HomeMy WebLinkAboutContract 59964-R2Second Renewal of CSC No. 59964 Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
September 17, 2025
Shade Structures, Inc.
D/B/A USA Shade & Fabric Structures
Attn: Rob Blakley
11515 Vanstory Drive, Suite 100
Huntersville, NC. 28078
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 59964
Second Renewal Term (August 22, 2025 August 21, 2026)
The current term of the above-referenced Contract with the City of Fort Worth expired on
August 22, 2025 (Pursuant to the Vendor Services Agreement, the original
Contract provided for up to four (4) one-year renewal terms after the expiration of the Initial Term.
This letter will memorialize the collective desire of the parties to renew the Contract for the Second
Renewal Term, which will begin immediately after the Expiration Date of the current term and
continue for one year thereafter. All other terms and conditions of the Contract remain unchanged.
Please return this signed acknowledgement letter to the address set forth below
acknowledging receipt of the Contract Renewal Notice.
Please log into PeopleSoft Purchasing to ensure that your company information is correct
and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
______________________________
Thomas Eatinger, District Superintendent
817-392-7305
Second Renewal of CSC No. 59964 Page 2 of 2
IN WITNESS WHEREOF, the parties hereto have executed this Renewal in multiples.
City:
By: ___________________________
Name: Dana Burghdoff
Title: Assistant City Manager
Date: ____________________
Vendor:
By: ___________________________
Name: Rob Blakley
Title: Senior Vice President
Email: rob.blakley@playpower.com
Date: _____________________
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
By: ______________________________
Name: Dave Lewis
Title: Director
Park & Recreation Department
By: ______________________________
Name: Joel McElhany
Title: Assistant Director
Park & Recreation Department
Approved as to Form and Legality:
By: ______________________________
Name: Trey Qualls
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0056
Form 1295: 2022-928461
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: _____________________________
Name: Thomas Eatinger
Title: District Superintendent
Park & Recreation Department
City Secretary:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE:
CODE
1/10/2023 REFERENCE
NO..
P TYPE:
M&C 23-0056 LOG NAME:
NON- PUBLIC
CONSENT HEARING:
Page 1 of 2
Official site of the City of Fort Worth, Texas
�ORT�'4'ORTII
-��
80SOLE SOURCE
PLAYGROUNDS
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SUBJECT: (ALL) Authorize Sole Source Purchase Agreements with Named Vendors for Playground
Equipment, Supplies, and Replacement Parts for a Combined Annual Amount Up to
$750,000.00 for the Park & Recreation Department and Authorize Four One-Year
Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize sole source purchase agreements with
named vendors for playground equipment, supplies, and replacement parts for a combined annual
amount up to $750,000.00 for the Park & Recreation Department and authorize four one-year
renewal options for the same annual amount.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize sole source purchase
agreements with the vendors named below for playground equipment, supplies, and replacement
parts for a combined annual amount of up to $750,000.00 for the Park & Recreation Department
(PARD) and authorize four one-year renewal options for the same annual amount.
The PARD maintains 213 playgrounds within the City of Fort Worth. Once a playground is purchased
from a specific manufacturer, the City must continue to purchase replacement parts from that same
manufacturer as parts from other manufacturers are not compatible. Playground equipment, parts,
and supplies for playgrounds throughout the City are supplied by the following vendors: (1) American
Ramp Company Inc, (2) Child's Play, Inc., (3) Cunningham Recreation, (4) EZ Dock of Texas, L.P.,
(5) Heartland Park and Recreation LLC, (6) Insite Amenities, (7) Kompan, Inc., (8) Lea Park & Play,
Inc., (9) Playground Solutions of Texas, Inc., (10) Shade Structures, Inc., (11) Webuildfun, Inc, and
(12) Whirlix Design Inc. Staff reviewed the prices from the specified vendors and determined the
prices to be fair and reasonable. No guarantee is made that a specific amount of goods will be
purchased. The City anticipates spending approximately $750,000.00 during the initial term for
replacement parts, which provides an adequate amount of funds for equipment, parts, and supplies
needed for city playgrounds.
Funding for replacement parts is budgeted in the Operating Supplies and Other Contractual Service
accounts of the PARD's General Fund.
This procurement is exempted from the competitive bidding requirements as provided for under
Section 252.022(7) of the Texas Local Government Code because, the specified vendors are the
documented sole source original equipment manufacturer for the playground equipment each
manufacturer provides.
DVIN-BE: The PARD submitted a Sole Source 252 Exemption Form that was approved by the City
Attorney's Office. Therefore, the business equity goal requirement is not applicable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by
the City Manager or designee up to the amount allowed by relevant law and the Fort Worth City Code
and does not require specific City Council approval as long as sufficient funds have been
appropriated.
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30683&councildate=l/10/2023 7/25/2025
M&C Review
Page 2 of 2
Upon City Council approval, the Agreements shall begin upon execution of the Agreements and will
expire on September 30, 2023. These agreements may be automatically renewed for up to four (4)
additional one-year terms. This action does not require specific City Council approval provided that
the City Council appropriates sufficient funds to satisfy the City's obligations during the renewal term.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are
available in the current operating budget, as previously appropriated, in the General Fund. Prior to
any expenditure being incurred, the Park and Recreation Department has the responsibility to
validate the availability of funds.
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 21
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID � Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv: Jesica L. McEachern (5804)
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
221116 Waiver PARD plav4round equipment nw.pdf
Cunninqham Recreation 1295.pdf (CFW Internal)
EZ Dock 1295.pdf (CFW Internal)
Heartland 1295.pdf (CFW Internal)
Insite Amenties 1295.pdf (CFW Internal)
Kompan 1295.pdf (CFW Internal)
Plavpround Solutions 1295.pdf (CFW Internal)
Dave Lewis (5717)
Joel McElhany (5745)
(CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30683&councildate=l/10/2023 7/25/2025