HomeMy WebLinkAboutContract 576211-R3CSC No. 57621-R3
CITY OF FORT WORTH
CONTRACT RENEW AL NOTICE
August 18, 2025
RJN Group, Inc.
Attn: Mr. Terrace Stewart
6701 Brentwood Stair Rd,
Fort Worth, Texas 76112
Re: Contract Renewal Notice -Third Renewal
In House CCTV Professional Services
Contract Number CSC: 57621
Renewal Contract Amount: $250,000
Contract Renewal Term No 3: September 1, 2025 to August 31, 2026
The above referenced contract with the City of Fort Worth, as renewed, expires with the
expenditure of funds. The funds for the contract have been expended or programmed. This letter
is to inform you that the City has appropriated funding and is exercising its right to renew the
contract in the original contract amount, which will be effective upon execution by the
designated Assistant City Manager. All other terms and conditions of the contract remain
unchanged. Please verify that the original payment, performance and maintenance bonds remain
active or if retired, provide updated bonds when you return this letter. Please sign in the space
indicated below and return this document, along with a copy of your current insurance
certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at h!!p://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Contract Renewal
Sincerely,
Shweta Rao, P .E., PMP
Stormwater Infrastructure
Manager
(817)392-2587
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ACCEPTED AND AGREED: CITY OF FORT WORTH By: � Name: Jesica McEachern Title: Assistant City Manager Date: 10/01/2025APPROVAL RECOMMENDED: &,--Z..... By: Lauren Prieur (Sep 25, 2025 11:05:51 CDT) Name: Lauren Prieur Title: Director, Transportation & Public Wotks Department ATTEST: ri� By: Name: Jannette Goodall Title: City Secretary CONTRACTOR: By: Name: Daniel lad<son Title: Sr. Vice President Date: 09/03/2025
Contract Renewal CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Shweta Rao, P.E., PMP Title: Stormwater Infrastructure Manager APPROVED AS TO FORM AND LEGALITY: By: Oougtas Black (Sep 25, 2025 15:19:15 CDT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 2 2 -0 2 7 5Date Approved: April 12, 2022 Form 1295 Certification No.: NIA
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r n tngineering www.rjn.com
Infrastructure
for Tomorrow
'��Y� "�.. . ...
July 8, 2025
Shweta Rao, P.E., PMP
Engineering Manager - Stormwater Infrastructure
Transportation and Public Works Department
Stormwater Management Division
100 Fort Worth Trl
SUBJECT: STORM DRAIN REHAB (IN-HOUSE CCTV PROFESSIONAL SERVICE
ASSISTANCE) - CONTRACT RENEWAL PROPOSAL FY2026
PROJECT NUMBER: SWS-092
Dear Ms. Rao:
As part of the development of the City of Fort Worth and the Transportation and Public Works
Department, Stormwater Management's Storm Drain Rehabilitation Program acquired the necessary
equipment to perform close circuit television (CCTV) inspections via City In-House Staff. To ensure
the City of Fort Worth properly and safely utilizes its equipment to its full potential and can meet
next year's target goal of fifteen (15) miles of inspected stormwater underground infrastructure, RJN
is pleased to provide this renewal proposal for staff training, data review and management of
inspected stormwater pipes. RJN will perform this training and management assignment as part of
the Stormwater contract approved by the City Council on April 12th, 2022. This will be the third
renewal under this contract. We estimate the fee for these tasks not to exceed the amount of
$250,000. RJN is prepared to commence the required upon approval and Notice to Proceed from the
City.
TASK ORDER DEVELOPMENT
This proposal provides professional services through task order assignments on an as-needed basis.
Some of these task orders may be urgent in nature, and a rapid response capability is required.
The tasks below are intended to be a summary of the tasks that are anticipated to be provided for
this contract. Detailed descriptions of the specific tasks, budgets, and schedules will be developed at
the time of each task assignment. Potential tasks performed by the RJN team may include, but are
not limited to the following:
Task 1. Project Management
• Task assignments and allocation of resources
6701 Brentwood Stair Rd � Fort Worth, Texas 76112 �(972) 437-4300
• Track the financial status and client billings
• Meet with City staff as necessary to discuss project progress or issues that arise
• Task Order Preparation
Task 2. CCTV Training of In-House Staff
• Provide support to Storm Water Filed Operations (SWFO) staff to allow the program to set
metrics and meet establish key performance indicators
• Develop a training program for CCN procedures and protocols
• Develop Best Management Practices for a self-sufficient In-House CCTV program
• Define goals for level of service (LOS)
• Provide data management training in IT Pipes Web or other City-acquired data management
software
• Provide review feedback and training on performed inspections
Task 3. CCTV Review Training of Engineering Staff
• Develop a training program for CCN procedures and protocols
• Develop Best Management Practices for a self-sufficient In-House CCTV program
• Define goals for LOS
• Provide data management training in IT Pipes Web or other City-acquired data management
software to engineering staff
• Provide GIS training for In-House CCN data review staff
• Provide training in review feedback on performed inspections
Task 4. CCTV Data Processing, Data Management, and Route Generation for Transfer Into the Storm
Drain Rehabilitation Program
• QA/QC and data review and analysis of fifteen (15) miles of In-House inspections
• Provide data management of fifteen (15) miles of In-House captured inspections
� Generate route and spatial defect analysis of fifteen (15) miles of In-House inspections
■ City of Fort Worth Storm Drain Rehab — Professional Service Assistance, Contract Renewal FY26 � Page 2
• Create Data Deliverables for Integration Into City's GIS
• Review and process City provided reactive inspections as needed for integration into the City's
GIS system.
Task 5. Project Meetings
• Monthly meetings with Storm Water Field Operation's (SWFO) management staff
o In-person meetings at North Side Service Center
o Meeting once a month (12 meetings total)
o Attended by SWFO and Engineering staff
• Monthly field meetings with SWFO field staff for hands-on training
o In-field meeting at a location selected by SWFO staff
o The Engineer will be present during this workday and provide guidance and
clarity to any questions City staff might have
o Provided feedback based on CCN data review
o Meeting once a month (12 meetings total)
RJN looks forward to working with the City of Fort Worth and is pleased to submit this proposal for
your consideration. Please feel free to contact, Terrace Stewart at 214-998-4831 or Javier Valdez at
682-552-6428 if you have questions.
Sincerely,
Terrace Stewart, P.E.
Director of Infrastructure
Javier Valdez, E.I.T
Project Manager
■ City of Fort Worth Storm Drain Rehab — Professional Service Assistance, Contract Renewal FY26 � Page 3
ATTACH M ENTS
Exhibit A — Rate Schedule
Exhibit B— Request for City of Fort Worth Data
Exhibit C — Proposed Schedule
■ City of Fort Worth Storm Drain Rehab — Professional Service Assistance, Contract Renewal FY26 � Page 4
rJglol EXH I BIT A
RATE SCHEDULE
c�ty of Fo�t wortr,
Labor Category 2026 Rate
($/hour)
Project Director $368.00
Sr. Project Manager $275.00
Project Manager $220.00
Project Engineer $158.00
Field Staff $99.00
Sr. GIS Analyst $138.00
GIS Analyst $120.00
Clerical $165.00
■ City of Fort Worth Storm Drain Rehab — Professional Service Assistance, Contract Renewal FY26 � Page 5
rJgr1 EXH I BIT B
REQUEST FOR CITY OF FORT WORTH DATA
DATA REQUESTED
RJN is requesting the following GIS data.
File Geodatabase containing the following feature classes of your most recent stormwater data set.
• Stormwater Pipes
• Stormwater Manholes
• Stormwaterinlets
• Stormwater Pipe Features
• Stormwater Outfalls
• Stormwater Infalls
• Stormwater Open Channel
• Stormwater Watershed Boundaries
This dataset will be used to process In-House inspected stormwater assets.
■ City of Fort Worth Storm Drain Rehab — Professional Service Assistance, Contract Renewal FY26 � Page 6
r�n EXH I BIT C
group
PROPOSED SCHEDULE
RJN is prepared to start work immediately upon authorization of notice to Proceed. Work is to be
completed by the end of Fiscal Year 2026 (September 30, 2026).
■ City of Fort Worth Storm Drain Rehab — Professional Service Assistance, Contract Renewal FY26 � Page 7
M&C Review
CIiY COUNCIL AGENDA
Create New From This M8C
Page 1 of 3
OFFicial site of the City of Fort Worth, Texas
FORT ��'0 RTII
��
DATE: 4/12/2022 REFERENCE NO.: *'�M&C 22-0275 LOG NAME: 20SWM IN-
HOUSE CCTV
CODE: C TYPE: CONSENT P�B��C NO
HEARING:
SUBJECT: (A�L) Authorize Execution of an Engineering Agreerr3ent with RJN Group, Inc., in an
Amount Not to Exceed $250,000.00 to Support the City of Fort Worth's Storm Drain
Rehabifitation Program In-House Closed-Circuit TeEevision Project with EJp to Three
RenewaEs and a Maximum Coniract Duration of Five Years, Adopt Attached Appropriation
Ordinance and Amend the FFscal Years 2022-2026 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an engineering agreement with RJN Group, Inc., in an amount not to
exceed $250,000.00 to support the City of Fort Worth's Storm Drain Rehabilitation Program In-
Fiouse Closed-Circuit Television project (City Project No. 103963) with up to three renewals at
the City of Fort Worth's sole option and a maximum contract duration of five years;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Stormwater Capita! Fund in the amount of $250,000.00, from availaale funds, for the pUrpose
of funding the City of Fort Worth's 5torm Drain Pipe Rehab project (City PrQject No. P00114);
and, decreasing estimated receipts and appropriations in the Unspecified project (City Project No.
UNSPEC) by the s8me amount; and
3. Amend the Fiscal Years 2022-2026 Capital Improvement Program.
DESCUSSION:
Approval of this Mayor and Council Communication will authorize execution of an engineering agreement
in an amount not to exceed $25D,000.00 to assist the City of Fort Worth (City) in the implementation of the
Stormwafer Management Program's Storm Drain Rehabilitat�on Program In-House Closed-Circuit
Television (CCTV) project by providing the following: training to use the equipment and software; assisting
staff with pipe evaluat�ons to identify and prioritize corrective rehab measures; reviewing and performing
QA/QC of data; and, development of processes and protocols needed for a self-sufficient In-House
Program for our Storm Drain Rehabilitation Program.
The development of a Storm Drain Rehabilitation Program is a Level 1 Priority, Key Initiative included in
the 2018 Council adopted Stormwater Management Program Master Plan. Storm drain re�abilitation is
one of the Stormwater Management Program's top priorities due to the life safefy risk thaf can happen
when deteriorating storm drain pipe creates sinkholes.
From a Request for Qualifica#ions (R�Q) for storm water management professional and engineering
services dated July 29, 2021 and August 5, 2021, RJN Group, fnc., was selec�ed as the most qualified
consuEtant for this work based on published selection criteria and their submitted specific proposaf to
provide pipe assessment and condition program services.??RJN Group, Inc. proposes to perform the
scope of work for this contract for a not-to-exceed fee of $250,000,00.??The City wi[I issue individual task
orders to authorize the consuftant to perform work under this agreement until such time as the contract
funds have been expended.?The City, at its sole option, may renew this contract three times under the
same terms and conditions.??Staff considers the fee to be fair and reasonable for the anticipated services
to be performed.
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M&C Review
Page 2 of �
This contract will not result in any additional annual operating cost for the Transportation and Public Works
(TPW} Stormwater Management Division.
The funding was included in the FY2022-2026 Capital Improvement Program for project �p0114. In order
to adminisiratively track the spending of all funding sources in one project, appropriation ordinances are
needed to appropriate additional funds into the programmable project io jointly funded future Stormdrain
Pipe Rehab child projects. The action in this M&C will amend the Fiscal Year 2022 Adopted Budget as
approved in connection with Ordinance 25073-09-2021, Section 6, as listed on page 27.
Revised
Capitat Fund Projeci FY2022 CIP Budget Change FY2022
Name Name appropriations Authority (IncreaselDecreasej Budget
52002-
Stormwater P00114-
Capital Stormdrain
Projec# Pipe Rehab $1,600,000.00 This M8�C $250,000.00 $1,850,000.00
M/WBE Office — A waiver of the goal for Business �quity subcontracting requirement has been approved
by the Department of Riversity and Inclusion-Business Equity Division, in acco�dance with the Business
Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
This project is located in ALL. COUNCiL D[STRICTS
FISCAL INFORMATIONlCERTIFICATION:
The Director of Finance certifies that funds are availab(e in the current capital budget, as previously
appropriated, in the Stormwater Capital Projects Fund for the Storm Drain Rehabilitation Program {n House
CC�"V project and upon approval of the above recommendations and adoption of the attached
appropriation ordinance, funds will be available in the Stormwater Capital Projects Fund for future identif�ed
task order projects related to the Stormdrain Pipe Rehab programmable project to support the approval of
the above recommendation and execution of the engineering agreement. Prior to any expenditure being
incurred, the Transportafion & Public Works Department has the responsibifity to validate the availability of
funds.
Fund Department Account Project Progrem Activity Budget Reference # Amount
ID !D Year , {Charlfield 2y
Fund Department Accaunt Projec# ptograrn � Ac#ivity ' Budget Reference #
I ID � ID � Year [Chartfield 2]
Submitted for Cit� Manager's Office by;
Oriqinatinq Department Head;
Additional Information Contact:.
Dana Burghdoffi (8018}
Wiiliam Johnson (7801)
Greg Simmons (7862)
Amaunt
http://apps.cfwnet.org/council�acket/mc_review.asp?ID=29829&councildate=4/I2/2022 5/9/2022
M&C Review
ATTACHMENTS
20SWM IN-HOUSE CCTV Funds Availabilit [.�df (CFW Internal)
20SWM IN-HOUSE CCN 52002 A022ir21.docx (Public)
20SWM IN-HOUSE CCTV P00114 Programmable Proi Bud Summar�.pdf (CFw �nterna�)
20SWM IN-HOUSE CCTV Updated FID table.xlsx (CFW Internal)
Form 1295 Certificate 100874808.pdf (CFW Internal)
RJN Group SAM-2022.pdf (CFW Internal)
Waiver SWS-092 In-House CCTV 012122.pdf (CFW Internal)
Signature: � u/�;�,,,8�
Email: Elisa.Winterrowd@fortworthtexas.gov
Page 3 of 3
http://apps.cfwnet.org/council�ackeUmc_review.asp?ID=29829&councildate=4/12/2022 5/9/2022
FORT�VORTH�
Routing and Transmittal Slip
Transportation & Public Works
Department
DOCUMENT TITLE: Third Contract Renewal Letter for RJN Group
M&C: 22'�2�5 CPN: N/A CSO: 57621 DOC#: 1
Purpose: This document is a contract renewal letter for RJN Group to conduct the
In-House CCTV Program of the storm drain pipes for FY 2026. This contract will
be active from Sept 1, 2025.
Date: 08/18/2025
To: Name Deparhnent Initials Date Out
1. Elizabeth Camargo TPW - initial
2. Daniel Jackson RJN Group � 09/03/2025
3. Shweta Rao, PgM TPW - Signature ���,mes„w,v„�o 09/04/2025
4. Stephen Nichols, Sr. CPO TPW -initial s,� 09/06/2025
$, Jennifer Dyke, AD TPW -initial � 09/24/2025
(, Lauren Prieur, Director TPW - Signature � 09/25/2025
'7, Doug Black Legal - signature .9R-,-. 09/25/2025
$, Jesica McEachern CMO - signature �;��,i� 10/01/202�
9, Kathrina Cenicola CSO - signature �=� io/oi/2o2s
10. Jannette Goodall CSO - signature
11. Allison Tidwell CSO-signature � 10/09/2025
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES �No
RUSH: ❑YES �No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No
ROUTING TO CSO: �YES ❑No
Action Reguired:
❑ As Requested
❑ For Your Information
� Signature/Routing and or Recording
❑ Comment
❑
File