HomeMy WebLinkAboutContract 61579-R1A1City Secretary Contract No. ________
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FIRST RENEWAL AND AMENDMENT OF CITY SECRETARY CONTRACT NO. 61579,
A NON-EXCLUSIVE PROFESSIONAL ENGINEERING SERVICES AGREEMENT
BETWEEN THE CITY OF FORT WORTH AND SHIELD ENGINEERING GROUP, PLLC
FIRST RENEWAL AND AMENDMENT OF CITY SECRETARY
CONTRACT NO. 61579, A NON-EXCLUSIVE PROFESSIONAL
ENGINEERING SERVICES AGREEMENT BETWEEN THE CITY OF
FORT WORTH AND SHIELD ENGINEERING GROUP, PLLC.
This FIRST RENEWAL AND AMENDMENT OF CITY SECRETARY
CONTRACT NO. 61579 (“First Renewal and Amendment”), is made and entered into by and
between the City of Fort Worth, a home-rule municipal corporation of the State of Texas (“City”),
acting by and through its duly authorized Assistant City Manager, and Shield Engineering Group,
PLLC,a Texas professional limited liability company(“Engineer”), acting by and through its duly
authorized representative.
WHEREAS, on June 17, 2024, the City and Engineer entered into a Non-Exclusive
Professional Engineering Services Agreement for the City’s Small-Scale Infrastructure Program,
City Secretary Contract Number 61579 (“Agreement”); and
WHEREAS, the Agreement provides for a one-year Initial Term with four optional one-
year Renewal Terms; and
WHEREAS, Exhibit B to the Agreement provided the Engineer's compensation rates for
engineering services for the Term beginning under the Agreement; and
WHEREAS, the Agreement provides that the total amount of all Task Orders issued to
Engineer and to other engineering services providers participating in the Program shall not exceed
Two Million Dollars ($2,000,000.00) for the Initial Term or any Renewal Term; and
WHEREAS, the City and Engineer desire to renew and extend the Agreement for the first
one-year Renewal Term; and
WHEREAS, the City and Engineer desire to adopt a new hourly rate schedule to replace
the 2024 Hourly Rate Schedule attached as Exhibit B to the Original Agreement;
NOW, THEREFORE, in consideration of the mutual covenants and agreements
contained herein, City and Engineer do mutually covenant and agree to renew, amend, and extend
the Agreement as follows:
1.
City and Engineer agree to renew and extend the Agreement for the first one-year Renewal
Term, effective beginning on June 18, 2025 and expiring on June 17, 2026.
City Secretary Contract No. ___ _ 2.
Exhibit B to the Agreement shall be supplemented by the attached Exhibit B 1 -2025
Hourly Rate Schedule" ("Exhibit B-1"), which shall be effective throughout this first Renewal
Term;
3.
a.All terms and conditions of the Agreement that are not expressly amended pursuant
to this First Renewal and Amendment shall remain in full force and effect.
b.All terms in this First Renewal and Amendment that are capitalized but not defined
shall have the meanings assigned to those terms in the Agreement.
IN WITNESS WHEREOF, the parties have executed this First Renewal and Amendment
to be effective as of June 18, 2025.
CITY OF FORT WORTH
Jesica McEachem
Assistant City Manager
Date:_1_0/_0 _9/_2 _02_5 __
Recommended by:
� Dalton Harrell (Oct 3, 2025 10:08:17 CDT)
D.J. Harrell, Director
Development Services Department
APPROVED AS TO FORM AND LEGALITY:
Ste�:08:45CDT)
Stephen M. Hines
Senior Assistant City Attorney
M&C: 24-0187
Form 1295: NIA
ENGINEER
SHIELD ENGINEERING
GROUP,PLLC
JeanfJ;(7.i�1:?{; (Sep 25, 2025 13:18:34 CDT)
Jean M. Alexander
Director
Date: 09/25/2 025
FIRST RENEWAL AND AMENDMENT OF CITY SECRETARY CONTRACT NO. 61579,
A NON-EXCLUSIVE PROFESSIONAL ENGINEERING SERVICES AGREEMENT
BETWEEN THE CITY OF FORT WORTH AND SHIELD ENGINEERING GROUP, PLLC
Page 2 of 4
City Secretary Contract No.
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Contract Compliance Manager:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
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Jannette S. Goodall
City Secretary
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Cannon R. Henry
Assistant Director
Page 3 of 4
FIRST RENEWAL AND AMENDMENT OF CITY SECRETARY CONTRACT NO. 61579,
A NON-EXCLUSIVE PROFESSIONAL ENGINEERING SERVICES AGREEMENT
BETWEEN THE CITY OF FORT WORTH AND SHIELD ENGINEERING GROUP, PLLC OFFICIALRECORD
CITY SECRETARY
FT. WORTH, TX
City Secretary Contract No. ________
Page 4 of 4
FIRST RENEWAL AND AMENDMENT OF CITY SECRETARY CONTRACT NO. 61579,
A NON-EXCLUSIVE PROFESSIONAL ENGINEERING SERVICES AGREEMENT
BETWEEN THE CITY OF FORT WORTH AND SHIELD ENGINEERING GROUP, PLLC
EXHIBIT B-1
2025-2026 Labor Category Rate Schedule
B-1. 2025 Hourly Rate Schedule
See attached.
2025 HOURLY RATE SCHEDULE
Principal / Director $305
Program Manager $285
Senior Project Manager $280
Project Manager $255
Senior Professional Engineer $235
Professional Engineer $215
EIT II $170
EIT I $150
Designer $160
CAD Drafter $135
Support / Admin $100
Senior RPLS $255
RPLS $220
GIS Analyst $155
SIT $150
Survey Technician $120
Party Chief $120
Survey Crew Member $ 80
Hourly Rate Schedule as of the date of this contract is subject to change without notice.
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/19/24
M&C FILE NUMBER: M&C 24-0187
LOG NAME: 06SSIP ENGINEERING CONTRACTS AND APPROPRIATION
SUBJECT
(ALL) Authorize Non-Exclusive Agreements with Baird Hampton & Brown, Inc.; Kimley Horn and
Associates, Inc.; Westwood Professional Services, Inc. dba Peloton Land Solutions, Inc., a
Wesfinrood Company; Shield Engineering Group, PLLC; and Simon Engineering & Consulting,
Inc. in a Combined Annual Amount Up to $2,000,000.00 for the Initial Term with Four One-Year
Renewal Options for the Development Services Department, Adopt Appropriation Ordinance, and
Amend the Fiscal Years 2024-2028 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize non-exclusive agreements with Baird Hampton & Brown, Inc.; Kimley Horn and
Associates, Inc.; Westwood Professional Services, Inc. dba Peloton Land Solutions, Inc., a
Westwood Company; Shield Engineering Group, PLLC; and Simon Engineering &
Consulting, Inc. in a combined annual amount up to $2,000,000.00 with four one-year renewal
options for engineering services for the Development Services Department's Small-Scale
Infrastructure Program;
2. Adopt the attached appropriation ordinance increasing estimated receipts and
appropriations in the General Capital Projects Fund in the amount up
to $14,700,000.00, subject to receipt of funds, for the purpose of funding the Small-Scale
Infrastructure Program programmable project (City Project No. P00151); and
3. Amend the Fiscal Years 2024-2028 Capital Improvement Program.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of
engineering agreements and appropriate funds necessary to start the Development Services
Department's Small-Scale Infrastructure Program (Program). The Program is being created to
provide engineering design and construction services for the installation of small-scale or infill
developer-led projects, including 800 feet or fewer of water, sewer, storm services, sidewalk and
four (4) or fewer pedestrian/streetlight installations. The engineering and construction cost will be
funded entirely by Developers.
The Development Services Department conducted a Request for Qualifications to establish a
standing list of qualified engineering firms which the Development Services Department will use to
provide engineering services for projects in the Small-Scale Infrastructure Program.
The Request for Qualifications was advertised in the Fort Worth Star-Telegram on September 21,
2022 and September 28, 2022. The City received fourteen (14) responses.
An evaluation panel consisting of representatives from the Development Services Department
reviewed and scored the submittals based on the following criteria: (a) project understanding
(30%); (b) project team and experience (45%); (c) related local projects (15%); and (d) readiness
to proceed (10%).
The scores are listed in the table below. No guarantee was made that a specific amount of
services would be requested.
Bidders
Evaluation Factors
a b c d Total
Score
Rank
Shield Engineering Group, 30 45 15 10 100 1
PLLC
Peloton Land Solution, Inc, a 30 45 15 10 100 2
Westwood Company
Baird, Hampton & Brown 30 44 15 10 99 3
Kimley Horn 30 42.5 15 10 97.5 4
Simon Engineering & 2g 44 14 10 97 5
Consulting, Inc.
LJA Engineering 29 44 14 9.5 96.5 6
Cobb Fendley 29 42.5 13.5 9.5 94.5 7
Mas Consulting Engineering 26 44 14.5 10 94.5 8
& Consulting Inc.
Multatech 27.5 42.5 15 9 94 9
Bartlett & West 26 45 10 7.5 88.5 10
James DeOtte Engineering, 30 40 10 7.5 87.5 11
Inc.
DEC Engineering Excellence 27.5 40 10 7.5 85 12
Arredondo, Zepeda & Brunz,
LLC
RLG Consulting Engineers
f�•i��•".
12.5
40 11.5 9
45 14.5 9
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13
14
After evaluation, the panel concluded that Baird Hampton & Brown, Inc.; Kimley Horn and
Associates, Inc.; Westwood Professional Services, Inc. dba Peloton Land Solutions, Inc., a
Wesfinrood Company; Shield Engineering Group, PLLC; and Simon Engineering & Consulting,
Inc are the most qualified engineering firms for the Program.
To facilitate the administration of the Small-Scale Infrastructure Program, the attached
appropriation ordinance is necessary. The ordinance appropriates the full projected annual amount
of up to $14,700,000.00 in the General Capital Projects Fund, subject to receipt of funds, for the
purpose of funding the Small-Scale Infrastructure Program programmable project (City Project No.
P00151). Having a full year's appropriation authority will support awarding the current design and
engineering contracts as well as annual contracts for related construction services, which are
currently out for bid.
The appropriation is subject to receipt of funds from developers, which will prevent over spending
with movement of spending authority to a child project contingent on the actual receipt or availability
of funds, ensuring that it is tied to the funds received for each project. The authority granted by the
attached ordinance is subject to certain restrictions. Specifically, the total amount of all transfers
cannot exceed the annual appropriation for the programmable project, and each transfer is
contingent upon the receipt of funds from the developer. Given the mid-year start of the program,
it's projected that the actual receipts and appropriations for Fiscal Year 2024 will be in the
neighborhood of $7,375,000.00.
Funding for this project was not included in the Fiscal Years 2024-2028 Capital Improvement
Program (CIP) because funding for the program had not been determined at the time of its
development. The actions in this M&C will amend the Fiscal Years 2024-2028 Capital Improvement
Program as approved in connection with Ordinance 26453-09-2023.
Fund FY 2024 Budget Change Revised
Name Appropriations Authority Increase FY2024
� Budget
Small-Scale
Infrastructure This
Program - $0.00 M&C �14,700,000.00 $14,700,000.00
City Project
No. P00151
�
This task order contract will serve current and future capital projects as-needed, and a funds
availability verification will be performed by Development Services Contract Compliance Managers
prior to task order assignment.
FUNDING: The maximum combined annual amount allowed under these engineering and design
agreements will be $2,000,000.00; however, the actual amount used will be based on the needs of
the department and the available budget.
DVIN BE: Small Scale Infrastructure Program received a waiver for the Program as there will not
be any fiscal City Participation, it does not meet Ordinance, Section 20-368 requirements.
AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution
and expire one year from that date.
RENEWAL TERMS: The agreements may be renewed for four additional one-year terms. This
action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made
by the City Manager to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
Staff intends to go out to bid for the construction contractors in April 2024 and an M&C for the
selection of the contractors June 2024.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption
of the attached appropriation ordinance, funds will be deposited into the General Capital Projects
Fund as appropriated for the Small-Scale Infrastructure Program programmable project. The
Development Services Department (and Financial Management Services) is responsible for the
collection and deposit of funds due to the City. Prior to any expense being incurred, the
Development Services Department also has the responsibility to validate the availability of funds.
Submitted for City Manaaer's Office by: Dana Burghdoff 8018
Originating Business Unit Head:
Additional Information Contact:
D.J. Harrell 8032
Ty Thompson 2120
Evelyn Roberts 7838