HomeMy WebLinkAboutContract 64092CITY HALL LICENSE AGREEMENT
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PROPERTY MANAGEMENT
DEPARTMENT
FORT WORTH CITY HALL LICENSE
AGREEMENT
THIS LICENSE AGREEMENT (“Agreement”) is made and entered into this 9 day of October, 2025 (“Effective
Date”), by and between The City of Fort Worth (“City”), a home-rule municipal corporation of the State of Texas, acting by
and through its duly authorized representative, and Fort Worth Promotion and Development Fund (“Licensee”) acting by
and through its duly authorized representatives.
In consideration of the use of the Facilities (as hereinafter defined) and the performance of the mutual covenants and
agreements herein contained and in consideration of the payments by the Licensee to the City, it is mutually agreed as
follows as of the Effective Date:
1. GRANT OF LICENSE, TERM, AND LICENSE PERIOD
1.01 Licensee may use the area(s) within City Hall (“City Hall”) set forth in the facility map, which is attached as
Exhibit A, incorporated herein for all purpose, (“Facilities”) from 12 PM on October 9, 2025 to 10 AM on October 10,
2025 (“License Period”) for the purpose of holding the following event and for no other purpose: Party on the Pitch,
The 2025 Party in Fort Worth (“Event”). Subject to the following conditions, limitations, and restrictions, Licensee
may occupy and use the Facilities, including contiguous common areas (and other such areas as mutually agreed
upon in writing) necessary to accommodate patrons, for the above stated purpose. Licensee recognizes that other
areas within City Hall may be utilized by City for City purposes.
1.02 Unless terminated or canceled earlier pursuant to the terms herein, the term of this Agreement shall begin
on the Effective Date and end at the expiration of the License Period (“Term”). The cancellation and termination
provision is set forth in Section 25 of this Agreement.
2. USE OF THE FACILITIES
2.01 Event Manifest. At least 14 calendar days prior to the beginning of the License Period, Licensee shall file
with the City’s Director of Property Management or that person’s designee (“Director”), a full and detailed written
outline of Licensee’s proposed use of the Facilities for the Event, including, but not limited to, all room assignments,
meeting sets, staging requirements, special instructions, floor plans of exhibit areas, hall and chair sets, and any
other information that may be required by the Director concerning the Event (“Event Manifest”). The Event
Manifest, and any portion thereof, is subject to approval by the Director and the Fort Worth Fire Marshal and shall
comply with all applicable Federal, State, and local laws, ordinances, rules, and regulations. In addition to
establishing the use of the Facilities for the Event, the Director will rely on the Event Manifest to determine the
necessary and appropriate staffing, supplies, and equipment required for the Event, including, but not limited to,
any additional services or equipment requested of the City by Licensee.
2.02 Event Preparation and Overtime.
A. Event preparation by Licensee on the Facilities and delivery of Licensee’s freight or other properties
shall take place upon the dates and times specified in this Agreement.
B. Overtime: Any activities related to the Event must end by midnight of each night during the License
Period, unless otherwise stated in the Agreement and insurance certificate. Licensee shall pay Five
Hundred ($500.00) Dollars per hour for any additional hour (or portion thereof) in which Licensee
occupies the Facilities between the hours of 12:00 midnight and 7:00 A.M.
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2.03 All loading docks at City Hall must be shared. Specific usage must be coordinated with the Director
in advance of the Event.
3. CONSIDERATION, AND PAYMENTS
3.01 Consideration. Consideration for this license for the event shall be in kind payments made by Licensee to
contracted entities or individuals in an amount to cover all costs related to the event.
3.02 Payments. All payments are due for this event shall be at the sole cost of the Licensee and paid directly to
the entity or individual providing such services. No payments shall be made to City, nor shall City be responsible
for any direct costs associated with the event.
4. SERVICES
A. Service Providers. Any of the following services required by Licensee in connection with its Event
and the use of the Facilities shall be provided exclusively by vendors by separate contract between
the vendor and Licensee (“Exclusive Providers”): rigging; concessions and catering; alcoholic
beverage services (including, but not limited to, beer, wine, and liquor); communications, telephone,
internet (wired and wireless), and voice or data; electrical, water and air distribution; parking; and
staffing services, including, without limitation, security, ushers, ticket takers, access control and
crowd management.
4.01 Mandatory and Discretionary Services.
A. Mandatory Services.
i. Emergency Medical Services. Licensee shall be responsible for providing and paying for,
at its sole cost and expense, such emergency medical services and personnel as deemed
necessary for the Event by the Director in the Director’s sole discretion, including, but not
limited to, any standby ambulance services from the City’s ambulance provider.
ii. Security Personnel.
a) Licensee shall be responsible for providing and paying for, at its sole cost and
expense, such security services and personnel as deemed necessary for the Event
by the Director in the Director’s sole discretion.
b) All security personnel shall be certified peace officers of the State of Texas or
approved City Hall security. Any officers will be approved and scheduled by the
Director.
iii. Fire Marshal. Licensee shall be responsible for providing and paying for, at its sole cost
and expense, such fire marshal services as deemed necessary for the Event by the Director
in the Director’s sole discretion.
iv. Miscellaneous. All mandatory service providers set forth in this Section 4.01.A shall be
considered independent contractors of Licensee, and Licensee shall pay all costs for such
providers directly to the individual or entity providing such services, as applicable.
B. Discretionary Services.
i. Outside Providers. Subject to the prior written approval of the Director and any
limitations set forth in this Section 4, Licensee may obtain any other services that it
requires from its own providers to promote and conduct its Event, including, but not limited
to, decorators, ticket-sellers, ticket-takers, ushers, floor managers, stage crews (other than
Property Management Department technical personnel), security personnel not otherwise
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required under this Agreement, electricians, technicians, carpenters, and machine
operators. At least thirty (30) calendar days prior to the beginning of the License Period,
Licensee must submit to the Director a list of all such persons or entities that will provide a
service for the Event, including, but not limited to, services to be provided by or on behalf
of Licensee and any exhibitors or vendors, during the License Period.
ii. Room Set-Ups.
a) Original Set-Up. The City will not provide set up or take down services for the
City Hall. All such services shall be provider by Licensee or Licensee’s
contracted providers and shall be at the sole cost and expense of Licensee.
This includes, but is not limited to, the removal of City furniture for set up
and returning City furniture back to its original state at the conclusion of the
event.
5. POLICIES, RULES, AND REGULATIONS
5.01 Licensee agrees to comply with the City’s Facility Guidelines and Requirements (collectively, “FG&Rs” in
existence as of the date of this Agreement or as may be amended thereafter, all of which are incorporated herein
and made a part hereof by this reference) governing the use of the Facilities and acknowledges receipt of a copy
of the same. Licensee understands that the FG&Rs may be amended prior to Licensee’s Event and agrees to
comply with any such amendments. City will use its best efforts to provide written notice to Licensee of any
such changes, but Licensee acknowledges and agrees that it retains the responsibility to keep itself
appraised of the current FG&Rs. To the extent that a conflict exists between a particular term, or terms, of this
Agreement and the FG&Rs, then the terms of this Agreement shall control.
6. REMOVAL OF EQUIPMENT
6.01 Licensee must remove or ensure removal of any and all furniture and equipment from the Facilities prior to
the expiration of the License Period. No equipment may be left in the Facilities past the License Period. Any
equipment or other property left by the Licensee at the Facilities for over thirty (30) calendar days will be considered
abandoned and will become the property of the City. The City shall have the right to dispose of such property as it
deems necessary and appropriate.
7. ACCEPTANCE OF FACILITIES
7.01 Licensee agrees that it has examined the Facilities prior to the execution of this Agreement and is satisfied
with the physical condition of the Facilities. Licensee’s taking possession of the Facilities for the Event shall be
conclusive evidence of its receipt of the Facilities in a safe, sanitary and sightly condition and in good repair, except
for those conditions which the Licensee provides City written notice of before Licensee takes possession of the
Facilities. Licensee hereby releases the City from any and all damages, claims for damages, losses or liabilities,
arising out of or in connection with, directly or indirectly, the occupancy and use of the Facilities and any and all
activities conducted thereon sustained by reason of the occupancy and use of the Facilities under this Agreement.
8. CARE OF FACILITIES
8.01 Licensee, at Licensee’s own expense, shall keep the Facilities and maintain all equipment and other
properties of City in a safe, sanitary, and sightly condition and in good repair, and shall restore and yield said
Facilities, equipment, and all other properties belonging to the City back to City at the expiration or termination of
the License Period in good or better condition as existed at the commencement of the License Period and in which
Licensee found them, ordinary wear and tear (including damage by acts of God or other causes beyond the control
of Licensee) excepted.
8.02 Licensee will not do or permit to be done any injury or damage to any buildings, grounds, or part thereof,
or permit to be done anything that will damage or change the finish or appearance of the Facilities , the furnishings,
or grounds thereof or any other property belonging to the City by the erection or removal of equipment or any other
improvements, alterations or additions. No decorative or other materials shall be nailed, tacked, screwed or
otherwise physically attached to any part of the Facilities or grounds or to any of the furnishings or fixtures of the
City without the written consent of the Director.
8.03 Subject to ordinary wear and tear, Licensee will pay the costs of repairing (to its condition immediately
preceding the occurrence of such damage) any damage that may be done to the Facilities or any of the grounds,
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fixtures, furniture or furnishings by any act or omission of Licensee or any of Licensee’s employees, agents, officers,
or anyone visiting the Facilities upon the invitation of the Licensee, including, but not limited to, the patrons, vendors,
and exhibitors of the Event. The Director shall determine, in its sole discretion, whether any damage has occurred,
the amount of the damage and the reasonable costs of repairing the damage, and whether, under the terms of this
Agreement, the Licensee is responsible. The costs of repairing any damage to the Facilities shall be immediately
due and payable by the Licensee upon Licensee’s receipt of a written invoice from the City.
8.04 In licensing the Facilities, City does not relinquish the right to control the management of the Facilities, or
the right to enforce all necessary and proper rules for the management and operation of the same. City, through its
Manager, police and fire personnel and other designated representatives, has the right at any time to enter any
portion of the Facilities (without causing or constituting a termination of the privilege or an interference for the
possession of the Facilities by the Licensee) for any purpose, provided this shall not authorize or empower City to
direct the activities of the Licensee or assume liability for Licensee’s activities.
9. PROPERTY LOSS
9.01 City assumes no responsibility for any property placed in the Facilities or grounds of City Hall or any part
thereof by the Licensee or any agent, officer, employee, servant, invitee, exhibitor, contractor, or subcontractor of
Licensee. Licensee hereby expressly releases and discharges City from any and all liability for any property damage
or loss arising out of or in connection with, directly or indirectly, the occupancy or use of the Facilities and grounds.
10. REMOVAL OF DISORDERLY PERSONS
10.01 City, through its Director, police and fire personnel and other designated representatives, retains the right
to remove or eject from the Facilities or any other City facility any person(s) or persons acting in a disorderly manner,
including, but not limited to, those that pose a health and safety risk to people and property. In the event
of the exercise of this authority, Licensee hereby waives any and all claims for damages against the City on
account of said removal.
11. UTILITIES/HVAC
11.01 Beginning from the onset of usage by the Licensee, City agrees to furnish the necessary light and existing
electrical power for ordinary use of the Facilities for the Event, including, but not limited to, lighting, heat and air
conditioning sufficient to make the Facilities reasonably comfortable, and water for ordinary use of the appliances
installed. The determination of necessity shall be made by the Director in the Director’s sole discretion. City shall
not be responsible for accidents, unavoidable delays, or interruptions in service not caused by the City.
11.02 It is understood that the City enforces the adopted National Electrical Code to ensure the public is not
exposed to electrical hazards. If extension cords are used, Ground Fault Circuit Interrupter (GFCI) Protection is
required. These cords must have a test and a reset button and the words “GFCI protected” printed on the cord. All
120 volt extension cords shall be three-wire grounding type cords. Extension cords may not be placed through
doorways. Frayed or damaged cords shall not be used.
12. FLAMMABLE MATERIALS
12.01 No flammable materials, including, but not limited to, bunting, tissue paper, crepe paper, and the like, shall
be permitted to be used for decorations in the Facilities and all materials used for decorative purposes must be
treated with flame-proofing and approved by the City of Fort Worth Fire Department. Licensee shall not operate or
place any engine or motor or machinery in the Facilities or use oils, burning fluids, kerosene, naphtha or gasoline
or any other flammable chemical for either mechanical or other purposes or any agent other than electricity for
illuminating the Facilities without the prior written consent of the Fire Marshal.
13. SEATING CAPACITY
13.01 Licensee shall not sell more tickets or allow more occupancy than the seating capacity of the Facilities
permits and as allowed under any federal, state, and local laws, statutes, ordinances, charter provisions, rules and
regulations of the City.
13.02 For ticketed events: Licensee shall furnish all admission tickets.
14. NON-SMOKING, VAPING, AND E-CIGARETTE FACILITY
14.01 Licensee understands that smoking, vaping, and e-cigarettes are prohibited within the Facilities and agrees
to make its attendees aware of this fact in its official materials.
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15. OBSTRUCTIONS
15.01 Sidewalks, entries, passage vestibules, halls, elevators or access ways to public utilities of the Facilities
shall not be obstructed or caused to be obstructed by Licensee or any other person or entity attending the Event,
or caused or permitted to be used for any purpose other than ingress or egress to and from the Facilities. The
doors, skylights, stairways or openings that reflect or admit light into any portion of the Facilities shall not be
obstructed by Licensee or any other person or entity attending the Event.
16. PARKING
16.01 Upon request by Licensee, City will provide access to the City parking garage or back surface lot for valet
parking for the event.
17. INDEMNIFICATION
LICENSEE SHALL AND DOES AGREE TO INDEMNIFY, PROTECT, DEFEND AND HOLD HARMLESS CITY
AND CITY’S EMPLOYEES, REPRESENTATIVES, OFFICERS, AND SERVANTS (COLLECTIVELY,
"INDEMNITEES") FOR, FROM AND AGAINST ANY AND ALL CLAIMS, LIABILITIES, DAMAGES, LOSSES,
LIENS, CAUSES OF ACTION, SUITS, JUDGMENTS AND EXPENSES, (INCLUDING,BUT NOT LIMITED TO,
COURT COSTS, ATTORNEYS' FEES AND COSTS OF INVESTIGATION), OF ANY NATURE, KIND OR
DESCRIPTION (1) RELATING TO THE USE OR OCCUPANCY OF THE FACILITIES BY LICENSEE, AND ITS
EMPLOYEES, DIRECTORS, OFFICERS, SERVANTS, PATRONS, AGENTS, INVITEES, LICENSEES,
CONTRACTORS, OR ANY PERSON OR ENTITY USING THE FACILITIES FOR THE EVENT OR (2) BY REASON
OF ANY OTHER CLAIM WHATSOEVER OF ANY PERSON OR ENTITY OCCASIONED OR ALLEGED TO BE
OCCASIONED IN WHOLE OR IN PART BY ANY ACT OR OMISSION ON THE PART OF LICENSEE AND ITS
LICENSEES, EMPLOYEES, DIRECTORS, OFFICERS, SERVANTS, AGENTS, PATRONS, INVITEES,
CONTRACTORS, OR ANYONE LICENSEE CONTROLS OR EXERCISES CONTROL OVER OR (3) BY ANY
BREACH, VIOLATION OR NONPERFORMANCE OF ANY COVENANT OF LICENSEE UNDER THIS
AGREEMENT (COLLECTIVELY, "LIABILITIES"), EVEN IF SUCH LIABILITIES ARISE FROM OR ARE
ATTRIBUTABLE TO ANY ACT OR OMISSION OR ANY CONDITION WHATSOEVER OF THE CITY AND ITS
PROPERTY.
17.01 IT IS AGREED WITH RESPECT TO ANY LEGAL LIMITATIONS NOW OR HEREAFTER IN EFFECT AND
AFFECTING THE VALIDITY OR ENFORCEABILITY OF THE INDEMNIFICATION OBLIGATION UNDER THIS
SECTION, SUCH LEGAL LIMITATIONS ARE MADE A PART OF THE INDEMNIFICATION OBLIGATION AND
SHALL OPERATE TO AMEND THE INDEMNIFICATION OBLIGATION TO THE MINIMUM EXTENT
NECESSARY TO BRING THE PROVISION INTO CONFORMITY WITH THE REQUIREMENTS OF SUCH
LIMITATIONS, AND AS SO MODIFIED, THE INDEMNIFICATION OBLIGATION SHALL CONTINUE IN FULL
FORCE AND EFFECT.
17.02 If more than one Licensee is named under this Agreement, the obligation of all such Licensees shall be,
and is joint and several.
17.03 Licensee shall include an indemnification in substantially the same form as above in any contractor and
subcontractor agreements.
18. INSURANCE
18.01 Prior to the time Licensee is entitled to any right of access to or use of the Facilities, Licensee shall procure,
pay for and maintain the following insurance written by companies approved by the State of Texas and acceptable
to the Director. The following insurance shall be evidenced by delivery to the Director of executed certificates of
insurance or certified copies of policies, whichever is acceptable to the Director.
A.Commercial General Liability (CGL) Insurance
i. $1,000,000 each occurrence
ii. $2,000,000 aggregate limit
B.Business Automobile Liability Insurance
i. $1,000,000 each accident on a combined single limit
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or
$250,000 Property Damage; and
$500,000 Bodily Injury per person per occurrence
ii. The insurance policy shall be endorsed to cover “Any Auto”, defined as autos owned,
hired, and non-owned when said vehicle is used in the course of the Event herein.
18.02 Additional Requirements.
A. Such insurance amounts shall be revised upward at the Director’s reasonable option and no more
frequently than once every 12 months, and Licensee shall revise such amounts within thirty (30)
calendar days following notice to Licensee of such requirements.
B. To the extent permissible by applicable law, insurance policies required herein shall be endorsed
to include City as an additional insured as its interest may appear. Additional insured parties shall
include employees, representatives, officers, agents, and volunteers of City.
C. All policies shall include a Waiver of Subrogation (Right of Recovery) in favor of the City of Fort
Worth.
D. Any failure on part of Director to request certificate(s) of insurance shall not be construed as a
waiver of such requirement or as a waiver of the insurance requirements themselves.
E. Insurers of Licensee’s insurance policies shall be licensed to do business in the state of Texas by
the Department of Insurance or be otherwise eligible and authorized to do business in the state of
Texas. Insurers shall be acceptable to the Director insofar as their financial strength and solvency
and each such company shall have a current minimum A.M. Best Key Rating Guide rating of A-:
VIII or other equivalent insurance industry standard rating otherwise approved by the Director.
F. Deductible limits on insurance policies shall not exceed $10,000.00 per occurrence unless
otherwise approved by the Director. Deductibles shall be listed on the certificate of insurance.
G. In the event there are any local, federal or other regulatory insurance or bonding requirements for
Licensee’s operations, and such requirements exceed those specified herein, then such
requirements shall prevail.
H. Licensee shall require its contractors and subcontractors to maintain applicable insurance
coverages, limits, and other requirements as those specified herein; and, Licensee shall require its
contractors and subcontractors to provide Licensee and City with certificate(s) of insurance
documenting such coverage. Also, Licensee shall require its contractors and subcontractors to
have City and Licensee endorsed as additional insureds (as their interest may appear) on their
respective insurance policies.
I. The term of insurance is for the duration of the License Period, which includes the period from the
right of access to set-up through the period allowed for removal of property.
J. The Licensee is responsible for providing the City with a thirty (30) calendar day notice of
cancellation or non-renewal of any insurance policy and may not change the terms and conditions
of any policy that would limit the scope or coverage, or otherwise alter or disallow coverage as
required herein.
K. Any self-insured retention in excess of $25,000.00, affecting required insurance coverage, shall be
acceptable to and approved by the Director in regards to asset value and stockholders’ equity. In
lieu of traditional insurance, alternative coverage maintained through insurance pools or risk
retention groups, must also be approved by the Director.
L. The company issuing the insurance policy shall have no recourse against the City of Fort Worth for
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payment of any premiums or assessments for any deductibles that all are at the sole risk of
Licensee.
M. For purposes of this insurance section, the terms “Owner”, “City” or “City of Fort Worth” shall include
all authorities, boards, bureaus, commissions, divisions, departments, and officers of the City and
the individual members, representatives, officers, employees, and agents thereof in their official
capacities and while acting on behalf of the City of Fort Worth.
N. Coverage shall be written on a Per Occurrence basis and the policy shall include Broad Form
Property Damage Coverage with an insurance company satisfactory to the Director. If insurance
policies are not written for specified coverage limits, an Umbrella or Excess Liability insurance for
any differences is required. When required, Excess Liability shall follow the form of the primary
coverage.
O. If coverage is underwritten on a claims-made basis, the retroactive date shall be coincident with or
prior to the date of the License Period and the certificate of insurance shall state that the coverage
is claims-made and the retroactive date. The insurance coverage shall be maintained for the
duration of the Agreement and for five (5) years following termination or expiration of the
Agreement. An annual certificate of insurance submitted to the City shall evidence such insurance
coverage.
P. Certificates of Insurance shall be delivered to the City of Fort Worth, 100 Fort Worth Trail, Fort
Worth, Texas 76102, evidencing all the required coverages, including endorsements.
18.03 Licensee hereby waives subrogation rights for loss or damage against City, and its officers, agents,
representatives, servants, and employees for personal injury (including, but not limited to, death), property damage,
and any other loss.
18.04 Licensee shall not do or permit to be done anything in or upon any portion of the Facilities, or bring or keep
anything therein or thereupon that will in any way conflict with the conditions of any insurance policy upon the
Facilities or any part thereof, or in any way increase the rate of fire insurance upon the Facilities or on property
kept therein, or in any way obstruct or interfere with the right of the other tenants of the Facilities, or injure or annoy
them.
18.05 Notwithstanding anything to the contrary, City may terminate this Agreement immediately upon the failure
of the Licensee to provide acceptable documentation of insurance as required herein.
18.06 If alcohol is to be sold, served, or consumed, the Licensee shall provide proof of liquor liability insurance
OR shall cause any alcohol vendor to provide such insurance and name the City and Licensee as additional
insureds.
19. COMPLIANCE WITH LAW
19.01 Licensee shall ensure compliance with all federal, state, and local laws, statutes, rules, regulations, and
ordinances including, but not limited to all ordinances, charter provisions, rules and regulations of the City of Fort
Worth. Licensee will not do or suffer to be done anything on the Facilities during the License Period in violation of
any such laws, statutes, ordinances, rules, regulations, charter provisions, directives or requirements. If the City
calls the attention of Licensee to any such violation on the part of said Licensee or any person employed by or
admitted to the Facilities by Licensee, Licensee will immediately desist from and correct such violation or vacate
the Facilities.
19.02 Licensee will obtain and pay for all necessary permits, licenses, and taxes from any governmental agency
with jurisdiction thereof.
20. FEDERAL COPYRIGHT ACT
20.01 Licensee agrees to assume full responsibility for complying with the Federal Copyright Law of 1978 (17
U.S.C. 101, et seq.) and any regulations issued thereunder including, but not limited to, the assumption of any and
all responsibilities for paying royalties which are due for the use of copyrighted works in Licensee’s performances
or exhibitions to the copyright owner, or representative or said copyright owner. City expressly assumes no
obligations, implied or otherwise, regarding payment or collection of any such fees or financial obligations. City
specifically does not authorize, permit, or condone the performance, reproduction, or other use of copyrighted
materials by Licensee or its agents or licensees without the appropriate licenses or permission being secured by
Licensee in advance. It is further agreed that LICENSEE SHALL DEFEND, INDEMNIFY AND HOLD CITY
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HARMLESS FOR, FROM, AND AGAINST ANY CLAIMS ARISING FROM NONPAYMENT TO LICENSING
AGENCIES, INCLUDING, BUT NOT LIMITED TO, ASCAP, BMI, AND SESAC OR DAMAGES ARISING OUT
OF LICENSEE’S INFRINGEMENT OR VIOLATION OF THE COPYRIGHT LAW AND REGULATIONS.
City expressly assumes no obligation to review or obtain appropriate licensing and all such licensing shall be the
exclusive obligation of the Licensee. Licensee understands that it is responsible for securing any and all licenses
by artists/performers giving permission for the recordings. Licensee is responsible for both reporting and payment
of any music licensing fees that may be required by law. Licensee understands and agrees that without the proper
license obtained by Licensee, there is a risk of an injunction or money damages arising from a copyright lawsuit
brought by ASCAP, BMI, SESAC or any other licensing agency.
21. AMERICANS WITH DISABILITIES ACT (ADA)
21.01 It is understood that the Event is not an event of the City. Licensee acknowledges that it is responsible
for and will make available the goods and services offered at its event to all attendees, including those with
disabilities. Licensee is responsible for non-permanent accessibility requirements, such as, but not limited to,
seating accessibility and auxiliary aids for the visually impaired, hearing impaired and mobility impaired. LICENSEE
SHALL NOT MOVE OR INTERFERE IN ANY WAY WITH ACCESSIBIILITY TO ADA FACILITIES, SUCH AS,
BUT NOT LIMITED TO, WHEELCHAIR SEATING. LICENSEE SHALL NOT SELL TICKETS FOR ADA SEATING
TO PERSONS WHO DO NOT REQUIRE ADA ACCOMMODATIONS.
22. FORCE MAJEURE
22.01 It is expressly understood and agreed by the parties to this Agreement that, if the performance of any
obligations hereunder is delayed or cancelled by reason of war; civil commotion; acts of God; unusually inclement
or severe weather conditions; fire; pandemic (including, but not limited to, COVID-19); epidemic; declaration of
disaster or emergency by the State of Texas, Tarrant County, or the City of Fort Worth; or other circumstances that
are reasonably beyond the control of the applicable party obligated or permitted under the terms of this Agreement
to do or perform the same, regardless of whether any such circumstance is similar to any of those enumerated or
not (collectively referred to as “Force Majeure Event”), the Party so obligated or permitted will be excused from
doing or performing the same during such period of delay, so that the time period applicable to such performance
will be extended for a period of time equal to the period such party was delayed, unless the same results in canceling
the Event. Measures taken by the Office of Homeland Security/Office of Emergency Preparedness (“OHS”), State
of Texas, Tarrant County, or the City of Fort Worth to close facilities or venues related to the Event, for any reason,
is an act of government and, as such, is also considered a Force Majeure Event.
22.02 The party asserting a Force Majeure Event must give written notice and full particulars of the Force Majeure
Event, including how the Force Majeure Event prevents performance, to the other party as soon as practicable, but
no later than seven (7) calendar days after the occurrence of the cause relied upon. This time period may be
extended by written agreement of the parties.
22.03 If a Force Majeure Event causes the Event to be cancelled, in whole or in part, and the affected party
complies with this Section regarding notice, the Licensee will owe the City the License Fee based on the time period
(if any) during which the Licensee had reasonable commercial use of the Facilities. In the event that a refund
of any deposits or prepayments is necessary, the City will refund such amounts promptly.
23. ASSIGNMENT
23.01 Licensee shall have no right to assign, sell, or transfer its rights or obligations under this Agreement without
the prior written consent of the City. Any purported transfer or assignment in violation of this provision shall be null
and void and shall constitute a default hereunder. If assigned per the written consent of the City, Licensee agrees
to ensure that any assignee will comply with all terms, provisions, covenants, and conditions of this Agreement.
Assignment or subletting of this Agreement shall not relieve Licensee from any of its obligations under this
Agreement.
24. EVENTS OF DEFAULT
24.01 The following events shall be deemed to be events of default (“Events of Default”) by Licensee under this
Agreement:
A. Licensee fails to pay any installment of the rent when due or any other payment of reimbursement
to City required hereunder;
B. Licensee attempts to assign this contract without the prior written consent of City;
C. Licensee becomes insolvent or makes a transfer in fraud of creditors, or makes an assignment for
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the benefit of creditors;
D. Licensee fails to comply with the insurance requirements set forth in this Agreement; or
E. Licensee fails to comply with any term, provision or covenant of this Agreement
25. CANCELLATION AND TERMINATION
25.01 CANCELLATION OR TERMINATION PRIOR TO THE LICENSE PERIOD
A. Termination Prior to the License Period. City shall have the right to terminate this Agreement upon
the occurrence of any Events of Default, or in the event Licensee fails to timely take any action
required under the terms of the Agreement, if City provides Licensee with written notice of the
claimed default or failure to act and Licensee does not remedy the default within five (5) business
days or prior to the start of the License Period, whichever is earlier..
25.02 TERMINATION DURING THE LICENSE PERIOD. If any Events of Default occur by the Licensee during
the License Period, City shall have the option to terminate this Agreement immediately after written notice of such
default and a reasonable time to cure, such time to be subject to the Director’s reasonable discretion. Licensee
shall immediately surrender the Facilities to City and, if Licensee fails to do so, City may, without prejudice to any
remedy, enter upon and take possession of the Facilities and remove Licensee and any other person who may be
occupying the Facilities by force, if necessary, without being liable for the prosecution or any claim of damages
therefore. Licensee agrees to pay to City any undisputed amount of all loss and damage that City may suffer by
reason of such termination within thirty (30) calendar days after written demand by the City.
25.03 MISCELLANEOUS. No pursuit of any remedy by City constitutes a forfeiture or waiver of any damages
accruing to City by reason of the violation of any of the terms, provisions, and covenants herein contained. No act
or thing done by City or its officers, agents, representatives, or employees during the Term of this Agreement shall
be deemed a termination of the Agreement or an acceptance of the surrender of the Facilities, and no agreement
to terminate this Agreement or accept a surrender of the Facilities shall be valid unless in writing signed by City.
City’s acceptance of the payment of rental or other payments after the occurrence of any Events of Default shall
not be construed as waiver of such default, unless City notifies Licensee in writing. Any act by City to enforce one
or more of the remedies herein provided upon the Events of Default shall not be deemed or construed to constitute
a waiver of such default or of City’s right to enforce any such remedies with respect to such default or subsequent
default.
26. NOTICES
26.01 All notices required or permitted under this Agreement may be given to a party personally or by mail,
addressed to such party at the address stated below or to such other address as one party may from time-to-time
notify the other in writing. If more than one Licensee is named in this Agreement, service of any notice on any one
of the Licensees shall be deemed service on all Licensees. Any notice so given shall be deemed to have been
received when deposited in the United States mail so addressed with postage prepaid:
CITY:
City of Fort Worth
Director of Property Management
100 Fort Worth Trail
Fort Worth, Texas 76102
With copies to:
City of Fort Worth
Attn: City Attorney and Assistant City Manager
100 Fort Worth Trail
Fort Worth, Texas 76102
LICENSEE:
Fort Worth Promotion and Development Fund
Karen Vermaire Fox
P.O Box 17013
Fort Worth, Texas 76102
27. AMENDMENT
CITY HALL LICENSE AGREEMENT
Page 10 of 14
27.01 This Agreement cannot be modified or amended without the written consent of all the parties hereto and
attached and made a part of this Agreement.
28. SUCCESSORS AND ASSIGNS
28.01 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective
heirs, executors, administrators, legal representatives, successors and, except as otherwise provided in this
Agreement, their assigns.
29. GOVERNING LAW AND VENUE
29.01 If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States
District Court for the Northern District of Texas-Fort Worth Division. This Agreement shall be construed in
accordance with the laws of the State of Texas.
30. INDEPENDENT CONTRACTOR/NO PARTNERSHIP
30.01 It is expressly understood and agreed that Licensee shall operate as an independent contractor as to all
rights and privileges granted herein, and not as agent, representative or employee of the City. Subject to and in
accordance with the conditions and provisions of this Agreement, Licensee shall have the exclusive right to control
the details of its operations and activities and be solely responsible for the acts and omissions of its
officers, agents, servants, employees, contractors (except the City), and subcontractors. Licensee acknowledges
that the doctrine of respondeat superior shall not apply as between the City, its officers, agents, servants and
employees, and Licensee, and its officers, agents, employees, servants, contractors, and subcontractors.
30.02 Licensee further agrees that nothing herein shall be construed as the creation of a partnership or joint
enterprise between City and Licensee. It is further understood that the City shall in no way be considered a Co-
employer or a joint employer of Licensee or any officers, agents, servants, employees, contractors, or
subcontractors of Licensee. Neither Licensee, nor any officers, agents, servants, employees, contractors, or
subcontractors of Licensee shall be entitled to any employment benefits from the City. Licensee shall be
responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its officers,
agents, servants, employees, contractors, or subcontractors. Licensee shall also be responsible and liable for
any and all acts or omissions of Licensee and its officers, agents, servants, employees, contractors, and
subcontractors.
30.03 Licensee represents and warrants that all of its officers, agents, servants, employees, contractors, and
subcontractors who perform any services under this Agreement are qualified and competent to perform such
services. The Director reserves the right to refuse to permit any officer, agent, servant, employee, contractor, or
subcontractor of Licensee from providing service under this Agreement for any reason, provided that if the conduct
of the any such individual or entity is correctable, Licensee shall have first been notified of the objectionable
conduct and shall have had the opportunity to correct it.
31. SEVERABILITY AND CAPTIONS
31.01 In case any one or more of the provisions contained in this Agreement are held to be invalid, illegal, or
unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof
and this contract shall be considered as if such invalid, illegal or unenforceable provisions were never contained
herein.
31.02 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a
part of this Agreement.
32. WAIVER AND NO THIRD-PARTY RIGHTS
32.01 The failure of either party to insist upon the performance of any term or provision of this Agreement or to
exercise any right granted hereunder shall not constitute a waiver of that party’s right to insist upon appropriate
performance or to assert any such right on any future occasion.
32.02 The provisions and conditions of this Agreement are solely for the benefit of the City and Licensee, and any
lawful assign or successor of Licensee, and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
33. COUNTERPARTS AND ELECTRONIC SIGNATURES
CITY HALL LICENSE AGREEMENT
Page 11 of 14
33.01 This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes,
be deemed an original, but all such counterparts shall together constitute one and the same. An executed
Agreement, modification, amendment, or separate signature page shall constitute a duplicate if it is transmitted
through electronic means, such as fax or e-mail, and reflects the signing of the document by any party. Duplicates
are valid and binding even if an original paper document bearing each party's original signature is not delivered.
34. GOVERNMENTAL POWERS
34.01 It is understood that by execution of this Agreement, the City does not waive or surrender any of its
governmental powers or immunities.
35. SIGNATURE AUTHORITY AND REVIEW OF COUNSEL
35.01 The person signing this Agreement, and any amendments or addenda hereto, hereby warrants that he/she
has the legal authority to execute this Agreement on behalf of the respective party, and that such binding authority
has been granted by proper order, resolution, ordinance or other authorization of the entity. Each party is fully
entitled to rely on these warranties and representations in entering into this Agreement or any amendment hereto.
35.02 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal
rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be
employed in the interpretation of this Agreement or exhibits hereto.
36. SOLE AGREEMENT
36.01 This written instrument constitutes the entire Agreement by the parties hereto concerning the use of the
Facilities and obligations of the parties and any prior or contemporaneous oral or written agreement that purports
to vary from the terms hereof shall be void. It is understood and agreed that all the provisions of this Agreement are
applicable except where specifically modified by written agreement of the parties, as approved by the duly
authorized representative for each.
37. SPECIAL CONSIDERATIONS
37.01 There will be no exception unless agreed upon in writing by Director of Public Events or his or her designee
at least ten (10) days or more in advance of event.
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