HomeMy WebLinkAboutContract 64078Docusign Envelope ID: 91 D2C9E7-F215-4043-8C45-9C358731 D753
CSC No. 64078
Fort Worth and Western Railroad
REIMBURSEMENT AGREEMENT
PRELIMINARY ENGINEERING SERVICES
THIS REIMBURSEMENT AGREEMENT (the "Agreement"), effective as of the latest date written
by a signatory (the "Effective Date"), is made by and between Fort Worth & Western Railroad
Company (hereinafter "Railroad"), and City of Fort Worth (hereinafter "Agency").
RECITALS
Whereas, Agency desires to initiate the project more particularly described on Exhibit A
attached hereto (the "Project"); and
Whereas, The Project will affect Railroad's track and right of way at or near the Project
area more particularly described on Exhibit A; and
Whereas, Railroad agrees to collaborate with Agency on the conceptualization and
development of the Project in accordance with the terms and conditions of this Agreement.
NOW THEREFORE, the parties hereto agree as follows:
AGREEMENT
1.Railroad, or its representatives (hereinafter "Railroad Group"), at Agency's sole
cost and expense, agrees to perform (or shall cause a third-party consultant [hereinafter "Third
Party"] to perform on Railroad Group's behalf) the preliminary engineering services work
described on Exhibit B attached hereto (the "PE Work''). Agency acknowledges and agrees that:
(a)Railroad Group's review of any Project designs, plans and/or specifications, as part of the PE
Work, is limited exclusively to potential impacts on existing and future Railroad facilities and
operations; (b) Railroad Group makes no representations or warranties as to the validity,
accuracy, legal compliance or completeness of the PE Work; and (c) Agency's reliance on the PE
Work is at Agency's own risk.
2.The estimated cost of the PE Work is Fifteen Thousand Dollars & 00/100
($15,000.00) (the "Estimate"). Notwithstanding the Estimate, Agency agrees to reimburse
Railroad Group for one hundred percent (100%) of all actual costs and expenses incurred for the
PE Work, including costs and expenses in excess of the Estimate ("the "Excess Cost"), if any,
unless such Excess Costs are due to the cause of Railroad Group. Excess Costs which cause
the Agency's total expenditure for PE Work to exceed the Estimate will require additional Agency
authorization before payment can be made. During the performance of the PE Work, Railroad
Group will provide progressive billing to Agency based on actual costs in connection with the PE
Work. Within sixty (60) days after completion of the PE Work, Railroad Group will submit a final
billing to Agency for any balance owed for the PE Work. Agency shall pay Railroad Group within
thirty (30) days after Agency's receipt of any progressive and final bills submitted for the PE Work.
Bills will be submitted to Agency using the contact information provided on Exhibit C. Agency's
obligation hereunder to reimburse Railroad Group for the PE Work shall apply regardless if
Agency declines to proceed with the Project or Railroad elects not to approve the Project.
Reimbursement Agreement
Preliminary Engineering Services
E.Seminary Sidewalk Project, MP 3.88 Everman Subdivision
Document No. 20250909-03
Page 1 of 7
Docusign Envelope ID: 91 D2C9E7-F215-4043-8C45-9C358731 D753
3.Agency acknowledges and agrees that Railroad may withhold its approval for the
Project for any reason in its sole discretion, including without limitation, impacts to Railroad's
safety, facilities, or operations. If Railroad approves the Project, Railroad will continue to work
with Agency to develop final plans and specifications and prepare material and force cost
estimates for any Project-related work to be performed by Railroad.
4.If the Project is approved by Railroad, Railroad shall prepare and forward to
Agency a Construction and Maintenance Agreement (the "C&M Agreement") which shall provide
the terms and conditions for the construction and ongoing maintenance of the Project. Unless
otherwise expressly set forth in the C&M Agreement, the construction and maintenance of the
Project shall be at no cost to Railroad. No construction work on the Project affecting Railroad's
property or operations shall commence until the C&M Agreement is finalized and executed by
Agency and Railroad.
5.Neither party shall assign this Agreement without the prior written consent of the
other party, which consent shall not be unreasonably withheld, conditioned, or delayed.
6.No amendment or variation of the terms of this Agreement shall be valid unless
made in writing and signed by the parties.
7.This Agreement sets forth the entire agreement between the parties regarding the
Project and PE Work. To the extent that any terms or provisions of this Agreement regarding the
PE Work are inconsistent with the terms or provisions set forth in any existing agreement related
to the Project, such terms and provisions shall be deemed superseded by this Agreement to the
extent of such inconsistency.
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the
Effective Date.
BY:
CITY OF FORT WORTH
Jesica McEachern
Assistant City Manager
Date: 09/23/2025 --------------
Reimbursement Agreement
Preliminary Engineering Services
E.Seminary Sidewalk Project, MP 3.88 Everman Subdivision
Document No. 20250909-03
BY:
FORT WORTH
AND WESTERN RAILROAD
Kevin Erasmus
President and CEO
9/25/2025 Date: _____________ _
Page 2 of 7
Docusign Envelope ID: 91 D2C9E7-F215-4043-8C45-9C358731 D753
APPROVAL RECOMMENDED:
Lauren Prieur (Sep 22, 2025 09:49:42 CDT)
Lauren L. Prieur, P.E
Transportation and Public Work Director
09/22/25 Date: ______________ _
Contract Compliance Manager:
By signing, I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
David J. Kastendick, PE
Senior Project Manager
APPROVED AS TO FORM AND LEGALITY:
Douglas Black (Sep 23, 2025 13:26:49 CDT)
Douglas W. Black
Senior Assistant City Attorney
09/23/2025 Date: ______________ _
Reimbursement Agreement
Preliminary Engineering Services
E.Seminary Sidewalk Project, MP 3.88 Everman Subdivision
Document No. 20250909-03
Page 3 of 7
Docusign Envelope ID: 91 D2C9E7-F215-4043-8C45-9C358731 D753
ATTEST:
Jannette Goodall City Secretary
09/24/2025 Date: ----------------
Reimbursement Agreement
Preliminary Engineering Services
E.Seminary Sidewalk Project, MP 3.88 Everman Subdivision
Document No. 20250909-03
Form 1295 No.:_N_I_A _______ _
M&C No:____,;Na.a.;/.a...A.;...._ ________ _
M&C Date: N/A--------------
Page 4 of 7
Docusign Envelope ID: 91 D2C9E7-F215-4043-8C45-9C358731 D753
Exhibit A
Project Description and Location
Project Description
Plan review and project coordination for proposed railroad sidewalk crossings at E. Seminary Dr.
Location
Everman Subdivision MM 3.88, DOT # 797680A
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Reimbursement Agreement
Preliminary Engineering Services Page 5 of 7
E. Seminary Sidewalk Project, MP 3.88 Everman Subdivision
Document No. 20250909-03
Docusign Envelope ID: 91 D2C9E7-F215-4043-8C45-9C358731 D753
EXHIBIT B
Scope of Project Services
Scope of services includes, but is not limited to the following
• Field diagnostic(s) and inspections
• Plan, specification and construction review
• Project design comments and recommendations
• Project conceptual design outline
• Project agreement preparation
• Legal review of proposed agreement
• Preparation of Project estimate for force account or other work performed by the Railroad
• Meetings and travel
Reimbursement Agreement Page 6 of 7
Preliminary Engineering Services
E. Seminary Sidewalk Project, MP 3.88 Everman Subdivision
Document No. 20250909-03
Docusign Envelope ID: 91 D2C9E7-F215-4043-8C45-9C358731 D753
EXHIBIT C
Billing Contact Information
Name David J. Kastendick
Title Senior Project Manager
Address 100 Fort Worth Trail, Fort Worth, TX. 76102
Work Phone 817-392-5448
Cell Phone 817-213-0723
Email David.Kastendick@fortworthtexas.gov
Reimbursement Agreement
Preliminary Engineering Services Page 7 of 7
E. Seminary Sidewalk Project, MP 3.88 Everman Subdivision
Document No. 20250909-03
Docusign Envelope ID: 91 D2C9E7-F215-4043-8C45-9C358731 D753
Fo�T�WaRTH�,
Routing and Transmittal Slip Transportation & Public
Works Department
DOCUMENT TITLE: FWWR PE Agreement SidewalkE
Seminary Dr
M&C: N/A CPN: 104219 CSO:
Date: „ „ , ,,,,,,, �
DOC#:
To: Name Department Initials Date Out
1• Kevin Erasmus-Si nature FWWR �� 9/25/2025
2. Da�id Kastendick-Signature TPW D� 09/12/25
3. Chad Allen-Review TPW S� 09/16/25
4. Lissette Acevedo-Review TPW 09/18/25
5. Patricia Wadsack-Review TPW p(.,�/' 09/19/25
6. Lauren Prieur-Signature TPW x� 09/22/25
7. Doug Black-Signature Legal � 09/23/25
8. Jesica McEachern-Signature CMO � 09/23/25
9. Jannette Goodall CSO � 09/24/25
10. TPW Contracts TPW
CC: TPW BSPAP Recon Team, TPW Records Room, Alexiz Ramirez
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and
all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRiATE ACM for approval first. Once the ACM has signed the routing slip, David will
review and take the next steps. NOTE: FWWR to sign after execution by City per their request.
NEEDS TO BE NOTARIZED: ❑YES �No
RUSH: ❑YES �No SAME DAY: ❑YES �No
NEXT DAY: ❑YES �No
ROUTING TO CSO: �YES ❑No
Action Repuired:
❑ As Requested
❑ For Your Information
� Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs
Return To: Please notify TPWContracts(a�fortworthtexas.gov for pickup when complete. Call ext.
7233 or ext. 8363 with questions. Thank you!
F�RT ��RTH�}
City Secretary's Office
Contract Routing & Transmittal Slip
ContraCtor's Name: Fort Worth & Western Railroad Company
SUb�eCt Of tile AgPeeffie11t: Plan review and project coordination for proposed railroad sidewalk crossings at E. Seminary Dr.
M&C Approved by the Council? * Yes ❑ No 8
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 8
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes 8 No ❑
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? XYes ❑ No 8 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date:
If�different from lhe approval dale.
Expiration Date:
If applicable.
Is a 1295 Form required? * Yes ❑ No 8
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Proj ect Number: If applicable. 104219
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processin� in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the infor7nation is required and if the information is nol provided, the contract will be
returned to the department.