buybnard.com at least five (5)
business days p�io� to the P�oposa/ Due Date,) By desfgnating a state or states, you a�e ce�tifying that you
are autho�ized and willing to provide the p�oposed praducts and services in those states. Designating states
in which you a�e either unab/e o� un wi/ling to provide the speeified products and services shall be g�ounds fo�
either rejection of your P�oposa/ o�, if awarded, termination of your Contract.
✓ I will service all states in the United States.
■ I will not service all states in the United States.
Alabama
Alaska
Arizona
Arkansas
California (Public Contract Code 20118 & ZQ652}
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming
Page 30 of 71
PROPosA� FORMs COMM/S/CS v 10 24 2023
� i i ! !
• 1
P.O. Box 400, Austln, Texas 78767
800.695_2919 • blds@buyboard.com • buyboard.com
NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT
In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this Proposal
Invitation may be '�piggy-backed" by another gavernmental entity. The National Purchasing Cooperative is an
intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout
the United States. If you agree to be considered for a piggy-back award by the National Purchasing Cooperative, you agree
to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the
State Service Designation form, in your Proposal.
By signing this form, Proposer (referred to in this Agreement as "Vendor") agrees as follows:
1. Vendor acknowledges that if The Local Government Purchasing Cooperative ��Texas Cooperative'� awards Vendor a
contract under this Proposal Invitation ("Underlying Award'�, the National Purchasing Cooperative ("National Cooperative")
may - but is not required to -"piggy-back" on or re-award all or a portion of that Underlying Award ("Piggy-Back Award'�.
By signing this National Cooperative Vendor Award Agreement ("Agreement'�, Vendor accepts and agrees to be bound by
any such Piggy-Back Award as provided for herein.
2. In the event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator ("BuyBoard
Administrator'� will notify Vendor in writing of such Piggy-Back Award, which award shall commence on the effective date
stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as authorized in
writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of Vendor in order
for the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or
changes to this Agreement by Vendor will be binding an National Cooperative, unless such changes are agreed to by its
BuyBoard Administrator in writing.
3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same pricing and same
general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying Award.
However, nothing in this Agreement prevents Vendar from offering National Cooperative members better (i.e., lower)
competitive pricing and more favorable terms and conditions than those in the Underlying Award.
4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation Form
of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be approved
in writing by the BuyBoard Administrator.
5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of
purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to
National Cooperative on such schedule as it specifies (which shail not be more often than monthly). Further, upon request,
Vendor shall provide National Cooperative with capies of all purchase orders generated from National Cooperative members,
vendor invoices, and/or such other documentation regarding those purchase orders as the Cooperative's administrators may
require in their reasonable discretion for purposes of reviewing and verifying purchase activity. Vendor further agrees that
National Cooperative shall have the right, upon reasanable written notice, to review Vendor's records pertaining to purchases
made by National Cooperative members in order to verify the accuracy of service fees.
6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the
fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and responsibilities
that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative;
and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to
Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this
Agreement, and that nothing in this Agreement has application to other third parties, including the Texas Cooperative. In the
event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control,
and then only to the extent necessary to reconcile the canflitt.
7. This Agreement shall be governed and canstrued in accardance with the laws of the State of Texas and venue for any
dispute shall lie in the federal district court of Travis County, Texas.
Page 31 of 71
PROaOSaL FORn15 COMM/SVCS v.10 24 2023
� i ! ! /
/ •
P.O_ Box 400, Austln, Texas 78767
800_695.2919 • blds�buyboard.com • buyboard.com
8. Vendor acknowledges and agrees that the award af a Piggy-Back Award is within the sole discretion of National
Cooperative, and that this Agreement does not take effect unless and unti! National Cooperative awards Vendor a Piggy-Back
Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein.
WHEREFORE, by signing below Vendor agrees ta the foregoing and warrants that it has the authority to enter into this
Agreement.
Sigma Surveillance Inc. dba STS360
Name of Vendor
Signatu
Company Official
751-24
Proposal Invitation Number
John HofFinan
Printed Name of Authorized Company Official
asros�2a24
Date
Page 32 of 71
PRocosn� FORnts COMM/SVCS v.10 29.2023
� : � 1 i
I
P.O. Box 400, Austln, Texas 78767
800.695.2919 • blds�albuyboard.com • buyboard.com
LOCATION/AUTHORIZED SELLER LISTINGS
If you have more than one location/authorized seller that will service a Contract awarded under this Proposal Invitation,
please list each location/authorized seller below. If additianal sheets are required, please duplicate this form as necessary.
NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders,
and shall be responsible for the performance of afl lacations and authorized sellers under and in accordance with the Contract.
If you a�e a p�oduct manufacture� and wish to designate Designated Dea/ers as defined in the Genera/ Terms
and Conditions to �eceive Cooperative membe� Purchase Orde�s on you� behalf, you must complete the
Manufactu�er Designated Deale� fo�m.
. . . -� . . .
. . .�..- �.
N/A
Page 33 of 71
PROPOSA� FORPIS COMM/SVCS v.10 24 2023
� � � / � •,
1 •
MANUFACTURER DEALER DESIGNATION
If Vendor is a manufacturer that sells products thraugh a dealer network and wishes to designate a dealer or multiple dealers
("Designated Dealers'� to receive Cooperative member Purchase Orders on Vendor's behalf, you must complete this form for
each dealer you wish to designate.
Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such
designations are for Vendor's convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any
obligations under the Contract, including payment af Caaperative service fees on all Purchase Orders submitted to Vendor or
any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsible
and liable for all of its obligations under the Contract and the per�ormance of both Vendor and any of Vendor's Designated
Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, including, but
not limited to suspension and termination of Vendor`s Contract far nonpayment of service fees.
If awarded, Vendor authorizes the Cooperative, in its sale discretion, to list any Vendor Designated Dealers in the BuyBoard
system and to receive Purchase Orders directly from Coaperative members on behalf of Vendor. To the extent a Vendor with
Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process such
Purchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to a
Designated Dealer for processing.
The Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated Dealer,
and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting
on Vendor's behalf under the Contract. Further, the Caaperative administrator shall be authorized to remove or suspend any
or all Designated Dealers from the BuyBoard at any time in its sole discretion.
If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated
Dealer below. If you wish to designate multiple dealers, please duplicate this form as necessary.
N/A - STS360 will be the only seller
Designated Dealer Name
P.O. Box 400, Austln, Texas 78767
800.695.2979 • blds@buyboard.com • buyboard.com
Designated Dealer Contact Person
Designated Dealer Address
City
State
Zip Code
Phone Number
Fax Number
Email address Designated Dealer Tax ID Number* (*attach W-9)
Page 34 of 71
PROPOS,�L FORMS COMM/SVCS V 10 24 2023
� � � / �
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P.O. Box 400, Austln, Texas 78767
800_695.2919 • blds@buyboard.com • buyboard.com
PROPOSAL INVITATION QUESTIONNAIRE
The Cooperative will use your responses to the questians below in evaluating your Proposal and technical and financial
resources to provide the goods and perform the services ("Work'� under the BuyBoard contract contemplated by this Proposal
Invitation ("Contract'�. Proposers must fully answer each questian, numbering your responses to correspond to the
questions/numbers below. Proposers must complete below or attach your responses to this questionnaire and submit in one
document with your Proposal. You must submit the questionnaire and responses with your Proposal or the
Proposal will not be considered.
1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your
company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisition
by another entity.
STS360 has been in business since 2005 (19 Years)
STS360 is not currently for sale or invalved in any transaction that would result in acquisition
2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this
Contract. State the number and summarize the experience of company personnel who may be utilized for the Work,
including those who will be available to Cooperative members for assistance with project development, technical issues,
and product selection for Work associated with this Contract.
STS360 has over 40 employees on payroll as of today and is growing rapidly. STS360 has a robust sales and office staff
as well as outside technicians, project managers and engineers. STS360 has resources dedicated across the state in order
manage and deliery our offerings effectively. see attached company organzational chart at end of this document
3. Marketin Stra#e : For your Proposal to be considered, you must submit the Marketing Strategy you will use if the
Cooperative accepts all or part of your Prapasal. (Example: Explain how your company will initially inform Cooperative
members of your BuyBoard Contract, and how you will continue to support the BuyBoard fo� the duration of the Contract
term.)Attach additional pages if necessary.
see attached at end of this document
Page 35 of 71
PROPOSTL FOR�IS COMM/SVCS V 10 24 2023
� �i / � 1 ,.
w �
P.O_ Box 400, Austln, Texas 78767
800.695-2919 • blds�buyboard.com • buyboard.com
4. Describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strength and rating,
bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present owners,
principal shareholders or stockholders, or officers, have 6een a debtor party to a bankruptcy, receivership, or insolvency
proceeding in the last 7 years, and identify any suth debtor party by name and relationship to or position with your firm.
STS360 is very strong financial capability and has been_growing rapidlv over the years. STS360 holds a
$2 Million dollar line of credit and we have a$25 Mi{lion bonding capacity.
$1 Million dollar per occurence/ $2 Millian dollar Aggregate -$2 Million dollar Umbrella
No bankruptcy, insolvency or praceedings ever in STS his#ory.
5. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing
agreement? If so, provide detailed information on the nature of such items and prospects for resolution.
No, STS360 has no financial judgments or has ever defaulted on any loans or financing
6. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or
that have been terminated for any reason. Far each such contract, provide the project name, scope, value and date and
the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the work,
or termination.
None, STS360 has never failed to complete a contract
7. List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought against
your firm, or any of the firm's past or present owners, principal shareholders or stockholders, officers, agents or
employees, that relate to or arise from a contract similar to this Contract or the Work contemplated under this Contract.
Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of the claim,
and resolution or current status.
none, STS360 has never been part af any litagation
Page 36 of 71
PROPOsu Foanls COMM/SVCS v 10 24 2023
� � � ! i ..
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P.O. Box 400, Austln, Texas 78767
800.695.2979 • blds�buyboard.com • buyboard.com
VENDOR REQUEST TO SELF-REPORT BUYBOARD PURCHASES
The General Terms and Conditions require that all Purchase Orders generated by or under any Contract awarded under this
Proposal Invitation be processed through the BuyBaard and, except as expressly authorized in writing by the Cooperative
administrator, Vendors are not authorized to process Purchase Orders received directly from Cooperative members that have
not been processed through the BuyBoard or provided to the Caaperative. In accordance with this provision, Vendor may
request authorization of the Cooperative administratar to self-report Cooperative member purchases if awarded a Contract
under this Proposal Invitation. By making such a reguest, Vendor acknowledges and agrees that self-reporting is specifically
subject to and conditioned upon (1) Vendor's agreement ta the Additional Terms and Conditions for BuyBoard Self-Reporting
which are included in this Proposal Invitation and incarporated herein for all purposes and (2) approval of this request in
writing by the Cooperative administrator.
Note: This fo�m is NOT �equi�ed as pa�t of you� p�oposal. YoL shou/d sign and retu�n this fo�m ONL Y if you
wish to �equest authorization to self-repo�t BuyBoard purchases. Any request to self-report will not be efFective,
and Vendor shall not be authorized to self-report BuyBaard member purchases, unless and until (1) Vendor is awarded a
Contract under this Proposal Invitation, and (2) the request has been approved in writing by the Cooperative administrator.
By my signatu�e be%w, I hereby �equest autho�ization fram the Cooperative administ�ator to self-repo�t
BuyBoa�d pu�chases if my company is awarded a Cont�act. I certify that I am authorized by the above-named
1/endor to approve this form, and I have �eceived and read the Additional Te�ms and Conditions for BuyBoa�d
Self-Reporting included in this P�oposa/ Invitatfon and do he�eby approve and agree to such terms and
conditions on behalf of Vendo�.
NAME OF VENDOR' Sigma Surveillance inc. dba STS360
Signature o�fjV�ndor Authorized Representative
Printed Name: John Hoffman
Tltle: Executive Vice President
Date: 06/05/2024
(For Cooperative Administrator Use Only)
Approved by BuyBoard Administrator:
Effective/Start Date for Self-Reporting:
Page 37 of 71
PeoPOsa� FORniS COMM/SVCS v 10 24 2023
� i ! � /
■
P.O. Boz 400, Austln, Texas 78767
800_695_2979 - blds@buyboard.com - buyboard_com
REQUIRED FORMS CHECKLIST
(Please check (�) the fo/%wingJ
❑✓ Re�iewedlCarnqleted; Proposer's Acceptance and Agreement
PROPOSAL FORMS PART 1: COMPLIANCE FORMS
❑✓
0
�
�
�
�
0'
❑✓
❑✓
❑✓
0
0
�
�
0
ReviewedlC�mpleted: Proposal Acknowledgements
Re�iewedlCompleted: Felony Conviction Discfasure
ReviewedlCampleted: Resident/Nonresident Certification
Review�dlComoleted: Debarment Certification
ReviewedlCampleted: Vendor Employment Certification
ReviewedlCompleted: No Boycott Verification
ReviewedlCompleted: No Excluded Nation or Foreign Terrorist Organization Certification
Re�iewedl�ompleted: Historically Underutilized Business Certification
ReviewedlComp�eted: Acknowledgement of BuyBoard Technical Requirements
ReviewedlCompleted: Construction-Related Goods and Services Affirmation
ReviewedlCompieted: Deviation and Campliance
ReviewedlComnleted: Vendor Consent for Name Brand Use
�eview�dlComofeted: Confidential/Proprietary Information
4�eviewed Com feted: EDGAR Vendor Certification
f�eviewedlCamp€eted: Compliance Forms Signature Page
PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS
�
Q
�
�
0
�
�
❑✓
❑✓
✓❑
✓❑
✓❑
CI
Re��ewedlComRfeted: Vendor Business Narrte
Re�iewedlComRfeted; Vendor Contaet Information {completeine%ctronicproposalsubmissionsystem)
Re�iewedlCamp[eked; Federal and State/Purchasing Cooperative Experience
Re�iewedlCampleted: Governmental References
Re�iewedlCam_pfeted: Company Profile
Re�iew�dlComp€eted: Texas ReglOnal ServlCe DeSigtt�tlOn (completeine%ctronicp�oposalsubmissionsystem)
R�View�dlC4El'iR[2ted: Stat2 S2rvICe D251g�fati0�1 (complete in eledronic proposalsubmission system)
Re�iewedlCarnpleted: National Purchasing Cooperative Vendor Award Agreement (uendors seN;n9 ourside rexas oniy�
Review�dlComoleted: Local/Authorized Seller Listings
€�eviewedlCampleted: Manufacturer Dealer Designation
l�eviewedlCamoleted: Proposal Invitation Questionnaire
ReviewedlCom�lete�: Vendor Request to Self-Report BuyBoard Purchases (oPrionaq
Reviewed�Completed: Proposal Specifications 1?iscount (%) off Catalag/Pri�elist and/or other required pricing
information including Catalogs/Pricel�sts (or no bid response) must be submitted with the Proposa/ or the Proposal
wil/ not be considered, Manufacturer Letters, and License from Department of Public Safety.
Page 44 of 71
Peocosu FOR�ts COMMJSVCS v 10 24 2023
� � � ! /
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P.O. Box 400, Austln, Texas 78767
800.695.2919 • blds�buyboard.com • buyboard.com
PROPOSAL SPECIFICATION SUMMARY
The categories and items specified for this Prapasa! Invitation are summarized below. For full Proposal
Specifications, you must review and complete the Proposal Specification information in the electronic pr�npnsal
submission system in accordance with the Instructians ta Prapasers (or, if submitting a hard copy Proposal, timely
reques# and eamplete the Proposal 5pecificatian Form in accordance with the Instructions to Propflsers}.
PROPOSAL NOTE 1: Vendors shall submit catalog{s)/pricelist(s) with their Proposal response or the Proposal will not be
considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with
Excel or searchable PDF preferred. No pape� catalogs or manufacturer/vendor websites wi// be accepted.
PROPOSAL NOTE 2: Vendors proposing must be appraved by the manufacturer to sell, install, and service the brand of
equipment submitted. Proposers responding to this Prapasal Invitation shall submit an approval letter from each
manufacturer for each product line proposed. The requirement to provide an approval letter from the manufacturer applies
to both seller and installer.
Manufacturers responding directly to this proposal invitatian, in lieu of an authorization letter, shall submit a written
explanation that the company is the manufacturer of the praduct line{s) proposed. Dealer aut�arization agreements wii� nat
be acc�oted as a suhstitute fpr th� manufact�rer autharizatian letter.
The manufacturer authorization letters must include the following.
1. Composed on manufacturer letterhead (an emai! message is not a substitute for the letter),
2. Addressed to "The Local Government Purchasing Cooperative,"
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s) proposed, and
5. Name, Title, and Signature of Authorized Official fram Manufacturer.
PROPOSAL NOTE 3: In accordance with Chapter 1702 of the Texas Occupations Code, Vendors proposing to serve
Cooperative members in Texas must hold, maintain, and submit with their Proposal a copy of their current, valid license as
issued by the Texas Department of Public Safety. Vendors proposing to serve Cooperative members outside of Texas must
hold, maintain, and submit with their Proposal a copy af their current, valid litense(s) which are required by any legal authority
in the jurisdictian(s] Vendors prQpose to serve.
Sectivn I: Fire and Se�uri#y_EQuipment�Part�and Supp[ies
1. Discount (%) off catalog/pricelist for Access Contro{ Security Systems - all types and sizes of access control equipment.
2. Discount (%) ofF catalog/pricelist Fire Control Security Systems - all types and sizes of equipment including sprinkler
systems, fire suppression systems, and other similar systems.
3. Discount (%) off catalog/pricelist for Intrusion Detection and Control Systems - all types and sizes of intrusion and
detection control equipment.
4. Discount (%) off catalog/pricelist for CCN and Surveil[ance Systems - all types and sizes of closed-circuit television
and surveillance equipment.
5. Discount (%) ofF catalog/pricelist for Robot Surveillance Systems - all types and sizes of robot surveillance equipment
with cameras including the use of Artificial Intelligence.
6. Discount (%) off catalog/pricelist for Public/Attack Warning Mass Notification Systems - all types and sizes of mass
notification equipment.
7. Discount (%) off catalog/pricelist for System Integration and Design Services - integration and design of all types
and sizes of equipment.
8. Discount (%) off catalog/pricelist for Repair Parts for Systems - all types of repair parts and related items for fire and
security systems.
Page 38 of 71
PROPOSAL FORMS COMM/SVCS v 10 24 2023
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P.O- Box 400, Austin, Texas 78767
800.695.2979 • blds@buyboard.com • buyboard.com
9. Discount (%) ofF catalog/pricelist for Security Systems Service and Maintenance Agreements - all types of fire and
security systems.
10. Discount (%) off catalog/pricelist for All Other Fire and Security Systems and Related Products.
Settion II: Manitarin and 5ecuri Refated 5ervices
11. Monthly Rate for Monitoring Services of Various Types of Security Related Systems - state the not to exceed
monthly rate for Monitoring Services of Various Types of Security Related Systems. Detailed information must be
submitted including any applicable license numbers far security services or Proposal will not be considered.
12. Monthly Rate for Other Types of Security Related Services - state the not to exceed monthly rate for Other
Types of Security Related Services. Detailed informatian must be submitted including any applicable license numbers for
security services or Proposal will not be considered.
Section III: Installation and Repair Servi�e
13. Hourly Labor Rate for Installation/Repair Service of Fire and Security Equipment and Products - state the
not to exceed hourly labor rate for Installation/Repair Service of Equipment and Products.
Page 39 of 71
PROPOSAL FORMS COMM/SVCS v.10 24 2023
Cooperative Purchase Agreement Page 7 of 13
EXHIBIT B
BuyBoard Cooperative Contract No. 751-24 Pricing Index
(Attached)
1 Section I: Fire and Security Equipment, Parts, and Supplies
Discount (%) off catalog/price list for Access Control Security Systems - all types and sizes of access control
equipment.Catalog/Price list MUST be included or proposal will not be considered.
Total:40%
Item Notes:PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall
submit an approval letter from each manufacturer for each product line proposed. The requirement
to provide an approval letter from the manufacturer applies to both seller and installer.
Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization agreements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following.
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: In accordance with Chapter 1702 of the Texas Occupations Code, Vendors
proposing to serve Cooperative members in Texas must hold, maintain, and submit with their Proposal a
copy of their current, valid license as issued by the Texas Department of Public Safety. Vendors
proposing to serve Cooperative members outside of Texas must hold, maintain, and submit with their
Proposal a copy of their current, valid license(s) which are required by any legal authority in the
jurisdiction(s) Vendors propose to serve.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
STS360 Catalog (All)
Vendor: STS360 751-24Page 20 of 30 pages
2 Section I: Fire and Security Equipment, Parts, and Supplies
Discount (%) off catalog/price list for Fire Control Security Systems - all types and sizes of equipment
including sprinkler
systems, fire suppression systems, and other similar systems. Catalog/Price list MUST be included or proposal
will not be considered.
Total:35%
Item Notes:PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall
submit an approval letter from each manufacturer for each product line proposed. The requirement
to provide an approval letter from the manufacturer applies to both seller and installer.
Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization agreements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following.
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: In accordance with Chapter 1702 of the Texas Occupations Code, Vendors
proposing to serve Cooperative members in Texas must hold, maintain, and submit with their Proposal a
copy of their current, valid license as issued by the Texas Department of Public Safety. Vendors
proposing to serve Cooperative members outside of Texas must hold, maintain, and submit with their
Proposal a copy of their current, valid license(s) which are required by any legal authority in the
jurisdiction(s) Vendors propose to serve.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
STS360 Catalog (All)
Vendor: STS360 751-24Page 21 of 30 pages
3 Section I: Fire and Security Equipment, Parts, and Supplies
Discount (%) off catalog/price list for Intrusion Detection and Control Systems - all types and sizes of
intrusion and
detection control equipment. Catalog/Price list MUST be included or proposal will not be considered.
Total:35%
Item Notes:PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall
submit an approval letter from each manufacturer for each product line proposed. The requirement
to provide an approval letter from the manufacturer applies to both seller and installer.
Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization agreements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following.
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: In accordance with Chapter 1702 of the Texas Occupations Code, Vendors
proposing to serve Cooperative members in Texas must hold, maintain, and submit with their Proposal a
copy of their current, valid license as issued by the Texas Department of Public Safety. Vendors
proposing to serve Cooperative members outside of Texas must hold, maintain, and submit with their
Proposal a copy of their current, valid license(s) which are required by any legal authority in the
jurisdiction(s) Vendors propose to serve.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
STS360 Catalog (All)
Vendor: STS360 751-24Page 22 of 30 pages
4 Section I: Fire and Security Equipment, Parts, and Supplies
Discount (%) off catalog/price list for CCTV and Surveillance Systems - all types and sizes of closed-circuit
television
and surveillance equipment.Catalog/Price list MUST be included or proposal will not be considered.
Total:40%
Item Notes:PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall
submit an approval letter from each manufacturer for each product line proposed. The requirement
to provide an approval letter from the manufacturer applies to both seller and installer.
Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization agreements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following.
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: In accordance with Chapter 1702 of the Texas Occupations Code, Vendors
proposing to serve Cooperative members in Texas must hold, maintain, and submit with their Proposal a
copy of their current, valid license as issued by the Texas Department of Public Safety. Vendors
proposing to serve Cooperative members outside of Texas must hold, maintain, and submit with their
Proposal a copy of their current, valid license(s) which are required by any legal authority in the
jurisdiction(s) Vendors propose to serve.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
STS360 Catalog (All)
Vendor: STS360 751-24Page 23 of 30 pages
5 Section I: Fire and Security Equipment, Parts, and Supplies
Discount (%) off catalog/price list for Robot Surveillance Systems - all types and sizes of robot surveillance
equipment
with cameras including the use of Artificial Intelligence. Catalog/Price list MUST be included or proposal will not
be considered.
Total:20%
Item Notes:PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall
submit an approval letter from each manufacturer for each product line proposed. The requirement
to provide an approval letter from the manufacturer applies to both seller and installer.
Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization agreements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following.
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: In accordance with Chapter 1702 of the Texas Occupations Code, Vendors
proposing to serve Cooperative members in Texas must hold, maintain, and submit with their Proposal a
copy of their current, valid license as issued by the Texas Department of Public Safety. Vendors
proposing to serve Cooperative members outside of Texas must hold, maintain, and submit with their
Proposal a copy of their current, valid license(s) which are required by any legal authority in the
jurisdiction(s) Vendors propose to serve.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
STS360 Catalog (All)
Vendor: STS360 751-24Page 24 of 30 pages
6 Section I: Fire and Security Equipment, Parts, and Supplies
Discount (%) off catalog/price list for Public/Attack Warning Mass Notification Systems - all types and sizes
of mass
notification equipment. Catalog/Price list MUST be included or proposal will not be considered.
Total:20%
Item Notes:PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall
submit an approval letter from each manufacturer for each product line proposed. The requirement
to provide an approval letter from the manufacturer applies to both seller and installer.
Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization agreements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following.
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: In accordance with Chapter 1702 of the Texas Occupations Code, Vendors
proposing to serve Cooperative members in Texas must hold, maintain, and submit with their Proposal a
copy of their current, valid license as issued by the Texas Department of Public Safety. Vendors
proposing to serve Cooperative members outside of Texas must hold, maintain, and submit with their
Proposal a copy of their current, valid license(s) which are required by any legal authority in the
jurisdiction(s) Vendors propose to serve.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
STS360 Catalog (All)
Vendor: STS360 751-24Page 25 of 30 pages
7 Section I: Fire and Security Equipment, Parts, and Supplies
Discount (%) off catalog/price list for System Integration and Design Services - integration and design of all
types
and sizes of equipment. Catalog/Price list MUST be included or proposal will not be considered.
Total:50%
Item Notes:PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall
submit an approval letter from each manufacturer for each product line proposed. The requirement
to provide an approval letter from the manufacturer applies to both seller and installer.
Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization agreements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following.
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: In accordance with Chapter 1702 of the Texas Occupations Code, Vendors
proposing to serve Cooperative members in Texas must hold, maintain, and submit with their Proposal a
copy of their current, valid license as issued by the Texas Department of Public Safety. Vendors
proposing to serve Cooperative members outside of Texas must hold, maintain, and submit with their
Proposal a copy of their current, valid license(s) which are required by any legal authority in the
jurisdiction(s) Vendors propose to serve.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
STS360 Catalog (All)
Vendor: STS360 751-24Page 26 of 30 pages
8 Section I: Fire and Security Equipment, Parts, and Supplies
Discount (%) off catalog/price list for Repair Parts for Systems - all types of repair parts and related items for
fire and
security systems. Catalog/Price list MUST be included or proposal will not be considered.
Total:50%
Item Notes:PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall
submit an approval letter from each manufacturer for each product line proposed. The requirement
to provide an approval letter from the manufacturer applies to both seller and installer.
Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization agreements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following.
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: In accordance with Chapter 1702 of the Texas Occupations Code, Vendors
proposing to serve Cooperative members in Texas must hold, maintain, and submit with their Proposal a
copy of their current, valid license as issued by the Texas Department of Public Safety. Vendors
proposing to serve Cooperative members outside of Texas must hold, maintain, and submit with their
Proposal a copy of their current, valid license(s) which are required by any legal authority in the
jurisdiction(s) Vendors propose to serve.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
STS360 Catalog (All)
Vendor: STS360 751-24Page 27 of 30 pages
9 Section I: Fire and Security Equipment, Parts, and Supplies
Discount (%) off catalog/price list for Security Systems Service and Maintenance Agreements
-Catalog/Price list MUST be included or proposal will not be considered.
Total:50%
Item Notes:PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall
submit an approval letter from each manufacturer for each product line proposed. The requirement
to provide an approval letter from the manufacturer applies to both seller and installer.
Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization agreements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following.
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: In accordance with Chapter 1702 of the Texas Occupations Code, Vendors
proposing to serve Cooperative members in Texas must hold, maintain, and submit with their Proposal a
copy of their current, valid license as issued by the Texas Department of Public Safety. Vendors
proposing to serve Cooperative members outside of Texas must hold, maintain, and submit with their
Proposal a copy of their current, valid license(s) which are required by any legal authority in the
jurisdiction(s) Vendors propose to serve.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
STS360 Catalog (All)
Vendor: STS360 751-24Page 28 of 30 pages
10 Section I: Fire and Security Equipment, Parts, and Supplies
Discount (%) off catalog/price list for All Other Fire and Security Systems and Related Products.
Catalog/Price list MUST be included or proposal will not be considered.
Total:20%
Item Notes:PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall
submit an approval letter from each manufacturer for each product line proposed. The requirement
to provide an approval letter from the manufacturer applies to both seller and installer.
Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, shall
submit a written explanation that the company is the manufacturer of the product line(s) proposed.
Dealer authorization agreements will not be accepted as a substitute for the manufacturer authorization
letter.
The manufacturer authorization letters must include the following.
1. Composed on manufacturer letterhead (an email message is not a substitute for the letter),
3. Dated within the current calendar year,
4. List the regions in Texas and states that Vendor is authorized to sell, install, and service product(s)
proposed, and
5. Name, Title, and Signature of Authorized Official from Manufacturer.
PROPOSAL NOTE 3: In accordance with Chapter 1702 of the Texas Occupations Code, Vendors
proposing to serve Cooperative members in Texas must hold, maintain, and submit with their Proposal a
copy of their current, valid license as issued by the Texas Department of Public Safety. Vendors
proposing to serve Cooperative members outside of Texas must hold, maintain, and submit with their
Proposal a copy of their current, valid license(s) which are required by any legal authority in the
jurisdiction(s) Vendors propose to serve.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
list listed
Item Attributes
1. State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage
NOTE: Do not reference SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
STS360 Catalog (All)
Vendor: STS360 751-24Page 29 of 30 pages
11 Section II: Monitoring and Security Related Services
Monthly Rate for Monitoring Services of Various Types of Security Related Systems - state the not to
exceed
monthly rate for Monitoring Services of Various Types of Security Related Systems. Detailed information must be
submitted including any applicable license numbers for security services or Proposal will not be considered.
Quantity:1 UOM:EA Price:$18.00 Total:$18.00
Item Notes:PROPOSAL NOTE 3: In accordance with Chapter 1702 of the Texas Occupations Code, Vendors
proposing to serve Cooperative members in Texas must hold, maintain, and submit with their Proposal a
copy of their current, valid license as issued by the Texas Department of Public Safety. Vendors
proposing to serve Cooperative members outside of Texas must hold, maintain, and submit with their
Proposal a copy of their current, valid license(s) which are required by any legal authority in the
jurisdiction(s) Vendors propose to serve.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
list listed
12 Section II: Monitoring and Security Related Services
Monthly Rate for Other Types of Security Related Services - state the not to exceed monthly rate for Other
Types of Security Related Services. Detailed information must be submitted including any applicable license
numbers for
security services or Proposal will not be considered.
Quantity:1 UOM:EA Price:$18.00 Total:$18.00
Item Notes:PROPOSAL NOTE 3: In accordance with Chapter 1702 of the Texas Occupations Code, Vendors
proposing to serve Cooperative members in Texas must hold, maintain, and submit with their Proposal a
copy of their current, valid license as issued by the Texas Department of Public Safety. Vendors
proposing to serve Cooperative members outside of Texas must hold, maintain, and submit with their
Proposal a copy of their current, valid license(s) which are required by any legal authority in the
jurisdiction(s) Vendors propose to serve.
Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must
submit the information as follows or proposal may not be considered:
Select "Add Alternate" for each additional manufacturer product line and/or catalog/price list
proposed
list listed
13 Section III: Installation and Repair Service
Hourly Labor Rate for Installation/Repair Service of Fire and Security Equipment and Products - Not to
Exceed hourly labor rate for Installation/Repair Service of Equipment and Products.
Quantity:1 UOM:Hourly Labor Rate Price:$95.00 Total:$95.00
Response Total: $131.00
Vendor: STS360 751-24Page 30 of 30 pages
Cooperative Purchase Agreement Page 8 of 13
EXHIBIT C
STS360 Service Level Agreement
(Attached)
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Dallas, TX 75244
Sr� �+ � L (972) 392-3635
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SERVICE LEVEL AGREEMENT
CITY OF FORT WORTH SECURITY IMPLEMENTATION MAINTENANCE
I. SUMMARY
STS360, or CONTRACTOR, will provide the City of Fort Worth, hereby and here on referenced to as the
OWNER, the establishment of procedures in which to successfully fulfill Surveillance and Security
Systems maintenance services via improvement of existing support processes, scheduling of
implementations, and expedient fulfillment.
STS360 will renew and provide a 1-Year Onsite hardware and labor warranty in conjunction with Project
RFO 19-0020 Surveillance and Security Systems. ST5360 warranties and guarantees all products,
material, labor and work done for City of Fort Worth under this Surveillance and Security Systems
project. All warranty replacement, installation, integration, maintenance, and required testing will be
provided within this 1-Year period unless outside of the terms specified below. STS360 is offering a 24/7
— 365 technical support toll free number for service. STS360 will provide all response times per the
Tiered Response Matrix provided below as part of this agreement. This maintenance agreement covers
all calls for service during business hours, after hours and holidays at no additional cost outside of the
agreement amount.
II. STATEMENT OF WORK
STS360 is proud to offer the below managed services and ongoing support to the City of Fort Worth
(OWNER):
Beginning upon final acceptance of project, STS360 will provide to OWNER the following services
(collectively, the "Services"):
1. STS360 will provide 1-Year onsite labor warranty on all provided hardware and labor and integration
services are warranted through STS360 from the date of final acceptance. It will not include the cost
of parts and labor for OWNER not adhering to the standard terms or outside of the specified terms
and conditions of this contract. Existing parts installed by STS360 will be serviced according to their
existing manufacturer's warranty; components not installed by STS360 and outside the terms of
Manufacturer warranty will be quoted via DIR Line-Item pricing and subject to Purchase Order.
Service calls will be billed when these incidents are approved by both parties. The proposed and
accepted response terms of this warranty contract are:
All service response times will be based on attached Tiered Response Levels. Approved working hours
for this maintenance agreement will be 24/7 — 365 days.
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2. All hardware, software, material and other warranties past this 1-Year contract term, and not
renewed in an additional warranty contract year through STS360, will be the sole responsibility of the
OWNER to contact the manufacturer directly to obtain replacement, repair or technical support.
On request, OWNER agrees to provide Contractor with evidence of a programming error, if the Contractor
is unable to replicate the issues reported in a work order. The recipient further agrees to provide
Contractor with access to OWNER computers, servers, networks, view stations, cameras and sufficient
computer time to enable Contractor to duplicate the problem, determine that it results from a
warrantable cause and, after corrective action or replacement has taken place, and determine that the
problem has been alleviated. STS360 also requires that OWNER allow access to stored data, upon
notification, and the ability to remove data that is causing conflicts and/or inhibit the ability to repair
system to its full functionality.
Contractor shall not be obligated to provide support services pursuant to this Contract with respect to any
modifications of the Software, configurations of the systems, new applications, additional hardware
outside of scope, operating systems, and other adjustments made for any reason during the service
contract by OWNER or to any computer program incorporating all or any part of this system.
If terms in this contract for warranty / maintenance and services are determined to not be met by owner,
when technician is on site, all work on the service will be put on hold until a purchase order is issued for
the work needed to be performed to correct the issue.
This Contract will remain in effect for a period of (12) Months or (1)-Years from the date of final
acceptance.
STS, and its employees, agents, or representatives will not at any time or in any manner, either directly or
indirectly, use for the personal benefit of STS, or divulge, disclose, or communicate in any manner, any
information that is proprietary to Owner. STS360 and its employees, agents, and representatives will
protect such information and treat it as strictly confidential. This provision will continue to be effective
after the termination of this Contract.
STS360 shall provide its services and meet its obligations under this Contract in a timely and workmanlike
manner, using knowledge and recommendations for performing the services which meet generally
acceptable standards in STS's community and region, and will provide a standard of care equal to, or
superior to, care provided by Contractors similar to STS360 on similar projects. Contractor shall not be
STS360.com TXDPS: B10434601
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liable for any delay in performance directly or indirectly resulting from acts of Owner, its agents,
employees, or subcontractors.
See original purchase order contract & proposed documents for'entire agreement.'
III. SERVICE LEVEL AGREEMENT
STS360 offers the Managed Care Plan which stands as a break/fix agreement between the OWNER and
STS360. STS360 will provide 1-Year onsite labor warranty on all STS360 provided hardware and labor and
integration services are warranted through ST5360 from the date of final acceptance. It will not include
the cost of parts and labor for OWNER not adhering to the standard terms or outside of specified terms
and conditions of this contract. Existing parts installed by ST5360 will be serviced according to their
existing manufacturer's warranty; components not installed by ST5360 and outside the terms of
Manufacturer warranty will be quoted via DIR Line Item pricing and subject to Purchase Order. Service
calls will be billed when these incidents are approved by both parties. In the situation a technician is
required for servicing the existing systems, the OWNER may contact STS360 24/7/365 by calling the
STS360 Technical Support Group. Technicians will be dispatched during Normal Business Hours 8AM-5PM
Monday through Friday; Weekends, Holidays, and After-Hours per the terms of this agreement.
In acceptance of the Managed Care Plan, OWNER receives (2) Dedicated Security Specialists, (1)
Dedicated ST5360 Service Coordinator. When OWNER enrolls in the Managed Care Plan, STS360 Service
Coordinators oversee, direct, and schedule work for the Dedicated Security Specialists (SEE EXAMPLE:
HARDWARE SUPPORT/PROCESS FLOW). ST5360 Service Coordinator's main role is to interact with the
OWNER PoC that manages the Total Maintenance and Warranty Schedule of Security Systems
throughout the Organization. The STS360 Service Coordinator provides daily reports and updates on the
Dedicated Technician's progress and findings while ensuring Ticket Systems for OWNER and STS360
Internal are actively updated.
STS360 will adhere to the following Service Response Matrix, to follow in unnumbered page.
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IV. HARDWARE & SOFTWARE SUPPORT PROCESSES
STS360 warrants to the original purchaser (PURCHASER) that each product of its manufacture (PRODUCT)
is covered by this warranty from the date of delivery if properly installed, serviced, and operated under
normal conditions. Any part or parts thereof replaced during the base warranty period assumes the
remainder of that warranty period or the parts warranty period, whichever is greater. The warranty
coverage for the PRODUCT is continual from the original date of purchase and does not restart upon the
replacement of any part or complete unit.
Parts and service labor will be covered by STS360 for any failure that is proven to be a failure in material
or workmanship under normal use during the applicable warranty period. This coverage is limited to
parts and labor. The warranty for replacement parts is limited to direct replacement only with no
allowance for freight or transportation charges.
STS360 reserves the right to repair or replace any part, component, or assembly at its option. ST5360
may request defective parts be returned for examination before the issuance of credit. Any item that is
replaced under warranty becomes property of ST5360.
PROCE55 FLOW — Managed Care Plan Example
OWNER experiences issue with Security Equipment.
1. OWNER submits a ticket describing the following:
a. OWNER / Department / Site Name
b. Point of Contact (OWNER PoC) Information and Title
c. Pertinent Information relating to service request
d. If available, Device IP Number / Camera Number / Reader Number
e. Device Location
f. Description of issue / concern
2. STS360 Service Coordinator reviews ticket and schedules site visit with provided PoC.
3. STS360 Service Coordinator assigns the ticket to STS360 Security Specialist and schedules visit.
4. STS360 Security Specialist calls OWNER PoC to inform of arrival time range.
5. STS360 Security Specialist evaluates location, troubleshoots issue.
a. Troubleshooting fixes Issue — STS360 Security Specialist gets OWNER PoC Sign-Off on work
completion. STS360 Security Specialist updates ticket and uploads final acceptance sign-off
document. ST5360 Security Specialist closes Ticket, ST5360 Security Coordinator documents
in Ticket Report.
b. Hardware is the issue — Identify whether component is STS360 provided component or
existing OWNER Component.
IF — STS360 provided component and under Warranty - STS360 processes warranty per
guidelines of any standing Maintenance Agreement
STS360.com TXDPS: B10434601
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ii. IF —STS360 provided component and not under Warranty — STS360 proposes quote to
replace equipment.
iii. IF — OWNER's existing equipment — STS360 prepares quote for hardware to be replaced
and submits to ticket/PoC.
a. It is OWNER's responsibility to validate warranty documents internally for the
existing defective hardware.
6. IF OWNER cannot verify existing component is under warranty, OWNER may provide STS360
Purchase Order to procure and install equipment, OWNER uploads Purchase Order to Ticket.
7. STS360 Purchasing will order equipment (see Asset Management/Shipment) and ST5360 Service
Coordinator will update status of order on ticket.
8. When all hardware has been obtained (see Asset Management/Warehousing Equipment)
STS360 Service Coordinator will notify OWNER PoC to set a time for ST5360 Security Specialist to
return and resolve issue.
9. STS360 Security Specialist calls OWNER PoC to inform of arrival time range.
10. STS360 Security Specialist replaces component and verifies functionality with OWNER PoC or
OWNER Representative validated by OWNER PoC.
11. STS360 Security Specialist gets OWNER PoC Sign-Off on work completion. ST5360 Security
Specialist updates ticket status, notes, and uploads final acceptance sign-off document.
12. STS360 Security Specialist closes Ticket, STS360 Security Coordinator documents in Ticket
Report.
PROCESS FLOW, Managed Care Plan Example
OWNER experiences issue with Security Software.
1. OWNER submits a ticket describing the following:
g. OWNER / Department / Site Name
h. Point of Contact (OWNER PoC) Information and Title
i. Pertinent Information relating to service request
j. If available, Device IP Number / Camera Number
k. Device Location
I. Description of issue / concern
2. STS360 Service Coordinator reviews ticket and schedules Security Specialist/Engineer Remote-
In/Onsite Session with provided PoC (SEE Statement of Work/Access to Data and Computer).
3. STS360 Service Coordinator assigns the ticket to ST5360 Security Specialist/Engineer and
schedules Remote-In/Onsite Session internally.
4. STS360 Security Specialist/Engineer calls OWNER PoC to inform of Remote-In/Onsite Session.
5. STS360 Security Specialist/Engineer evaluates system status, troubleshoots issue.
a. Troubleshooting fixes Issue — STS360 Security Specialist/Engineer gets OWNER PoC Sign-Off
on work completion. STS360 Security Specialist/Engineer updates ticket and uploads final
acceptance sign-off document. STS360 Security Specialist/Engineer closes Ticket, STS360
Security Coordinator documents in Ticket Report.
b. Hardware is the issue — Identify whether component is STS360 provided component or
existing OWNER Component (SEE Asset Management/LifeCycle Maintenance).
STS360.com TXDPS: B10434601
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14229 Proton Rd
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i. IF — STS360 provided component and under Warranty - STS360 processes warranty per
guidelines of any standing Maintenance Agreement
ii. IF — STS360 provided component and not under Warranty — STS360 proposes quote to
replace equipment.
iii. IF — OWNER's existing equipment — STS360 prepares quote for hardware to be replaced
and submits to ticket/PoC.
a. It is OWNER's responsibility to validate warranty documents internally for the
existing defective hardware.
6. IF OWNER cannot verify existing component is under warranty, OWNER may provide STS360
Purchase Order to procure and install equipment, OWNER uploads Purchase Order to Ticket.
7. STS360 Purchasing will order equipment (SEE Asset Management/Shipment) and STS360 Service
Coordinator will update status of order on ticket.
8. When all hardware has been obtained (SEE Asset Management/Warehousing Equipment)
STS360 Service Coordinator will notify OWNER PoC to set a time for STS360 Security
Specialist/Engineer to return and resolve issue.
9. STS360 Security Specialist/Engineer calls OWNER PoC to inform of arrival time range.
10. STS360 Security Specialist/Engineer replaces component and verifies functionality with OWNER
PoC or OWNER Representative validated by OWNER PoC.
11. STS360 Security Specialist/Engineer gets OWNER PoC Sign-Off on work completion. STS360
Security Specialist/Engineer updates ticket status, notes, and uploads final acceptance sign-off
document.
12. STS360 Security Specialist/Engineer closes Ticket, STS360 Security Coordinator documents in
Ticket Report.
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V. ASSET MANAGEMENT
MANAGEMENT STRATEGY
14229 Proton Rd
Dallas, TX 75244
(972) 392-3635
Upon initiating a partnership with OWNER, STS360 builds an Account Hierarchy into our ERP for the
Primary OWNER, the OWNER's Divisions, and each corresponding OWNER Facility/Location. All new
implementations and maintenance work performed at each location are recorded internally. Any
maintenance work is entered as a Service Case and all pertinent information is attached to that Case
including OWNER Ticket System Data when applicable.
The transactions for each Case are recorded by Date, Sales Order, Distributor, Manufacturer and Part #,
providing for accurate, detailed views into the hardware components used in each Case. This allows us
to research coverage dates by manufacturer warranty on products that were installed by STS360.
OPTIMAL ORGANIZATIONAL DESIGN
STS360's success is based on hiring the right people, developing efficient processes, strategically
capturing data, seeking bespoke information technology, and fusing it all together to mold the
foundation of our asset management program. Our organizational structure defines roles and
responsibilities for each department while qualifying individuals at the interview and biannually. We
perpetually seek out inefficiencies in processes and communications interdepartmentally and revise
accordingly. Working cohesively as a family unit, trusting in each individuals ability to perform and be
accountable, promoting intellectual gain through hands-on training, and motivating a desire to grow
expertise within one's role so as to one day train their own replacement and move into their next
exciting challenge, existing or yet to be discovered, is at the core of our organic design. This level of care
and attention goes into the refining and ongoing development of every process internally.
LONG TERM ASSET PLANNING
STS360's ability to forecast when infrastructure investments should occur is critical to our performance
and product reliability. Navigating the Physical Security and Information Technology Industries is a
daunting task with so many new products available every day, it's nearly impossible to vet all of the
manufacturers origins, ethos, or viability. Determining how to optimally invest limited capital and
budget for operations and maintenance on Enterprise Security Systems requires an understanding of the
current Industry conditions and capacity of the OWNER's infrastructure to accept ever growing
standards. STS360 has worked with a wide variety of Public Sector Clientele over 15 years and, as such,
has a seasoned understanding of the costs and risks associated with implementing or deferring
enterprise enhancements and expansions. In the Enterprise Physical Security Industry, with regards to
Public Sector Investment, our suggestion to Clientele is please be prepared to:
1. Prioritize your capital projects over a(5) to (10)-year period
2. Forecast your capital renewal, expansion and replacement costs over a(10) to (15)-year period
3. Forecast and budget your infrastructure funding requirements for long-term revenue and cost.
STS360 works to provide our Public Sector Clientele added value for the long term, particularly in the
rapidly evolving Information Technology and Physical Security Industries.
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14229 Proton Rd
Dallas, TX 75244
(972) 392-3635
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STS360 tracks all orders from the Purchase Order to the delivery receipt in-house and out. Due to the
volume of product we interact with daily, our Purchasing Department is in persistent communication
with the Warehouse/RMA Department. Strict documentation procedures are set in place for each
interdepartmental communication not only via lnventory Management Software but a physical sign-off,
as well, is required by the responsible Purchasing Agent of each order valued at $5000 or more. Each
shipment is stored, corralled, and tagged in the warehouse first by Client, then Project, then Product.
Service Department and Project Management Department must both get clearance from Purchasing and
Warehouse prior to dispatching product to Field Operations for their corresponding work. All STS360
Service Representatives are responsible for the close monitoring and tracking of their individual
project's success.
Upon release of OWNER inventory for delivery to a jobsite, Delivering Security Specialist must sign and
timestamp an accountability document with a Warehouse Coordinator to allow transfer of the product.
Our Warehouse Coordinators reserve the right to deny release of equipment to Dedicated Security
Specialists on same day of scheduled work if the Specialist cannot verify the work is taking place that
day. Service Manager Approval may override this denial with a signature.
STS360 will recycle defective irreplaceable electronic components at OWNER designated locations OR
STS360 provides recycling services through E-Cycle Enterprises, an Ethical Electronics Disposal service in
the DFW Area. https://ecycleenterprises.com/
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NAID AAA Certified Data Destruction
"In order to meet the high security demands of the modern office, we have
attained AAA Certification status via NAID to provide our clients with superior data
destruction services. Our company is one of the few electronics recyclers in Texas
with standards high enough achieve AAA status. Please reach out to us to find out
more about our on-site and off-site data destruction packages."
The warranty for replacement parts is limited to direct replacement only with no allowance for freight or
transportation charges.
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VI. PARTY COMMUNICATIONS
Call Toll Free: (866) 506-7446
Email: technicalsupport@sts360.com
14229 Proton Rd
Dallas, TX 75244
(972) 392-3635
Our Technical Support Group (TSG) is there for you 24x7x365 and is just a phone call away. A live person
will answer immediately, do some basic troubleshooting, and generate a work order while the OWNER is
on the phone with TSG representative. If they are unable to assist you to a successful fix of the issue, they
will immediately reassign the work order to, and contact the appropriate Level 2 support personnel who
will be in contact within 2 hours or less to help resolve the issue, direct you to submit an RMA, and/ or
dispatch an on-site technician. STS360 requests the party submitting the work order have some of the
following information ready when calling the TSG, because the more information provided, the better we
can assist in resolving the issue more expeditiously.
ST5360 will repuest the followinp information in order to expedite service.
• OWNER / Site Name
• Your Contact Information and Title
• Sales Invoice / Work Order / Or Purchase Order Number (if available)
• Pertinent Information relating to your service request
• Device IP Number/ Camera Number
• Device Location
• Description of issue / concern
POSITION PHONE EMAIL
Service Project Manager (SPM) (972) 300- techsupport@sts360.com,
(Managed Care Plan Req) 1088 (SPM Direct Email)
Service Coordinator (SC) (972) 300- techsupport@sts360.com,
(Coordinated Care Plan Req) 1089 (SC Direct Email)
Security Specialist (SS) Provided at techsupport@sts360.com,
(Dedicated Care Plan) Dedication (SS Direct Email)
Security Specialist (SS) Provided at techsupport@sts360.com,
(Dedicated Care Plan) Dedication (SS Direct Email)
Security Specialist (SS) Provided at techsupport@sts360.com,
(Managed Care Plan Req) Dedication (SS Direct Email)
Technical Support Group (24/7/365) (866) 506- technicalsupport@sts360.com
(Standard Care Plan) 7446
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Dallas, TX 75244
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1. OWNER agrees to provide ST5360 a Project Manager as the Primary Point of Contact
2. OWNER's Primary POC will be responsible for resolving financial or business issues outstanding and
assist in facilitating final acceptances.
3. OWNER agrees to provide all STS360 necessary system documentation for access to existing systems
4. OWNER agrees to provide logins or access to any Ticketing or ERP system used by the OWNER at no
charge to STS360.
5. OWNER agrees to provide assistance in coordination of departmental resources necessary for
successful fulfillment.
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VIII. ASSUMPTIONS AND EXCEPTIONS
14229 Proton Rd
Dallas, TX 75244
(972) 392-3635
Services or Work Product will be deemed acceptable to OWNER if it conforms in all material respects
with Services described in this project or Bill of Materials. STS360 will have full responsibility for the
deliverables and the tasks listed in each project or Bill of Materials.
OWNER will complete a review of each submitted deliverable within five workdays from the date of
delivery. OWNER feedback which indicates revisions to a deliverable are required will be addressed and
re-submitted by STS360 within five workdays unless approval (in writing) for a different length of time is
obtained from the OWNER or designate.
OWNER will either accept or reject STS360's Services or Work Product within a reasonable number of
days from performance. For this Project, Services or Work Product will be accepted or rejected within 5
days from delivery completion date. Failure to provide acceptance or rejection within 5 days will be
considered acceptance of the deliverable. If OWNER gives notice of rejection, then ST5360 will have an
additional five days, within which to cure any deficiencies identified in writing by OWNER.
STS360 reserves the right to accept or reject OWNER requested tasks that may result in STS360's
incurring of legal liability beyond the scope of STS360's offered Services. STS360 is required to respond
with reason for objection and propose an alternative solution when available.
IX. CHANGE REQUESTS
STS360 works very efficiently to provide quality estimates from the start of an evaluation. However, if an
agreed upon Scope of Work has a mutually agreed unforeseeable issue arise, ST5360 will propose a
resolution in the form of a Change Order that, if verified, accepted and signed by OWNER, will be
prioritized in schedule and performed by STS360.
Next Page — See a Change Order Form Sample
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OWNER NAME:
OWNER ADDRE55:
PROJECT #:
PROJECT NAME:
PROJECT LOCATION:
ST5360 PROJECT MANAGER:
OWNER APPROVER:
DATE CHANGE ORDER SUBMITTED:
CHANGE ORDER REFERENCE NUMBER:
14229 Proton Rd
Dallas, TX 75244
(972) 392-3635
ST5360 submits this change order for the above referenced project. This change order is deemed (billable / non
billable / price decrease) to the OWNER of this project. This change order is subject to the terms and conditions of
the original contract. This change will not in any way impact the original scope outside of the indicated changes
below. This change order will not impact warranty, and will be included in final project warranty if accepted. The
purpose of this change order request is to agree that changes to the scope are requested and to seek approval by the
OWNER of this project. A Purchase Order or signed agreement at the bottom of this page will be required to fulfill
this change order for the above referenced project. See attached revised Scope of Work and Pricinp Revision (if
billable /price decrease.)
Change Change Description Product Description Part Number Qty
Item
1
2
3
Above is Sample, please revise as per the scope of each change order (add or delete change items as needed as well.
Any scope, warranty and/or price changes must be included in detail in appendixes to be attached and identified
above. Please customize each section as needed. Please delete these notes before submitting)
OWNER:
Approved by: _
Date of Approval:
Name:
Title:
Department: _
CONTRACTOR: STS360
Approval Received by:
Date Received:
Name:
Title:
Department:
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14229 Proton Rd
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TERMS AND CONDITIONS
STS360 complies with the related Terms and Conditions put forth on the Texas Department of
Information Resources website. For services rendered by STS360, compliance under this Statement of
Work is met by Contract #: DIR-CPO-4770 and DIR-CPO-4697 or its successive renewal by STS360 with
the State of Texas Department of Information Resources.
1. This is a warranty and not an insurance policy. This warranty does not take the place of the client's
general liability insurance.
2. All warranties exclude remedy for damage or defect caused by abuse, tampering, vandalism, improper
or insufficient maintenance, improper operation.
3. The client is responsible for any damage to any improvement, fixture or property not constructed,
installed or included in maintenance contract scope by STS360 that may cause the need for repair to
the STS360 installed equipment, materials, hardware, etc. (e.g. — damaged ceiling is leaking onto
network equipment, STS360 should not be liable to fix the ceiling leak as well as the STS360
equipment).
4. The client will be required prior to repair of unwarranted issue to hold STS360 free of any liability from
the cause ofthe original problem
5. Warranty does not include drainage deficiencies at the job location / location of equipment / material
(e.g. — drainage is damaged on facility and run-off of rain water overwhelms drainage and therefore
begins draining directly on our equipment where there'd been no point of drainage prior during
project installation).
6. Warranty does not include any landscaping issues that cause loss of effectiveness of security after
project acceptance (e.g. — Client decides to forego cutting back trees or plants new trees or bushes
that grow in front of camera placements, diminishing intended Field of View)
7. Warranty does not include any defects or deficiency caused by materials, design, construction, or
work supplied by other than the STS360 outside of the contract scope
8. Warranty does not include changes, alterations or additions made to the installation by anyone other
than those performed under obligations of this warranty;
9. Warranty does not include deficiency or defects caused or made worse by the Client's, employees,
patrons, or any other party than STS360 during the service contract.
10. Warranty does not cover any deficiencies or defects in workmanship, materials or structural portions
normally covered by another warranty or insurance policy whether or not paid by such
warranty or insurance policy (e.g. — Client employee repairs something in the electrical room, and
because of poor workmanship causes pipes to burst damaging significant portions of our system
and the facility / structure and owners insurance doesn't cover it, ST5360 should not be liable for the
cost to cover damaged equipment caused by workmanship or structural problems on the facilities)
11. Warranty does not cover deficiency or defects resulting from accidents, riot, civil commotion, terror
attacks, war, or Acts of God; including but not limited to fire, explosion, smoke, water escape,
windstorm, mudslide, erosion, hail, lightning, hurricanes, tsunamis, falling trees, aircraft, vehicles,
flood, earthquakes, sink holes, underground springs, volcanic eruptions, saturated soils or change in
the level of the under-ground water table.
12. Warranty does not cover any contamination caused or created by natural or man-made chemicals,
compounds, or substances used by the client or breakdown or adverse effects of chemicals,
compounds, or substances used.
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13. Warranty does not cover pest damage including but not limited to termites, rodents, cockroaches and
ants
14. Warranty does not cover any damage caused by water intrusion, including but not limited to roof
leaks, window sealants, plumbing
15. Warranty does not cover heat damage, damage caused from dust build up, dampness or condensation
due to clients' failure to maintain adequate ventilation.
16. Warranty does not cover any loss, damages or other condition which is not a deficiency or defect of
the systems functionality.
17. Warranty does not cover consequential damage: Any property damage or bodily injury which follows
as a result of structural damage, or other defects covered under this warranty including defects in
workmanship that was not originally installed by STS360 (e.g. — something occurs in relation to
structural or poor workmanship from the client or other contractor, causing our equipment to
malfunction and cause bodily or property damage, such as a camera coming loose and falling on a
person or property.)
18. Warranty does not cover any loss or physically inflicted damage which is not a construction deficiency
or defect, including but not limited to chips, scratches, and dents in materials, fixtures, appliances, or
other types of equipment
19. Warranty does not cover failure by the client to give notice to the Contractor regarding deficiencies
or defects within a reasonable time or as specified in the clients' warranty contract;
20. Warranty does not cover negligence and/or improper maintenance, or improper operation of items
warranted under this warranty
21. Warranty does not cover failure of the clients or any client or third-party representative to comply
with the warranty requirements of manufacturers of hardware, software, equipment, materials, or
fixtures
22. Warranty does not cover any loss or damage which the client(s) have not taken reasonable timely
actions to minimize;
23. Warranty does not cover any dispute received by Contractor later than 30 days after the applicable
Warranty Expiration Date for claimed items of deficiency or defect;
24. Warranty does not cover any alleged deficiency or defect for which there is no evidence of deficiency
or defects at the time of the claims investigation; or which has been repaired prior to a claim
25. Warranty does not cover any condition which does not result in actual physical or functional damage
to the warranted equipment, materials, hardware, software, materials or fixtures.
26. Billable costs may occur if ST5360 Technicians are denied entry to facility and/or when appointments
are not cancelled within 24 hours of arrival. Should it be no fault of the client in the event of an
unforeseen circumstance (act of God, serious incident / crime, or other unforeseen circumstance),
and ST5360 will excuse the charge but requests to be contacted as soon as possible to cancel the
appointment.
27. STS360 cannot be held liable for unresponsiveness to work orders that are not reported and/or
escalated through the proper chain of communication by OWNER in this warranty agreement.
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AUTHORIZATION TO WORK
14229 Proton Rd
Dallas, TX 75244
(972)392-3635
Services or Work Product will be deemed acceptabie to OWNER if it conforms in all material respects
with Services described in this project or Bill of Materials. ST5360 will have full responsibility for the
deliverables and the tasks listed in this project or Bi11 of Materials.
OWNER will complete a review of each submitted defiverable within five workdays from the date of
delivery. OWNER feedback which indicates revisions to a deliverable are required will be addressed and
re-submitted by 5T5360 within five workdays unless approval (in writing) for a different length of time is
obtained from the OWNER or designate.
OWNER will either accept or reject ST5360's Services or Work Product within a reasonable number of
days from performance. For this Project, Services or Work Product will be accepted or rejected within 5
days from delivery completion date. Failure to provide acceptance or rejection within 5 days will be
considered acceptance of the deliverable. If OWNER gives notice of rejection, then STS360 will have an
additional five days, within which to cure any deficiencies identified in writing by OWNER.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year written below.
ST5360 REPRESENTATIVE OWNER REPRESENTATIVE
SIGNATURE: SIGNATURE: ���
Dianna Giordano (Oct 6, 202517:41:50 CDT)
PRINT NAME: T�� � PRINT NAME: Dianna Giordano
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TITLE: v TITLE: Assistant City Manager
DEPARTMENT: s���s DEPARTMENT:
DATE: �?,� �„ Z� DATE: 10/06/2025
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Cooperative Purchase Agreement Page 9 of 13
EXHIBIT D
Network Access Agreement
This Network Access Agreement ("Agreement") is made and entered into by and between the
City of Fort Worth ("City"), a home rule municipal corporation with its principal location at 100 Fort
Worth Trail, Fort Worth, Texas 76102, organized under the laws of the State of Texas and Sigma
Surveillance Inc. dba STS360, a Texas corporation, with its principal location at 14229 Proton Rd.
Dallas, Texas 75244 ("Vendor").
1. The Network. The City owns and operates a computing environment and network
(collectively the "Network"). Vendor wishes to access the City’s network to setup/configure physical
access controllers for CFW badge access, intrusion system, and security monitoring cameras. In order
to provide the necessary support, Vendor needs access to various City systems as it pertains to the
services agreed upon in the aforementioned City Secretary Contract.
2. Grant of Limited Access.Vendor is hereby granted a limited right of access to the
City's Network for the sole purpose of providing setting up/configuring physical access controllers for
CFW badge access, intrusion system, and security monitoring cameras. Such access is granted subject
to the terms and conditions forth in this Agreement and applicable provisions of the City's
Administrative Regulation D-7 (Electronic Communications Resource Use Policy), of which such
applicable provisions are hereby incorporated by reference and made a part of this Agreement for all
purposes herein and are available upon request.
3. Network Credentials.The City will provide Vendor with Network Credentials
consisting of user IDs and passwords unique to each individual requiring Network access on behalf of
the Vendor. If this access is being granted for purposes of completing services for the City pursuant to
a separate contract, then, this Agreement will expire at the completion of the contracted services, or
upon termination of the contracted services, whichever occurs first. Otherwise, access rights will
automatically expire one (1) year from the date of this Agreement (“Expiration Date”).
Services are being provided in accordance with City Secretary Contract No. ________.
(“Contract”)
Services are being provided in accordance with City of Fort Worth PeopleSoft Contract
No. ______. (“PSK #”)
Services are being provided in accordance with the Agreement to which this Access
Agreement is attached. (“Contract”)
Services are being provided without a City Secretary Contract at no cost to the City
No services are being provided pursuant to this Agreement
4. Renewal. This Agreement shall renew in accordance with the term of the Contract or
PSK #. If there is no Contract or PSK #, this Agreement may be renewed annually by City, in its sole
discretion, at the end of the Expiration Date and each renewal term thereafter.
Notwithstanding the scheduled contract expiration or the status of completion of services, Vendor shall
provide the City with a current list of officers, agents, servants, employees or representatives that
require Network credentials on an annual basis. Failure to adhere to this requirement may result in
denial of access to the Network and/or termination of this Agreement.
Cooperative Purchase Agreement Page 10 of 13
5. Network Restrictions.Vendor officers, agents, servants, employees or
representatives may not share the City-assigned user IDs and passwords. Vendor acknowledges, agrees
and hereby gives its authorization to the City to monitor Vendor's use of the City's Network in order to
ensure Vendor's compliance with this Agreement. A breach by Vendor, its officers, agents, servants,
employees or representatives, of this Agreement and any other written instructions or guidelines that
the City provides to Vendor pursuant to this Agreement shall be grounds for the City immediately to
deny Vendor access to the Network and Vendor's Data, terminate the Agreement, and pursue any other
remedies that the City may have under this Agreement or at law or in equity.
6. Termination. In addition to the other rights of termination set forth herein, the City
may terminate this Agreement at any time and for any reason with or without notice, and without
penalty to the City. Upon termination of this Agreement, Vendor agrees to remove entirely any client
or communications software provided by the City from all computing equipment used and owned by
the Vendor, its officers, agents, servants, employees and/or representatives to access the City’s
Network.
7. Information Security.Vendor agrees to make every reasonable effort in accordance
with accepted security practices to protect the Network credentials and access methods provided by the
City from unauthorized disclosure and use. Vendor agrees to notify the City immediately upon
discovery of a breach or threat of breach which could compromise the integrity of the City’s Network,
including but not limited to, theft of Vendor-owned equipment that contains City-provided access
software, termination or resignation of officers, agents, servants, employees or representatives with
access to City-provided Network credentials, and unauthorized use or sharing of Network credentials.
8. LIABILITY AND INDEMNIFICATION. VENDOR SHALL BE LIABLE AND
RESPONSIBLE FOR ALL DAMAGES THAT THE CITY MAY INCUR DIRECTLY ON
ACCOUNT OF ANY BREACH OF THIS AGREEMENT BY VENDOR, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES. THE CITY, ITS OFFICERS, AGENTS,
SERVANTS AND EMPLOYEES, SHALL NOT BE LIABLE FOR ANY DAMAGES THAT
VENDORMAY INCUR AS A RESULT OF THE CITY'S RESTRICTIONS TO OR DENIAL
OF ACCESS TO VENDOR 'S DATA ON ACCOUNT OF ANY BREACH OF THIS
AGREEMENT BY VENDOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES, OR
FOR ANY REASONABLE SECURITY MEASURES TAKEN BY THE CITY. IN ADDITION,
VENDORSHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS,
PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, AND ALL
CLAIMS, DEMANDS AND JUDGMENTS THEREFOR, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S) OR INTENTIONAL MISCONDUCT OF VENDOR,
ITS OFFICERS, AGENTS, SERVANTS AND/OR EMPLOYEES. VENDOR, AT VENDOR 'S
OWN COST OR EXPENSE, HEREBY AGREES TO INDEMNIFY, DEFEND AND HOLD
HARMLESS THE CITY, ITS OFFICERS, AGENTS, SERVANTS AND/OR EMPLOYEES
FROM AND AGAINST ANY CLAIM, LAWSUIT, DEMAND OR OTHER ACTION TO THE
EXTENT THAT THE SAME ARISES FROM THE NEGLIGENT ACT(S) OR OMISSION(S)
OR INTENTIONAL MISCONDUCT OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS
OR EMPLOYEES.
9. Confidential Information. Vendor, for itself and its officers, agents, employees, and
representatives, agrees that it shall treat all information provided to it by the City as confidential and
shall not disclose any such information to a third party without the prior written approval of the City.
Cooperative Purchase Agreement Page 11 of 13
Vendor further agrees that it shall store and maintain City Information in a secure manner and shall not
allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any way.
Vendor shall notify the City immediately if the security or integrity of any City information has been
compromised or is believed to have been compromised.
10. Right to Audit. Vendor agrees that the City shall, during the initial term, any renewal
terms, and until the expiration of three (3) years after termination or expiration of this contract, have
access to and the right to examine at reasonable times any directly pertinent books, data, documents,
papers and records, both hard copy and electronic, of the Vendor involving transactions relating to this
Agreement. Vendor agrees that the City shall have access during normal working hours to all
necessary Vendor facilities and shall be provided adequate and appropriate work space in order to
conduct audits in compliance with the provisions of this section. The City shall give Vendor
reasonable advance notice of intended audits. Vendor further agrees to include in all its subcontractor
agreements hereunder a provision to the effect that the subcontractor agrees that the City shall, during
the initial term, any renewal terms, and until expiration of three (3) years after termination or
expiration of the subcontract, have access to and the right to examine at reasonable times any directly
pertinent books, data, documents, papers and records, both hard copy and electronic, of such
subcontractor involving transactions related to the subcontract, and further that City shall have access
during normal working hours to all subcontractor facilities and shall be provided adequate and
appropriate work space in order to conduct audits in compliance with the provisions of this
paragraph. City shall give subcontractor reasonable notice of intended audits.
11. Agreement Cumulative. This Agreement is cumulative of and in addition to any
written contracts, agreements, understandings or acknowledgments with the City signed by Vendor.
This Agreement and any other documents incorporated herein by reference constitute the entire
understanding and Agreement between the City and Vendor as to the matters contained herein
regarding Vendor's access to and use of the City's Network.
12. Amendments.The terms of this Agreement shall not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by an authorized
representative of both the City and Vendor.
13. Assignment.Vendor may not assign or in any way transfer any of its interest in this
Agreement. Any attempted assignment or transfer of all or any part hereof shall be null and void.
14. Severability.If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way
be affected or impaired.
15. Force Majeure. Each party shall exercise its best efforts to meet its respective duties
and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in
performance due to force majeure or other causes beyond their reasonable control (force majeure),
including, but not limited to, compliance with any government law, ordinance or regulation, acts of
God, acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor
restrictions by any governmental authority, transportation problems and/or any other similar causes.
16. Governing Law / Venue.This Agreement shall be construed in accordance with the
laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought on the
Cooperative Purchase Agreement Page 12 of 13
basis of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas
or the United States District Court for the Northern District of Texas, Fort Worth Division.
17. Signature Authority. By affixing a signature below, the person signing this Agreement
hereby warrants that he/she has the legal authority to bind the respective party to the terms and
conditions in this agreement and to execute this Agreement on behalf of the respective party, and that
such binding authority has been granted by proper order, resolution, ordinance or other authorization of
the entity. The other party is fully entitled to rely on this warranty and representation in entering into
this Agreement.
Cooperative Purchase Agreement Page 13 of 13
EXHIBIT E
Conflict of Interest Questionnaire
(Attached)
STS 360
X
X
09/16/2025Jose Garza, CTO
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
***
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
9/29/25, 1:08 PM
CITY COUNCIL AGENDA
Create New From This M8�C
DATE: 9/30/2025 REFERENCE **M&C 25-
NO.: 0915
CODE: C TYPE: CONSENT
M&C Review
F��T��o�7��
-��-
LOG NAME:
PUBLIC
HEARING:
04SIGMA SURVEILLANCE
BUYBOARD CO-OP
CONTRACT
�
SUBJECT: (ALL) Authorize Execution of an Agreement with Sigma Surveillance, Inc. Using a
Cooperative Contract at a First YearAmount of $3,050,000.00 with a 10%Annual
Increase for City Departments through the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Cooperative Purchase Agreement
with Sigma Surveillance, Inc. dba STS360, utilizing BuyBoard Contract 751-24, at an annual amount
of $3,050,000.00 with five one-year renewal options and a 10\% annual increase for physical security
for City Departments through the Information Technology Solutions Department.
DISCUSSION:
On June 27, 2023, City Council authorized Mayor and Council Communication (M&C) 23-0524 for
execution of a cooperative purchasing agreement using Texas Department of Information Resources
(DIR), contract DIR-CPO-4770 with three options to renew with Sigma Surveillance, Inc. dba STS360
in the amount of $2,039,000.00 annually.
On August 8, 2023 M&C City Council approved 23-0613 to execute an additional cooperative
purchase agreement with Sigma Surveillance, Inc. dba STS360 (STS360) using DIR contract DIR-
CPO-4697 with three options to renew. The Cooperative Purchasing Agreements executed with
STS360 using DIR-CPO-4770 and DIR-CPO-4697 share the total annual authorization of
$2,039,000.00 approved under M&C 23-0524.
In August 2025, the City executed City Secretary Contracts, (CSC), amendments to add an
administrative increase of $100,000.00 for a new shared annual authority of $2,139,000.00.
This M&C requests authorization to execute a new cooperative purchase agreement with Sigma
Surveillance, Inc. dba STS360 (STS360) using BuyBoard Contract 751-24 with five annual renewal
options for a total annual amount of $3,050,000.00 with a 10\% annual increase to provide new and
replacement surveillance, access, intrusion, hardware, software, technology, maintenance and support
services citywide, for City-owned and leased facilities.
Funding is budgeted within the General Capital Projects Fund for the Downtown Library project, and
the 2022 Bond Program Fund for the Far Northwest Library, PD Northwest Patrol Division, 2022 Bond
Fire Station Community Center projects and will be budgeted in the Info Technology Fund and General
Fund upon adoption of the Fiscal Year 2026 Budget. Other departments will provide separate funding
when making a request for a purchase. A funds availability verification will be performed by the
participating department prior to the request. Approval of this M&C will not eliminate prior spending
approval authorized under M&C 23-0613.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event BuyBoard Contract 751-24 is not renewed, staff would
cease purchasing at the end of the last purchase agreement coinciding with the valid DIR agreement.
If the City Council were to not appropriate funds for a future year, staff would stop making purchases
apps.cfwnet.org/council_packet/mc_review.asp?ID=33775&councildate=9/30/2025 1 /2
9/29/25, 1:08 PM
M&C Review
when the last appropriation expires, regardless of whether the then-current purchase agreement has
expired.
The City will initially use BuyBoard Contract 751-24 to make purchases authorized by this M&C. The
cooperative agreement is set to expire November 30, 2025 with two one-year renewal options. If
BuyBoard Contract 751-24 is extended, this M&C authorizes the City to purchase similar equipment
and services under the extended contract. If BuyBoard Contract 751-24 is not extended but executes
a new cooperative contract with STS360 with substantially similar terms, this M&C authorizes the City
to purchase the equipment and services under the new BuyBoard contract. If this occurs, in no event
will the City continue to purchase goods and services under the new agreement for more than three
(3) years without seeking Council approval.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, the initial term of the agreement will be effective
once executed by the Assistant City Manager and will expire on November 30, 2026 in accordance
with BuyBoard contract 751-24 with four (4) one-year renewal options.
RENEWAL OPTIONS: This Agreement may be renewed for four (4) additional one-year renewal
terms, in accordance with the underlying or successive BuyBoard cooperative contract, at the City's
option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the General Capital Projects Fund for the Downtown Library project and in the 2022
Bond Program Fund for the Far NW Library, PD Northwest Patrol Division, 2022 Bond Fire Station
CC projects and upon adoption of the Fiscal Year 2026 Budget by the City Council, funds will be
available in the Fiscal Year 2026 Operating Budget, as appropriated, in the Info Technology Systems
Fund and the General Fund, to support the approval of the above recommendation and execution of
the agreement. Prior to an expenditure being incurred, the Information Technology Solutions
Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Dianna Giordano (7783)
Kevin Gunn (2015)
Bobby Lee (2310)
04SIGMA SURVEILLANCE REPLACEMENT CO-OP CONTRACTAND INCREASE funds avail.docx (CFW Internal)
FID Table - Sigma 2025.x1sx (CFW Internal)
Form 1295 Certificate 101413970v1.pdf (CFW Internal)
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City Secretary’s Office
Contract Routing & Transmittal Slip
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
Contractor’s Name:
Subject of the Agreement:
M&C Approved by the Council? *Yes No
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes No
If so, provide the original contract number and the amendment number.
Is the Contract “Permanent”? *Yes No
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential?*Yes No If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Expiration Date:
If different from the approval date. If applicable.
Is a 1295 Form required?* Yes No
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number:If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes No
Contracts need to be routed for CSO processing in the following order:
(Approver)
Jannette S. Goodall (Signer)
Allison Tidwell (Form Filler)
Permanent Contracts
Advanced Funding Agreements
Architect Service
Community Facilities
Completion Agreement
Construction Agreement
Credit Agreement/ Impact Fees
Crossing Agreement
Design Procurement
Development Agreement
Drainage Improvements
Economic Development
Engineering Services
Escrow Agreement
Interlocal Agreements
Lake Worth Sale
Maintenance Agreement/Storm Water
Parks/Improvement
Parks/Other Amenities
Parks/Play Equipment
Project Development
Property/Purchase (Property owned by the City)
Property/Sales (Property owned by the City)
Property/Transfers (Property owned by the City)
Public Art
Sanitary Sewer Main Replacements
Sanitary Sewer Rehabilitations
Settlements (Employees Only)
Streets/Maintenance
Streets/Redevelopment
Streets/Repairs
Streets/Traffic Signals
Structural Demolition (City owned properties)
Utility Relocation
Water Reclamation Facility
Water/Emergency Repair
Water/Interceptor
Water/Main Repairs
Water/Main Replacement
Water/Sanitary Sewer Rehabilitation
Water/Sewer Service
Water/Storage Tank