HomeMy WebLinkAboutContract 62089-R1CSC No. ____________
Contract Renewal – CSC 62089 R1 Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
September 29, 2025
Yeehaw Tractor Guys LLC
Attn: Thomas Daniel
3214 Avon Drive
Denton, TX 76209
Re: Contract Renewal Notice
City Secretary Contract No. 62089 (the “Contract”)
Renewal Term No. 1: October 7, 2025, to October 6, 2026
The above-referenced Contract with the City of Fort Worth expires on October 6, 2025(the
“Expiration Date”). Pursuant to the Contract, renewals are at the sole option of the City. This letter
is to inform you that the City is exercising its right to renew the Contract for an additional one (1)
year period, which will begin immediately after the Expiration Date. All other terms and conditions
of the Contract remain unchanged. Please return this signed acknowledgement letter, along
with a copy of your quote for charges for the new renewal term and a current insurance
certificate, to the address set forth below, acknowledging receipt of the Contract Renewal
Notice. Failure to provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Christina Herrera
Christina Herrera
Sr. Administrative Assistant
Christina.Herrera@fortworthtexas.gov
817-392-5193
CSC No. ____________
Contract Renewal – CSC 62089 R1 Page 2 of 2
CITY OF FORT WORTH
By: ___________________________
Name: Jesica McEachern
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: ______________________________
Name: Lauren Prieur
Title: Director, TPW
ATTEST:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Christina Herrera
Title: Sr. Administrative Assistant
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0638
Date Approved: 8/13/2024
Form 1295 Certification No.: 2024-1171042
Yeehaw Tractor Guys LLC
By:
Name: Thomas Daniel
Title: Owner
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
Create New From This M&C
DATE:8/13/2024 REFERENCE
NO.:
**M&C 24-
0638 LOG NAME:
13P13P24-0166 CHANNEL
MOWING SERVICES LSJ
TPW
CODE:P TYPE:CONSENT PUBLIC
HEARING:NO
SUBJECT: (ALL) Authorize Execution of Agreements with Yeehaw Tractor Guys, LLC and Green
World Care Inc. for Channel Mowing Services in a Combined Annual Amount Up to
$226,000.00 for the Initial Term and Authorize Four Automatic One-Year Renewal
Options for the Same Annual Amount for the Transportation and Public Works
Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of agreements with Yeehaw Tractor
Guys, LLC and Green World Care Inc. for channel mowing services in a combined annual amount up
to $226,000.00 for the initial term and authorize four automatic one-year renewal options for the same
annual amount for the Transportation and Public Works Department.
DISCUSSION:
The Transportation and Public Works Department approached the Purchasing Division to secure
annual agreements for mowing services on city-owned channels. Purchasing Staff issued Request for
Proposal (RFP) Number 24-0166. The RFP consisted of detailed specifications describing the
required responsibilities and requirements to provide these services for the City of Fort Worth. The
RFP was advertised in the Fort Worth Star-Telegram on April 24, 2024, May 1, 2024, May 8, 2024 and
May 16, 2024.The City received four (4) responses.
An evaluation panel consisting of representatives from the Water and Transportation and
Public Works Departments reviewed and scored the submittals using Best Value criteria. The
individual scores were averaged for each of the criteria and the final scores are listed in the table
below.
Best Value Criteria
a. Bidders qualifications, experience and references
b. Availability of personnel
c. Availability of equipment
d. Bidder's ability to meet the City's needs
e. Cost
Proposer Evaluation Factors
a b c d e Total
Score
Yeehaw Tractor Guys, LLC 24 5.33 8 7 40 84.33
Green World Care Inc.25 9 8.67 8.33 19.07 70.07
Incircle Management Inc.26 3.33 1.67 5.87 31.83 68.49
Leon's Landscaping Services,
LLC 20 5.67 1.67 6 16.07 49.41
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Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
After evaluation, the panel concluded that Yeehaw Tractor Guys, LLC and Green World Care
Inc. presented the best value to the City and can provide and the necessary coverage; therefore, the
panel recommends that Council authorize agreements with Yeehaw Tractor Guys, LLC and Green
World Care Inc. No guarantee was made that a specific amount of services would be purchased. Staff
certifies that the recommended vendors' bids met specifications.
FUNDING: The maximum annual amount allowed under these agreements will be $226,000.00;
however, the actual amount used will be based on the needs of the department and available
budget. Funding is budgeted in the General Operating & Maintenance category in the Stormwater
Utility Fund for the Transportation and Public Works Department.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirement is approved
by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase off goods
or services is from sources that have negligible subcontracting or supplier opportunities.
AGREEMENT TERMS: Upon City Council approval, the agreements will begin upon execution and
will end September 30, 2025.
RENEWAL OPTIONS: This agreements may be automatically renewed for up to four (4) one-year
renewal periods (October 1 to September 30). This action does not require specific City Council
approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations
during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Stormwater Utility Fund. Prior to an
expenditure being incurred, the Transportation and Public Works Department has the responsibility to
validate the availability of funds.
BQN\\
TO
FROM
Submitted for City Manager's Office by:Reginald Zeno (8517)
Originating Department Head:Reginald Zeno (8517)
Lauren Prieur (6035)
Additional Information Contact:Jo Ann Gunn (8525)
LaKita Slack-Johnson (8314)
ATTACHMENTS
1295 Yehaww Guys LLC.pdf (CFW Internal)
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13P13P24-0166 CHANNEL MOWING SERVICES LSJ TPW.docx (CFW Internal)
Approved MWBE Waiver.pdf (CFW Internal)
FID_TABLE_Channel_Mowing (2).xlsx (CFW Internal)
Form 1295 GWC.pdf (CFW Internal)
Sams Green World Care Inc.pdf (CFW Internal)
Sams Yehaww Guys LLC.pdf (CFW Internal)
SOS Green World Care Inc.pdf (CFW Internal)
SOS Yehaww Guys LLC.pdf (Public)
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