HomeMy WebLinkAboutContract 64081CSC No. 64081
SUBGRANT AGREEMENT BETWEEN THE CITY OF FORT WORTH AND
TRANSITION RESOURCE ACTION CENTER FOR RENTAL ASSISTANCE, CASE
MANAGEMENT AND ADMINISTRATION
This SUBGRANT AGREEMENT for rental assistance, case management and administration
("Agreement") is made and entered into by and between the CITY OF FORT WORTH, a Texas
home mle municipality ("City"), and Transition Resource Action Center, a Texas nonprofit
corporation ("Agency"). City and Agency are refe1Ted to individually as a "Party" and sometimes
collectively referred to as the "Parties."
RECITALS:
WHEREAS, it is a City goal to reduce homelessness;
WHEREAS, the City of Fort Worth received an award of$155,551.00 from the Texas
Department of Housing and Community Affairs ("TDHCA") through its Homeless
Housing and Services Program-Youth ("HHSP-Y outh");
WHEREAS, the purpose of the HHSP-Youth award is to provide assistance for the
reduction and prevention of homelessness for young adults;
WHEREAS, the provision of rental assistance and case management to young adults ages
18-24 is an eligible activity and in line with the Homeless Strategies goals;
WHEREAS, the Agency can provide rental assistance, case management and
administration through HHSP-Y outh for at least 10 young adults experiencing
homelessness during the contract term;
WHEREAS, the Parties believe that the services will further the goals of Homeless
Strategies and desire to enter into this Agreement in order to set out the terms, goals, and
responsibilities of each Party.
NOW THEREFORE, the Parties for the mutual consideration included herein agree to enter into
the following Agreement.
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1.This Agreement for Rental Assistance, Case Management and Administration;
2.Exhibit "A" -Scope of Services;
3.Exhibit "B" - Budget;
CITY OF FORT WORTH
Agreement for TRANSITION RESOURCE ACTION CENTER -RENTAL ASSISTANCE AND CASE
MANAGEMENT SERVICES
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4. Exhibit "C" — Reimbursement Request Form
5. Exhibit "D" — Reporting Forms
6. Exhibit "E" -- Request for Budget Modification Form
7. Exhibit "F" — Required Grant Provisions
8. Exhibit "G" — Executed Contract between Texas Department of Housing and
Community Affairs and City
9. Exhibit "H" - Certification
�xhibits "A " "B " "C " "Ii " "E " "F " "G " and "I3" which are attached hereto and
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incorpoz�ated herein, are made a part of this Agreement for all purposes. In the event of any conflict
between the terms and conditions of Exhibits "A " "B " "C " "D " "E " "F " "G " or "H" and
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tl�e terms and conditions set forth in the body of this Agreement, the terms and conditions of this
Agreement shall control.
1. SCOPE OF SERVICES.
l.l Agency shall provide City with rental assistance, case management and administration
in order to reduce the City's population of homeless pei•sons ("Services"), which are more
particularly described in Exhibit "A" — Scope of Service.
1.2 Program Performance.
1.2.1 Agency agrees to inaintain full documentation supporting the performance of the
worlc and fulfillment of the objectives set forth in �xhibit "A."
1.2.2 Agency agrees to provide a monthly report in the form attached as Exhibit "D"
to document the performance of the worlc described in Exhibit "A."
1.2.3 Agency agreed to provide a quarterly report in the form attached as Exhibit "D"
to document the performance of the wor•lc described in Exhibit "A."
1.2.4 Agency agrees that the Reimbursement Request Form and monthly report will be
submitted to City no later than the 15th day afte�• the end of each month. Agency agrees that at the
end of each quarter (November, February, May and August), Agency shall also provide a quarterly
report with the aggregate information requested therein along with its monthly report and
reimbursement request. Should Agency not be able to meet these requirements in a given month,
the Agency shall provide written notification prior to the deadline that details the expected date oi
submission. If no notification is received before the 15th day, the City may document for future
corrective action. If, by the last day of the same montli, Agency has not submitted the required
repoz•ts, City will send a non-compliance letter notifying Agency's duly authorized representative
of a possible suspension of program funding.
CTTY OF FORT WORTH
Agreemeut for TRANSITION RESOURCE ACTION CENTER — RENTAL ASSISTANCE ANll CASE
MANAGEMENT S�RVICES
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1.2.5 Agency agrees to complete a Corrective Action Plan (CAP) in the event of three
(3) consecutive months or six (6) non-consecutive months with incomplete or incori•ect
submissions of a Reiznblu•sement Request Form or repot•t. Agency also agrees to complete a
Cort�ective Action Plan for recui7•ing late submissions of a Reimbursement Request Fortn or report.
1.2.6. Agency agrees to comply with all requirements for performance, eligibility, and
repot-ting as described in E�iibit F—Grant Requirements.
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This Agreement shall begin on September 1, 2025 ("Effective Date") and shall expire on
August 31, 2026 ("Expiration Date"), unless tei-minated earlier in accordance with this
Agreement. City shall have the option, in its sole discretion, to renew this Agreement under the
same terms and conditions, except for the compensation amount which shall be provided at the
time of the renewal, for 3 additional 1-year terms.
3. COMPENSATION.
3.1 City shall pay Agency in accordance with the provisions of this Agreement and
Exhibit "B" — Budget. Total payment made by City under this Agreement shall not exceed One
Hundred Fifty-Five Thousand Five Hundred Fifty-One Dollars ($155,551.00) ("Program
Funds"), and shall be paid to Agency on a reimbursement basis. Agency shall not perform any
additional services for City not specified by this Agreement unless City requests and approves in
writing the additional costs for such selvices. City shall not be liable for any additional expenses
inctured by Agency not specified by this Agreement unless City first approves such expenses in
writing. If City determines in its sole discretion that this Agreement should be renewed as provided
under Section 2 of this Agreement, the City shall provide an updated Exhibit "B", which shall
include the not to exceed amount to be paid to Agency on a reimbursement basis during the renewal
terrn.
3.2 Payment of the Program Funds fi•om City to Agency shall be made on a cost-
r•eimbursement basis following receipt by City fi•om Agency of a signed Reimbursement Request
Form ("RRF") as described in Exhibit "C" along with copies of all r•eceipts and other supporting
documentation. The RRF and reports shall be submitted to City no later than the 15th day following
the end of the month. Submittal of a monthly RRF and reports is required even if services are not
pi•ovided.
3.3 The monthly R.RF should be sequentially numbered and include expense
documentation that is detailed, clear and concise. All invoices should be sent electi•onically to the
Directions Home coordinator and manager. The invoice must contain the following information:
CITY OF FORT WORTH
Agreement for TRANSITION RESOURCE ACTION CENTER — RENTAL ASSISTANCE AND CASE
MANAG�MENT SERVICES
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• Su�plier Name and Address;
• Remit to Supplier Name and Address, if different;
• Applicable City Department business unit# (i.e. FW002)
• Complete City of Fort Worth PO numbe�• (i.e. the PO number
must con�ain all preceding zeros);
• Invoice number;
• Invoice date; and
• Invoices to be submitted after deliveiy of the goods or seivices.
Reimbursements will not be made until after receipt of an acceptable and approved RRF
and monthly report as required. Reimbursements shall be made within 30 days receipt of said
documents. Incomplete or incorrect submissions will be returned to the Agency for resubinission,
restarting the 30-day reimbursement schedule.
3.4 Any modifications in the original approved budget must have prior written permission
fi•om City before the modifications are made. The Budget Modification Form (Exhibit "E") must
be submitted, and request must be approved by City and TDHCA as applicable, before any money
is moved to the line-item. Once the Budget Modification is approved, the modified budget will
talce effect on the first day of the following month. The new modified budget shall not exceed the
total amount of Program Funds. Agency shall be solely responsible for any money spent in excess
of the not to exceed amount included in this Agreement for the then-cut-��ent term.
3.5 Agency will document cost allocations for all budgeted expenses throughout the
entirety of the Agi•eement and will be responsible for having a policy and procedure in place for
this documentation. Specifically, Agency will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using City funds, were used in fiutherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Agency's policy and procedur�es for the documentation of the cost allocations shall
be made available to the City upon request.
3.6 The City reserves the right to reject any budget inodification that the City believes, in
its sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"D" of this Agreement or an approved budget modification form.
3.7 Budget adjustments shall be submitted via email to Tara.Perez@fortworthtexas.gov.
4. TERM[INATION.
4.1. Written Notice. City or Agency may terminate this Agreement at any time and for
any reason by providing the other Party with 60 days' written notice of termination.
CITI' OF FORT WORTH
Agi•eement foi• TRANSITION RESOURC� ACTION CENTER — RENTAL ASSISTANCE AND CAS�
MANAGEMENT SERVICES
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4.2 Duties and Obligations of the Parties. In the event that this Agreement is tei-minated
prior to the Expiz•ation Date, City shall pay Agency for• sei•vices actually rendered up to the
effective date of termination and Agency shall continue to provide City with services requested by
City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Agency shall provide City with copies of all
completed or partially completed documents pz�epared under this Agreement. In the event Agency
has received access to City data as a requir•ement to pei•form setvices hereunder, Agency shall
return all City-provided data to City in a machine-readable format or other format deemed
acceptable to City.
4.3 Non-appr•opriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, or if TDHCA reduces
the amount of funds allocated to City foi• this program, City will notify Agency of such occui7ence
and this Agreement shall terminate on the last day of the fiscal period for which appropriations
were received without penalty or expense to City of any lcind whatsoever, except as to the portions
of the payments herein agreed upon for which funds have been appropriated and received by
TDHCA.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
5.1 Disclosure of Conflicts. Agency hereby r•epresents and wai7•ants to City that
Agency has made full disclosure in writing of any existing or potential conflicts of interest related
to Agency's sei•vices under this Agreement. In the event that any conflicts of intet•est arise aftei•
the Effective Date of this Agreement, Agency hereby agrees to malce full disclosuz•e of such
conflict of interest to City immediately in writing.
5.2 Confidential Information. Agency, for itself and its officers, agents and employees,
agrees that it shall treat all information pr�ovided to it (i) by City ("City Information") as
confidential and shall not disclose any such information to a third party without City's prior written
approval, and (ii) shall abide by all of the standards of confidentiality of client infoimation ("Client
Information") in its perfor�mance of its duties and obligations under this Agreement including but
not limited to those standards, rules and regulations regarding confidentiality required by HMIS
and TCHC. Notwithstanding the above, the parties agree that Agency is subj ect to and will comply
with all r•equirements of the Texas Public Information Act, and disclosur�es made in compliance
with such Act involving City Infoi•mation and Client Infoi-�nation will not be deemed a breach of
this paragraph. "Client Information" is defined foi• the purposes of this Agreement as personal,
demographic, or treatment data about the individuals being served by the program.
5.3 Unauthorized Access. Agency shall stor•e and maintain City Infoi�mation and Client
Infoi•mation in a secure manner and shall not allow unauthorized users to access, modify, delete or
otherwise cori-upt City Infoi-mation or Client Information in any way. Agency shall notify City
CITY OF FORT WORTH
Agreemeut for TRANSITION RESOURCE ACTION CENTER — RENTAL ASSISTANCE AND CASE
MANAGEMENT SERVICES
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immediately if the security or integrity of any City Information or Client Infor-mation has been
compromised or is believed to have been compromised, in which event, Agency shall, in good
faith, use all commerciaily reasonable efforts to cooperate with City in identifying what
information has been accessed by unauthorized means and sha11 fully cooperate with City to
protect such City Information or Client Information from fui•thei� unauthorized disclosure.
6. RIGHT TO AUDIT.
Agency agrees that City shall, until the expiration of 5 years after final payment under this
Agreement, or the final conclusion of any audit commenced dur�ing the said 5 years, have access
to and the l�ight to examine at reasonable times any directly pertinent boolcs, documents, papers
and records, including, but not limited to, all elect�•onic records, of Agency involving transactions
relating to this Agreement at no additional cost to City. Agency agrees that City shall have access
during normal working hours to all necessary Agency facilities and shall be provided adequate and
appropriate worl� space in order to conduct audits in compliance with the provisions of this section.
City shall give Agency reasonable advance notice of intended audits.
This provision shall survive the expiration or termination of this Agreement.
7. II�DEPENDENT CONTRACTOR.
It is expressly understood and agreed that Agency shali operate as an independent
contractor as to all rights and privileges and worlc perfol�rned under this Agreement, and not as
agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Agency shall have the exclusive right to control the details of its
operations and activities and be solely responsible for the acts and oinissions of its officers, agents,
seivants, employees, consultants and sub vendors. Agency acicnowledges that the doctrine of
r•esponde�zt super�ioi° shall not apply as between City, its officers, agents, servants and employees,
and Agency, its officers, agents, employees, servants, vendors and sub vendors. Agency further
agrees that nothing herein shall be construed as the creation of a partnership or joint enterprise
between City and Agency. It is further understood that City shall in no way be considered a Co-
employer or a Joint employer of Agency or any officers, agents, servants, employees or sub vendor
of Agency. Neither Agency, nor any officers, agents, servants, employees or sub vendor of Agency
shall be entitled to any employment benefits fi•om City. Agency shall be responsible and liable for
any and all payment and reporting of taxes on behalf of itself, and any of its officers, agents,
servants, employees or sub vendors.
�. LIABILITY AND INDEMNIFICATION.
8.1 LIABILITY— TO THE EXTENT PERMITTED BYLA I�Y, AGENCYSHALL BE
LIABLE AND RESPONSII3LE FOR ANY AND ALL PROPERTY LOSS, PROPERTY
DAMA GE AND/OR PERSONAL INJUR Y, INCL IJDING DEA TH, TO ANY AND ALL
CITI' OF FORT WORTH
Agreement foi' TRANSITION RESOURCE ACTION CENTER — RENTAL ASSISTANCE AND CASE
MANAGEM�NT SERVICES
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PERSONS, OF ANY ICIND OR CHARA CTER, WHETHER REAL OR ASSER TED, TO THE
EXTENT CA USED BY THE NEGLIGENT A CT(S) OR OMISSION(S), MALFEASANCE OR
INTENTIONAL MISCOND UCT OF A GENCY, ITS OFFICERS, A GENTS, SER VANTS OR
EMPLOYEES.
8.2 GENERAL INDEMNIFICATION— TO THE EXTENT PERMITTED BYLAW,
AGENCY HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS
AND DEFEND CITY, ITS OTFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM
AND AGAINST ANYAND ALL CLAIMS OR LAWSUITS OFANYKIND OR CHARACTER,
WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS
(INCL UDING ALLEGED DAMAGE OR LOSS TO AGENCY'S B USINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, ARISING O UT OF OR IN CONNECTION WITH THIS
AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS
OR MALFEASANCE OF AGENCY, ITS OFFICERS, AGENTS, SERVANTS OR
EMPLOYEES.
This section shall survive the expiration or termination of this Agreement.
9. ASSIGNMENT AND SUBCONTRACTING.
9.1 Assi nment. Agency shall not assign or• subcontract any of its duties, obligations
or rights undei• this Agreement without the pi•ior written consent of City. If City grants consent to
an assignment, the assignee shall execute a written agreement with City and Agency under which
the assignee agrees to be bound by the duties and obligations of Agency under• this Agreement.
Agency and Assignee shall be jointly liable for all obligations of Agency under this Agreement
prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, subcontractor shall execute a
written agreement with Agency i•eferencing this Agreement under which subcontractor shall agree
to be bound by the duties and obligations of Agency under this Agreement as such duties and
obligations may apply. Agency shall provide City with a fully executed copy of any such
subcontract.
10. INSURANCE.
Agency shall provide City with certificate(s) of insui•ance documenting policies of the
following types and minimum coverage limits that are to be in effect prior to commencement of
any work pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
CITY OF FORT WORTH
Agreement for TRANSITION RESOURCE ACTION CENTER — I2ENTAL ASSISTANCE AND CASE
MANAGEMENT SERVICES
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�1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liabiliry:
�300,000 - Each occurrence on a combined single limit basis
Coverage sliall be on any vehicle used by Agency, its employees, agents,
representatives in the couise of providing services under this Agreement.
"Any vehicle" shall be any vehicle owned, hired and non-owned.
(c) Worlcer's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any
other state workers' compensation laws where the work is being performed
Employers' liability
$100,000 - Bodily Injury by accident; each accident/occui7•ence
�100,000 - Bodily Injury by disease; each employee
$500,000 - Bodily Injury by disease; policy limit
10.2 General Requirements
(a) The cominercial general liability and automobile liability policies shall
name City as an additional insured thereon, as its interests may appear. The
term City shall include its employees, officers, officials, agents, and
volunteers in respect to the contracted services.
(b) The worlcers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of 30 days' notice of cancellation or reduction in limits of
coverage shall be provided to City. Ten days' notice shall be acceptable in
the event of non-payment of premium. Notice shall be sent to City as
provided in the Notice section of this Agreement.
(d) The insurers for all policies must be licensed and/or approved to do business
in the State of Texas. All insurers must have a minimurn ratiing of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent
financial st��ength and solvency to the satisfaction of Risk Management, If
the rating is below that required, writ�en approval of Rislc Management is
required.
(e) Any failure on the part of City to request t•equired instu�ance documentation
sllall not constitute a waiver of the instu�ance requirement.
CITY OF FORT WORTH
Agreement foi• TRANSITION RESOURC� ACTION CENTER — RENTAL ASSISTANCE AND CASE
MANAGEMENT S�RVIC�S
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��
Certificates of Insurance evidencing that Agency has obtained all required
insurance shall be delivered to the City priol� to Agency proceeding with
any worlc pursuant to this Agt•eement.
11. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
Agency agrees that in the performance of its obligations hereunder•, it shall comply with all
applicable federal, state and local laws, ordinances, rules and regulations, the i•equii•ements in
E�ibit F pertaining to perfar-mance, reporting, and compliance, and that any worlc it produces in
connection with this Agreement will also comply with all applicable federal, state and local laws,
oY•dinances, rules and regulations. If City notifies Agency of any violation of such laws,
ordinances, i-ules oz• regulations, Agency shall immediately desist from and cori�ect the violation.
12. NON-DISCRIMINATION COVENANT.
Agency, for itself, its personal representatives, assigns, sub vendors and successors in
interest, as part of the consideration herein, agrees that in the performance of Agency's duties and
obligations hereunder, it shall not discriminate in the treatment, assistance provided under this
Agreement, or employment of any individual or• group of individuals on any basis prohibited by
law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF TffiS NON-
DISCRIMINATION COVENANT BY AGENCY, ITS PERSONAL REPRESENTATIVES,
ASSIGNS, SUB VENDORS OR SUCCESSORS IN INTEREST, AGENCY AGREES TO
ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD
CITY HARMLESS FROM SUCH CLAIM, TO THE EXTENT PERMITTED BY LAW.
This section shall survive the expiration or terinination of this Agreement.
13. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when (1) hand-delivered to the other Party, its agents,
employees, seivants or i•epresentatives, (2) delivered by facsimile with electronic confii•mation of
the transmission, 01� (3) received by the othei• Party by United States Mail, registei•ed, return receipt
r•equested, addressed as follows:
To City:
City of Fort Worth
Citv Mana�er's Office
To Agency:
Transition Resource Action Center
Attn: Nicole Binlclev
CITY OF FORT WORTH
Agreement for TRANSITION RESOURCE ACTION CENTER — RENTAL ASSISTANCE AND CAS�
MANAG�MENT SERVICES
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Attn: Tara Perez, Homeless
Manager
100 Fort Worth Trail
Fot•t Worth, TX 76102
Phone: (817) 392- 2235
With copy to City Attorney's Office at same
address
14. SOLICITATION OF EMPLOYEE�.
3108 Live Oak
Dallas TX 75204
Neither City nor Agency shall, during the term of this Agreement and additionally for a
period of 1 year after its termination, solicit for employment, whether as ernployee or independent
contractor, any person who is employed by the other during the term of this Agreement, without
the prior written consent of the person's employer. Notwithstanding the foregoing, this provision
shall not apply to an employee of either Party who responds to a general solicitation of
advertisement of employment by either Party.
15. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of this Agreement, neither the City nor the
Agency waives or sui7enders any of their governmental powers or immunities. Notwithstanding
the %rgoing, Agency agrees that if Agency is a charitable or nonprofit organization and has oz�
claims an immunity or exemption (statutory or otherwise) fi•om and against liability for damages
or injury, including death, to persons or property, Agency hereby expressing waives its rights to
plead defensively such immunity or exemption as against the City. This section shali not be
constructed to affect a governmental entity's immunities under constitutional, statutoiy or common
law plead against any other entity other• than tlie City.
16. I�10 WAI�ER.
The failure of City or Agency to insist upon the performance of any term or provision o�
this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or
Agency's respective right to insist upon appropriate perfoi•mance or to assert any such right on any
future occasion.
17. GOVERNING LAW / VENUE.
This Agreement shall be const��ued in accordance with the laws of the State of Texas. If
any action, whether• real or asserted, at law or in equity, is brought pursuant to this Agreement,
CITI' OF FORT WORTH
Agreemeut for TRANSITION ItESOURCE ACTION CENTER — RENTAL ASSISTANCE AND CASE
MANAGEMENT SERVICES
Strategies I Executive Director
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venue for such action shall lie in state courts located in Tarrant County, Texas or the United States
Dist1•ict Court foi� the Northern District of Texas, For•t Worth Division.
18. SEVERABILITY.
If any provision of t11is Ag�•eement is held to be invalid, illegal or unenforceable, the
validity, legality and enforceability of the remaining pr•ovisions shall not in any way be affected or
impaired.
19. FORCE MAJEURE.
City and Agency shall exercise their best efforts to meet their respective duties and
obligations as set for-th in this Agreement, but shall not be held liable for any delay or omission in
per•fot•mance due to force majeur�e or other causes beyond their reasonable control, including, but
not limited to, compliance with any government law, oi•dinance or regulation, acts of God, acts of
the public enemy, fii�es, strilces, locicouts, natural disaster•s, wars, riots, epidemics oi• pandemics,
material oi• labor restrictions by any governmental authority, tr•ansportation problems, restraints or
pr•ohibitions by any court, board, department, commission, or agency of the United States or of
any States, civil disturbances, other• national oi� regional einergencies, and/oi• any othei• similar
cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively "Force Majeure Event"). The performance of any such
obligation is suspended during the period of, and only to the extent of, such prevention oi•
hindrance, provided the affected Party provides notice of the Force Majeure Event, and an
explanation as to how it hinders the party's performance, as soon as reasonably possible, as
deter�mined in the City's discr•etion, after the occuri•ence of the Force Majeure Event. The foim of
notice required by this section shall be the same as section 13 above.
20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for refei•ence purposes only, shall not be
deemed a part of this Agreement, and are not intended to define or limit the scope of any provision
of this Agreement.
21. REVIEW OF COUNSEL.
The Parties acicnowledge that each Pai•ty and its counsel have r�eviewed and i•evised this
Agt�eement and that the normal iules of construction to the effect that any ambiguities are to be
resolved against the drafting party shall not be einployed in the inter-�retation of this Agreement
or Exhibits "A," "B," "C," "D," "E," "F," "G," and "H".
22. AMENDMENTS/ MODIFICATIONS/ EXTENSIONS.
CITY OF FORT WORTH
Agreement for TRANSITION RESOURC� ACTION CENTER — RENTAL ASSISTANCE AND CASE
MANAGEMENT SERVICES
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No amendment, modification, or extension of this Agreement shall be binding upon a Party
hereto unless set forth in a written instrument, which is executed by an authorized representative
of each Party.
23. EI�ITIRETY OF AGREElVIENT.
This Agreement, including Exhibits "A," "B," "C," "D," 66E," "F," "G," and "H"
contains the entire undeistanding and agreement between City and Agency, their assigns and
successors in interest, as to the matters contained herein. Any prior or contempor�aneous oral or
written agreement is hereby declared null and void to the extent in conflict with any provision of
this Agreement.
24. COUNTEI2PARTS.
This Agreement may be executed in one or more counterparts and each counterpart shall,
for all purposes, be deemed an original, but all such counterparts shall together constitute one and
the same instrument.
25. WARRAI�tTY OF SERVICES.
Agency warrants that its services will be of a professional quality and conform to generally
prevailing industty standards. City must give written notice of any breacli of this was�ranty within
30 days fi�om the date that the services are completed. In such event, at Agency's option, Agency
shall either (a) use commercially reasonable efforts to re-perform the services in a manner that
conforms to the wari•anty, or (b) refund the fees paid by City to Agency for the nonconforming
seivices.
26. IMMIGRATION NATI01�1ALITY ACT.
Agency shall verify the identity and elnployment eligibility of its employees who perform
worlcing under this Agreement, including completing the Employment Eligibility Verification
Form (I-9). Upon request by City, Agency shall provide City with copies of all I-9 forms and
suppor•ting eligibility documentation for each employee who perform worlc under this Agreement.
Agency shall adhere to all Federal and State laws as well as establish appropriate proceduz�es and
controls so that no services will be performed by any Vendor etnployee who is not legally eligible
to perform such services. AGENCY SHALL, TO THE EXTENT ALLOWEED BY LAW,
INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES,
OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAGH BY AGENCY, AGENCY'S
EMPLOYEES, SUBCONTRACTORS, AGENCTS, OR LICENSEES. City, upon written notice
CITY OF FORT VVORTH
Agreeine�it foi• TRANSITION ItESOURCE ACTION CENTER — RENTAL ASSISTANCE AND CASE
MANAGEMENT SERVICES
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to Agency, shall have the right to immediately terminate this Agreement for violations of this
provision by Agency.
27. OWNERSHIP OF WORK PRODUCT.
City shall be the sole and exclusive owner of all repoi-ts, work papers, procedures, guides,
and documentation, ci•eated, published, displayed, and/or produced in conjunction with the
set•vices provided under this Agreement (collectively, "Work Product"). Further, City shall be
the sole and exclusive owner of all copyright, patent, trademarlc, trade secret and other proprietary
rights in and to the Worlc Product. Ownership of the Work Product shall inure to the benefit of
City fi•om the date of conception, creation oi• fixation of the Worlc Pi•oduct in a tangible medium
of expression (whichever occurs first). Each copyrightable aspect of the Worlc Product shall be
considered a"worlc-made-far•-hir•e" within the meaning of the Copyright Act of 1976, as amended.
If and to the extent such Worlc Product, or any part thereof, is not considered a"worlc-made-for-
hir•e" within the meaning of the Copyright Act of 1976, as amended, Agency hereby expz•essly
assigns to city all exclusive right, title and interest in and to the Worlc Product, and all copies
ther•eof, and in and to the copyright, patent, t�ademarlc, t�ade secret, and all othet• pi�oprietary z•ights
therein, that City may have or obtain, without further consideration, free from any claim, lien for
balance due, or i•ights of retention ther•eto on the part of City.
28. CHANGE IN COMPANY NAME OR OWNERSHIP
Agency shall notify City's Assistant City Manager, in writing, of a company name,
ownership, or address change for the purpose of maintaining updated city records. The chief
executive officei• of Agency or authorized official must sign the letter. A letter indicating changes
in a company name or ownei•ship must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of
director's resolution appi•oving the action, or an executed merger or acquisition agreement. Failure
to pr•ovide the specified documentation so may adversely impact future invoice payments.
29. SIGNATURE AUTHORITY.
The person signing this Agreement hereby war�ants that he/she has the legal authority to
execute this Agreement on behalf of the respective Party, and that such binding authority has been
granted by proper or�der, resolution, ordinance or other authorization of the entity. This Agreement
and any amendment hereto, may be executed by any authorized representative of Agency. Each
Party is fully entitled to rely on these warranties and representations in entering into this
Agi•eement ar• any amendment he1•eto.
30. PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT
ISRAEL
CITY OF FORT WORTH
Agreement for TRANSITION RESOURCE ACTION CENTER — RENTAL ASSISTANCE AND CASE
MANAGEMENT SERVICES
Page 13 of 47
Agency acicnowledges that in accordance with Chapter 2271 of the Texas Government
Code, the City is prohibited fiom entering into a contract with a company for goods or services
unless the contract contains a written verification fi•om the company that it: (1) does not boycott
Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
and "company" shall have the meanings ascribed to those terms in Chapter 2271 of the Texas
Government Code. By signing this contract, Agency certifies that Agency's signature provides
written verification to the City that Agency; (1) does not boycott Ist•ael; and (2) will not boycott
Israel during the tei7n of the contract.
31. PROHIBITION OIV BOYCOTTII+IG ENERGY COIVIPANIES
Agency acicnowledges that in accoi•dance with Chapter 2276 of the Texas Government
Code, the City is prohibited from entering into a contract for goods or seivices that has a value of
$100,000 or more that is to be paid wholly or partly fi•om public funds of the City witli a company
with 10 or more full-time employees unless the contract contains a written verification fi•om the
company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies
during the term of the contract. The terms "boycott energy company" and "company" have the
meaning ascribed to those terms by Chapter 2276 of the Texas Government Code. To the extent
that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this
Agreement, Agency certi�es that Agency's signature provides written verification to the City
that Agency: (1) does not boycott energy coinpanies; and (2) will not boycott energy
companies during the term of this Agreement.
32. PI20�IIBITION OI�T DISCRIMIl�ATI0I�1 AGAII�ST FIREARM AIVD
AMiVIUNITION INDUSTRIES
Agency acicnowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, the City is prohibited fi�om entering into a contract for goods or seivices that
has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City
with a company with 10 or more full-time employees unless the cont��act contains a written
verification fi•om the company that it: (1) does not have a practice, policy, guidance, or dir•ective
that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
dui•ing the ter•m of the contract against a firearm entity or firearm trade association. The terms
"discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to those
terms by Chapter 2274 of the Texas Govei�nment Code. To the extent that Chapter 2274 of the
Government Code is applicable to this Agreement, by signing this Agreement, Agency
certi�es that Agency's signature provides written verification to the City that Agency: (1)
does not have a practice, policy, guidance, or directive that discriminates against a firearm
entity or firearm trade association; and (2) will not discriminate against a firearm entity or
fireaY•in trade association during the term of this Agreement.
CITY OF FORT WORTH
Agreement for TRANSITION RESOURCE ACTION CENT�R — ItENTAL ASSISTANCE AND CASE
MANAGEM�NT S�RVICES
Page 14 of 47
33. CONFIDENTIAL INFORMATION
Agency acicnowledges that both the Agency and the City are a governmental entity and is
subject to the Texas Public Information Act ("Act"). By executing this agreement, Agency
acknowledges that this agreement will be publicly available on the City's website, and Agency is
therefore waiving any claim of confidentiality, whether based in statute oz• the common law, to any
and all materials contained as part of this agreement including all documents and information
referenced herein or attached hereto.
[SIGNATURE PAGE TO FOLLOW]
CITY OF FORT WORTH
Agreement for TRANSITION RESOURCE ACTION CENTER — RENTAL ASSISTANCE AND CASE
MANAGEMENT SERVICES
Page 15 of 47
IN 'WITNESS WHEREOF, the Partie� hereto have executed thi$ Agreement in multiple originals on the date v.iitten below their respe,ctive signatures to he effective on the Effective Date.
ACCEPTE.D AND AGREED:
CIT\' OF FORT WORTH: lfi
By;
10/06/2025
APPROVAL RECOMM:ENDEDi Bv: -���_!) __ _h<:T1!£+fl\/.Vlf(Lif; .. )f {0 {'% bi .:tis n,a S'II;Gl (;'{)'TI
Name: Bethany \Varner
CONTRACT COMPLIANCE l\lk�ACER By si,;rung I ad:nowledge that I :am me penon rupoltlibl@ fo1 th@ mo1iito1illg md :lid:mlnlstr1tlol:\ ofthb contract, including ellsuz:i!lg all p,erfi:mnmce :md 1;;,ponm.g 1@quinru�t1.
By: Name: Tara Perez Title: Hom@l!!S Strat@ii(!! 1'.fanig@f
APPROVED AS TO FORM AND LEGALITY:
Title: ln!ergo\'en.unental
!'.b.mger
Relatioru By:
Name: Jannette S. GoO".dall Titlt: City Si!cnit,U)'
AGENCY:!
������jY,__;;::;;,,."< ...
By: r-J::tDliJ H nifty ti..Jt'L s
Date:
N;une: Nicole Binkley
T 1tle: Executive Director
10/01/2025
ACTION
Name: Gavin Mid1ley
Title: As�i.tmt City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0557
1295:
EXHIBIT "A"
SCOPE OF SERVICES
RENTAL ASSISTANCE, CASE MANAGEMENT AND ADMINISTRATION
TRA.0 will do the following:
Agency shall comply with all requirements in the attached TDHCA contract, except for those that require
the City of Fort Worth to submit information to TDHCA, including eligible expenses, programmatic and
financial reporting, and compliance — as set forth in Exhibits F and G.
Agency shall pay rental assistance to landlords of HHSP-Youth housing clients on a continuous basis.
Although the clients may change, Agency shall provide rental assistance to at least 10 clients during the term
of this Agreement.
Eligible clients are those who are literally homeless in the City of Fort Worth, between tlie ages of 18-24 at
program entty, have incorne at or below 50% of Area Median Income, have assets less than $10,000 and
lacic support networlcs, meet criminal bacicground requirements and be referred by Pai�tnership Home.
Agency shall pay application fees, apartznent administrative fees, security deposits, high rislc fees and
opportunity fees as funds are available and in consultation with Homeless Strategies staff.
High i•islc fees are extra charges for tenants without a rental history, with an eviction histoiy, with a criminal
justice history and/or without income.
Agency will:
• Follow all provisions of the Standard Opei•ating Procedures
• SubmiC complete client pacicets for all new clients
• Receive referrals froin Partnership Home and notify Partnership Home when slots are open
• Conduct intalce to verify client qualifies for HHSP-Youth pi�ogram;
• Assist clients in gathering necessary information for lease applications and cornpleting lease
applications;
• If client is not approved for a lease based on criminal history, credit history, or rental/tenant history,
a case manager shall help the client, with good faith and due diligence, mitigate and resolve the
issue as quicicly and to the extent possible;
• Attend all necessaiy interviews and meetings between the client and potential or cui•rent property
management;
CITY OF FORT WORTH AGREEMENT WITH TRANSITION RESOURCE ACTION CENTER FOR R�NTAL
ASSISTANCE, CASE MANAGEMENT AND ADMINISTRATION Page 17 of 47
• Facilitate initial and subsequent apartment inspections,
• As needed, provide assistance to clients to obtain necessary household items;
Provide support and services consistent with housing focused practices to those clients who
voluntarily choose to utilize such services in the interest of housing retention, including but not
limited to:
o Providing an initial needs assessment and development of individualized client-based
solution centered services plans for each consenting client, including periodic evaluation
and modification of the tenant housing plan
o Refer or facilitate appropriate support seivices necessary for housing retention and positive
community integration may include, but not be limited to, assistance with:
■ Employment readiness and job search;
■ Obtaining employment of obtaining higher paying employlnent;
■ Educational and/or training opportunities;
■ Money management and paying rent on time;
■ Obtaining mainstream benefits;
■ Socialization support;
The case manager will worlc with clients to develop a plan to inci•ease income within two weelcs of
being housed. Increasing income can include obtaining employment, obtaining higher paying
employment, and/or applying for mainstream benefits.
The case manager will offer services once a weelc for the first three (3) months of tenancy and then
assess clients' needs to determine level of continued support needed and provide that level of support.
However, at a ininimum, the case manager must malce contact twice each inonth with the client,
including at least one in-person meeting.
Enter client records in Homeless Management Information System (HMIS) within tlu•ee (3) days of
seivice provision
• Provide names of all clients
Evaluation:
Evaluation meeti�gs will be held with Homeless St�•ategies staff to continually evaluate prograrn and
Agency shall comply as necessary and in good faith.
Financial reporting:
Reimbursement Request and any necessary supporting documentation and reports will be submitted by the
15t�' of eveiy month in format of Exhibit "C".
CITY OF FORT ��VORTH AGREEMENT WITH TRANSITION RESOURCE ACTION CENTER FOR RENTAL
ASSISTANC�, CASE MANAG�MENT AND ADMINISTRATION Page 18 of 47
Programmatic reporting:
Monthly reports will be submitted by the 15tt' of every month in format of Exhibit "D". Quarterly repor•ts
will be submitted by the 15tI' of Novernber, February, May and August in the format of Exhibit "D".
CITY OF FORT WORTH AGREEMENT WITH TRANSITION R�SOURCE ACTION C�NTER FOR R�NTAL
ASSISTANCE, CASE MANAGEMENT AND ADMINISTRATION Page 19 of 47
., .
._ _■_ . - - .
. 1 __
A�ency will submit invoice for reimbursement by the 15t�' of the month followin� the month services
were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and shall be
included in Budget submitted. In order for this repoi-t to be complete the following must be subinitted:
For payroll expenses, timesheets signed and dated by both the employee and supervisor with the
pr�ogr�a�n fir���d code of time being billed to City /Homeless Strategies. Elect�•onic time sheets are
acceptable. Paystub must include pay period, date paid, amount and expenses (salary, FICA,
benefits etc). If pay stubs are unavailable, payroll registries with applicable expenses highlighted
and labeled will suffice. Agency may not submit payroll expenses dated 60 calendar days prior
to the date of the Reimbursement Request with the exception of the first Reimbursement Request
which may include items from the Effective Date of the Agreement to the end of the r�eporting
month or with written permission fi•om Homeless Strategies staff so long as such changes are
otherwise in accordance with the Agreement.
For non-payroll expenses, invoices for each expense listed. Agency may not submit invoices
dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the
first Reiinbursement Request which may include items fi•om the Effective Date of the Agreement
to the end of the reporting month or with written permission from Homeless Strategies staff so
long as such changes are otherwise in accordance with the Agreement.
Proof that each expense was paid by the Agency, which proof can be satisfied by cancelled
checics. If a cancelled checic is not possible, a banlc statement with the expense highlighted and
labeled wiii suffice.
If allocations percentages are used, all documentation must be submitted with the fiist month's
invoice and if changes are made, new allocation documentation submitted with invoice.
For the audit, banlc statements showing payments, Form 941s and allocation documentation will
be reviewed.
CITY OF FORT WORTH AGREEMENT WITH TRANSITION RESOURCE ACTION CENTER FOR RENTAL
ASSISTANC�, CASE MANAGEMENT AND ADMINISTRATION Page 20 of 47
PROGRAM COSTS
_ . _ _
A. ADMINISTRATION - SALARIES
__ ____ .
Billing Coordinatoi•
Contracts Manager
SALARIES �'OTAL:
title
AI)MINISTRATION - FRINGE BENEFITS
_
.
.
(Can include: Employer-paid Social Security,
Medicare, Health Insurance, Dental Insurance, Vision
Insurance, Life Insurance, Disability Insurance,
Unemployment Insurance, Woi•ket•s Compensation
and Retirement expenses)
_ _ _ _ _ __ . ___
FRINGE BENEFITS TOTAL:
ADMINISTRATION TOTAL:*
B. CASE MANAGEMENT**
C. ESSENTIAL SERVICES ***:
D. HOMELESS ASSISTANCE****:
Total
TOTAL PROGRAM COST:
$155,551.00
$15,500.00
$35,133.00
$500.00
_ __
$104,418.00
$155,551.00
*Administration costs include employee compensation and i•elated costs for staff pei•foi-mance of
' management, reporting and accounting of HHSP activities, including office space. Costs associated with the
pui•chase of licensing of HMIS or an HMIS-comparable databases are eligible administrative costs.
**Case management costs include staff salaries i•elated to assessing, arranging, coordinating and monitoring
the deliveiy of services related to finding or maintaining housing. Costs include, but are not limited to,
Household eligibility determination, counseling, coordinating services and obtaining mainstr•eam benefits
foi• Pi•ogram participants, monitoring Program participant process, pi�oviding safety planning for pei•sons
under� VAWA, developing a housing and service plan, and entry into HMIS or an HMIS-comparable
database.
*** Essential services costs are associated with finding and maintaining stable housing, and include, but are
not limited to, costs for:
1) Out-patient medical services;
2) Child care;
3) Education services;
CITY OF FORT WORTH AGREEMENT WITH TRANSITION RESOURCE ACTION CENT�R I'OR RENTAL
ASSISTANCE, CASE MANAGEMENT AND ADMINISTRATION Page 21 of 47
4) Legal seivices;
5) Mental health services;
6) Local t�ansportation assistance;
7) Drug and alcohol rehabilitation; and
8) Job t�aining
***xHomeless Assistance costs are associated with housing relocation, stabilization and assistance costs.
Staff time entering information into HMIS or an HMIS-cotnparable database t•elated to homeless assistance
is also an eligible cost. Homeless assistance costs include, but are not limited to, hotel or motel costs;
t�•ansitional housing; rental and utility assistance; rental arreais; utility reconnection fees; reasonable and
customaiy security and utility deposits; and moving costs.
CITY OF FORT WORTH AGREEMENT WITH TRANSITION RESOURCE ACTION C�NTER FOR RENTAL
ASSISTANCE, CASE iVfANAG�MENT AND ADNIINISTRATION Page 22 of 47
EXHIBIT "C"
REIMBURSEMENT REQUEST FORM
Expenses Name of employee or Amount Date Checic
client Invoiced No.
Expense: Salaries
Salary
Salaly
Salary
Salary Total:
FICA (Medicare/Social Security)
FICA (Medicare/Social Secui•ity)
FICA (Medicar•e/Social Security)
Health Insurance
Health Insurance
Health Insurance
Dental Insurance
Dental Insui�ance
Dental Insurance
Life Insurance
Life Insurance
Life Insurance
Disability Insurance
Disabiliry Insurance
Disability Insurance
Retii•ement
Retii•ement
Retirement
Unemployment Insui'ance
Uneinployment Insui�ance
Unemployment Insui�ance
Worlcei•s Compensation
Woi�lcers Coinpensation
Woi•lcer•s Compensation
Total of all Benefits:
Mileage
Mileage
Mileage
Mileage Total:
Cell phone
CITY OF FORT WORTH AGREEMENT WITH TRANSITION RESOURCE ACTION C�NTER FOR RENTAL
ASSISTANCE, CASE MANAGEMENT AND ADMINISTRATION Page 23 of 47
Cell phone
Cell Phone Total:
Type of Client
Ex ense/Vendor
Client Expense Total:
Operations/Vendor:
Operations Total:
Other
Other Total:
Total Invoiced Amount
Attestation
Contractor:
Prograin:
Name of Person submitting
re ort:
Date Range Covered by tliis
re ort:
I have reviewed this report and
certify that it is a complete,
accurate, and up-to-date
reflection of the services
rendered under the tei�7zs of our
Agreement with the City of Fort
Worth,
Signature:
Total
Budget Category
Admin - Salaries
Admin - Fringe
Benefits
Case Management
Essential Services
Homeless
Assistance
Total
A B C D E
Total Previous This Remaining
Budget Reimbursements Month's Total Request Balance Available
Amount Requested Request to Date (B+D) (A-D)
CITY OF FORT VVORTH AGR�EMENT VVITH TRANSITION R�SOURCE ACTION CENTER FOR RENTAL
ASSISTANCE, CAS� NIANAGEMENT AND ADMINISTRATION Page 24 of 47
EXHIBIT "D"
REPORTING FORMS
Quar•terly Report
Current Reporting
Quarter
Submitting Agency
Contact Name
Please include outcome narrative that describes how ineasure was accom lished for each
Effectiveness Measures and Quarterl Outcomes
Measure 1 Agency will serve at least 10 clients with case management and rental assistance
during the contTaCt pe2'lod (In the notes, list the clients' names (fi�st initial, last nazne) who
were approved for rental assistance and case management each quarter)
Otctconte
Measure 2 At least 85% of clients will sign a lease within 60 days of pr•ogram em�ollment (In
the notes, list the clients' names (first initial, last name) who leased up and the nurnber leased up
in 60 da s vs. the total number leased u that uarter
Oactcot�te
Measure 3 Of those who exit the HHSP Youth Project, at least three will maintain housing
for t11Tee months afteT exit. (In the notes, list the clients' names (first initial, last name) who
exited three months prior and the nuinber who were housed vs. the total number who exited three
months rior
Oactco»te
Measure 4 Less than 15% of clients will return to homelessness one year after pi•ogram exit
(List the clients who have exited at least one year ago and whether they returned to homelessness)
Oactconae
Measure 5 Agency will serve at least 5 clients with essential services during the contract
pel'lod (In the notes, list the clients' names (first initial, last name) who received essential services
for the �ist time.)
Oactco»te
uarter.
CITY OF FORT WORTH AGREEMENT WITH TRANSITION RESOURCE ACTION CENTER FOR RENTAL
ASSISTANCE, CASE MANAGEMENT AND ADMINISTRATION Page 25 of 47
I l�ave revietived th�is repo��t a�zd cer�tzfy t1�at th�e measur�es p�•ovided at�e accut�ate a�ad app�°opr�iately r•eflect
the Hor�zeless St��ategies goals setfo��th� i�z the cont��uct.
Authorized Signatory
Date
Signatory Title
CITY OF FORT WORTH AGR��MENT R'ITH TRANSITION R�SOURC� ACTION CENT�R FOR RENTAL
ASSISTANCE, CASE MANAG�IVIENT AND ADMINISTRATION Page 26 of 47
Monthly Report I
Tesas Depai•tment of Housirig and Community Affairs
HHSP Mo�ithly Performaiice Report
HHSP Monthly Perfotmance Report
_ _ ..... . . .. . .. . . . . . . . .... . .... .... .. , .. .. .
.... ...... � rrnca;�mxm� .... .... ..... ..... ...... ... ur.sav nizvi��iii� ..... ..... . ...
�� ..... ...... TaeiCanWM-^Ufo�Petw�uEnleMg ... ..... .. O .._. ...... ...... PersmsEnf<�in9 .......... 0� ._... ..... ..I
i r�ic«���u�o.uW:;nam�i<a�g o0 �, xa,..naa.��.a� 00 �
u..�.Y,� ��+.n.�, �..,,:�,.,,a
,,-:.� �u.�„r-<�...w7.:;0 I ���ax;��� �,,��;:,0 _ I �ti��� �
.wna<�.,�-<.u,O I d;���_.z or�;�,� I iiz;�
:.,�.;k�J,�:fri4,0 __ � ��,ua� n0 _ z�a��
� _�_.�:�;o: k�;��:�0 I a.=;o:d o� .
c;U;:O ti:u; �_,�
�.��.,:�;� _ _ I
. �
....... u ssc.-c�-.��iz.�ue�x��i
i
_. �.s��..n
. � ua�+s�.�n�w+.s:...�
H 1
�.. a�o �
., �
.I. . � ��ws;�
.�...... w>,d,w�«v«-.��
.I ... ��,u,.00�:,nis:��;��
� '�
I u �°�
HHSP Youth :
��
� `0
I �0
0
���
<an �.ne.ilk�a�Penx�O
( ... ..... ......�.. .... .
(..... ...... ......
�Astde Reporttnp P P
<�-
, M
r r.,��n �u� � ,� u����
�...x „nn..�tiu,t.n�� ua_;�
j :, �
i... a,�i �,..,Su�.�«aHv.��,�
i.. ...... .....
�.... ........ ...... .
( I ,.o,�,�<,��;.,�
I. ��
� � ��0
� i °' �
:; �
m°�
�.� ... r _e� v ��.ar. ..�e�.u..s��� � s .�e.�u,�.t+N.e:a o0
� '0 � ^'�
0
� �.... ... ..... "��
x
� i.... .... .... ��,.. ne ia•t�a�!:a p�
... .... ... I Fe.:�G�i.-.rt:e�
HHSP D4ontlily �spenditui•e Repoi•t (example)
o.a� ��� �, .. . . . ..
a .. .. . . . e�>>,E:,�r.� � ou � ,�,ra � � ,.�,�.-ri�;w�
. ..... ... ... I ]4) � Sl1s�.,. ' . � ..
� o��i
� ::��
s < <�,m�, I s>�, �
.,-., .,.� �> s�.3;:, z�„4�i
5 �uFea . ..v:�u�.0 . . . . ... � ... SS:SOUO)� � S�)6�»1>2��� ... 5 t-lAiO.di .. ... ..
L ' ��> i
, �. � �o-r,,.>� � .,<,.
m.+s+FWGeei� pr.�Fe-^n ..
� . O
� O
� O s'
� 0 '?
� O 'p
� _ _ O s4
CITY OF FORT WORTH AGREEMENT WITH TRANSITION RESOURCE ACTION CENT�R FOR RENTAL
ASSISTANCE, CASE MANAGEMENT AND ADMINISTRATION Page 27 of 47
Monthly Report II
Enter all new clients on this report.
a u c, L u, t< � r � � H; � _i 1 � � ic �_�_.—,—
— -- — — � -
��.�Name/HMISID JDate �iDateHoused�Daysto!Incomeat jlncomeat Amount IDate Retumsat3-�Retumsat6 Retumsatl'Date ��
1. �_JEnrolled [� �]Housei��EnrollmentnDischarge C]increase [�discharged�]Imonths �]months [��yr �]Retumed���
2 . .. . .. . ..
.3 .. ... .i: .I .. .:: .I ..�; ...I . I :. :i .. I I . .
4 . . . .. .. .. .
.5 . ... ..... ... ... .f�. . ... . I . .. ....I " ..li . . �: i i....
� 6 . .. .. .. .. . .. . . . .
� .... .... ..._ ..._ . . . '�
; � � '
8
9 I : _f I ;) I ,
io
, �
CITY OF FORT WORTA AGI2�EMENT WITH TRANSITION RESOURC� ACTION C�NT�R FOR RENTAL
ASSISTANCE, CAS� MANAG�MENT AND ADMINISTRATION Page 28 of 47
EXHIBIT "E"
REQUEST FOR BUDGET MODIFICATION FORM
Budget Category
Salaries
FY•inge Benefits
Case Management
Essential Services
Homeless Assistance
Bud�et I Chan�e Reauested ( Revised Bud
Total Costs � �
• All proposed changes inust have prior wr•itten City appr•oval
Modi
(describe in detail what change is'for)
I have r�eviewed this r�elt�est ai7d ce��tify tTzat tlze listed inodificatio�zs ar�e co�•�°ect.
Authorized Signatory
Date
Title
STAFF USE' ONLY
0 Modification Approved � Modification NOT Approved
Staff Signature
Date
CITY OF FORT WORTH AGREEM�NT WITH TRANSITION RESOURCE ACTION CENTER FOR RENTAL
ASSISTANCE, CASE MANAGEMENT AND ADMINISTRATION Page 29 of 47
EXHIBIT "F"
GR�IVT REQUIRElVIEI�ITS
Agency must comply with TDHCA regulations contained or referenced in this Exhibit "F" and
Exhibit "G". As Subgrantee, Agency assumes all responsibilities of the City as subrecipient with the
exception of expenditure and performance repol�ting and drawing funds through the TDHCA Contract
System. The following are sections from the contract between the City and TDHCA attached in
Exhibit "G", and all cross-references in this E�ibit refer to the sections in that contract.
Sections from TDHCA Contract I�to. 1�266010006
Section 6. COST PRINCIPLES, ADMINISTRATIVE REQUIREMENTS, AND AUDIT
REQUIREMENTS
A. COST PRINCIPLES AND ADMII�IIS1'R.ATIVE REQLTIl2EMENTS. Except as expressly
modified by law or the terms of this Contract, Subrecipient shall comply with the cost
principles and uniform administrative requirements set forth in Chapter 783 of the Texas
Government Code and the Texas Grant Management Standards ("TXGMS"). All
references therein to "local government" shall be construed to mean Subrecipient.
B. AUDIT 12�QUIREMENTS. In accordance with 10 TAC § 1.403(e), if Subrecipient
expends Seven Hundred Fifty Thousand and No/100 Dollars ($750,000.00} or more in
state awards, or has an outstanding loan balance associated with state resotu�ces of Seven
Hundred Fifty Thousand and No/100 Dollars ($750,000.00} or more with continuing
compliance requirements, or a combination thereof, must have a Single Audit.
Subrecipient agrees to comply with any applicable TXGMS updates that may be released
during the Contract Teim. Updates to TXGMS may be found this website:
https;//comptroller.texas. gov/purchasing/grant-management/.
C. AUDIT REVIEW. Department reserves the right to conduct additional audits of the funds
received and performances rendered under this Contract. Subrecipient agrees to permit
Department oi• its authorized representative to audit Subrecipient's records and to obtain
any documents, materials, or information necessary to facilitate such audit.
D. AUDIT CERTIFICATION FORM. For any fiscal year ending within or irnmediately aftet�
the Contract Term, Subrecipient must submit an "Audit Certification Form" (available
from the Department) within sixty (60) days aftel� the Subrecipient's fiscal year end. If the
Subrecipient's Single Audit is required by 2 CFR Part 200, Subpart F, the report must be
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submitted to the Federal Audit Clearinghouse ("FAC") the earlier of thirty (30) calendar
days after receipt of the auditor's report or nine (9) months after the end of its respective
fiscal year. As noted in 10 TAC §1.403(�, Subrecipient is required to submit a
notification to Depai�tment within five (5) business days of submission to the FAC. Along
with the notice, indicate if the auditor• issued a management letter. If there is a
management lettei•, a copy of the letter must be sent to the Department. Both the notice
and the copy of the management letter, if applicable, must be subinitted to
SAandACF a,tdhca.state.�.us.
E. STATE AUDITOR'S RIGHT TO AUDIT. Piusuant to Section 2262.154 of the Texas
Govei�nent Code, the state auditor may conduct an audit or investigation of any
entity receiving funds from the state directly under any contract or indirectly through
a subcontract under the Contract. The acceptance of fiinds by the Subrecipient or any
other entity or person diz•ectly under the Contt•act or indirectly through a subcontract
under• the Contract acts as acceptance of the authority of the state auditor, under the
direction of the legislative audit committee, to conduct an audit or investigation in
connection with those funds. Under the direction of the legislative audit corrunittee,
the Subrecipient or other entity that is the subject of an audit or investigation by the
state auditor must provide the state auditor with access to any infoimation the state
auditor considers relevant to the investigation or audit. Subrecipient shall ensure that
this paragraph concerning� the authoz�ity to audit fitnds received indirectly by
subcontractors through the contract and the requirement to cooperate is included in
any subcontract it awards.
F. SUBCONTRACTS. Subrecipient shall include language in any subcontract or subgrant
that provides the Department the ability to directly i�eview, monitor, and/or audit the
operational and �nancial perfo�-mance and/or records of worlc performed undei• this
Contract.
Section 9. RECORDKEEPING REQUIREMENTS
A. GENERAL. Subr•ecipient shall comply with all the recordlceeping r•equirements set forth below and
shall maintain fiscal and programmatic records and supporting documentation for all expenditures
of funds made under this Contract in accordance with the TXGMS. Subrecipient agrees to comply
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with any changes to the TXGMS recor�dlceeping requirements and 10 TAC §7.8. For purposes of
compliance monitoring, all associated documentation must be readily available, whether stored
electronically or hard copy to dei7lonstrate compliance with Subrecipient Performance as outlined in
Section 3.
B. WitITTEN POLICIES AND PROCEDURES. Subrecipient must have written policies and procedures
to ensure that sufficient recoi•ds are established and maintained to enable a determination that HHSP
requirements a�•e being met. The written standards must be applied consistently for all Program
Participants. The wi•itten standards must include, but are not limited to Inclusive Marlceting as
identified in 10 TAC §7.10.
C. PROGRAM PARTICIPANT FILES. In accordance with 10 TAC §7.28(g), Subrecipient sliall
maintain Program Participant files, for non-emergency activities providing direct subsidy to a
Program Participant regardless if tlie client is directly receiving the funds, that contain the
following:
a. An HHSP Intalce Application including an area for execution by all adult Household
members (which may include an electronic signature), certifying the validity of
information provided and an area to identify the staff person completing the intalce
application, and must provide a space for applicants to indicate if they are a veteran as
required by Section 434.212 of the Texas Government Code. In addition, the application
must include the following statement: "Important Information for Former Military
Services Members. Women and men who seived in any branch of the United States
Armed Forces, including Air Force, Army, Navy, Marines, Coast Guard, Reseives or
National Guai•d, may be eligible for additional benefits and services. For more
information please visit the Texas Vetez•ans Portal at �s://veterans.portal.texas.�ov/;
b. Certification whereby the Applicant certifies whether they meet the definition of
Homeless or Homeless Individual or At-rislc of homelessness pursuant to 10 TAC §7.2.
The certification must include the ProgY•am Participant's signature or legally
identifying inarlc (wliich lnay include an elect�onic signatiue);
c. Documentation which deinonstrates that the Program Participant meets income
eligibility, if applicable, or, if proof of income is unobtainable, a Declaration of
Iticome Statement as defined in 10 TAC §7.2;
d. Documentation of aiznual recei-tification, as applicable, including income
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eligibility and that the Program Participant lacks sufficient resources and support
networlcs necessary to retain housing without assistance;
e. Documentation of determination of ineligibility for assistance when assistance is
denied. Documentation must include the reason for the determination of
ineligibility;
£ Copies of all leases and rental assistance agreements for the provision of rental
assistance, documentation of payments made to owners for the provision of rental
assistance, and supporting documentation for these payments, including dates of
occupancy by Program Pai�ticipants;
g. Documentation of the monthly allowance for utilities used to determine
compliance with the rent restriction; and
h. Documentation that the Dwelling Unit (as such term is defined in 10 TAC §
7.2(14)) for Program Participants receiving rental assistance complies with the
Housing Standards in 10 TAC §7.29, Shelter and Housing Standards.
D. ACCESS TO RECORDS. Subrecipient shall give the Department, the Auditor of the State of
Texas, the Comptroller of the State of Texas, or any of theu• duly authorized representatives,
access to and the right to examine and to copy, on or off the premises of Subrecipient, all records
pei•taining to this Contract. Such right to access shall continue as long as the records are retained
by SuUi•ecipient. Subrecipient agrees to cooperate with any examination conducted puisuant to
this Subsection D. Subrecipient agrees to maintain such records in an accessible location.
E. RECORD RETENTION. Records regar•ding Program Participant eligibility shall be retained
by Subrecipient for• a period of five (5) years. Activities that requi�•e a LURA, must maintain
the records until the expiration of the LURA. All othei• records pertinent to this Contract shall
be retained by Subi•ecipient for a period of three (3) years that staz-ts on the day the Single Audit
is due ar• would be due if the Single Audit r•equirements are not triggered, except if any
litigation, claim, negotiation, audit, monitoring, inspection or other action has started before
the expiration of the required record retention period. In this case, records must be retained
until completion of the action and resolution of all issues which arise from it, or until the end of
the required recordlceeping period as described herein, whichever is later.
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F. OPEN RECORDS. Subrecipient acknowledges that all information written, produced, collected,
assembled, or maintained by Subrecipient pursuant to this Contract is subject to the Texas Public
Information Act (Chapter 552 of Texas Government Code) and must be provided to citizens,
public agencies, and other interested parties in accordance with the Texas Public Information Act.
Subrecipient understands that the Department will comply with the Texas Public Information Act
(Chapter 552 of the Texas Government Code) as interpreted by judicial rulings and opinions of
the Attorney General of the State of Texas. Information, documentation, and other material in
connection with this Contr�act or any resulting contract or grant may be subject to public
disclosure puisuant to the Texas Public Information Act. In accordance with Section 2252.907 of
the Texas Government Code, Subrecipient is required to malce any information created or
exchanged with the State of Texas pursuant to this Contract, available in a format that is accessible
by the public at no additional charge to the State. A request to the Subrecipient for public
information shall be communicated to Department's contact identified in this Agreement, by the
close of business on the following business day after the request is received. Subrecipient shall
not provide to the requestor any information that was written, produced, collected, assembled, or
maintained under this Contt•act, but shall respond to the requestor that the request has been
forwarded to Department for processing. After gathering all information that is responsive to the
request, but in no event later than five (5) business days after receiving the information request,
Subrecipient shall send the information to Depai�tment. Subrecipient shall timely contact
Departinent if there will be any delay in sending the information request or responsive documents
to Department.
G. SUBCONTRACTS. Subrecipient shall include the substance of this Section 9 in ail of its
subcontracts and subgrants.
Section 15. SUBCONTRACTS
A. Subrecipient may not subcontract the primary responsibilities of this Contract, including but not
limited to expenditure and performance reporting and drawing funds through the Department's
systems, and only may enter into properly procured contractual agreeinents for consulting and
other professional services if Subrecipient has received Departrnent's prior written approval.
B. Subrecipient may subcontract or subgrant for the delivery of client assistance without obtaining
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Depa��tment's prior approval. HHSP Subrecipient is responsible for ensuring that subcontractors
and subgrantees adhere to the same program requii�ements and regulations as apply to the
Subrecipient including, but not limited to having documentation that Subrecipient checked the
appropriate federal and state records for debarred and suspended parties in accordance with
TXGMS. Subrecipient must have processes and procedures in place to monitor subcontractors or
subgrantees. Subrecipient represents and warrant that it will monitor the activities of the
subrecipient as necessat•y to ensure that the subaward is used for authorized purposes, in
compliance with applicable statutes, r•egulations, and the tez-ms and conditions of the subaward,
and that subaward performance goals are achieved. Any subcon�iact or subgrant for the delivery
of client assistance will be subject to monitoring by the Department pursuant to 10 TAC �7.11.
C. In accordance with 10 TAC �7.7(c), Subrecipient will notify the Department andprovide contact
information for subgrants oi• subcontractors witllin thirty (30) calendar days of tl�e effective date
of subcontract. Contact inforination for the entities with which the Subrecipient subgrants or
subconn•acts �nust be provided to the Department, including: o�•ganization narne, name and title
of authorized person who entered into the subg�•ant or subcontract, phone nuinber, e-mail
add��ess, and type of services provided.
D. In no event shall any provision of this Section 15 be construed as relieving Subrecipient of the
responsibility for ensuring that the perfonnances under all subcontracts and subgrants are
rendered so as to comply with all of the terms of this Contract, as if such performances rendered
were rendered by Subrecipient. Department maintains the right to monitoi• and require Subrecipient's
full compliance with the terms of this Contract. Depai�tment's appr•oval under this Section does not
waive any i•ight of action which may exist or which may subsequently accrue to Department under
this Cont��act.
SECTION 22. COMPLIANCE WITH LAWS
A. FEDERAL. STATE AND LOCAL LAW. Subrecipient shall comply with
the State Act, the HHSP State Rules, and all federal state, and local laws,
rules, regulations, and policies in effect or hereafter established
applicable to the performance of this Contract, including, but not
limited to the program requirements and fair housing laws.
Subrecipient represents and warrants that it will comply with all
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requirements imposed by the awarding agency concerning special
requirements of law, program requirements, and other administrative
requirements. In instances where multiple requirements apply to
Subrecipient, the more restrictive requirement applies. Upon request
by Depai-tment, Subrecipient s11a11 furnish satisfactoiy proof of its
compliance therewith. Subrecipient shall not violate any federal,
state, or local laws, stated herein or otherwise, noi• commit any illegal
activity in the perfoi�rnance of or associated with the perfoz-mance of
this Contract. No funds under this Contract shall be used for any
illegal activity or activity that violates any federal, state or local laws.
B. DRUG-FREE WORKPLACE ACT OF 1988. The Subrecipient affirms
by signing this Contract and the "Certification Regarding Di1ig-Free
Workplace Requirements" attached hereto as Addendum A that it is
implementing the Drug-Free Workplace Act of 1988 (41 USC §701 et
seq) and the regulations promulgated thereunder including, without
limitation, 2 CFR Parts 182 and 2429.
C. INFORMATION SECURITY �1ND PRIVACY RE01 TIlZEMENTS.
(1) General. Subrecipient shall comply with the information
security and privacy requirements under 10 TAC § 1.24 to ensure
the security and privacy of Protected Information (as said tei-m is
defined under 10 TAC § 1.24).
(2) Info�-mation Securitv and Privac -�greement ("ISPA"). Prior
to beginning any worlc under this Contract, Subrecipient shall
either (i) have an effective, fully executed ISPA, as required
by 10 TAC § 1.24, on file with the Department, or (ii) will
execute and submit to the Department an ISPA in accordance
with instructions found on the Depai-tment's website at the
"Inforrnation Security and Privacy Agreeinent" linlc.
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D. AFFIRMATIVE OUTREACH. Subrecipient shall affii•matively reach out
to populations that are least likely to apply for seivices as further
outlined in 10 TAC §7.10(c)(3).
E. LEAD-BASED PAINT. Subrecipient shall comply with the Lead-
Based Paint Poisoning Prevention Act, 42 U.S.C. �4821 et seq. and 24
CFR Part 35.
F. EXECUTNE HEAD OF A STATE AGENCY AFFIRMATION. In
accordance with Section 669.003 of the Texas Govermnent Code, relating
to contracting with the executive head of a state agency, Subrecipient
cei-tifies that it is not (1) the executive head of the Department, (2) a person
who at any time during the four years before the date of the Contract was
the executive head of the Department, or (3) a person who employs a curi•ent
or former executive head of the Department.
G. PROHIBITED EXPENDITURES ON CERTAIN TELECOMMUNICATIONS
AND VIDEO SURVEILLANCE SERVICES AND EQUIPMENT.
(1) General. Pursuant to 2 CFR §200.216, Subrecipient and its
contractors are prohibited from using funds under this Contract
for equipment, services, or systems that use the following covered telecommunications
equipment or seivices as a substantial or essential
coinponent of any system, or as critical technology as par�t of any system
in accordance with Section 889 of Public Law 115-232 (National Defense Authorizatio�
2019) or enter into, extend or renew a contract to procure the following covered
telecommunications equipment or services:
a) Telecommunications equipment produced by Huawei Technologies
Company or ZTE Corporation (or any subsidiary or affiliate of such
entities).
b) For the purpose of public safety, security of government facilities,
physical security surveillance of critical infiast�ucture, and other
national security purposes, video surveillance and
telecommunications equipment produced by Hytera
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Communicaiions Corpo��ation, Hangzhou Hikvision Digital
Technology Company, or Dahua Technology Company (or any
subsidiary or affiliate of such entities).
�) Telecommunications or video surveillance services provided by such
entities or using such equipment.
d) Telecommunications or video surveillance equipment or services
produced or provided by an entity that the Secretary of Defense, in
consultation with the Director of the National Intelligence or the
Director of the Federal Bureau of Investigation, reasonably believes
to be an entity owned or cont�'olled by, or otherwise connected to,
the government of a covered foreign country.
e) Systems that use covered telecommunications equipment or services
as a substantial or essential component of any system, or as critical
technology as part of any system.
(2) Subcontracts. Subrecipient must incorpoi•ate this prohibition in any
contract aild require its subgrantees or subcontractors to incorporate
this requirement into any contract.
H. CYBERSECURITY TRAINiNG PROGRAM
1) Subrecipient represents and warrants its compliance with Section 2054.5191 or
2054.5192 of the Texas Government Code relating to tlle cybersecurity training program
for local government employees who have access to a local government computer system
or database.
2) If Subi�ecipient has access to any state computer� system or database, Subrecipient shall
complete cybersecurity training and verify completion of the training program to the
Department pursuant to and in accordance with Section 2054.5192 of the Government
Code.
I. DISCLOSURE PROTECTIONS FOR CERTAIN CHARITABLE ORGANIZATIONS, CHARITABLE TRUSTS,
AND PRIVATE FOIJNDATIONS. Subrecipient represents and warrants that it will comply with
Section 2252.906 of the Texas Govermnent Code relating to disclosur•e protections for certain
charitable organizations, charitable trusts, and private foundations.
J. PROCUREMENT OF RECOVERED MATERIALS. Subrecipient r•epresents and warrants that it
will comply with t11e requirements of Section 6002 of the Solid Waste Disposal Act (Chapter
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361 of the Texas Health & Safety Code, formerly Tex. Rev. Civ. Stat. Ann. Ar�t. 4477-7), as
amended by the Resource Conseivation and Recovery Act.
K. RECORDS RETENTION. Subr•ecipient represents and wai•i•ants its compliance with
the records retention requirements of 2 CFR § 200.333. T h e Department l�eseives
the right to direct a Subrecipient to retain documents for a longer period of time or
transfer certain records to Department custody when it is determined the i•ecor•ds possess
longer term retention value. Subrecipient must include the substance of this clause in
all subawards and subcont�•acts.
L. NOTIFICATION OF INVESTIGATION. Subrecipient must notify the Department
if Subr•ecipient is under federal or state investigation (by, for exaznple, including, but not
limited to, Office of Inspector General and the Office of State Inspector General).
Subrecipient must infoi-m the Depat-tment in writing of this investigation in accot�dance
with the Notice Provisions in Section 41. Subrecipient must also inform the Depat-tment
in wi•iting, in accor•dance with the Notice Provisions in Section 41, of any written
requests foz• infonnation by the State Auditor's Office, the Office of the Attorney
General, or any other• investigative agency, unless otherwise prohibited by
law.
M. REMEDIES. Upon an occurrence of an event of default, the Department, in its sole
discretion may, (i) apply to any court having jur•isdiction of the subject matter foi•
specific perforrnance of this Contract, and/or for an injunction against any violation of
this Contract, or (ii) talce any action authoz•ized under Title 10, Part 1, Chapter 10,
Subchapters F and G of the Texas Administrative Code or Title 10, Part 1, Chapter• 2 of
the Texas Administ��ative Code, or (iii) talce any and all action at law, in equity, or
otherwise for such other relief as may be appropriate, it being acicnowledged
that the beneficiaries of Subrecipient's obligations ther•eunder cannot be adequately
compensated by monetary damages in the event of Subrecipient's default. The
Department shall be entitled to its reasonable attorneys' fees in any such judicial action
in which the Department shall prevail. The Department shall also be compensated for
fees associated with additional
compliance monitoring during corrective periods of non-compliance upon a default by
Subrecipient hereunder.
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�ECTION 25. COI�IFLICT OF INTEREST/NEPOTISIVI
A. Subrecipient shall maintain v�n-itten standards of conduct governing the performance of its employees
engaged in the award and administration of contracts. Failure to maintain written standards of
conduct and to follow and enforce the written standards is a condition of default underthis Contract
and may result in termination of the Cont�•act oi• deobligation of funds.
B. No employee, officer, or agent of Subrecipient shall participate in the selection, award, or
administration of a contract supported by federal funds if a r�eal or apparent conflict of interest would
be involved. Such a conflict would arise when the employee, officer, or agent, any member ofhis or
her immediate family, his or her par•tner, or an organization which employs or is about to employ any
of the Parties indicated herein, has a financial or other interest in the firm selected for an award.
C. The officers, employees, and agents of the Subrecipient shall neither solicit nor accept gratuities,
favois, or anything of monetaiy value fi�om contractors, or parties to subagr•eements. Subrecipients
may set standards for situations in which the financial interest is not substantiai or• the gift is an
unsolicited item of nominal value. The standards of conduct shall provide for disciplinary actions to
be applied for violations of such standards by officers, employees, oi• agents of the Subrecipient
D. The provision of any type or amount of HHSP assistance may not be conditioned on an individual's
or family's acceptance or occupancy of emergency shelter or housing owned by theSubrecipient,
Subgrantee or a parent or subsidiary of the Subrecipient.
E. No Subrecipient may, with respect to individuals or families occupying housing owned by the
Subrecipient, or any parent or subsidialy of the Subrecipient, carry out the initial intalce requued for
Program Pai�ticipant files under Section 9(C) of tliis Cont�•act.
F. For transactions and activities other than the procurement of goods and services, no officers,
employees, and agents, including consultants, officers, or elected or appointed officials of the
Subrecipient, Subgrantee, or subcontractor who exercises or has exercised any functions or
responsibilities with respect to activities assisted under HHSP, or who is in a position toparticipate
in a decision-malcing process or gain inside information with regard to activities assisted under• the
program, may obtain a financial interest or benefit fi•om an assisted activity; have a financial interest
in any contract, subcontract, or agreement with respect to an assisted activity; or have a financial
interest in the proceeds derived fi•om an assisted activity, either for him or herself or for those with
whom he oi� she lias family ar� business ties, during his or her tenure or during the one-year period
following his or her tenure.
G. Subrecipient represents and warrants that performance undel� the Contract will not constit�ite an
act�ial or potential conflict of interest or i°easonably create an appearance of impropriety. Flu�ther,
Subrecipient represents and warrants that in the adlninistration of the grant, it will comply wit11
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all conflict of interest prohibitions and disclosure requirements required by applicable law, zules,
and policies, including Chapter 176 of the Texas Local Government Code. If circumstances change
during the course of the Contract, Subrecipiezlt shall promptly notify the Department.
SECTION 27. NONDISCRIMINATION, FAIR HOUSING AND EQUAL ACCESS
A. ACCESSIBILITY AND FAIR HOUSING. Subrecipient must meet the accessibility standards and
fair housing requirements under {i) Section 504 of the Rehabilitation Act of 1973 (5 U.S.C. §794)
and its implementing regulations at 24 CFR Part 8, (ii) the Fair Housing Act {42 U.S.C. §3601 et seq.)
as implemented by HUD at 24 CFR Parts 100-115, (iii) Texas Fair Housing Act {Chapter 301 of the
Texas Property Code), (iv) Title VI of the Civil Rights Act of 1964, as amended {42 U.S.C. §2000d
et sel.), and implementing regulations at 24 C.F.R. Part I, and (v) Titles II and Ill of tlie Americans
with Disabilities Act of 1990 (42 U.S.C. §§12131-12189; 47 U.S.C. §§155, 201, 218 and 255) as
implemented by U.S. Department of Justice at 28 CFR Parts 35 and 36.
B. REASONABLE ACCOMODATIONS. Subrecipient shall opei�ate each program or activity receiving
HHSP financial assistance so that the program or activity, when viewed in its entirety, is readily
accessible and usable by individuals with disabilities. Subrecipient is also required to provide
reasonable accommodations for persons with disabilities.
C. GENERAL. Subrecipient shall malce lcnown that use of the facilities and services funded under• this
Contract are available to all on a nondiscriminatory basis. Subrecipient also must adopt and
implement procedures designed to make available to interested persons information concerning
the existence and location of services and facilities that are accessible to persons with a disability.
D. AFFIRMATIVELY FURTHERING FAIR HOUSING. By Subrecipient's execution of the Contract,
Subrecipient agrees to affirmatively further fair housing by using funds in a manner that follows
the "State of Texas' Analysis of Impediments" and will maintain records in this i�egard.
E. AGE DISCRIMINATION. Subrecipient must comply with the Age Discrimination Act of 1975
(42 u.s.c. §5 6101-6107).
F. SUBCONTRACTS. Subrecipient will include the substance of this Section 27 in all of its
subcontracts.
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Personal Responsibility and Work Opportunity Act of 1996
By executing this agreement, Agency agrees it will comply with the following:
If an individual is applying for HHSP funds, a Subrecipient must verify that the individual applying for
HHSP funds is a qualified recipient for funding under the Peisonal Responsibilityand Work Opporttinity
Act of 1996 (11 PRWORA 11 Pub. L. 1'04-193, 110 Stat. 2105, codified at 8 U.S.C.§1601 et. secl., as
amended by the Omnibus Appropriations Act, 1997, Pub. L. 104-208.
To ensure that a non-qualified applicant does not receive "public benefits," a political subdivision that
administers "public benefit programs" is required to determine, and to verify, the individual's alienage status
before granting eligibility. 8 U.S.C. §1642 (a) and (b). Subrecipient must use the SAVE verificationsystem
to verify and document qualified alien eligibility once access to the system is provided by the Department.
There are certain types of assistance that are not subject to the Act's restriction on access to public benefits
based on immigration status. This includes activities that: (1) deliver in-lcind seivices at the community
level, (2) are necessaiy for the protection of life or safety, and (3) do not condition the provision of
assistance on the applicant's income or resources. Generally, under the EH Fund State Rules, an activity
that provides a public benefit to a Household that is Homeless is exeinpt, wllile an activity that is provided
to a Household that is At-Rislc of Homelessness is not exempt. However, if Subrecipient has adopted
income-based criteria for the provision of assistance, than that activity may be subject to the Act. Yet, some
activities do not provide a public benefit to a Household such as a case manager performing a Household
eligibility determination or purchase of an HMIS database. Section 401(b)(1)(C) of the PRWORA also
exempts "public health assistance for immunizations with respect to immunizable diseases and for testing
and treatment of symptoms of comrnunicable diseases whether or not such symptoms are caused by a
communicable disease."
If Subrecipient is unsure of whether or not an activity is exempt fi•om the Act, it should contact the
Department before beginning the activity to receive a written detei-mination
CERTIFICATION REGARDING USE OF THE SYSTEMATIC ALIEN VERIFICATION FOR ENTITLEMENTS (SAVE)
SYSTEM
Subrecipient shall;
System Use
Establish the identity of the applicants and require each applicant to present the applicant's immigration or
naturalization documentation that contains the information (e.g., alien registration number) required by the
SAVE Program;
Physically examine the documentation presented by the applicant and determine whetherthe document(s)
reasonably appear(s) to be genuine and to relate to the individual;
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Provide to the SAVE Program t11e inforination the SAVE Prograzn requires to respond to Subrecipient
requests for verification of immigration or naturalized or derived citizenship status info�-mation, including
(1) information from the applicant's immigration or• naturalization documentation for initial automated
verification, (2) additional information obtained from the alien's immigi•ation or• naturalization
documentation for automated additional verification, and
(3) completed Forms G-845 and other documents and infoimation r•equired for manual additional
verification. For manual only verification, ensure that Forms G-845 and other documents and information
z•equired for manual verification are provided;
Ensure that, prior to using the Verification Information System, all employees designated by Subrecipient to
use SAVE on behalf of the Subrecipient (Users) performing verification procedures complete SAVE
required training including: reading the SAVE Program Guide, talcing the latest version of Web tutorial(s),
http;//www.uscis.gov/save/what-save/save-webinars, and maintaining a worlcing knowledge of requirernents
contained therein and in this Contract as updated. Documentation of training must be maintained by the
Subi•ecipient for monitoring review;
Ensure that Useis are provided with and maintain Usei• Ids only while they have a need to perform
verification procedures;
Ensure all Users pei•forming verification procedures comply with all requirements containedin the SAVE
Pi•ogram Guide, web-based tutoi•ial, this Conti•act, and updates to these requirements;
Ensure that all Users pei•forming verification procedures have contact information for the SAVE Program
and SAVE Monitoring and Compliance. Contact infor�rnation can be found at
http://www.uscis.gov/poi�tal/site/uscis/menuitem.eb 1 d4c2a3 e5b9ac89243c6a7543f6d1 a/?vgne
xtoid=0d37dffd79029310VgnVCM100000082ca 60aRCRD&vgnextcha nne1=0d37dffd79029310Vg
nVCM100000082ca60aRCRD \
Ensure all Users perform any additional verification procedures the SAVE Pz•ogram requires and/or the
applicant requests after the Subrecipient initiates a request for verification;
Use any information provided by DHS-USCIS under this Contract solely for the purpose of detet•mining the
eligibility of persons applying fo�• the benefit issued by the Subrecipient and limit use of such information
in accordance with this and all otiher provisions of this Contract
Comply with the i�equii•ements of the Feder�al Infoi-mation Security Management Act ("FISMA") (PL-107-
347), Title Ill, Section 301 and OMB guidance as applicable to electronic storage, transport of r�ecords between
agencies, and the internal processing of recoi•ds received by either agency under the terms of this Contract;
Safeguard such information and access methods to ensure that it is not used foi• any other purpose than
described in this Contract and protect its confidentiality; including ensuring that it is not disclosed to any
unauthoi•ized per•son(s) without the prior written consent of DHS-USCIS. Each applicant seeing access to
information regarding him/her•self may do so by submitting a wi•itten signed i•equest to DHS-USCIS.
Instructions foi• submitting request may be found at
http://www.uscis.gov/USCIS/Verification/SAVE/SAVE Native_Docu ments/Fact Sheet_HowToCo
CITY OF FORT WORTH AGREEMENT WITH TRANSITION RESOURCE ACTION CENTER FOR RENTAL
ASSISTANCE, CASE MANAGEMENT AND ADMINISTRATION Page 43 of 47
rrectYourRecordswithUSCIS.pdf (subject to revision and t�eposting on the SAVE Website and Online
Resources);
Comply with the Privacy Act, 5 U.S.C. §552a, the Texas Public Information Act and other applicable laws,
regulations, and policies, including but not limited to all OMB and DHS privacy guidance, in conducting
verification procedures pursuant to this Contract, and in safeguaz�ding,maintaining, and disclosing any data
provided or received pursuant to the Contract;
Comply with federal laws prollibiting discriinination against applicants and discriminatory use of the SAVE
Program based upon the national origin, color, race, gender, religion, or disability of the applicant;
Provide all benefit-applicants who are denied benefits based solely or in part on the SAVE response with
adequate written notice of the denial and the information necessary to contact DHS-USCIS so that such
individual may correct their records in a timely manner, if necessary. A Fact Sheet that includes the process
by which applicants may contact DHS-USCIS is posted at
http://www.uscis.gov/USCIS/Verification/SAVE/SAVE_Native_Documents/Fact_Sheet HowToCo
rrectYourRecordswithUSCIS.pdf, (subject to revision and reposting on the SAVE Website and Online
Resources);
Provide all benefit-applicants who are denied benefits based solely or in part on the SAVE response with the
opportunity to use the Subrecipient's existing process to appeal the denial and to contact DHS-USCIS to
coi7•ect their records prior to a final decision, if necessaiy; and
Refi•ain fi�om using SAVE, or assisting any person or entity, to comply with the employinent eligibility
verification requirements of Section 274A of the I�nmigration and Nationalitiy Act, 8
U.S.C. §1324a.
Monitoring and Compliance.
Allow Departinent and SAVE Monitoring and Compliance to monitor and review all records and documents
related to the use, abuse, misuse, fi�audulent use or improper use of SAVE by the Subr•ecipient, including,
but not limited to original applicant consent documents required by the Privacy Act, 5 U.S.C. §552a or
other applicable authority;
Notify the Department's Compliance Division immediately whenever there is reason to believe a violation
of this agreement has occurred;
Notify the Department's Compliance Division immediately whenever there is reason to believe an
information breach has occurred as a result of User or Subrecipient action or inaction pursuant to Office of
Management and Budget (OMB) Memorandum M-07-16, "Safeguarding Against and Responding to the
Breach of Peisonally Identifiable Information;"
Allow Department and SAVE Monitoring and Compliance to �nonitor and review all recordsand documents
related to the use, abuse, misuse, fraudulent use or improper use of SAVE by any User, including, but not
limited to original applicant consent documents required by the Privacy Act, 5 U.S.C. §552a or other
applicable authority;
CITI' Or FORT WORTH AGREEM�NT WITH TRANSITION RESOURCE ACTION CENTER FOR RENTAL
ASSISTANCE, CASE MANAGEMENT AND ADMINISTRATION Page 44 of 47
Allow Department and SAVE Monitoring and Compliance to conduct deslc audits and/or sitevisits to review
Subrecipient's compliance with this Addendum D and all other SAVE-related policy, proceduY•es, guidance
and law applicable to conducting verification and safeguarding, maintaining, and disclosing any data
provided or received pursuant to this Contract;
Allow Depar•tment and SAVE Monitoring and Compliance to per•form audits of Subrecipient's User lds use
and access, SAVE Training Records, SAVE financial records, SAVE biographical information, system profiles
and usage patterns and other relevant data;
Allow Department and SAVE Monitoring and Compliance to interview any and all Users and any and all
contact peisons or other personnel within tlle Subrecipient's organization or relevant contractors regarding
any and all questions or problems which may arise in connectionwith the Subrecipient's participation in
SAVE;
Allow Department and SAVE Monitoring and Compliance to monitor system access and usage and to assist
SAVE users as necessary to ensure compliance with the terms of this Addendum D and the SAVE Program
requirements by its authorized agents or designees; and
Talce corrective measures in a timely manner to address all lawful requirements and recommendations on
every written �nding including but not limited to those of the Departmentor SAVE Monitoring and
Coinpliance regarding waste, fraud, and abuse, and discrimination or any misuse of the system, non-
compliance with the terms, conditions and safeguards of this Addendum D, SAVE Program pi•ocedures or
othez• applicable law, regulation or policy.
Criminal Penalties.
DHS-USCIS reserves the right to use information from the Department oi• Subrecipient forany purpose
pei�rnitted by law, including, but not lirnited to, the prosecution of violations of Federal administr•ative
or criminallaw.
The Subrecipient acicnowledges that the information it receives from DHS-USCIS is governed by the Privacy
Act, 5 U.S.C. §552a(i)(1 }, and that any person who obtains this information under false pretenses or uses it
for any purpose other than as provided for in this Contract may be subject to criminal penalties.
Third Party Liability.
Each party to this Contract shall be solely responsible for its own defense against any claiinor action by third
parties arising out of or related to the execution and/or per•formance of this Contract, whether civil or
criminal, and retain responsibility for the payment of any corresponding liability.
Nothing in this Contract is intended, or should be consttued, to cr•eate any right or benefit, substantive or
procedural, enforceable at law by any third party against the United States, its agencies, officer•s, or
employees, the State of Texas, its agencies, officers, or employees, or the Subrecipient.
CITY OF FORT WORTH AGREEMENT WITH TRANSITION RESOURCE ACTION C�NT�R FOR RENTAL
ASSISTANCE, CASE MANAGEMENT AND ADMINISTRATION Page 45 of 47
�XHIBIT "G"
EXECUTED CONTRACT BETWEEN TEXAS DEPAI2TIVIEI�T OF HOUSIl�1G AND
COMMUI�IITY AFFAIRS AND T�IE CITY
CITI' OF FORT WORTH AGREEMENT WITH TRANSITION RESOURCE ACTION CENTER FOR RENTAL
ASSISTANC�, CAS� MANAGEMENT AND ADMINISTRATION Page 46 of 47
Docusign Envelope ID: E2375976-IIBA7-�1320-1386G78B6AFE7D49A
CSC No, 64031
TE7CAS DEPARTMENT OF HOUSING AND CQMMUNITY A�FAIRS
FY 2026 TE)tAS HOMELESS HOUSING AND SERVICES PROGRANI
YOUTH SET-ASIDE
G�NERALREVENUE
CON?RACT NUMBER 1i3266010006
1��
City of Fort Worth,
a political subdivision of the State of Texas
SECTION 1.. PARTIES TO THE CONTRACT
This 2026 Texas Homeless Housing and Services Program ("HHSP") Youth Set-Aside Contract Number
18266010006 ("Contract") is made by and between the Texas Department of Housing and Community
Affairs, a public and official agency of the State of Texas (°Department"), and City of Fort Worth, a political
subdivision ofthe State ofTexas, ("Subrecipient"), hereinafterthe "Parties",
SECTION 2. CONTRACT 7ERM FOR P�RFORMANCE AND CLOSE-OUT PROCESS
This Contract shall commence on September 1, 2025 and, unless earlier terminated as provided herein,
terminate as follows: (1) the Subrecipient is permitted to incur allowable expenses under this Contract
until August 31, 2026 ("Contract Term"), and (2) the Department's obligations under the Contract upon
the completion of Subrecipient's perFormance shall end on November 14, 2026, and is conditioned on the
Subrecipient's successful completion of the terms herein ("Close-Out Process"),
SECTION 3. SUBRECIPIENT PERFORNIANCE
A. Subrecipient agrees to administer a HHSP award in accordance wifih, but not limited to, Section
23Q6.2585 of the Texas Government Code ("State Act"j, and the implementing rules under Title
10, Part 1, Chapter 1, Chapier 2, and Subchapters A and B of Chapter 7, ofthe Texas Administrative
Code ("HHSP State Rules"), and representations made as part of the Previous Participation and
Executive Award Process, as defined in the HHSP State Rules.
B. Subrecipient agrees to perform all activities in accordance with the terms of the "Performance
Statement" attached hereto as Exhibit A and the "Budget" attached hereto as Exhibit B.
Subrecipient further agrees to comply with the "Certification Regarding Drug-Free Worl<place
Requirements" attached hereto as Addendum A; the "Certification Regarding Debarment,
Suspension and Other Responsibility Matter" attached hereto as Addendum B; the "PRWORA
Requirements" attached hereto as Addendum C; and the assurances, cerfiifications, and all other
statements made by Subrecipient in its application for the project funded under this Contract,
and with all other terms of this Contract, All exhibits and addendums are attached hereto and
incorporated herein for all relevant purposes.
C, Except for changes that are required because of changes described in Section 11(A) of this
Contract or as otherwise specifically described in this Contract, Subrecipient shall implement
HHSP in accordance with the requirements ofthe HHSP State Rules in effect on February 27, 2024,
City of �art Worth
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D, Subrecipient shall provide services to unaccompanied homeless youth and homeless young adults
24 years of age and younger in Subrecipient's Service Area in accordance with the PerFormance
Stafiement attached hereto as Exhibit A and the Budget attached hereto as Exhibit B.
E. Performance related to established targets wil) be reported by Subrecipient in the HHSP Monthly
Performance Report, as such term is defined in 10TAC §7.2(37) and Section 10(c) ofthis Contract,
and meeting targets may be considered for future funding oppor-tunities with the Department.
All funds must be fully expended within the Contract Term and reported within the Close-Out
Process in accordance with all Exhibits and Addendums ofthis Contract, The Department reserves
the right to request an Expenditure plan if it appears funds will not be expended within the
Contract Term at the Department's reasonable discretion,
G. Subrecipient activities related to construction, rehabilitation, or conversion of a building or
buildings may require that Subrecipient enter into a Land Use Restriction Agreement ("LURA") in
accordance with 10 TAC §7,3.
SECTION 4. DEPARTMENT FINANCIAL OBI.IGATIONS
A. In consideration of Subrecipient's satisfactory performance of this Contract, Department shall
reimburse Subrecipient for the actual, allowable, and approved costs incurred by Subrecipient in
the amount specified in the Budget.
B. The Contract shall not be construed as creating a debt on behalf of the Department in violation
ofArticle III, Section 49a ofthe Texas Constitution, Department's obligations underthis Contract
are contingent upon the actual receipt and availability by the Department of adequate HHSP funds
from the legislature, If sufficient HHSP funds are not available to mal<e payments under this
Contract, Department may notify Subrecipient in writing within a reasonable time after such fact
is determined. Department may then terminate this Contract and will not be liable for the failure
to mal<e any payment to Subrecipient under this Contract.
C, Department is not liable for any cost incurred by Subrecipient which:
{1) has been reimbursed to Subrecipient or are subject to reimbursement to Subrecipient by
any source otherthan bepartment;
(2) is not an allowable cost, as set forth in the provisions of the State Act and the HHSP State
Rules and Section B(B) of this Contract;
(3) is not strictly in accordance with the terms of this Contract, including the Exhibits;
(4) has not been reported to Department within the Close-Out Process of this Contract; or
(5j is not incurred during the Contract Term.
D. Department reserves the right to obligate additional funds or deobligate funds and shall notify
the Subrecipient in writing of its decision. Department may consider such factors as the ability to
use grant funds under the HHSP State Rules in a timely manner or Subrecipient's overall
compliance with the terms of this Contract.
E. Department shall not be obligated to pay Subrecipienfi for any costs incurred by Subrecipient
which are not allowable costs.
City oF Fort Worth
18266010006
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F. Notwithstanding any other provision of this Contract, the total of all payments and ofiher
obligations incurred by Deparlment under this Contract shall not exceed the sum of ONE
HUNbREQ FIFTY-FIVE THOUSANp FIVE HUNDRED FIFTY-ONE DOI.LARS ($155,551,00).
G. Notwithstanding any other provision of this Confiract, Qepartment shal) only be liable to
Subrecipient for allowable costs actually incurred or performances rendered for activities
specified in the HHSP State Rules,
SECTION 5. METHOD OF PAYMENT/CASH BALANCES
A, DISBURSEMENT PROCEDURES. Subrecipient shall establish procedures to minimize the time
elapsing between the transfer of funds from Department to Subrecipient and the disbursement
of such funds by Subrecipient.
B, METHOD OF PAYMENT. The Department will reimburse Subrecipieni for eligible costs incurred
by the Subrecipient during the Contract Term so long as Subrecipient submits the Monthly
Performance Report and Monthly Expenditure Report in accordance with the requirements of 10
TAC §7.5. The Department reserves the right to utilize a cost reimbursement method of payment,
as defined by 10 TAC §7.2(12), if the Subrecipient violates any of the fierms of this Contract or
other Department contract.
C, ALLOWABLE EXPENSES. All funds paid to Subrecipient pursuant to this Contract are paid in trust
for the exclusive benefit of the eligible Program Participants (as such term is defined in 10 7AC
§7.2(42)) of HHSP services and for the payment of allowable expenditures.
D. OFFSET. At its sole discretion, Department may offset or withhold any amounts otherwise owed
to Subrecipienfi under this Contract against any amount owed by Subrecipient to Department
arising underthis Contract.
E. REFUND, Subrecipient shall refund to the Departmenfi any funds which Department determines
has not been spent strictly in accordance with the terms of this Contract. Subrecipient shall malce
such refund no later than the date specified in the notice that repayment is required, but if no
date is specified within seven (7) days in accordance with 10 TAC §1.21(e).
SECTION 6. COST PRINCIPLES, AQMINISTRATIVE REQUIREMENTS, AND AUDI7 REQUIREM�NTS
A, COST PRINCIPLES, ADMINISTRATIVE REQUIREMENTS, Except as expressly modified by law or the
terms of this Contract, Subrecipient shall comply with the cost principles and uniform
administrative requirements set forth in the Texas Grant Management Standards under Chapter
7II3 oftheTexas Government Code ("TXGMS") in effect on the effective date ofthis Contract„ All
references therein to "local government" shall be construed to mean Subrecipient,
City of Fort Worth
sazs�os0006 3
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B. AUDIT REQUIREMENTS, In accordance with 10 TAC §1,403(e), if a Subrecipient for a fiscal year
that began on or after October 1, 2024, expends One Million and No/100 Dollars ($1,000,000.00)
or more in state awards, or has an outstanding loan balance associated with state resources of
One Million and No/100 Dollars ($1,000,000.00) or more with continuing compliance
requirements, or a combination �hereof, must have a Single Audit. Subrecipient agrees to comply
with any applicable TXGMS updates that may be released during the Contract Term. Updates to
TXGMS may be found this website: https•//comptroller texas �ov/purchasin�/�rant-
mana�ement/.
C. AUDIT REVIEW. Department reserves the right to conduct additional audits ofthe funds received
and performances rendered under this Contract, Subrecipient agrees to permit Department or its
authorized representative to audit Subrecipieni's records and to obtain any documents,
materials, or information necessary to facilitate such audit.
D. AUDIT CERTIFICATION FORM, For any fiscal year ending within or immediately after the Contract
Term, Subrecipient must submit an "Audit Certification Form" (available on the Department's
website) within sixty (60) days after fihe Subrecipient's fiscal year end. if the Subrecipient's Single
Audit is required by 2 CFR Part 200, 5ubpart F, the report must be submitted to the Federal Audit
Clearinghouse ("FAC") the earlier of thirty (30) calendar days after receipt of the auditor's report
or nine (9) months after the end of its respective fiscal year. As noted in 10 TAC §1,403 (f),
5ubi-ecipient is required to submit a notification to Deparrment within five (5) business days of
submission to the FAC, Along with the notice, indicate if the auditor issued a management letter.
If there is a management letter, a copy of the letter must be sent to the Department. Both the
notice and the copy of the management letter, if applicable, must be submitted to
SAa ndACF@td hca.texas.gov.
E, STATE AUDITOR'S RIGHT70 AUDIT. Pursuant to Section 2262.154 of the Texas Government
Code, the state auditor may conduct an audit or investigation of any entity receiving funds from
the state directly under any contract or indirectly through a subcontract under the Contract. The
acceptance of funds by the Subrecipient or any other entity or person directly under the Contract
or indirectly through a subcontract under the Contract acts as acceptance of the authoi�ity of the
state auditor, under the direction of the legislative audit committee, to conduct an audit or
investigation in connection with those funds. Under the direction of the legislative audit
committee, the 5ubrecipient or other entity that is the subject of an audit or investigation by the
state auditor must provide the state audifior with access to any information the state auditor
considers relevant to the investigation or audit. Subrecipient shall ensure that this paragraph
concerning the aufihorityto auditfunds r•eceived indirectly bysubcontractors through the contract
and the requirement to cooperate is included in any subcontract it awards.
F. SUBCONTRACTS, Subrecipient shall include language in any subcontract orsubgrant that provides
the Deparlment the ability to directly review, monitor, and/or audit the operational and financial
performance and/or records of worl< performed under this Contract.
City of �ort Worth
1II266010006 4
Docusign Envelope ID: E2375176-£38A7-4320-BII6C-78B6AFE7D49A
SECTION 7, TERNIINATION AND SUSP�NSION
A. TERMINATION, Pursuant to 10 7AC Chapters 2 and 7, Department may terminate or suspend this
Contract, in whole or in part, at any fiime bepartment determines that there is cause for
termination, If Subrecipient fails to submit within forty-five (45) calendar days of its due date, any
report in accordance with 10 TAC §7.5 or responses to monitoring reports, Department may, in
its sole discretion, suspend payments, place Subrecipient on Cost Reimbursement method of
payment, and initiate proceedings to terminate any active Contract. In accordance with 10 TAC
§2.202(b)(6), cause for termination includes, but is not limited to, fraud, waste, abuse, fiscal
mismanagement, or other serious Findings in the Subrecipient's performance, Department may
suspend or terminate this Contract or invol<e other remedies in the event monitoring or other
reliable sources reveal material deficiencies in Subrecipient's performance or if Subrecipient fails
to correct any deficiency within the time allowed by federal or state law or regulation, or by the
terms of this Contract,
s. SUSPENSION. Nothing in this Section shall be construed to limit Department's authority to
withhold payment and immediately suspend this Contract if Department identifies possible
instances of fraud, abuse, waste, fiscal mismanagement, or other deficiencies in Subrecipient's
performance. Suspension shall be a temporary measure pending either corrective action by
Subrecipient or a decision by Department to terminate this Contract.
C. DEPARTMENT LIABILITY. Department shall not be liable for any costs incurred by Subrecipient
after termination of this Contract or for any costs that are disallowed.
D, WITHHOLDING OF PAYMENTS, Notwithstanding any exercise by Department of its right of
termination or suspension, Subrecipient shall not be relieved of any liability to Depar�ment for
damages by virtue of any breach of fihis ContracY by Subrecipient. Department may withhold any
payment due to Subrecipient until such time as the exact amount of damages due to Department
is agreed upon or is otherwise determined in writing between Parties.
E, FUNDS, Upon termination of this Contract, all funds remaining on hand on the date of
termination, and all accounts receivable attributable to the use of funds received under this
Contract shall transfer bacl< to Department. Subrecipient shali return the remaining funds to
Department wifihin sixty (60) calendar days after the date this Contract terminates.
S�CTION �3. AI.I.OWABLE E)lP[NDITURES
A, The allowability of Subrecipient's costs incurred in tl�e perFormance of this Contract shali be
determined in accordance with the provisions ofthe State Act and the HHSP State Rules, subject
to the limitations and exceptions set forth in this Contract,
B. HHSP general revenue funds may be used for administrative activities as well as allowable
expenditures under this Contract, to include activities outlined in 10 TAC §7,21, provided
Subrecipient receives prior written approval from the Department,
City of Fort Worth
1II266010006 rj
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SECTION 9. RECORDIC�EPING REQUIREMENTS
A, GENERAL, Subrecipienfi sliall comply with all the recordl<eeping requirements set forth below and
shall maintain fiscal and pragrammatic records and supporting documentation for all
expenditures of funds made under this Contract in accordance with the TXGMS. Subrecipient
agrees to comply with any changes to the TXGMS' recordl<eeping requirements and 10 TAC §7,II,
For purposes of compliance monitoring, all associated documentation must be readily available,
whether stored electronically or hard copy to demonstrate compliance with Subrecipient
perFormance as outlined in Section 3.
B. WRITTEN POLICIES AND PROCEDURES, Subrecipient must have written policies and procedures
to ensure that sufficient records are established and maintained to enable a determination that
HHSP requiremenfis are being met. The written standards must be applied consistently for all
Program Participants, The written standards must include but are not limited to Inclusive
Marl<eting as identified in 10 TAC §7.10.
C. PROGRAM PARTICIPANT FILES, In accordance with 10 TAC §7.2II(g), Subrecipient shall maintain
Program Participant files, for non-emergency activities providing direct subsidy to a Program
Participant regardless if the client is directly receiving the funds, that contain the following:
(1) An HHSP Intal<e Application including an area for execution by all adult Household
members (which may include an electronic signature), certifying the validity of
information provided and an area to identify the staff person completing the intal<e
application, and must provide a space for applicants to indicate if they are a veteran as
required by Section 434,212 of the Texas Government Code, In addition, the application
must include the following statement: "Important Information for Former Military
Services Members. Women and men who served in any branch of the United States
Armed Forces, including Air �orce, Army, Navy, Marines, Coast Guard, Reserves or
National Guard, may be eligible for additional benefits and services. For more
information, please visit the Texas Veterans Portal at https://veterans.portal.texas,�ov/ ;
(2) Certification whereby the Appiicant certifies whether they meet the definition of
Homeless or Homeless Individual or-At-risl< of homelessness pursuant to 10 TAC §7.2. The
certification must include the Program Participant's signafiure or legally identifying mari<
(which may include an electronic signature);
(3) Documentation which demonstrates that the Program Participant meets income
eligibility, if applicable, or, if proof of income is unobtainable, a Declaration of income
Statement as defined in 10TAC §7,2(13);
(4) Documentation of annual recertification, as applicable, including income eligibility and
that the Program Participant lacl<s sufficient r�esources and support networl<s necessary
to retain housing without assistance;
(5j Documentation of determination of ineligibility for assistance when assistance is denied,
Documentation must include the reason for the determination of ineligibility;
(6) Copies of all leases and rental assistance agr'eements foi' the provision of rental
assistance, documentation of payments made to owners for the provision of rental
assistance, and supporting documentation for these payments, including dates of
occupancy by Program Par�icipants;
(7) Documentation of the monthly allowance for utilities used to determine compliance with
the rent restriction; and
City of Fort Worth
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(8) Documentation that the Dwelling Unit (as such term is defined in 10 TAC §7,2(14)) for
Program Par-ticipants receiving rental assistance complies with the Housing Standards in
10 TAC §7,29, Shelter and Housing Standards,
D, ACCESS TO RECORDS, Subrecipient shall give the Department, the Auditor of the State of Texas,
the Comptroller of the State of Texas or any of their duly authorized representatives, access to
and the right to examine and to copy, on or offthe premises ofSubrecipient, all records pertaining
to this Contract, Such right to access shall continue as long as the records are retained by
Subrecipient, Subrecipient agrees to cooperate with any examination conducted pursuant to this
Subsection D. Subrecipient agrees to maintain such records in an accessible location.
E, RECORD RETENTION. Records regarding Program Participanfi eligibility shall be retained by
Subrecipient for a period of five (5) years. Activities that require a LURA, must maintain the
r'ecords until the expiration of the LURA, Ail other records pertinent to this Contract shall be
retained by Subrecipient for a period of three (3) years that starts on the day the Single Audit is
due or would be due if the Single Audit requirements are not triggered, except if any litigation,
claim, negotiation, audit, monitoring, inspection or other action has started before the expiration
of the required record retention period. In this case, records must be retained until completion
of the action and resolution of all issues which arise from it, or until the end of the required
recordl<eeping period as described herein, whichever is later,
F. OPEN RECORDS. Subrecipient acl<nowledges that all information written, produced, collected,
assembled, or maintained by Subrecipient pursuant to this Contract is subject to the Texas public
Information Act (Chapter552 ofTexas Government Code) and must be provided to citizens, public
agencies, and other interested parties in accordance with the Texas Public Information Act.
Subrecipient understands that the Deparfiment will comply with the Texas Public information Act
(Chapter 552 of the Texas Government Code) as interpreted by judicial rulings and opinions of the
Attorney General of the State of Texas. Information, documenfiation, and other material in
connection with this Contract or any resulting contract or grant may be subject to public
disclosure pursuant to the Texas Public Informafiion Act, In accordance with Section 2252.907 of
the Texas Government Code, Subrecipient is required to mal<e any information created or
exchanged with the State of7exas pur�suant to this Contract, available in a format that is accessible
by the public at no additional charge to tha State. A requesi to ihe Subrecipient for public
information shall be communicated to Department's contact identified in this Agreement, by the
close of business on the following business day after the request is received. Subrecipient shall
not provide to the requesfior any information that was written, produced, collected, assembled,
or maintained under this Contract, but shall respond to the requestor that the request has been
forwarded to Department for processing. After gathering all information that is responsive to the
request, but in no event later than five (5) business days after receiving the information request,
Subrecipient shall send the information to Department, Subrecipient shall timely contact
Department ifthere wili be any delay in sending the information request or responsive documents
to Department.
G. SUBCONTRACTS, Subrecipient shall include the substance of this Section 9 in all of its
subcontracts and subgrants,
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SECTION �.0. REPORTING REQUIREMENTS
A, DATA COLI.ECTION. In accordance with 10 TAC §7,6, Subrecipient must ensure that data on all
persons served and all activities assisted under Homeless Programs is entered into the applicable
HMIS, or HMIS-comparable database for domestic violence or legal service providers,
B. REPORT CONDITIONS. Subrecipient shall submit to Department such repor�s on the per�formance
of this Contract as may be required by Department including, but not limited to, the reports
specified in this Section, Subrecipient represents and warrants that it will submittimely, complete,
and accurafie reports in accordance with the Contract and maintain appropriate bacl<up
documentation to support any assertions made in the reports,
C, MONTHL.Y REPORTS. In accordance with 10 TAC §7.5(b), Subrecipient must submit a Monthly
Performance Report and a Monthly Expenditure Report through the Contract System, as such
terms are defined in 10 TAC §7,2 not later than the last day of each month which reflects
perFormance and expenditures conducted in the prior month.
D. BIENNIAL REPORTING, In accordance with 10 TAC §7,5(h)(2), HHSP Subrecipient will submit
information to the Department for biennial reporting to the 7exas Legislature.
E. CONSTRUCTION ACTIVITIES. In accordance with 10 TAC §7.3(c), if Subrecipient intends to expend
funds for new construction, rehabilitation, or conversion, Subrecipient must submit a copy ofthe
activity budget inclusive of all sources and uses of funding, documents for a construction plan
review, and identification of the entity and signature authorization of the individual (name and
title) that will execute the LURA, These documents must be submitted no less than ninety (90)
calendar days prior to the end of the Contract Term under which funds for the activity are
provided, The Department may elect to reconsider award amounts if financial resources other
than those presented in the Application are subsequently committed to an activity.
�, FINAL INSPECTION REPORT. A Subrecipient must request a final construction inspection within
thirty (30) calendar days of construction completion. The inspection will cover tl�e Shelter and
Housing Standards, Uniform Physical Construction Standards, 2012nternational Residential Code
(or municipality adopted later version), Minimum Energy Efficiency Requirements for Single
Family Construction Activities, and the Accessibility Standards in Title 10, Part 1, Chapter 1,
Subchapter B, of the Texas Administr�ative Code, as applicable for the activity,
G, REPORTS ON DISAS7ER RECOVERY AND CONTINUTITY, Upon request of the Department,
Subrecipient shall provide copies of its most recent business continuity and disaster recovery
plans.
City of Fort Worth
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SECTION �.1. CHANGES AND AMENDMENTS
A. AMENDMENTS AND CHANGES REQUIRED BY LAW, Any change, addition or deletion to the terms
of this Contract required by a change in federai or state law regulation is automatically
incorporated herein and is effective on the date designated by such law or regulation without the
requirement of a written amendment hereto but may be further evidenced by a written
amendment.
B. GENERAL. Except as specifically provided otherwise in this Contract, any changes, additions, or
deletions to the terms of this Contract shall be in wrifiing and executed by both Parties to this
Contract.
C. FACSIMILE SIGNATURES, If any Party returns an executed copy by facsimile machine or electronic
transmission, the signing party intends the copy of its authorized signature printed by the
receiving machine or the electronic transmission, to be its original signafiure.
D. REQUESTS. Amendment requests may be considered at the discretion of the Department in
accordance with 10 TAC §7,4(e),
SECTION 12. PROGRAM INCOME
A. In accordance with 10 7AC §7.25 and TXGMS, program income includes but is not limited to;
income from fees for services performed, the use or rental or real of personal property acquired
under this award, the sale of commodities or items fabricated under this award, and from
payments of principal and interest on loans made with this award, where authorized. Interest
earned in excess of $250 on grants or loans from purely state sources is considered program
income. Security and utility deposits must be reimbursed to the Program Participant and are not
considered program income if they remain with the Program Participant and are returned only to
the Program Participant,
B. Program income that is received during the Contract Term must be used for allowable
expenditures as described in Section B ofthis Contr'act,
C. Program income fihat is received after the Contract Term, or not expended within the Contract
Term must be returned to the Departmenfi within ten (10) calendar days of receipt.
SECTION �3. INDEPENDENT CONTRACTOR
It is agreed that Department is contracting with Subrecipient as an independent contractor. To the extent
authorized by law, Subrecipient agrees to indemnify Department against any disaliowed costs or other
claims which may be asserted by any third party in connection with fihe services to be performed by
5ubrecipient under this Contract, The Department acl<nowledges governmental entities cannot create an
unfunded debt pursuant to the Texas Constitution.
City of Fort Worth
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S�CTION 1.4. PURCHASE ANQ PROCUREMENT STANDARDS
Subrecipient shall comply with TXGMS, 10 TAC §1,q04, this Contract, and al) applicable state, and local
laws, regulations, and ordinances for mal<ing procurement transactions and purchases under this
Contract.
SECTION 15. SUBCONTRACTS
A. Subr�ecipient may not subcontract the primary responsibilities of this Contract, inciuding but not
limited to expenditure and performance reporting and drawing funds through the Department's
systems, and only may enter into properly procured contractual agreements for consulting and
other pr�ofessional services if Subrecipient has received Department's prior written approval.
B, Subrecipient may subcontract or subgrant for• the delivery of client assistance without obtaining
Department's prior approval, Subrecipient is responsible for ensuring that subcontractors and
subgrantees adhere to the same progr�am requirements and regulations as apply to the
Subrecipient including, but not limited to confirmation that Subrecipient checl<ed the appropriate
federal and state records for debarr'ed and suspended parties in accor•dance with TXGMS,
Subrecipient must have processes and procedures in place to � monitor subcontractors or
subgrantees. Subrecipient r�epresents and warrants that it shall monitor the activities of the
subcontractors or subgrantees to ensure that the subaward is used for authorized purposes,
according to appticable statutes, regulations, and the terms and conditions of the subaward, and
that subaward performance goals are achieved, Any subconiract or subgrant for the delivery of
client assistance will be subject to monitoring by the bepartment pursuant to 10 TAC §7.11.
C, In accordance with 10 TAC §7.7(c), Subrecipient will notify the Department and provide contact
information for subgrants or subcontractors within thirty (30) calendar� days of the effective date
of subcontract. Contact information for the entities with which the Subrecipient subgrants or
subcontracts must be provided to the Department, including; organization name, name and title
of authorized person who entered into the subgrant or subcontract, phone number, e-mail
address, and type of services provided,
D. In no event shall any provision of this Section 15 be construed as relieving Subrecipient of the
responsibility for ensuring that the performances under ali subcontracts and subgrants are
rendered so as io comply with all of the terms of this Contract, as if such performances rendered
wer�e rendered by Subrecipient, Department maintains the right to monitor and require
Subrecipient's full compliance with the terms of this Contract, Department's approval under this
Section does not waive any right of action which may exist or which may subsequently accrue to
Department under this Contract.
SECTION 16. MANAGEMENT OF EQUIPMENT AND INVENTORY
A. In accordance with 10 TAC §1,401 and 10 TAC §1.407, Subrecipient shall submit to Department
no later than forty-five (45) calendar days after the termination of this Contract a cumulative
inventory report of all real property and equipment with a unit acquisition cost of Ten Thousand
and No/100 Dollars ($10,000,00) or more and/or a useful life of more than one (1) year, if
purchased or acquired in whole or in part with funds received under this Contract or previous
HHSP contracts, Aggregate Supplies of over $10,000 must be reported to the Department at the
City of Fort Worth
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end of the Contracfi Term Upon the termination of this Contract, Department may demand the
transfer of title to any equipment to the Department or to any other entity receiving HHSP funds
from the Department,
When the Subrecipient no longer needs equipment purchased with HHSP grant funds, regardless
of purchase price, or upon the termination of this Contract, Department may tal<e possession and
demand the transfer of title to any such property or equipment to the Department or to a third
party or may seelc reimbursement from Subrecipient of the current unit price of the item of
equipment, in Deparement's sole determination. Subrecipient must request permission from the
Department to transfer title or dispose of equipment purchased with HHSP grant funds,
SECTION 17. TRAVEL
Subrecipient shall abide by travel policies that adhere to TXGMS and the State of Texas travel rules and
regulafiions found on the Comptroller of Public Accounts website at www.cpa.state.tx.us for any travel
funded by this Contract either directly or indirectly.
SECTION 1II. BONDING AND INSURANCE REQUIREMEN7S
A. INSURANCE REQUIREMENTS. Notwithstanding hereinabove, Subrecipient is a self-funded entity
in accordance with Chapter 2259 of the Texas Government Code subject to statutory tort laws
and, as such, generally, it does not maintain commercial general liability insurance and/or
woricer's compensation claims.
B. BONDING REQUIR�M�NTS, Subrecipient must comply with the bond requirements Articles 2252,
2253, and 5160 of Texas Civil Statutes, and §252.044 and Section 262,032 of the Local
Government Code, If Subrecipient will enter into a public worl<s contract with a third-party in the
amount of Fifty Thousand and No/100 Dollars ($50,000,00) or greater, Subrecipient must execute
with the contractor a paymenfi bond in the full amount of the contract, If the Subrecipient will
enter into a contract wifih a prime contractor in excess of One Hundred Thousand and No/100
Dollars ($100,000,00), a performance bond in the full amount of the coniract is also required,
These bonds must be executed by a corporate surety authorized to do business in Texas, a list of
which may be obtained from the State Insurance Department, 5uch assurances of completion will
run to the Department as obligee and must be documented prior to the start of construction, 7his
bonding requirement applies as set forth in 10 TAC §1,405 and to the extent required by federal
or state law.
SECTION 19. LITIGATION AND CLAIMS
Subrecipient shall give Department immediate written notice of any claim or action filed wiih a court or
administrative agency against Subrecipient arising out of the performance of this Contract or any
subcontract or subgrant hereunder. Subrecipient shall furnish to Department copies of all periinent
papers received by Subrecipient with respect to such action or claim. �
SECTION 20. TECHNICAL ASSISTANCE AND MONITORIN�
City of Fort Worth
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A. Department may provide technical guidance to explain fihe rules and provide directions on terms
of this Contract.
B. Department or its designee may canduct periodic on- or off-site monitoring and evaluation ofthe
efficiency, economy, and efficacy of Subrecipient's performance of this Contract in accordance
with the HHSP State Rules, Department will advise Subrecipient in writing of any deficiencies
nofied during such monitoring. Department will suggest or require changes in Subrecipient's
program implementation or in Subrecipient's accounting, personnel, procurement, and
management procedures in order to correct any Observations, Concerns, or Findings. Department
may conduct follow-up visits to review and assess the efforts Subrecipient has made to correct
previously-noted Observations, Concerns, or Findings.
C, Department may suspend or terminate this Contract, or invol<e other remedies in the event
rnonitoring or other reliable sources reveal material deficiencies in Subrecipient's performance or�
if Subrecipient fails to correct any deficiency within the time allowed by federal or state law or
regulation, or by the terms of this Contract,
SECTION 21. LECAL AU7HORITY
A. LEGAL AUTHORITY. Subrecipient represents that it possesses legal aufihority to apply for the
grant. A resolution, motion or similar action has been duly adopted or passed as an official act of
the Subrecipient's governing body, authorizing the filing of the contract, including all
understandings and assurances contained therein, and directing and authorizing the person
identified as fihe official representative, or the designee of Subrecipient to act in connection with
the contract and to provide such additional information as may be requir�ed. Subrecipient assures
and guarantees that it possesses the legai authority to enter into this Contract, to receive and
manage the fiunds authorized by this Contract, and to perform the services Subrecipient has
obligated itself to perform hereunder. The execution, delivery, and perfor'mance of this Contract
will not violate Subrecipient's constitutive documents or any requirement to which Subrecipient
is subjecfi and represents the legal, valid, and binding agreement of Subrecipient, enforceable in
accordance with its terms.
B. DULY AUTHORIZED; GOOD STANDING, Subrecipient is and will continue to remain organized,
validly existing and in good standing under the laws governing its creation and existence, and will
continue to be duly authorized and qualified to transact any and all applicable business
contemplated hereunder in the State of Texas, Subrecipient possesses and will continue to
possess all requisite authority, power�, licenses, permits and fr�ancl�ises to conduct its business and
to execute, deliver and comply with its obligations under the terms ofthis Contract, the execution,
delivery and performance of which have been or will be duly authorized by all necessary action.
C. SIGNATUR� AU7HORITY, The person signing this Contract on behalf of Subrecipient hereby
warrants that he/she has been duly authorized by Subrecipient's governing body to execute this
Contract on behalf of Subrecipient and to validly and legally bind Subrecipient to the terms,
provisions and performances herein.
City of f ort Worth
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D. 7ERMINATION• LIABILITY, Department shall have the right to terminate this Contract ifthere is a
dispute as to the legal authority of either Subrecipient or the person signing this Contract on
behalf of Subrecipient to enter into this Contract or to render performances hereunder,
Subrecipient is (iable to Department for any money it has received from Department for
performance of the provisions of this Gontract, if the Department has terminated this Contract
for reasons enumerated in this Section 21.
MERGER; D�FAULT. Subrecipient understands that it is an event of default under this Contract if
the Subrecipient liquidates, terminates, dissolves, merges, consolidates or fails to maintain good
standing in the State of Texas, and such is not cured prior to causing material harm ta
Subrecipient's ability to perform under the terms ofthis Contract.
SECTION 22. COMPLIANCE WITH LAWS
A. FEDERAL STATE AND LOCAL LAW. Subrecipient shall comply with the State Act, the HHSP State
Rules, and all federal, state, and local laws, rules, regulations, and policies in effect or hereafter�
established applicable to the performance of this Contract, including, but not limited to the
program requirements and fair housing laws. Subrecipient represents and warrants that it will
comply, and assure the compliance of all its subrecipients and contractors, with all applicable
federal and state laws, rules, regulations, and policies in effect or hereinafter established. In
addition, Subrecipient represents and warrants that it will comply with all requirements imposed
by the Depar�ment concerning special requirements of law, program requirements, and other
administrative requirements. In instances where multiple requirements apply to Subrecipient,
the more restrictive requirement applies. Upon request by Department, Subrecipient shall furnish
satisfactory proof of its compliance therewith. Subrecipient shall not violate any federal, state, or
local laws, stated herein or otherwise, nor commit any illegal activity in the performance of or
associated with the performance of this Contract, No funds under this Contract shall be used for
any illegal activity or activifiy that violates any federal, state or local laws.
B. DRUG-FREE WORf<PLACE ACT OF 19II�, The Subrecipient affirms by signing this Contract and the
"Certification Regarding Drug-Free Worl<place Requirements" attached hereto as Addendum A
that it is implementing the Drug-Free Worl<piace Act of 19�8 (41 USC §701 et seq) and the
regulations promulgated thereunder including, without limitation, 2 CFR Parts 182 and 2q29.
C. INFORMATION SECURITY AND PRIVACY REQUIREMENTS.
(1) General. Subrecipient shall comply with the information security and privacy
requirements under 10 TAC §1.24 to ensure the security and privacy of Protected
Information (as said term is defined under 10 TAC §1,24).
(2) Information Security and Privacy Agraement ("ISPA"), Prior to beginning any worl< under
this Contract, Subrecipient shall either (i) have an effective, fully executed ISPA, as
required by 10 TAC §1.24, on file with the Department, or (ii) will execute and submit to
fihe Department an ISPA in accordance with instructions found on the Department's
website at ihe "Information Security and Privacy Agreement" linl<."
D. AFFIRMATIVE OUTREACH. Subrecipient shall affirmatively reach out to populations that are least
lil<ely to apply for services as further outlined in 10 TAC §7.10(c)(3),
City of �ort Warth
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E, LEAD-BASED PAINT. Subrecipient shall comply with the Lead-Based Paint Poisoning Prevention
Act, 42 U,S,C. §4821 etseq. and 24 CFR Part 35.
EXECUTIVE HEAD OF A STATE AGENCY AFFIRMATION. In accordance with Section 669.003 of the
Texas Government Code, relating to contracting with the executive head of a state agency,
Subrecipient certifies that it is not (1) the executive head of fihe Department, (2) a person who at
any time during the four years before the date of the Contract was the executive head of the
Department, or (3) a person who employs a currenfi or former executive head of the Departmenfi,
G. PROHIBITED EXPENDITURES ON CERTAIN TELECOMMUNICATIONS AND
VIDEO SURVEILLANCE SERVICES ANQ EQUIPMENT.
(1} General. Pursuant to 2 CFR §200,216, Subrecipient and ifis contractors are prohibited
from using funds under this Contract for equipment, services, or systems that use the
following covered telecommunications equipment or services as a substantial or essential
component of any system, or as critical technology as part of any system in accordance
with Section �89 of Public law 115-232 (National Defense Authorization Act 2019) or
enter into, extend or renew a contract to procure the following covered
telecommunications equipment or services;
a) Telecommunications equipment produced by Huawei Technologies Company or
ZTE Corporation (or' any subsidiary or affiliate of such entities).
b) For the purpose of public safety, security of government facilities, physical
security surveillance of critical infrastructure, and other national security
purposes, video surveillance and telecommunications equipment produced by
Hytera Communications Corporation, Nangzhou Hil<vision Digital Technology
Company, or- Dahua Technology Company (or any subsidiary or affiliate of such
entities).
c) Telecommunications or video surveillance services provided by such entities or
using such equipment,
d) Telecommunications or video surveillance equipment or services produced or
provided by an entity that the Secretary of Defense, in consultation with the
Director of the National Intelligence or the Director of the Federal Bureau of
Investigation, reasonably believes to be an entity owned or controlled by, or
otherwise connected to, the government of a covered foreign country,
e) Systems that use cover•ed telecommunications equipment or services as a
substantial or essential component of any system, or as critical technology as part
of any system,
(2) Subcontracts. Subrecipient must incorporate this prohibition in any contr�act and require
its subgrantees or subcontractors to incorporate this requirement into any contract,
H, CYBERSECURITY TRAINING PROGRAM,
1) Subrecipient represents and warrants its compliance with Section 2054,5191 ofthe Texas
Government Code relating to the cybersecurity training program for local gover�nment
employees who have access to a local government computer system or database,
Clty of Fort Worth
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2) If Subrecipient has access to any state computer system or database, Subrecipient shall
complete cybersecurity training and verify completion of the training program to the
bepartment pursuant to and in accordance with Section 205A.5192 of the Government
Code,
I. DISCLOSURE PROTECTIONS FOR CERTAIN CHARITABLE ORGANIZA710N5 CHARIABLETRUSTS, AND
PRIVATE FOUNDATIONS. Subrecipient represents and warrants that it will comply with Section
2252,906 of the Texas Government Code relating to disclosure protections for certain charitable
organizations, charitable trusts, and private foundations.
J, PROCUREMENT OF RECOVERED MATERIALS. Subrecipient represents and warrants that it will
comply with the requirements of Section 6002 of the Solid Waste Disposal Act (Chapter 361 of
the Texas Health and Safety Code, formerly Tex. Rev. Civ. Stat. Ann. Art. 4477-7), as amended by
the Resource Conservation and Recovery Act.
I<. RECORDS RETENTION. Subrecipient represents and warrants its compliance with the records
retention requirements of 2 CFR §200.�33, The Department reserves the right to direct a
Subrecipient to retain documents for a longer period of time or transfer certain records to
Department custody when it is determined the records possess longer term retention value.
Subrecipient must include the substance of this clause in all subawards and subcontracts,
L, NOTIFICATION OF INVESTIGATION. Subrecipient must notify the Department if Subrecipient is
under federal or state investigation (by, for example, including, but not limited to, Office of
Inspector General and the Office of State Inspector General). Subrecipient must inform the
Department in wrifiing of this investigation in accordance with the Notice Provisions in Section
41, Subrecipient must also inform the Department in writing, in accordance with the Notice
Provisions in Section 41, of any written requests for information by the State Auditor's Office, the
Office of the Attorney General, or any other investigative agency, unless otherwise prohibited by
law,
M. REMEDIES. Upon an occurrence of an event of default, the Department, in its sole discretion may,
(i) apply to any court having jurisdiction of the subject matfier for specific perFormance of this
Contract, and/or for an injunction against any violation of this Contract, or (ii) tal<e any action
authorized under Title 10, Part 1, Chapter 10, Subchapters F and G of the Texas Administrative
Code or Title 10, Part 1, Chapter 2 of the Texas Administrative Code, or (iii) tal<e any and all action
at law, in equity, or otherwise for such other relief as may be appropriate, it being acl<nowledged
that the beneficiaries of Subrecipieni's obligations thereunder cannot be adequately
compensated by monetary damages in the event of Subrecipient's default, 7he Department shall
be entitled to its reasonable attorneys' fees in any such judicial action in which the Department
shall prevail. The Department shall also be compensated for fees associated with additional
compliance monitoring during corrective periods of non-compliance upon a default by
Subrecipient hereunder.
SECTION 23. PREVENTION OF WASTE, FRAUD, AND ABUSE
A. Subrecipient shall establish, maintain, and utilize systems and procedures to prevent, detect, and
correct waste, fraud, and abuse in activities funded under this Contract. The systems and
City o( Fort Worth
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procedures shall address possible waste, fraud, and abuse by Subrecipient, its employees, clients,
vendors, subcontractors and administering agencies, Subrecipient's internal controls systems and
all transactions and othersignificant events areto be clearly documented, and the documentation
is to be readily available for monitoring by Department.
Subrecipient shall give Department complete access to all of its records, employees, and agents
for the purpose of monitoring or investigating HHSP. Subrecipient shall immediately notify
Department of any discovery of waste, fraud, or abuse. Subrecipient shall fully cooperate wifih
Department's efforts to detect, investigate, and prevent waste, fraud, and abuse.
C. Subrecipient represents and warrants that it will comply with Section 321,022 of the Texas
Government Code which requires that suspected fraud and unlawful conduct be reported to the
State Auditor's Office.
D. Subrecipient may not discriminate against any employee or other person who reports a violation
ofthe terms ofthis Contract, or of any law or regulation, fio bepartment orto any appropriate law
enforcement authority, ifthe report is made in good faith.
S�CTION 24. C�RTIFICATION REGARDING UNDOCUMENTED WORI<ERS
Pursuant to Chapter 2264 of the Texas Government Code, by execution of this Confiract, Subrecipient
hereby certifies that Subrecipient, or a branch, division, or department of Subrecipient does not and will
not Icnowingly employ an undocumented worlcer, where "undocumented worl<er" means an individual
who, at the time of employment, is not lawfully admitted for permanent residence to the United States
or authorized under law to be employed in that manner' in the United States. If, after receiving a public
subsidy, Subrecipient or a branch, division, or department of Subrecipient is convicted of a violation under
� U.S.C. §1324a(f), Subrecipient shall repay the public subsidy with interest, at the rate of five percent
(5%) per annum, not later than the one hundred twentieth (120��') day after the date the Deparfiment
notifies Subrecipient of the violation.
SEC710N 25. CONFL.ICT OF INTEREST/NEPOTISM
A. Subrecipient shall maintain written standards of conduct governing the performance of its
employees engaged in the award and administration of contracts. Failure to maintain written
sfiandards of conduct and to follow and enforce the written standards is a condition of default
under this Contract and may result in termination of the Contract or deobligation of funds,
No employee, officer, or agent of Subrecipient shall participate in the selection, award, or
administration of a contract supported by federa) funds if a real or apparent conflict of interest
would be involved. Such a conflict would arise when the employee, officer, or agent, any member
of his or her immediate family, his or her partner�, or an organization which employs or is about
to employ any of the Parties indicated herein, has a financial or other interest in the firm selected
for an award.
C, The officers, employees, and agents of the Subrecipient shall neither solicit nor accept gratuities,
favors, or anything of monetary value from contractors, or parties to sub-agreements.
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Subrecipients may set standards for situations in which ihe financia) interest is not substantial or
the gift is an unsolicited item of nominal value. The standards of conduct shall provide for
disciplinary actions to be applied forviolations of such standards by officers, employees, or agents
of the Subrecipient.
D, The provision of anytype or amount of HHSP assistance may not be conditioned on an individual's
or family's acceptance or occupancy of emergency shelter or housing owned by the Subrecipient,
subgrantee or a parent or subsidiary ofthe Subrecipient.
E, No Subrecipient may, with respect to individuals or families occupying housing owned by the
Subrecipient, or any parent or subsidiary ofthe Subrecipient, carry out the initial intal<e required
for Program Participant files under Section 9(C) ofthis Contract,
For transactions and activities other than the procurement of goods and services, no officers,
employees, and agents, including consultants, officers, or elected or appointed officials of the
Subrecipient, subgrantee, or subcontractor who exercises or has exercised any functions or•
responsibilities with respect to activities assisted under HHSP, orwho is in a position to participate
in a decision-mal<ing process or gain inside information with regard to activities assisted under
the program, may obtain a financial interest or benefit from an assisted activity; have a financial
interest in any contract, subcontract, or agreement with respect to an assisted activity; or have a
financial interest in the proceeds derived from an assisted activity, either for him or herself or for
those with whom he or she has family or business ties, during his or hertenure or during the one-
year period following his or her tenure.
G. Subrecipient represents and warrants that performance underthe Contract will not constitute an
actual or potential conflict of interest or reasonably create an appearance of impropriety, Further,
Subrecipient represents and warrants that in the administration of the grant, it will comply with
all conflict of interest prohibitions and disclosure requirements r�equired by applicable law, rules,
and policies, including Chapter 176 of the Texas Local Government Code. If circumstances change
during the course of the Contract, Subrecipient shall promptly notify the Department,
SECTION 26. POLITICAL ACTIVITY AND LEGISLATIVE INFLUENCE PROHIQITED
A. None of the funds provided under this Contract shall be used for influencing the outcome of any
election, or the passage or defeat of any legislative measure, 7his prohibition shall not be
construed to prevent any state official or employee from furnishing to any member of its
governing body upon request, or to any oiher (ocal or state official or empioyee or to any citizen
information in the hands of the employee or official not considered under law to be confidentfal
information.
B, No funds provided under this Contract may be used directly or indirectly to hire employees or in
any other way fund or support candidates for the legislative, executive, or judicial branches of
government, the Sfiafie of Texas, orthe government of the United States.
City of Fort Worth
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C. LIMITATION ON GRANTS TO UNITS OF LOCAI. GOVERNMENT, Subrecipient represents and
warrants that Department's payments to Subrecipient and Subrecipient's receipt of appropriated
or other funds under the Contract are not prohibited by Sections 403.1067 or 556,0055 of the
Texas Government Code which restrict lobbying expenditures.
D. POLITICAL POLLING PROHIBITION. If Subrecipient is a political subdivision or public
corporation, Subrecipient represents and warrants that it does not perForm political polling and
acicnowledges that appropriated funds may not be granted to, or expended by, any entity that
performs political polling,
SECTION 27. NONbiSCRIMINATION, FAIR HOUSING AND �QUAL ACCESS
A. ACCESSIBIL.ITY AND FAIR HOUSING, Subrecipient must meet the accessibility standards and fair
housing requirements under (i) Section 504 ofthe Rehabilitation Act of 1973 (29 U,S,C, §794) and
its implementing regulations at 24 CFR Part 8, (ii) the Fair Housing Act (42 U.S.C. §3601 etseq.) as
implemented by HUD at 24 CFR Parts 100-115, (iii) Texas Fair Nousing Act (Chapter 301 of the
Texas Property Code), (iv) Title VI ofthe Civil Rights Act of 1964, as amended (42 U,S.C, §2000d et
seq.), and implementing regulations at 24 C.F.R. Part I, and (v) Titles II and Iil of the Americans
with Disabilities Act of 1990 (42 U.S.C. §§12131-12189; 47 U,S,C, §§155, 201, 21B and 255) as
implemented by U. S. Department of Justice at 28 CFR Parts 35 and 36,
B. REASONABLE ACCOMODATIONS. Subrecipient shall operate each program or activity receiving
HHSP financial assistance so that the program or activity, when viewed in its entirety, is readily
accessible and usable by individuals with disabilities. Subrecipient is also required to provide
reasonable accommodations for� persons with disabilities.
C. GENERAL. Subrecipient shall mal<e I<nown that use ofthe facilities and services funded under this
Contract are available to all on a nondiscriminatory basis, Subrecipient also must adopt and
implement procedures designed to mal<e available to interested persons information concerning
the existence and location of services and facilities that are accessible to persons with a disability,
D, AGE DISCRIMINATION. Subrecipien� must comply with the Age Discrimination Act of 1975 (42
U.S,C, §§ 6101-6107).
E, SUBCONTRACTS. Subrecipient shall include the substance of fihis Section 27 in all of its
subcontracts.
SECTION 2i3. DEBARRED AND SUSPENDED PARTIES; �XCIUDED PARTIES
A. DEBARRED AND SUSPENDED. By signing this Contract, Subrecipient certifies that neither it nor its
current principal employees, board members, agents, or contractors are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any federal
department or agency as provided on the State of Texas Debarred Vendor List maintained by the
Texas Comptroller of Public Accounts and the System forAward Management (SAMJ maintained
by the General Services Administration and in the "Certification Regarding Debarment,
Suspension and Other Responsibility Matters" attached hereto as Addendum B and incor'porated
herein for all relevant purposes, The terms "covered transaction", "debarred", "suspended",
"ineligible", "lower tier covered transaction", "participant", "person", "primary covered
City of Fort Worth
1II266010006 �g
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transaction", "principal", "proposal", and "voluntarily excluded", as used in the certification
attached as l�ddendum B, have the meaning set out in the Definitions and Coverage sections of
rules implementing Executive Order 12549. Subrecipient aiso certifies that it will not award any
funds provided by this Contract fio any person who is proposed for debarment under 48 CFR Part
9, subpart 9.4 or that is debarred, suspended, or otherwise excluded from or ineligible for
participation in federal assistance programs under Execufiive Order 12549. Subrecipient agrees
that, prior to entering into any agreement with a potential subcontractors procured by
Subrecipient or prior to awarding funds under this Contract to a potential subgrantee, that the
verification process to comply wiih this requirement will be accomplished by checl<ing the System
forAward Management ("SAM") atwww.sam,gov and including a copy ofthe results in its project
files. After said verification, Subrecipient may decide the frequency by which it determines the
eligibility of iis subcontractors during the term of subcontractor's agreement, Subrecipient may
subsequently rely upon a cer�ification of a subcontractor that is not proposed for debarment
under 4B CFR Part 9, subpart 9,4, debarred, suspended, ineligible, or voluntarily excluded from
the covered transaction, unless Subrecipient I<nows that the certification is erroneous, Failure of
Subrecipient to furnish the certification attached hereto as Addendum B or an explanation of why
it cannot provide said certification shall disqualify Subrecipient from participation under this
Contract. The certification or explanation will be considered in connection with the Department's
determination whether to continue with this Contract, Subrecipient shall provide immediate
written notice to Department if at any time Subrecipient learns that the certification was
erroneous when submitted or has become erroneous by reason of changed circumstances,
Subrecipient further agrees by executing this Contract that it will include the certification
provision titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusive-Subcontracts," as set out in Addendum B, without modification, and this language under
this Section 28, in all ifis subawards,
B, EXCLUDED PARTIES. By signing this Contract, Subrecipient further certifies that it is not (isted in
fihe prohibited vendors list authorized by Executive Order No. 13224, "elocking Property and
Prohibiting Transactions with Persons Who Commit, Threpten to Commit, or Support Terrorism,"
published by the United States Department of the Treasury, Office of Foreign Assets Control.
SECTION 29. SPECIAL CONDITIONS
A. DIR�CT DEPOSIT AUTHORIZATION. Department shall not release any funds under this Contract
until Department has received a properly completed deposit authorization form from
Subrecipient.
B, CONSTRUCTION STANDARDS. Notwithstanding and subject to Chapter 3000 of tl�e Texas
Government Code, Subrecipient shall ensure that any building for which HHSp funds are used for
renovation, conversion, or major rehabilitation must meet Shelter and Housing Standards,
Uniform Physical Construction Standards, 2015 International Residential Code (or municipality
adopted later version), Minimum Energy Efficiency Requirements for Single Family Construction
Activities, and fihe Accessibility Standards in Chapter 1, Subchapter B, and any standards required
by state or local statute, ordinance, or other regulation, as applicable for the Homeless Program
and activity,
City of Fort Worth
18266010006 19
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C. NATIONAL FIRE PROTECTION, None of ihe funds provided under this Contract may be used in
connection with any dwelling unit unless the unit is protected by a hard-wired or battery-operated
smolce detector installed in accordance with National Fire Protection Association Standard 74.
D. OTHER CONDITIONS. Not applicable.
S�CTION 30. NO WAIVER
A. RIGHT OR REMEDY, Any right or remedy given to Department by this Contract shall not preclude
tf�e existence of any other rigl�t or remedy, nor shall any action tal<en in the exercise of any right
or remedy be deemed a waiver of any other right or remedy. The failure of Department to exercise
any right or remedy on any occasion shall not constitute a waiver of Department's rightto exercise
that or any other- right or remedy at a later time,,
B, SOVEREIGN IMMUNITY, The Parties expressly agree that no provision of the Contract is in any
way intended to constitute a waiver by the bepartment or the State of Texas of any immunities
from suit or from liability that the Department or the State of Texas may have by operation of
law.
SECTION 31, ORAL AND WRITTEN AGREEMENTS
A, All oral and written agreements between the parties ofthis Contract relatingto the subject matter
of this Contract have been reduced to writing and are contained in this Contract and attachments,
B. Tlie attachments enumerated and denominated below are a par� of this Contract and constitute
promised perFormances under this Contract:
(1) Addendum A- Certification Regarding brug-Free Worl<place Requir�ements
(2) Addendum B- Certification Regarding Debarment, Suspension and Other Responsibility
Matters
(3) Addendum C-- PRWORA Requirements
(4) Exhibit A - Performance Statement
(5) Exhibit B — 6udget
SECTION 32. SEV�RABILITY
If any section or provision of this Contract is heid to be invalid or unenforceable by a court or an
administrative tribunal of competent jurisdiction, tiie remainder shall remain valid and binding.
SECTION 33. COPYRIGHT
Subrecipient may copyright materials developed in the performance of this Contract or with funds
expended underthis Contract. Department and the State shall each have a royalty-free, nonexclusive, and
irrevocable right to reproduce, publish, or otherwise use, and to authorize others to use, the copyrighted
worlc for gover�nment purposes,
SECTION 34. USE OF ALCOHOLIC BEVERAGES
city of Fort worth
18266010006 20
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Funds provided under this Contract may not be used for fi{ie payment of salaries to any Subrecipient's
etnployees who use alcoholic beverages while on active duty, for travel expenses expended for alcoholic
beverages, or for the purchase of alcoholic beverages,
SECTION 35, FAITH BASED AND SECTARIAN ACTIVITY
Funds provided under this Contract may not be used for sectarian or explicitly religious activities such as
worship, religious instruction or proselytization, and must be for the benefit of persons regardless of
religious affiliation. If Subrecipient conducts such activities, the activities must be offered separately, in
time or location, from the programs or services funded with direct financial assistance from Department,
and participation must be voluntary for beneficiaries of the programs or services funded with such
assistance,
SECTION 36. FORCE MAJURE
If the obligations are delayed by the following, an equitable adjustment will be made for delay or failure
to perform hereunder:
A. Any of the following events: (i) catastrophic weather conditions or other extraordinary elements
of nature or acts of God; (ii) acts of war (declared or undeclared), (iii) acts of terrorism,
insurrection, riots, civil disorders, rebellion orsabotage; and (iv) disease pandemics, quarantines,
embargoes and other similar unusual actions of federal, provincial, (ocal or foreign Governmental
Authorities; and
The non-performing party is without fault in causing or failing to prevent the occurrence of such
event, and such occurrence could not have been circumvented by reasonable precautions and
could not have been prevented or circumvented through the use of commercially reasonable
alternative sources, wori<around pians or other means,
SECTION 37. ASSIGNMENT
This Contract is made by Department to Subrecipient only, Accordingly, it is not assignable without the
written consent and agreement of Department, which consent may be withheld in Department's sole
discrefiion.
SECTION 38. TIME IS OF THE ESSENCE
Time is of the essence with respect to Subrecipient's compliance with all covenants, agreements, terms
and conditions of this Contract.
SECTION 39. COUNTERPARTS AND FACSIMILE SIGNATURES
This Contract may be executed in one or more counterparts each of which shall be deemed an original
but ali of which fiogether shall constitute one and the same instrutr�ent, Signed signature pages may be
transmitted by facsimile or ofiher electronic transmission, and any such signature shall have the same legal
effect as an original,
SECTION 40. NUMB�R, GENDER
City of Fort Worth
18Z66010006 Z�-
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Unless the context requires otherwise, the words ofthe masculine gender shall include the feminine, and
singular words shall include the plural.
SECTION 41. NOTICE
A. If a notice is provided concerning this Contract, notice may be given at the following (herein
referred to as "Notice Address");
As to Department:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
P. O, Box 13941
Austin, Texas 7II711-3941
Attention: Abigail Versyp, Director of Single Family and Homeless Programs Division
Telephone; 512-475-0908
Fax: 512-475-0220
abi�ail,versyp@tdhca.texas,�ov
As to Subrecipient:
City of Fort Worth
100 Foi�t Worth Trail
Fort Worth, Texas 76102
Attention: Dianna Giordano
Telephone: 817-392-778�
dianna,�iordano@fot�tworthtexas.�ov
B. All notices or other communications hereunder shall be deemed given when delivered, mailed by
overnight service, or five (5) calendar days after mailing by certified or registered mail, postage
prepaid, return receipt requested, addressed to the appropriate Notice Address as defined in ihe
above Subsection A of this Secfiion 41.
C, Subrecipient shall provide contact information and required notifications to the Department
through the Contract Sysfiem in accordance with �.0 TAC §7,7.
SECTION 42, VENUE AND JURISDICTION
This Contract shall be governed and constructed in accordance with the laws of the State ofTexas, without
regard to the conflicts of law provisions. The venue of any suit ar•ising under this Contract is fixed in any
cour� of competent jurisdiction, of Travis County, Texas,
C(ty of Fort Worth
1II266010D06 22
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SECTION 43. AI.TERNATIVE DISPUTE RESOLUTION
The dispute resolution process provided in Chapter 2009 of the Texas Government Code is available to
the parties to resolve any dispute arising under the Contract. If at any time the Subrecipient would lilce
to engage Department in an ADR procedure, the Subrecipient may send a proposal to Department's
Dispute Resolution Coordinator. For additional information on Department's ADR policy,. see
Department's Alternative Dispute Resolution and Negotiated Rulemal<ing at 10 7AC §1,17,
SECTION �44. Intentionally deleted.
SECTION 45. OPEN MEETINGS
If the Subrecipient is a governmental entity, Subrecipient represents and warrants its compliance with
Chapter 55� ofthe 7exas Government Code, which requires all regular•, special or called meetings of a
governmenfial body to be open to the public, except as otherwise provided by law,
SECTION 46. INDEMNIFICATION
TOTHE EXTENTALLOWED BY LAW, SUBRECIPIENTSHALL DEFEND, INDEMNIFYAND HOLD HARMLESS7HE
STATE OF TEXAS AND THE DEPARTMEN7, AND/OR THEIR O�FICERS, AGENTS, EMPLOYEES,
REPRESEN7ATIVES, CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES FROM ANY AND ALL I.IABILITY,
ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED COSTS, ATfORNEY FEES, AND EXPENSES
ARISIN6 OUT OF, OR RESULTING FROM ANY ACTS OR OMISSIONS OF SUBRECIPIENT OR ITS AGENTS,
EMPLOYEES, SUBCONTRACTORS, ORDER FULFILLERS, OR SUPPLIERS OF SUBCONTRACTORS IN THE
EXECUTION OR PERFORMANCE OF THE CONTRACT AND ANY PURCHASE ORDERS ISSUED UNDER THE
CONTRACT. TH� DEFENSE SHALL BE COORDINATED BY RESPONDENT WITH THE OFFICE OF THE TEXAS
ATTORNEY GENERAL WHEN TEXAS STATE AGENCIES ARE NAMED DEFENDANTS IN ANY LAWSUIT AND
SUBRECIPIENT MAY NOT AGREE TO ANY SEl-i'LEMENT WITHOUT FIRST OBTAINING TNE CONCURRENCE
FROM THE OFFICE OF THE TEXAS A`17'ORNEY GENERAL, SUBRECIPIENT AND DEPARTMENT AGREE TO
FURNISH TIMELY WRI�EN NOTICE 70 EACH OTHER OF ANY SUCH CLAIM.
SECTION 47. HEADINGS
Headings are included solely for the ease of locating subjects and shall not be considered as a part of this
Contract for purposes of interpretation, to enlarge orto limit any term ofthis Contract,
SECTION 4II, I.IMITATION ON ABORTION FUNDING
Subrecipient represents and warranfis that the Contract is nofi a taxpayer resource transaction prohibited
by Sections 2273.003 or 2273,0031 of the Texas Government Code and that payments made by
Department to Subrecipient and Subrecipient's receipt of appropriated funds under Contract are not
prohibited by Article IX, Section 6,24 of the General Appropriations Act.
City of Fort Worth
18266010006 23
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WITNESS OUR HAND EFFECTIVE:
SU6RECIPIENT;
City of Fort Worth,
a politica) subdivision of the State of Texas
gY, �Slgned by:
iatn.tna Gia{^�1nb
�-5FfJiS7f71CF4437 ..
Name; Dianna Giordano
Title: Assistant C�it Mana e�r
Date; � 25 2025 9:28:08 AM CDT
THIS CONTRACT IS NOT EFFECTIVE UNLESS SIGNED BY THE EXECUTIVE QIRECTOR OF THE TEXAS
DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, OR H15/HER AUTHORIZ�D QESIGNEE.
THIS CONTRACT IS APPROVED, ACCEPTED AND MADE TO BE EFFECTIVE ON SEPTEMBER 1, 2025 ON
BEHALF O�:
DEPARTMENT:
TEXAS DEPARTM�NT OF HOUSING ANQ COMMUNITY AFFAIRS,
A PUBUC AND OFFICIAL AGENCY OF 7HE STATE OF 7EXAS
Oacusigned hy:
/��� e 9 jP
By' p��oB� _.
Name; Abi�ail Versyp
Title; Its dul authorized officer or re resentative
Date; 9� ' '
\
City of �ort Worth
18266010006 24
Zl� WITI�IESS WHEI2EOF, the Parties hereto have executed this Agt•eeine�lt in multiple
originals on tlze date written belor� their z•espective sigtlaiuX•es to be effective on the Effective Date,
ACC�PT�D AND AGREED;
CITY OF �ORT WORTH:
CONTRACT COMPLIANC� IVIANAG�R:
By signing I acl<nowledge that I am the persou
i•esponsible for tl�e monitoring and adminisfi•ation of tltis
APPROVAL I2ECOMM�NDED: contract, including ensuring all performance and
reporHng requirements.
� n %�,� �v�t.L�
_.____� . _.�.,� �''``�'� _�__�._ �. .�__��
By: Qetfianv V�/ari�er (Sep 25, 2025 1o:23:3?_ CDT) 8�,;
Name; Bethany Warner Name: Tara Perez
Title: It�tergovernmental Relations Title: Homeless Strategies Manager
Manager
ATT�ST:
By:
(��, � �'
Ts�xQ .
Name: Jamiette S. Goodall
Tiile; City Secretary
APPROVED AS TO FOI2M AND LEGALITY;
By: �
Name: Gavin Midgley
TitIe: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: z5-0557
1295:
Docusign Envelope ID: E2375176-88A7-4320-B86C-7n86AFE7D49A
TE>CAS QEPARTMENT 0� HOUSING AND COMMUNITY AFFAIRS
FY 2026 TEXAS HOMEI.ESS HOUSING AND SERVICES PROGRAM
YOUTH SET-ASIDE
' GENERALREVENU�
CONTRACT 1F3266010006
ADDENDUM A
CERTIFICATION R�GARDING DRUG-FREE WORI�PLACE REQUIREM�NTS
City of Fort Worth,
a political subdivision of the State of Texas
This certification is required by the regulations implementing the Drug-Free Wori<place Act of 198�.
The undersigned certifies that it will or will continue to provide a drug-free woricplace by:
1) Publishing a statement notifying employees fihat the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's worl<place
and specifying the actions that will be tal<en against employaes for violation of such prohibition;
2) Establishing an ongoing drug-free awareness program to inform employees about-
a. The dangers of drug abuse in the worl<place;
b. The grantee's policy of maintaining a drug-free worl<place;
c, Any available drug counseling, rehabilitation, and employee assistance programs; and
d, The penalties that may be imposed upon employees for drug abuse violations occurring
in the wori<place;
�) Malcing it a requirement that each employee to be engaged in the perFormance of the grant be
given a copy of the statement required by paragraph (a);
4) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will-
a, Abide by the terms of the statement; and
b. Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the worl<place no (ater than five (5) calendar• days after such
convicfiion;
5) Notifying the agency in writing, within ten (10) calendar days after receiving notice under
paragraph (d)(2) from an employee or other-wise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title, to every grant
officer or other designee on whose grant activity the convicted employee was worl<ing, unless the
Federal agency has designafied a central point for the receipt of such notices. Notice shall include
the identification number(s) of each affected grant;
Clty of Fort Worth
1II266010006 25
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6) Talcing one of the following actions, within thirty (30) calendar days of receiving notice under
paragraph (d)(2), with respect to any employee who is so convicted-
Tal<ing appropriate
termination, consis
amended; or
personnel action against such an employee, up to and including
ent with the requiretnents of the Rehabilitation Act of 1973, as
b. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, Staie, or local health,
law enforcement, or other appropriate agency;
7) Mal<ing a good faith effortto continue to maintain a drug-free worl<place through implementation
of paragraphs (a), (b), (c), (d), (e) and (f).
Place(s) of performance [site(s) for the performance of worl< done in connection with the specific
grant] (include street address, city, county, state, zip code):
100 Fort Worth Trail, Fort Worth, Tarrant, TX, 76102
1.
2,
3.
4.
Worl<place identifications must include the actual address of buildings (or parts of buildings) or other
sites where worl< under the grant tal<es place, Categorical descriptions may be used (e.g,, all vehicles
of a mass transit authority or State highway department while in operation, State employees in each
local unemployment office, perFormers in concert halls or radio studios). If Subrecipient does not
identify the worl<places at the time of application, or upon award, if there is no application, the
Subrecipient must I<eep the identity of the worl<place(s) on file in its office and mal<e the information
available for Federal inspection. Failure to identify ali Icnown wori<places constitutes a violation ofthe
Subrecipient's drug-f'ree worl<place requirements.
This certification is a material representation of fact upon which reliance is placed when the
Departmant awards the grant. If it is later determined that Subrecipient I<nowingly rendered a false
certification, or otherwise violates the requirements of the Drug-Free Worl<place Act, Department, in
addition to any ofiher remedies available to the Federal Government, may tal<e action authorized
under the Drug-Free Worl<place Act,
City of Fort Worth,
a politica) subdivision of the State of Texas
Signed by:
�iawn.�. Giar�U.6
Qy: h�,�43, ..
Name; Dianna Giordano
Title: Assisfiant City Mana�er
bate; 9/25/2025 � 9:28:08 AM CDT
City of Fort Worth
18266010006 Z 6
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TE>CAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
�Y 2026 TE>CAS HOM�LESS NOUSING ANp SERVICES PROGRAM
YOUTH SET-ASIDE
GENERALREVENUE
CONTRACT 18266010006
ADQENDUM B
CERTIFICATION REGARb1NG DEBARMENT, SUSPENSION AND OTHER RESPONSIBII.I'TY MATTERS
City of Fort Worth,
a political subdivision of the State of Texas
The undersigned certifies, to the best of its I<nowledge and belief, that it and its principals:
1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded by any Federal or'state department or agency;
2) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a
public transaction; violation of Federai or State antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, mal<ing false statements, or receiving
stolen property;
3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or local) with commission of any of the offenses enumerated in section (b) of this
cer�ification;
4) Have not within a three (3) year period preceding this application/proposal had one or more public
iransactions (Federal, State or local) terminated for cause or default; and
5) Will submit to the Department infor�mation about each proceeding that occurs during this Contract
Term or during the recordlceeping period that:
a. Is in connection with this award;
b. Reached its final disposition during the most recent five year period; and
c, Is one af the following:
i, A criminal proceeding that r�esulted in a conviction, as defined below;
ii, A civil proceeding that resulted in a finding of fault and liability and payment of a
monetaryfine, penalty, reimbursement, restitution, or damages of FiveThousand and
No/100 Dollars ($5,000,00) or� more;
iii. An administrative proceeding, as defined below, that resulted in a finding of fault and
liability and your payment of either a monetary fine or penalty of Five Thousand and
No/100 Dollars ($5,000,00) or more or reimbursement, restitution, or damage in
excess of One Hundred Thousand and No/100 Dollars ($100,000.00); or
City of Port Worth
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iv, Any other criminal, civil, or administrative proceeding if:
1. It could have led to an outcome described in this section (e) paragraph (3)
items (i) —(iii) ofthis award term and condition;
2, It had a different disposition arrived at by consent or compromise with an
acl<nowledgment of fault on your pari; and
3, The requirement in this award term and condition to disclose information
about the proceeding does not conflict with applicable laws and regulations,
d, For purposes of section (e) of this certification the following definitions appiy:
An "administrative proceeding" means a non-judicial pr�ocess that is adjudicatory in
nature in order to mal<e a determination of fault or liability (e.g., Securities and
Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals
proceedings, and Armed Services Board of Contract Appeals proceedings), This
includes proceedings at the Federal and State levei but only in connacfiion with
performance of a Federal contract or grant. It does not include audits, site visits,
cor-rective plans, or inspection of deliverables.
A"conviction", for purposes of this award term and condition, means a judgment or
conviction of a criminal offense by any court of competent jurisdiction, whether
entered upon a verdict or a plea, and includes a conviction entered upon a plea of
nolo contendere.
Where the undersigned Subrecipient is unable to certify to any ofthe statements in this certification, such
Subrecipienfi shall attach an explanation of why it cannot provide said certification to this Contract,
The und�rsigned Subrecipient further agrees and certifies that it wiil include the below clause titled
"Cerrification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-
Subcontracts/Lower Tier Covered Transaction," without modification, in all subrecipient contracts,
subcontracts and in all solicitations for subcontracts:
"CERTIFICATION R�GARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION —
SUBCONTRACTS/ LOWER TIER COVERED TRANSACTIONS
1) The prospective lowertier participant/subcontr'actor certifies, by submission ofthis proposal, that
neither it nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, orvoluntarily excluded from participation in this transaction by any Federal department
or agency,
2) Where the prospective lower tier participant/subcontractor is unable to certify fio any of the
statements in this certification, such prospective participant shall attach an explanation to this
proposal.
City of Fort Worth
18266010006 z �
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LOWER TIER PARTICIPANT/ SUBCONTRACTOR:
Entity Name, Entity Type
By: ,.�
�,.,�„_�, .z�:,�.sx,«r,
Name; �co e in ey
Title: cEo
Date; lo/oi/zozs ��
This certification is a material representation offact upon which reliance is placed when the Department
awards the grant, If it is later determined that Subrecipient I<nowingly rendered an erroneous certification,
in addition to any other remedies available, the Department may fierminate this Contract for cause or
default,
SUBRECIPIENT;
City of Fort Worth,
a political subdivision ofthe State ofTexas
Sl9ned by:
sy; �iawn.a �aV'�atn4
�
Name; Dianna Giordano
Title: Assistant City Mana�er
Date: 9�25/2025 � 9;28:08 AM CDT
City of Fort Worth
1II266010006 2 9
Docusign Envelope ID: E2375176-SBA7-4320-B86C-7f1B6AFE7D49A
TE1(AS DEPARTMENT OF HOUSING AND COMMl1NITY AFFAIRS
FY 2026 T�XAS 1-IOMELESS HOUSING AND SERVICES PROGRANI
YOUTH S�T-ASIDE
GENERALREVENUE
CONTRACT 1II2660�.0006
ApDENDUM C
PRWORA REQUIREMENTS
City of Fort Worth,
a political subdivision of the State of Texas
If an individual is applying for HHSP funds, a Subrecipient must verify that the individual applying for HHSP
funds is a qualified recipient for funding under the Personal Responsibility and Worl< Opportunity Act of
1996, ("PRWORA") or ("Act"), Pub, L 104-193, 110 Stat, 2105, codified at f3 U.S.C. §1601 et. seq., as
amended by the Omnibus Appropriations Act, 1997, Pub. L. 104-208,
To ensure that a non-qualified applicant does not receive "public benefits," a political subdivision that
administers "public benefit programs" is required to determine, and to verify, the individual's alienage
status before granting eligibility. B U,S,C, §1642 (a) and (b), Subrecipient must use the SAVE verification
system to verify and document qualified alien eligibility once access to the system is provided by the
Department.
There are certain types of assistance that are not subject to the Act's restriction on access to public
benefits based on immigration status, This includes activities that: (1) deliver in-I<ind services at the
community level, (2) are necessary for the protection of life or safety, and (3) do not condition the
provision of assisiance on the applicant's income or resources. Generally, under the HHSP Sfiate Rules, an
activity that provides a public benefit to a Household that is Homeless is exempt, while an activity that is
provided to a Household that is At-Risl< of Homelessness is not exempt. However, if Subrecipieni has
adopted income based criteria for the provision of assistance, than that activity may be subject to the Act,
Yet, some activities do not provide a public benefit to a Household such as a case manager performing a
Household eligibility determination or purchase of an HMIS database, Section 401(b)(1)(C) of the Act also
exempts public health assistance for immunizations with respect to immunizable diseases and for testing
and treatment of symptoms of communicable diseases whether or not such symptoms are caused by a
communicable disease.
If Subrecipient is unsure of whether or not an activity is exempt from the Act, it should contact the
Department before beginning the activity to receive a written determination.
City of Fort Worth
18266010006 3 �
Docusign Envelope (D: E2375176-aBA7-4320-B86C-7IIB6AFE7D49A
CERTIFICATION REGARDING USE OF THE SYSTEMATIC ALIEN VERIFICATION FOR ENTITLEMENTS ("SAVE")
SYSTE M
Subrecipienfi shall;
(1) System Use.
(a) Establish the identity of the applicants and require each applicant to present the applicant's
immigration or naturalization documentation that contains the information (e,g,, alien
registration number) required by the SAVE Program;
(b) Physically examine the documentation presented by tl�e applicant and determine whether the
document(s) reasonably appear(s) to be genuine and to relate to the individual;
(c) Provide to the SAVE Program the information the SAVE Program requires to respond to
Subrecipient requests for verification of immigration or naturalized or derived citizenship status
information, including (1) information from the applicant's immigration or naturalization
documentation for initial automated verification, (2) additional information obtained from the
alien's immigration or naturalization documentation for automated additional verification, and
(3) completed Forms G-845 and other documents and information required for manual additional
verification, For manual only verification, ensure that Forms G-845 and other documents and
information required for manual verification are provided;
(d) Ensure that, prior to using the Verification Infor�mation System, all employees designated by
Subrecipient to use SAVE on behalf of the Subrecipient ("Users") perForming verification
procedures complete SAVE required training including: reading the SAVE Pr�ogram Guide, tal<ing
the latest version of Web tutorial(s), and maintaining a worl<ing I<nowledge of requirements
contained therein and in this Contr�act as updated. Documentation oftraining must be maintained
by the Subrecipient for monitoring review;
(e) Ensure that Users are provided with and maintain User lds only while they have a need to
perform verification procedures;
(f) Ensure all Users perForming verification procedures comply with all requirements contained in
the SAVE Program Guide, web-based tutorial, this Contract, and updates to these requirements;
(g) Ensure that all Users performing verification procedures have contact information for the SAVE
Progr�am and SAVE Monitoring and Compliance;
(h) Ensur•e all Users perform any additional verification procedures the SAVE Program requires
and/or the applicant requests after the Subrecipient initiates a request for verification;
(i) Use any information provided by DHS-USCIS under this Contract solely for the purpose of
determining fihe eligibility of persons applying for the benefit issued by fihe Subrecipient and limit
use of such information in accordance with this and all other provisions of this Contract;
(j) Comply with the requirements ofthe Federal Information Security Management Act ("FISMA")
(PL-�07-347), Title III, Section 301) and OMB guidance as applicable to electronic storage,
transport of recor'ds between agencies, and the internal processing of records received by either
agency under the terms of this Contract;
(I<) Safeguard such information and access methods to ensure that it is not used for any other
purpose than described in this Contract and protect its confidentiality; including ensuring that it
is not disclosed to any unauthorized person(s) without the prior written consent of DHS-USCIS,
Each applicant who wants to gain access to information regarding him/herself may do so by
submitting a written signed request to DHS-USCIS;
(I) Comply with the Privacy Act, 5 U,S,C. §552a, the Texas Public Information Act and other
applicable laws, regulations, and policies, including but not limited to all OMB and DHS privacy
cicy of �ort wortn
1II266010006 3 1
Docusign Envelope ID: E2375176-8BA7-4320-BII6C-7IIB6AFE7D49A
guidance, in conducting verification procedures pursuant to this Contract, and in safeguarding,
mainfiaining, and disclosing any data provided or received pursuant to the Contract;
(m) Comply with federal laws prohibiting discrimination against applicants and discriminatory use
of the SAVE Program based upon the nationa) origin, color, race, gender, religion, or disability of
the applicant;
(n) Provide all benefit-applicants who are denied benefits based solely or in part on the SAV�
response with adequate written notice of the denial and the information necessary to contact
DHS-USCIS so that such individual may correct their records in a timely manner, if necessary. A
Facfi 5heet that includes the process by which applicants may contact DHS-USCIS is posted on their
website;
(o) Provide all benefit-applicants who are denied benefits based solely or in part on fihe SAVE
response with the opportunity to use the Subrecipient's existing process to appeal the denial and
to contact DHS-USCIS to correct their records prior to a final decision, if necessary; and
(p) Refrain fr�om using SAVE, or assisting any person or entity, to comply with the employment
eligibility verification requirements of Section 274A of the Immigration and Nationality Act, 8
U.S.C, §1324a,
(2) Monitoring and Compliance,
(a) Allow Department and SAVE Monitoring and Compliance to monitor and review all records
and documents related to the use, abuse, misuse, fraudulent use or improper use of SAVE by the
Subrecipient, including, but not limited to original applicant consenfi documents required by the
Privacy Act, 5 U.S,C, §552a or other applicable authority;
(bj Notify the Department's Compliance Division immediately wheneverthere is reason to believe
a violation ofthis Contract has occurred;
(c) Notify the Department's Compliance Division immediately whenever there is reason to believe
an information breach has occurred as a result of User or Subrecipient action or inaction pursuant
to Office of Management and Budget ("OMB") Memorandum M-07-1.6, "Safeguarding Against
and Responding to the 6reach of Personally idenfiifiable Information;"
(d) Allow Departrnent and SAVE Monitoring and Compliance to monitor and review all records
and documents related to the use, abuse, misuse, fraudulent use or improper use of SAVE by any
User, including, but not limited to original applicant consent documents required by the Privacy
Act, 5 U.S.C. §552a or other applicable authority;
(e) Allow Department and SAVE Monitoring and Compliance to conduct desl< audits and/or site
visits to review Subrecipient's compliance with this Addendum C and all other SAVE-related policy,
procedures, guidance and law applicable to conducting verification and safeguarding,
maintaining, and disclosing any data provided or received pursuant to this Contract;
(f) Allow DeparCment and SAVE Monitoring and Compliance to perForm audits of Subrecipient's
User lds use and access, SAVE Training Records, SAVE financial records, SAVE biographical
information, system profiles and usage patterns and other relevant data;
(g) Allow Department and SAVE Monitoring and Compliance to infier�view any and all Users and
any and all contact persons or other personnei within the Subrecipient's organization or relevant
contracfiors regarding any and all questions or problems which may arise in connection with the
Subrecipient's participation in SAVE;
(h) Allow Department and SAVE Monitoring and Compliance to monitor system access and usage
and to assist SAVE users as necessary to ensure compliance with the terms of this Addendum C
and the SAVE Program requirements by its authorized agents or designees; and
City of Fort Worth
182660100D6 3 2
Docusign Envelope ID: E2375176-8BA7-A320-886C-78B6AFE7D49A
(i) Tal<e corrective measures in a timely manner to address all lawful requirements and
recommendations on every written finding including but not limited to rhose of the Department
or SAVE Monitoring and Compliance regarding waste, fraud, and abuse, and discrimination or any
misuse of the system, non-compliance with the ter•ms, conditions and safeguards of tl�is
Addendum C, SAVE Program procedures or other applicable law, regulation or policy,
(3) Criminal Penalties.
(a) DHS-USCIS reserves the right to use information from the Department or Subrecipient for any
purpose permitted by law, including, bui not limited to, the prosecution of violations of Federal
administrative or criminal law,
(b) The Subrecipient acicnowledges that the information it receives from DHS-USCIS is governed
by the Privacy Act, 5 U,S,C, §552a, and that any person who obtains this information under false
pretenses or uses it for any purpose other than as provided for in this Contract may be subject to
criminal penalties,
(A) Third Party Liability,
(a) Each party to this Contract shall be solely responsible for its own defense against any claim or
action by third parties arising out of or related to the execution and/or performance of this
Contract, whether civil or criminal, and retain responsibility for the payment of any corresponding
liability,
(b) Nothing in this Contract is intended, or should be construed, to create any right or benefit,
substantive or procedural, enforceable at law by any third party against the United States, its
agencies, officers, or employees, the State of Texas, its agencies, officers, or employees, or the
Subrecipient.
(5) Poinfis of Contact.
Abigail Versyp
Director of Single Family and Homeless Programs Division
Texas Deparfiment of Housing and Community Affairs
P.O, Box 13941
Austin, TX 78711-394�
Phone: (512) 475-090F3
Email; abigail.versyp@tdhca.state.tx,us
USCIS SAVE Program MS 2620
U.S, Citizenship and Immigration Services
Department of Homeland Security
Washington, bC 20529-2620
ATTN: SAVE Operations
Phone: (IIfi8) 464-4218
Email; saveregistration@dhs,gov
USCIS SAVE Monitoring and Compliance MS 2640
U.S. Citizenship and Immigration Ser�vices
Department of Homeland Security
City of Fort Worth
1II26601000G � 3
Docusfgn Envelope ID: E2375176-IIE3A7-4320-BII6C-7866AFE7D49A
Washington, DC 20529-2640
Phone: (f38B) 464-421II
Email: save.monitoring@dhs.gov
(6) Certification.
The undersigned hereby certifies to the Texas Department of Housing and Community Affairs that
all information herein is true and correct to the best of their I<nowledge and belief, The purpose
of this statement is to certify that City of Fort Worth:
� Is NOT a private nonprofit charitable organization and is an entity created by State Statute and
affiliated with or is a state or governmental entity (such as a housing finance agency, public
housing authority, unit of local government, council of governments, county, etc.)
Certification must have the signature from a representative with authority to execute documents
on the Subrecipient's behalf,
SUBRECIPIENT: �
City of Fort Worth,
a political subdivision ofthe State ofTexas
�5lgned hy:
�aV�.Ua G16V'�
By' S������ .
Name; Dianna Giordano
Title: Assistant Citv Mana�er
Qate: 9�25/2025 � 9:28:08 AM CDT
cfty of Fort worth
18266010006 � �
Docusign Envelope ID: E2375176-IIBA7-4320-B86C-78B6AFE7D49A
T�>(AS DEPARTMENT OF NOUSING AND COMMUNITY A�FAIRS
FY 2026 TEXAS HOMELESS HOUSING AND SERVICES PI�OGRAM
YOUTH SET-ASIDE
GENERAL REVENUE
CONTRACT 18266010006
EXHIBIT A
PERFORMANCE STATEMENT
City of Fort Worth,
a political subdivision of the State of Texas
Subrecipient shall carry out the following activities identified herein by implementing a Texas Homeless
Housing and Services Program ("HHSP") in accordance with the State Act and ifis implementing rules under
the HHSP State Rules,
Contract 7erm;
Close-Out Process
Service Area:
Program Activities
5epfiember 1, 2025 — August 31, 2026
Ends November 14, 2026
City of Fort Worth
Ds
�
Subrecipient agrees to perform the following activities for Homeless Youth Headed Households, as
defined in §7,2(57):
A. Persons Served
1,
2.
3,
4,
5.
Essential Services for Persons experiencing Homelessness in
Youth- Headed Households (only eligible in conjunction with a
street outreach, case management, emergency shelter, or
housing through a Transitional Living activity)
Street Outreach for Persons experiencing Homelessness in
Youth-Headed Households
Transitional Living for Persons experiencing Homelessness in
Youth-Headed Households
Persons experiencing Homelessness in Youth�Headed
Households in an HHSP-Youth funded day/night Shelter�
Case management for Persons experiencing Homelessness in
Youth-Headed Households
1 This number may include all persons assisted througl� the operations of the shelter�.
5
0
10
�
10
p3
�
C1ty of Fort Worth
1II266010006 3 5
Docusign Envelope ID: E2375176-IIBA7-4320-QII6C-78B6AFE7D49A
B, Outcomes
1. Per�sons in Youth-Headed Households who were Homeless 3
and have maintained housing for three months after HHSP
exit.
C, New Beds
1. New Shelter beds created through Construction; 0
2. New Shelter beds created through Rehabilitation: 0
3. New Shelier beds created through Conversion: 0
4, New Transitional Living beds created through Construction 0
5. New Transitional Living beds created through Rehabilitation 0
6, New Transitional Living beds created through Conversion 0
City of Fort Worth
1II266010006 36
Docusign Envelope ID: E2375176-8BA7-4320-BII6C-7IIB6AFE7D49A
TEXAS DEPARTM�NT OF HOUSINC ANQ COMMUNITY AFFAIRS
FY 2026 T�XAS HOMELESS HOUSING AND SERVICES PROGRAM
YOUTH SE7�ASIDE
GENERAL REVENUE
CONTRACT 1II266010006
E)(HIBIT B
BUpGET
City of Fort Worth,
a political subdivision of the State of Texas
ADDITIONAL FUNDS
If available, additional funds may be awarded, obligated, and expended by amendment(s) but only during
the Contract Term. Addiiional funds must also be reported during the Close-Out Process, Unexpended
fund balances will be recapfiured.
BUDG�T FOR AVAILABLE ALLOCATIONS
ADMINISTRATION $ 15,500,00
CASE MANAG E M ENT SALARY $ 35,133.00
CONSTRUCTION/REHABII.ITATION/CONVERSION $0,00
ESSENTIAL SERVICES (only eligible in $ 500,00
conjunction with a street outreach, case
management, emergency shelter, street
outreach, or housing through a Transitional
Living activity)
HOMELESS ASSISTANCE through a street $104,418,00
outreach, emergency shelter, or Transitional
Living Activity
OPERATIONS $0,00
TOTAL FUNDS AWARDED $155,551.00
IIL FOOTNOTES TO BUbGET FOR AVAILABLE ALLOCATIONS:
p5
�
Denotes that fihe Subrecipient must request in writing any adjustment needed to a budget category before
the Department will mal<e any adjustments to the budget categories, Only those written requests from
the Subrecipient that are received at least thirty (30) calendar days prior to the end of the Contract Term
will be reviewed, The Department may decline to review written requests received during the final thirky
(30) calendar days of the Contract Term.
City of Fort Worth
1II266010006 37
Exhibit "H"
Certi�cation
CERTIFICATION REGAI2I)ING DEBARMENT, SUSPEN�ION, INELIGIBILITY
AND VOLUNTARYEXCLUSION — SUBCONTRACTS/ LOWER TIER COVERED
TRANSACTIONS
The prospective lower tier participant/subcont�•actor cei•tifies, by submission of this proposal,
that neither it nor its principals is pr•esently debarred, suspended, proposed foz• debarment,
declared ineligible, or voluntarily excluded from participation in this transaction by any
Federal department or agency.
Where the prospective lower tiei• participant/subcontractor is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation to this
proposal.
This certification is a material representation of fact upon which reliance is placed when the City
awards the subgrant. If it is later detertnined that Agency lcnowingly rendered an erroneous
certification, in addition to any other remedies available, the City may tei•minate this Agreement for
cat�se or default.
LOtiV�� TIE� P )�2�'ICIPANT/ SUBCONTRACTOR:
I�I/� �`�`��
[Signature] Nicole Binkley
Pr•inted Name:
Title: cEo
Date:
CITY OF FORT WORTH AGREEMENT WITH TRANSITION RESOURC� ACTION C�NTER FOR RENTAL
ASSISTANCE, CASE MANAGEMENT AND ADMINISTRATION Page 47 of 47
City of �'ort Worth,
��y�� �f�d
Texas
�oun�il Cor�nn�nica�ior�
bATE; 06l24/25 M&C FIL� NUMBER: M&C 25-0557
LOG NAME: 02ACCEP7ING 2026 HOMELESS HOUSING AND SERVICES FUNDS
SUBJECT
(ALL) Authorize Acceptance of Grants from the Texas Department of Housing and Community Affairs for Homeless Housing and Services
Program Funds in the Approximate Amount of $458,426,00 and Homeless Housing and Services Program-Youth Set Aside in the Approximate
Amount of $155,551.00, Authorize Execution of Related Agreements, Authorize Executlon of Subgrant Agreements with My Health, My Resources
of Tarrant County to Provide Rental Assistance and with Transilion Resource Action Center to Provide Youth Rental Assistance and Case
Management, Find ihat the Subgrant Agreements Serve a Public Purpose and fhat Adequate Controls are in Place, and Adopt Appropriation
Ordinance
RECOMMENbATION:
It Is recommended that the City Council:
1. Auihorize acceptance of grants from the Texas Department of Housing and Community Affairs for the Homeless Housing and Services
Program funds in the approximate amounts of $458,�426.00 (General) and $155,551.00 (Youth);
2. Authorize execution of grant agreements, including the ability to adjust the grant amounts in such agreements;
3, Authorize the execution of a subgrani agreement with My Heaith, My Resources of Tarrant County in ihe approximate amount of $458,426.00
to provide rental assistance to at least 40 permanent supportive housing clients (General);
4. Authorize the execution of a subgrant agreemeni with Transition Resource Action Cenfer in the approximate amount of $155,551.00 to
provide rental assistance and case management to at leasl eight (8) youth (Youth);
5. Find that the subgrant agreements serve the public purpose of reducing chronic and youth homelessness and that adequate controls are in
place through the subgrant agreements; and
6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriaiions in the Grants Operating State F'und in the
approximate amount of $613,977.00, subject to the receipt of ihe grant, for the purpose of reducing chronic and youth homelessness.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to approve the acceptance of grant funding and related agreements for two
categorles (general antl youth) of services directed to individuals experiencing homelessness.
The State of Texas provides grant funding for the Homeless Housing and Services Program (HHSP) administered by the Texas Departmeni of
Housing and Communily Affairs (TDHCA) to municipalities with a population of 285,500 or greater, including the City of Fort Worth (City).
General -
The 2026 HHSP amount allocated to the City is appraximately $458,426,00. The NHSP funds may be used ta provide rental assistance, case
managerneni and oiher services or housing options to reduce homelessness. My Health, My Resources of Tarrant Caunty (MHMR) is ihe City's
2025 HHSP subgrantee and provides case management to the permanent supportive housing (PSH) clients, Pending a risk assessment and City
Councii approval, the City will enter into a subgrant agreement with MHMR for rental assistance for at least 40 PSH clients for the 2026 terin.
Youth -
The 2026 HHSP-Youth amount allocated to the City is approximately $155,551.00. Eligible services include case management, emergency
shelter, street outreach and iransliional living. Transilion Resource Action Center (TRAC) is the City's 2025 HHSP-Youth subgrantee and provides
boih rental assistance and case management to young adults age 18-24. Pending a risl� assessment and City Council approval, the City will enter
into a subgrant agreement witli TRAC for rental assistance and case management for at least eight (II) youth for the 2026 term.
By approval of this Mayor and Councfl Communication, the City Council finds that funding the subgrant agreements will meet the public purpose of
helping to reduce chronic and youth homelessnass and that adequate conirols are in place through the subgrant agreements to ensure that the
public purpose is carried out,
Upon acceptance, the grant will begin on September 1, 2025. The City Manager's Office Homeless Strategfes Division will administer the HHSP
and HHSP-Youth funds and monitor the sub-grantees, MNMR and TRAC. The subgrant agreements will be fi�om September �, 2025 to Augusi 31,
2026.
An Assistant City Manager is authorized to execute the contracts,
No City salaries will be charged to this grant; therefore, indirecl cost recovery does not apply. There is no grant application repository number, as
the Ciry Managei's Office did noi apply for this grant.
A Fonn 1295 is not required for the contracts with TDHCA and MHMR because: fhese contracts will be with a governmental entily, state agency or
public institution of higher educafion. A�orm 1295 is required for the contract with TRAC.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated, in the Grants Operating State Fund. The City Manager's Office (and Financial
Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the City
Manager's Office has the responsibility to validate the availability of funds. This is a reimbursement grant.
Submitted for City Manager's Office bv: Dianna Giordano 7783
Originating Business Unit Head: Bethany Warner 6121
Additional Inforrnation Contacf: Tara Perez 2235
c���w�i��� o� i�����s��� ����i s
FORM 1�9�
�ofs
Complete Nos. 1- 4 and s if there are interested parties. OFFICE USE ONL,Y
Complete Nos.1, z, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity fiting form, a�d the city, state and country of the business entity's place Certificate Number:
of business. 2025-1315872
Transition Resource Action Center
Dallas, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/28/2025
being filed.
City nf Fort Worth Date Acknowiedged;
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
No Contract Number to Date
TRAC will provide rental assistance and case management services for homeless youth.
Nature of interest
4
Narne of Interested Party City, State, Countiy (place of business) (check applicable)
Controlling Intermediary
Binkley, Nicole Dallas, TX United States X
Runnels, Josh Dallas, TX United States X
Johnson, Portia Dallas, TX United States X
5 Check only if there is NO lnterested Party. ❑
6 UNSWbRN DECLARATION
My name is Y � � , and my date of birlh is � v l� l��
My address is �' � � � UV Val-� e�-L,� �Gi ( `�1 .S , ( /� �-✓�U`'f , __�,°�,
(street) (city) (state) (zip code) (country)
I deciare under penalry of perjury that the foregoing is true and correct.
Executed in �G� �((�,� Counry, State of L.� �_., on the �day of "�� 20�.
(m� (Year)
/ �
�v ��?�`� ����
Signature of authorized agent of contracting b ii s5 entiry
(Declaranl)
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