HomeMy WebLinkAboutContract 64100CSC No. 64100
INTERLOCAL AGREEMENT FOR THE SCHOOL RESOURCE OFFICER PROGRAM
LENA POPE HOME, INC
This agreement ("Agreemenf') is made and entered into between. the City of Fort Worth, a
home rule municipal corporation of the State of Texas ("City"), acting by and through William
Johnson, its duly authorized Assistant City Manag�r, and the Lena Pope Home.,, Inc., a non-profit
organization located in Tarrant County ("Organization"), acting by and through Ashley Barnes, its
duly authorized Chief Executive Officer.
RECITALS
WHEREAS, the citizens. of Fort Worth and the City Council ha:ve determined that the
security of students is paramount; and
WHEREAS, Organization wishes to participate in the School Resource Officer Program
("SRO Program'') through which City pro:vides school security to participating Organizations that
pro:vide youth education services, with facilities within the City's territorial limits using City's police
officers; and
WHEREAS, Organization operates the Tarrant County Juvenile Justice Alternative Education
Program {JJAEP), which offers educational training and support to families in the areas of
communication skills, problem solving. conflict resolution, daily living skills, and other issues to aid
youth to be more successful in educational activities; and
WHEREAS, City will receive funds through the Fort Worth Crime Control and Prevention
District (''CCPD'') to assist in funding City's portion of the SRO Program costs.
NOW, THEREFORE, in consideration of the mutual covenantsi promises and agreements
herein expressed, the Parties agree as follows:
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
l.This Agreement for the SRO Program
2.. Exhibit A-Scope of Services
3.Exhibit B -Payment Schedule
4.Exhibit C -Roles and Responsibilities for Officers
Lena Pope Home, Inc. & CFW FY 2026 SRO Interlocal Agreement Pagel of 16
Exhibits A, B, and C attached hereto are incorporated herein and made a part of this Agreement for
all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B, and C
and the terms and conditions set forth in the body of this Agreement, the terms and conditions set
forth in the body of this Interlocal Agreement shall control.
The term "Organization" shall include the Organization, and its officers, agents, employees,
representatives, servants, contractars or subcontractors.
The term "City" shall include its officers, employees, agents, and representatives.
The term "Party" shall refer to either the City or the Organization.
The term "Parties" shall refer to both the City and the Organization.
1. SCOPE OF SERVICES.
City hereby agrees to provide the Organization with school security services for the purpose
of creating a safe educational environment for the Juvenile Justice Alternative Education
Program (JJAEP), in partnership with the Organization. The City will provide Fort Worth Police
Department ("FWPD") officers at Organization schools within the territorial limits of Fort Worth.
The Organization covenants and agrees to fully cooperate with the City in the iinplementation of
the SRO Program. Attached hereto and incorporated for all purposes incident to this Agreement is
"Exhibit A," Scope of Services, inore specifically describing the services to be provided hereunder.
2. TERM.
This Agreement shall commence on October 1, 2025 ("Effective Date") and shall continue in
full force and effect until Septeinber 30, 2026, unless terminated earlier in accordance with the
provisions of this Agreeinent.
3. CONSIDERATION.
The Organization shall pay City $116,539.28 (the "Agreement amount") in accordance with
the provisions of this Agreement and the Payment Schedule attached as "Exhibit B." Such Agreement
amount is based upon fixed expenditures for personnel and operating costs for police officers assigned
to the SRO Program. The Organization will be required to have at least one officer assigned per 1,500
students with the Organization. The Agreement amount represents 50% of all personnel and operating
costs incurred by the City for the one (1) police of�cer assigned to the Organization. The
Organization will be required to accept the assignment of additional police officers to accommodate
the proper ratio between student body and on-campus police officers. If additional ofiicers are
required pursuant to this section, the Organization shall pay City an additional $177,526.74 annually
Lena Pope Home, Inc. & CFW FY 2025 SRO I.�ter;ocal Agreement Page 2 of 15
per additional officer. The Agreement ainount is a projected figure based upon estimated costs for the
program for the coming City Fiscal Year. l The Agreement amount also includes the Organization's
proportional share of the personnel, training and operating costs of the FWPD command staff that
oversee the SRO Program. The command staff costs are shared by all participating school
Organizations, and the participating school Organizations pay a proportional amount of the coinmand
staff costs based on the number of SRO Prograin officers assigned to each participating school
Organization. The coinmand staff includes two (2) detectives, six (6) sergeants, two (2) relief police
officers, and one (1) lieutenant assigned to the SRO Program. In addition, the Agreement amount
includes the Organization's proportional share of the administrative operating fees of SRO-assigned
patrol vehicles.
In the event that an officer is on leave due to an occupational injury, the Agreement Amount
shall not be reduced ar ainended due to such absence unless agreed by both parties in writing.
It is understood and agreed that Organization shall remit funds to the City within thirty (30)
calendar days following receipt of an official invoice. Invoices shall be provided by City to
Organization on a monthly basis.
In connection with the City's annual budget process, following the end of each Fiscal Year,
funding shall be subject to a"true up" process in accordance with this paragraph. The City shall
compare the actual costs of the prior Fiscal Year's program with the projected/budgeted amount for
the current Fiscal Year and calculate any deviation between the two. The City shall notify the
Organization of such deviation on or before the ninetieth (90) day of the new Fiscal year. Any
deviation will be reconciled with Organization by one of the following methods: (1) adjusting the
proj ected/budgeted amounts for the next Fiscal Year's School Resource Officer contract; or (2) if the
parties elect not to enter into another contract far the next Fiscal year, a direct payment of funds to
the Organization, if the actual costs of the program were less than the projected costs program; or a
direct payment of funds to the City if the actual costs exceed the projected costs of the program.
4. TERMINATION.
4.1 CCPD Funds
This Agreeinent is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. In the event that funds from the CCPD are not timely received, in
whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not
be liable for payment for any wark or services performed by Organization under or in
connection with this Agreement.
1 Fiscal Year shall be defined as: the twelve-month period beginning October 1 and ending September 30, or such
alternate twelve-month period as approved in writing by the City.
Lena Pope Home, Inc. & CFW FY 2026 SFcO Interlocal Agreement Fage 3 of lb
4.2 Convenience.
The City may terminate this Agreement at any time and for any reason by providing
the other Party with 30 days' written notice of termination.
4.3 Non-appropriation of Funds.
In the event no funds or insufficient funds are appropriated by the City in any fiscal
period to fund the SRO Program, City will notify Organization of such occurrence and this
Agreement shall terminate on the last day of the fiscal period far which appropriations were
received without penalty or expense to the City of any kind whatsoever.
4.4 Duties and Obligations of the Parties.
In the event that this Agreement is terininated prior to the Expiration Date, the
Organization shall pay City for services actually rendered up to the effective date of
termination and City shall continue to provide the Organization with services requested by
the Organization and in accordance with this Agreement up to the effective date of
termination. Within thirty (30) days after the effective date of such termination, City shall
forward to Organization a final invoice far the appropriately prorated unpaid balance due on
the Agreement Amount for services rendered and Organization shall reinit payment in full
within thirty (30) days after the date of such invoice.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
5.1 Disclosure of Conflicts.
Organization hereby warrants to the City that Organization has made full disclosure
in writing of any existing or potential conflicts of interest related to services under this
Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Organization hereby agrees immediately to make full disclosure to the City in
writing.
5.2 ConfidentialInformation.
Organization, for itself and its officers, agents and employees, agrees that it shall
treat all infarmation provided to it by the City as confidential and shall not disclose any such
information to a third party without the prior written approval of the City.
5.3 Unauthorized Access.
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Organization shall store and inaintain City information in a secure manner and shall
not allow unauthorized users to access, modify, delete or otherwise corrupt City information
in any way. Organization shall notify the City immediately if the security or integrity of any
City infarmation has been coinpromised or is believed to have been coinpromised, in which
event, Organization shall, in good faith, use all commercially reasonable efforts to cooperate
with the City in identifying what information has been accessed, modified, deleted or
otherwise corrupted by unauthorized means and shall fully cooperate with the City to protect
such information from further unauthorized tampering.
5.4 Federal Law Enforcement Database Access.
If Organization, or any Organization Personnel, has access to any federal law
enforceinent database or any federal criminal history recard information system, including
but not limited to Fingerprint Identification Records System ("FIRS"), Interstate
Identification Index System ("III System"), National Crime Information Center ("NCIC")
or National Fingerprint File ("NFF"), that is governed by and/or defined in Title 28, Code
of Federal Regulations Part 20 ("CFR Part 20"), for the purpose of providing services for
the adininistration of criminal justice as defined therein on behalf of the City under this
Agreement, Organization shall comply with the Criminal Justice Information Services
Security Policy and CFR Part 20, and shall separa.tely execute the Federal Bureau of
Investigation Criminal Justice Information Services Security Addendum.
6. RIGHT TO AUDIT.
Organization agrees that the City shall, until the expiration of three years after final payment
under this Agreement, or the final conclusion of any audit commenced during the said three years,
have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records of the Organization involving transactions relating to this Agreement at no
additional cost to the City. Organization agrees that the City shall have access during normal
working hours to all necessary Organization facilities and shall be provided adequate and
appropriate work space in order to conduct audits in compliance with the provisions of this section.
The City shall give Organization reasonable advance notice of intended audits.
Section 6 shall survive the termination or expiration of this Agreement.
7. INDEPENDENT CONTRACTOR.
Organization shall operate hereunder as an independent contractor and not as an officer, agent,
servant or employee of City. City shall operate hereunder as in independent contractor and not as an
officer, agent, servant, or employee of the Organization. City shall be solely responsible for the acts
Lena Pope Home, 1nc. & CFW FY 2026 Sk0 Interlocai Agreement Page 5 of 16
and omissions of its officers, meinbers, agents, servants, and employees. Organization shall be solely
responsible for the acts and omissions of its officers, members, agents, servants, and einployees.
Neither City nor Organization shall be responsible under the Doctrine of Respondent Superior for the
acts and oinissions of the officers, members, agents, servants, or employees of the other. Nothing in
this Agreement shall waive any statutory or common-law iminunity or defense of City or
Organization.
8. PROPERTY LOSS.
City shall in no way nor under any circumstances be responsible for any property belonging
to Organization, its officers, inembers, agents, employees, subcontractors, prograin participants,
licensees or invitees, which may be lost, stolen, destroyed or in any way damaged.
9. PROVISIONS REGARDING AGE.
City and Organization covenant that neither it nor any of its officers, meinbers, agents,
employees, prograin participants, or subcontractors, while engaged in the perfarmance of this
Agreeinent shall, in connection with the employment, advancement, or discharge of einployees, or in
connection with the terms, conditions or privileges of their einployinent, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification, retireinent plan, or
statutory requirement.
10. LIABILITY. ORGANIZATION SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND
ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL
OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF ORGANIZATION, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES. ORGANIZATION AGREES TO DEFEND,
INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND
EMPLOYEE5 HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS,
COSTS, AND EXPENSES OF ANY HIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR
PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S
BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY
(INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY
(I) ORGANIZATION'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS
AGREEMENT OR (In ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL
MISCONDUCT OF ORGANIZATION, ITS OFFICERS, AGENTS, ASSOCIATES,
EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS
RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE
INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY
RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS,
EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND
CONCURRENT NEGLIGENCE OF BOTH ORGANIZATION AND CITY, RESPONSIBILITY,
Lena Pope Home, Inc. & CFW FY 202E SRO Interlocal Agre�ment Fagc 6 of 1S
IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE
LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A
WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY
THE LAWS OF TEXAS.
11.
Section 10 shall survive the termination or expiration of this Agreement.
NON-DISCRIMINATION COVENANT.
Organization, for itself, its personal representatives, assigns, subcontractors and successors in
interest, as part of the consideration herein, agrees that in the performance of Organization's duties
and obligations hereunder, it shall not discriminate in the treatment or employment of any individual
or group of individuals on any basis prohibited by law. If any claiin arises from an alleged violation
of this non-discrimination covenant by Organization, its personal representatives, assigns,
subcontractors or successors in interest, Organization agrees to assume such liability and to indemnify
and defend the City and hold the City harmless from such claim.
Section 11 shall survive the termination or expiration of this A�reement.
12. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when (1) hand-delivered to the other Party, c/o the designated
person listed below; or (2) received by the other Party by United States Mail, registered, return
receipt requested, addressed as follows:
Citv of Fort Worth
Attn: William Johnson
Assistant City Manager
100 Fort Worth Trail
Fort Worth, Texas 76102
With Copy to the City Attorney
At saine address
13. GOVERNMENTAL POWERS/IMMUNITIES.
Lena Pope Home, Inc.
Attn: Ashley Barnes
Chief Executive Officer
3200 Sanguinet Street
Fort Worth, Texas 76107
It is understood and agreed that by execution of this Agreement, the City does not waive ar
surrender any of its governmental powers or immunities.
i,ena Pope iiome, Inc. � �r`vV r r' 2�20` SFcO Interiocal Agreemeni �age 7 of io
14. NO WAIVER.
The failure of the City or Organization to insist upon the performance of any term or provision
of this Agreement or to exercise any right granted herein shall not constitute a waiver of the City's
or Organization's respective right to insist upon appropriate performance or to assert any such right
on any future occasion.
15. GOVERNING LAW / VENUE.
This Agreement shall be construed in accordance with the laws of the State of Texas. If any
action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for
such action shall lie in state courts located in Tarrant County, Texas or the United States District
Court for the Northern District of Texas, Fort Worth Division.
16. SEVERABILITY.
If any provision of this Agreeinent is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
17. FORCE MAJEURE.
City and Organization shall exercise their best efforts to meet their respective duties and
obligations as set farth in this Agreement, but shall not be held liable for any delay or omission in
performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the
public eneiny, fires, strikes, lockouts, natural disasters, wars, riots, epidemics or pandemics, inaterial
or labor restrictions by any governmental authority, transportation problems, restraints or prohibitions
by any court, board, department, cominission, ar agency of the United States or of any States, civil
disturbances, other national or regional emergencies, and/or any other similar cause not enuinerated
herein but which is beyond the reasonable control of the Party whose performance is affected
(collectively "Force Majeure Event"). The performance of any such obligation is suspended during
the period of, and only to the extent of, such prevention or hindrance, provided the affected Party
provides notice of the Force Majeure Event, and an explanation as to how it hinders the party's
performance, as soon as reasonably possible, as determined in the City's discretion, after the
occurrence of the Force Majeure Event.
18. NO BOYCOTT OF ISRAEL.
If Vendor has fewer than 10 employees or this Agreement is for less than �100,000, this section does
not apply. Vendar acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the
City is prohibited from entering into a contract with a company for goods or services unless the contract
contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott
Len� Pope H�me, Ir.c. 8i CF�! p�' 2�25 SR� InYe:leca! P.g:eer:��Y Pzge � af 15
Israel during the term of the contract. The terms "boycott Israel" and "company" have the meanings ascribed
to those terms in Section 2271 of the Texas Governinent Code. To the extent that Chapter 2271 of the
Government Code is applicable to this Agreement, by signing this Agreement Vendor certifies that
Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel;
and (2) will not boycott Israel during the term of the Agreement.
19. PROHIBITION ON BOYCOTTING ENERGY COMPANIES.
City acknowledges that in accordance with Chapter 2274 of the Texas Government Code, as
added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2, the Organization is prohibited from entering into a
contract for goods or services that has a value of $100,000 or inore that is to be paid wholly or partly
from public funds of the Organization with a company with 10 or more full-time employees unless
the contract contains a written verification from the company that it: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of the contract. The terms
"boycott energy company" and "company" have the meaning ascribed to those terms by Chapter 2274
of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2. To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, City certifies that City's signature provides written verification to the Organization that
City: (1) does not boycott energy companies; and (2) will not boycott energy companies during the
term of this Agreement.
2Q. PROHIBITION ON DISCRIMINATION AGAINST FIREARM AND AMMUNITION
INDUSTRIES.
City acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government
Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § l, the Organization is prohibited from
entering into a contract for goods or services that has a value of $100,000 or more that is to be paid
wholly or partly froin public funds of the Organization with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does not
have a practice, policy, guidance, ar directive that discriminates against a firearm entity or firearm
trade association; and (2) will not discriminate during the term of the contract against a firearm
entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm trade
association" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government
Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter 2274 of the
Government Code is applicable to this Agreement, by signing this Agreement, City certifies that
City's signature provides written verification to the Organization that City: (1) does not have a
practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate against a firearm entity or firearm trade association during
the term of this Agreeinent.
21. BODY WORN CAMERAS.
L�nu Po�� H�me, In�. K, CF�,N Fy 2�25 SRrJ Inter?oca! Agreeme:�: Page 9 of 16
City and Organization agree that any use of body-worn cameras by FWPD officers will be subject
to and in compliance with state law and local regulations regarding the use and operation of body-
worn cameras (BWC). City shall use its best efforts to notify the Organization at least two weeks
before its SRO Program officers assigned to the Organization are to begin use of BWCs, and will
provide written inforination and training to the principal and assistant principals of the schools to
which the officers are assigned, on the objectives and procedures for the use of BWCs. Every SRO
Program officer equipped with a BWC shall be trained in the operation of the equipment prior to its
use. When utilizing BWCs, the SRO Program Officers shall adhere to the objectives and procedures
outlined in this Agreement and the Fort Worth Police Department General Orders so as to maximize
the effectiveness of the BWC and the integrity of the video documentation. City may, if not otherwise
prohibited by law, provide to the Organization copies of any such filming of students, parents,
employees, or others upon school property, upon request for such copies by the Organization, as an
intergovernmental transfer. In the event the City believes the providing of a copy of such videos
would be prohibited, City agrees to utilize its best efforts to facilitate the availability of the officer
who made the video to testify, upon request by the Organization, in any school disciplinary hearing
concerning the officer's knowledge of the facts and circumstances of the incident which was videoed.
The Parties also agree that any such film or video taken by, and kept in the possession of, the City's
officers may be considered "law enforcement records" under the Family Educational Rights and
Privacy Act (FERPA), 20 U.S.C. sec. 1232g and 34 C.F.R. Sec. 99.8, and that any copy of such film
or video, if perinitted by law to be provided to the Organization, inay then become an educational
record of the Organization under FERPA. In the event the Organization deter�nines that such
educational record is required to be released to the public or to a parent or a student under FERPA,
the Organization agrees, prior to release of such records, to provide the City advanced written notice
sufficient far the City to detennine if a protective order ar other injunctive relief may be required to
protect the confidentiality of the record.
22. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only, shall not be
deemed a part of this Agreeinent, and are not intended to define or limit the scope of any provision
of this Agreement.
23. APPROVAL OF AGREEMENT.
The goveming bodies of City and Organization have approved the execution of this
Agreement, and the persons signing the Agreeinent have been duly authorized by the governing
bodies of the City and Organization to sign this Agreement on behalf of the governing bodies.
24. REVIEW OF COUNSEL.
Lena Pone Home, Inc. s4c CFW FY 2p26 SR_O Tnterlo��l AgrePment PagP 1 p nf 16
The parties acknowledge that each Party and its counsel have reviewed and revised this
Agreement and that the normal rules of construction to the effect that any ambiguities are to be
resolved against the drafting Party shall not be employed in the interpretation of this Agreement ar
exhibits hereto.
25. AMENDMENTS.
No amendment of this Agreement shall be binding upon a Party hereto unless such amendment
is set forth in a written instrument, which is executed by an authorized representative of each Party.
26. ENTIRETY OF AGREEMENT.
This Agreement, including E�ibits A and B, contains the entire understanding and
agreement between the City and Organization, their assigns and successors in interest, as to the
inatters contained herein. Any prior or contemparaneous oral or written agreement is hereby
declared null and void to the extent it conflicts with any provision of this Agreement.
27. COUNTERPARTS.
This Agreement may be executed in one or more counterparts and each counterpart shall, for
all purposes, be deeined an original, but all such counterparts shall together constitute one and the
same instrument.
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Lera P�pe �3�:r.P, Ir.c. � rF�N FY 2�J25 SRO Ir.Yer?��al A.g:eemeat Page ? 1 ef 15
APPROVED AND AGREED FOR CITY
OF FORT WORTH LJL9L
William Johnson
Assistant City Manager
Date: 10/02/2025 ------------
APPROVAL RECOMMENDED
Ro�ct 2, 2025 13:02:46 CDT)
Robert A. Alldredge, Jr.
Executive Assistant Chief
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT
WORTH
A��
Amarna Muhammad
Assistant City Attorney
Contract Compliance Manager:
APPROVED AND AGREED FOR LENA
POPE HOME, INC.
A����
Chief Executive Officer
Date: \0(£R (ciD
ATTEST
Digitally signed by Jannette
J tt G d II Goodall anne e 00 8 Date: 2025.10.0914:52:01 --05'00'
Jannette Goodall
City Secretary
M&C No. 25-0939
Date: 09/30/2025
Form 1295 Certification No: 2025-1358275
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
K������O���CDT)
Name: Kathryn Agee
Title: Senior Management Analyst
Lena Pope Home, Inc. & CFW FY 2026 SRO Interlocal Agreement Page 12 of 16
EXHIBIT A
SCOPE OF SERVICES
1. City, through the commander of the SRO Program, shall assign FWPD officers to specific
schools within the Organization to provide school security and officers shall work directly
with the Organization's school principals.
2. There shall be one (1) City police officers assigned to the Organization for the SRO
Program. In addition, there shall be a cominand staff coinprised of two (2) detective, six
(6) sergeants, two (2) relief police officers, and one (1) lieutenant assigned to the SRO
Program. The Lieutenant shall command the SRO Program. The Or�anization shall
submit a written request for additional Police Officers to Citv ten (10) months prior
to the start of a new Fiscal vear (the end of the month of December).
3. Assigned officers shall have the SRO Program as their primary duty, and will not be
regularly assigned additional police duties. City reserves the right, however, to reassign
any ar all officers temporarily in the event of an einergency or when the City, in its sole
discretion, deems necessary.
4. City shall coordinate assignment and duty hours with Organization. If necessary, to handle
unplanned absences at schools, FWPD officers from other units may be assigned
temporarily to provide coverage. City shall not provide replacements for officers who are
on leave due to an occupational injury. Replacement officers, when available, will be
assigned to Organization when the assigned police officer's absence is for an extended
period of time.
5. City shall provide to the officers assigned to the SRO Program all the law enforcement
training and certification, vehicles and police equipment, benefits, and insurance (including
liability coverage) that are provided to all City's police officers. Organization shall provide
any radio equipment necessary to allow the assigned officers to coinmunicate with
Organization staff.
6. The City shall maintain emergency response plans for every school within their
jurisdiction. To the extent allowed under Texas law, these plans shall be kept confidential
within the Fort Worth Police Department for security purposes, but meetings shall be held
with authorized representatives of Organization to provide relevant information and
excerpts from the plan necessary for implementation. City's Chief of Police shall designate
a commander to be responsible for maintenance and dissemination of these plans.
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7. All police personnel assigned to the SRO prograin will remain subject to the rules and
regulations applicable to all sworn personnel, including General Orders, Special Orders,
Personnel Rules and Regulations, directives and other applicable law.
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EXHIBIT B
PAYMENT SCHEDULE
Organization will reinit 11 payments of $9,711.60 per month within 30 days of receipt of an
invoice from the City and a final payment due in the amount of $9,711.58. The failure of
Organization to pay an invoice within 30 days of receipt will be considered a breach of this
Agreement.
$9,711.60 x 11 = $106,827.60
Final Payment = $ 9,711.68
Total Payments $116,539.28
Ler.0 Pope Home, Ir�a. �, CP`,�✓ FY 202� SD� Inter'.oca� Agreernent Page 15 of 1�
Exhibit C
Roles and Responsibilities for Officers
SRO will collaborate with school administrators to establish and maintain a safe and
secure learning environment.
SRO will assist with conflict resolution efforts and build a positive rapport with students,
parents, visitors and campus staff.
SRO will conduct activities that will help to maintain order, by enforcing state laws and
city ordinances.
SRO will conduct foot patrols and monitoring of Organization campuses to deter criminal
activity.
SRO will work closely with school administration to develop and train school staff in
responding to various crisis situations once approved by SRO's chain of command as
well as the Organizations Safety & Security departinent.
SRO may, when available, attend and participate in school events such as drills,
assemblies, and other daytime school activities, as needed and requested by cainpus
administration and approved by SRO's supervisor.
SRO will assist cainpus adininistration in the reinoval of any unauthorized persons on the
campus during their shift.
SRO will assist school administration with campus security and safety concerns.
SRO will consult with the cainpus threat assessment teain created by under the Education
Code Section 37.115 for the purposes of assessing risks and threats in school.
SRO may assist with traffic on public and school property to ensure proper traffic flow
around school campuses.
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CITY COUNCIL AGENDA
Create New From This M�C
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DATE: 9/30/2025 REFERENCE
NO..
M&C 25-0939 LOG NAME:
CODE: C TYPE:
NON- PUBLIC
CONSENT HEARING:
. ub.. � .,� �
Official site of the City of Fort Worth, Texas
FORT �4'qRTll
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35CCPD SCHOOL
RESOURCE OFFICER
PROGRAM FY26
�
SUBJECT: (ALL) Authorize Execution of Agreements with Fort Worth, Keller, and Northwest
Independent School Districts, as Well as Lena Pope Home, Inc., to Operate the School
Resource Officer Program, for Fiscal Year 2026 in the Total Amount of $9,181,328.63 as
Funded by the Crime Control & Prevention District
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RECOMMENDATION:
It is recommended that the City Council authorize the execution of the School Resource Officer
Program Agreements with the Fort Worth, Keller, and Northwest Independent School Districts, as
well as the Lena Pope Home, Inc., to operate the School Resource Officer Program for Fiscal Year
2026 in the total amount of $9,181,328.63.
DISCUSSION:
The Fort Worth Police Department (FWPD) and local Independent School Districts (ISDs) work
together to provide youth with a safe educational environment by providing FWPD officers at schools
within the City limits of Fort Worth. Under the School Resource Officer Program, operational costs,
equipment funds, and personnel costs are provided through the Crime Control & Prevention District
(CCPD) budget, which is then reimbursed pursuant to the terms of the agreements with each school
district and the Lena Pope Home, Inc. which has one officer to staff the Tarrant County Juvenile
Justice Alternative Education Program (JJAEP).
For Fiscal Year (FY) 2026, a total of 89 officers are assigned to the School Resource Officer Program
with a total budget of $16,208,700.12, of which $9,181,328.63 will be allocated for the School
Resource Officer Program Agreements with the school districts and the Lena Pope Home. The
participating school districts, and Lena Pope Home reimburse CCPD for 50 percent of operating and
personnel costs for 77 of the 87 positions. Keller ISD will have one mobile officer to rotate between
schools specifically within the school district. Keller ISD will reimburse CCPD for 100 percent of the
dedicated officer's costs. The remaining 11 supervisor and relief positions, consisting of two relief
officers, two detectives, six sergeants, and one lieutenant, are reimbursed to CCPD at 100 percent.
The reimbursement costs of the supervisor and relief positions are apportioned to each participant
based on the number of officers assigned to each school district.
Cost Category No. of Share of Cost �SD Participants
Positions CCPD ISDs
Fort Worth ISD, Keller ISD,
Operating and Personnel 77 50\% 50\% Northwest ISD,
Cost Lena Pope Home (JJAEP)
Cost for Mobile Officer 1 � ���� Keller ISD
Fort Worth ISD, Keller ISD,
Cost for Supervisors and � � 100\ Northwest ISD,
- --a - — � - --
IRelief Positions I �J % ILena Pope Home (JJAEP) I
Total Number of Positions 89
FWPD completes an annual "true up" of the actual charges. Once the City's annual fiscal audit is
complete, any variances between the contract amount and the actuals are applied back to the school
on the next contract and may increase or decrease the new contract amount. Note that such
adjustments are two fiscal years in arrears. Therefore, the adjustments for FY2024 are included in
the FY2026 contracts.
During the term of these contracts, from October 1, 2025, through September 30, 2026, each
participant will have a set number of officers assigned to them as shown in the following table.
Payments from the participating school districts and the Lena Pope Home shall be rendered to the
City on a monthly basis and deposited into a CCPD account. The total expected reimbursement
amount is $9,181,328.63.
FY24 Audited
NO' FY26 Contract Actuals Adjusted FY26
ISD Officers Amount Variance Contract
Assigned Increase/ Amount
(Decrease)
SD W��h 55 $6,547,226.16 ��137,565.60) $6,409,660.56
Keller ISD 12 $1,517,249.08 ($27,513.12) $1,489,735.96
Northwest 10 $1,190,404.76 ($25,011.93) $1,165,392.83
ISD �
Lena
Pope 1 $119,040.47 ($2,501.19) $116,539.28
Home Inc.
Total 78 $9,373,920.47 ($192,591.84) $9,181,328.63
* The 11 Supervisors and Relief Positions are being reimbursed at 100\% and included in the
numbers.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and execution of
the agreements, funds will be deposited into the Crime Control & Prev Distr Fund. The Police
Department (and Financial Management Services) is responsible for the collection and deposit of
funds due to the City.
Department Account
I D ��
Department � Account
ID �
Project
ID
Program � Activity
Budget Reference #
Year (ChartField 2
Amount
Project
ID
Submitted for City Manaqer's Office b�
Oriainatinq Deaartment Head:
Program � Activity
Budget Reference #
Year IChartfield 2
William Johnson (5806)
Eddie Garcia (4212)
Amount
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Additional Information Contact: Keith Morris (4243)
ATTACHMENTS
35SCHOOL RESOURCE OFFICER PROGRAM FY26.xlsx (CFW Internal)
Lena Pope 2025 City of Fort Worth SRO Form 1295.pdf (CFw Internal)
SRO FY26 - with dp.xlsx (CFW Internal)
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