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Home My WebLink AboutOrdinance 21088-01-2014 Ord iouoceNo, 2 L0,870.1-201111114 AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THB INDICATED FUNDS 1114 THE AMOUNT OF $39,967`599.00. UE[TlEASD4O THE UNAUDITED AVAILABLE CASH OR AVAILABLE PONU BALANCE, AS INDICATED BELOW, By THE SAME AMOUNT, FOR THE PURPOSE OF ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES; PROVIDING FOR A SEVEDABlL(TY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES-, REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amountx allocated to the various City departments for Fiscal Year 2O|3'2O14 in the Budget of the City Manager, dbenn sboU also be increased estimated receipts and appropriations in the General Fund in the arriount of$9,915,5 17.00, decreasing the unaudited, assigned fundbu]unoe6vtbcsume amount; in the Municipal Airports Fund in the amount of$22,749.00. decreasing the unaudited available cash by the same amount; in the Water and Sewer Fund in the amount of $7,239,324.00, decreasing the unaudited available cash by the same umouu� in the Solid Waste Fund in the amount of $406,144.00, decreasing the unaudited available cash 6v the same amount; in the Municipal Parking Fund in the amount of$22,507.00, docn:uuiog the unaudited available cash by the same mnount; in the 8tormvvuterDdUty Fund in the amount of $4,997,859.00, decreasing the unaudited available cash by the numc amount; in the lofhonodunSvokuns Fund in the amount of $48| 2A7.UO, decreasing the unaudited available cash by the mumo amount-, in the Capital Project Services Fund in the mnouo1 of$70,009.00, decreasing the unaudited available cash by the omno amount; in the Equipment Services Fund in the amount of $279,206.00, decreasing the unaudited available cash by the same umnuot; in the Environmental Protection Fund in the amount of$l2U,50O.00, decreasing the unaudited, assigned fund balance by the uumcamuunt; in the Red Light Enforcement Fund in the amount of$420,000.00, decreasing the unaudited, assigned fund ha\uuoc by the same amount; in the Culture and Tourism Fund in the umouut of $3,169,570.00' decreasing the unaudited, assigned fund balance bv the same amount; and in the Crime Control and Prevention District Puod iu the amount uf$6,D22,9\7.00, decreasing the unaudited, assigned fund hu&ooe by the same amount; for the purpose ofencumbrance rollovers and designated expenditures. SECTION 2. That should any portion, section or part ofusection of this ordinance be declared invalid, inoperative or void for any reason byu court ofcompetent juriodichon, muoh decision, opinion or udgmentnhaU in no way impair the remaining portions, sections, or puda of sections of this ordinance, which said remaining provisions shall be and remain iufuU force and effect. SECTION 3. That this ordinance obu/| be oumu\ative of Ordinance No. 20952'89'2013 and all other ordinances and appropriations amending the ounne except in those instances v/hcm: the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinunoes and appropriations are hereby expressly repealed. Ordinance 21088-01-2014 Page ] of2 SECTION 4. This ordinance shall take effect Upon adoption. APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY ,d ...... .. '_. . . .. �. Assrstarr ty Attu, xy 4'ary J. Kay ADOPTED AND EFFECTIVE: Ordinance 21088-01-2014 I'ag,,e 2 of 2 City of Fort Worth, Texas Mayor and Council communication COUNCIL ACTION: Approved on 117/2014 - Ordinance No. 21088-01-2014 DATE: Tuesday, January 07, 2014 REFERENCE NO.: G-18105 LOG NAME: 13FY2014 ROLLOVER SUBJECT: Adopt Supplemental Appropriation Ordinance for Fiscal Year 2014 for Rollover Encumbrances from Various Funds (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council adopt the attached supplemental appropriation ordinance increasing appropriations by the indicated amounts in the following funds: 1. General Fund in the amount of $9,915,517.00 and decreasing the unaudited, assigned fund balance by the same amount; 2. Municipal Airports Fund in the amount of $22,749.00 and decreasing the unaudited, available cash by the same amount; 3. Water and Sewer Fund in the amount of$7,239,324.00 and decreasing the unaudited, available cash by the same amount; 4. Solid Waste Fund in the amount of $406,144.00 and decreasing the unaudited, available cash by the same amount; 5. Municipal Parking Fund in the amount of$22,507.00 and decreasing the unaudited, available cash by the same amount; 6. Stormwater Utility Fund in the amount of$4,997,859.00 and decreasing the unaudited, available cash by the same amount; 7. Information Systems Fund in the amount of $481,297.00 and decreasing the unaudited, available cash by the same amount; 8. Capital Project Services Fund in the amount of $70,009.00 and decreasing the unaudited, available cash by the same amount; 9. Equipment Services Fund in the amount of $279,206.00 and decreasing the unaudited, available cash by the same amount; 10. Environmental Protection Fund in the amount of $120,500.00 and decreasing the unaudited, assigned fund balance by the same amount; 11. Red Light Enforcement Fund in the amount of $420,000.00 and decreasing the unaudited, assigned fund balance by the same amount; Logname: .1 3FY2014 ROLLOVER Page .1 of'5 12. Culture and Tourism Fund in the amount of$3,169,570.00 and decreasing the unaudited, assigned fund balance by the same amount,- and 13. Crime Control and Prevention District Fund in the amount of$6,822,917.00 and decreasing the unaudited, assigned fund balance by the same amount. DISCUSSION: The attached supplemental appropriation ordinance increases the Fiscal Year 2014 budget for expenditures, specifically encumbered rollovers. A list of encumbrances by fund, department and amount is included below, EXPLANATION OF ENCUMBRANCE ROLLOVERS: Encumbrances are used to reserve a portion of a department's budget for a specific purchase, most often identified by a contract or purchase order. As goods are received or services rendered, the encumbered amount is reduced by the amount of the expenditure (expense). As annual appropriations expire on September 30th of each year, amounts encumbered on that date roll over to the new fiscal year to become encumbered against the new budget. However, the corresponding funds are not rolled over into the new fiscal year. The unspent funds from the expired fiscal year become savings that are applied to the fund balance at year-end. Therefore, large purchases must be reappropriated in the new fiscal year so that the City may honor outstanding purchase orders, contracts and other commitments without adversely impacting the new fiscal year's operating budget programs and services. The source of funds for these new appropriations is the savings that resulted from the open obligations. A new rollover Mayor and Council Communication (M&C) is prepared annually to shift funding from the old to the new fiscal year. The rollover of funds from the previous year to the current fiscal year requires both an increase in appropriations to accommodate the item and a corresponding decrease in assigned fund balance or available cash. The following items, including fund, department and amount of the supplemental appropriations are recommended for rollover into the Fiscal Year 2014 budget: GENERALFUND Department Amount City Attorney's Office $ 15,076.00 City Auditor's Office $ 97,897.00 ,Code Compliance $ 520,517.00 Fire $1,315,560.00 Human Resources $ 314,460.00 Library $ 50,575.00 Municipal Court $ 96,135.00 Parks and Community Services $ 990,732.00 Planning and Development $ 769,975.00 Police $ 253,784.00 ,Transportation and Public Works $5,490,807.00 ,GENERAL FUND TOTAL $9,915,517.00 MUNICIPAL AIRPORTS FUND Logname: 13FY2014 ROLLOVER Page 2 of 5 DeiDartment Amount Aviation $22,749.00 WATER AND SEWER FUND Department Amount Water $2,360,337.00 Reclaimed Water $ 28,500.00 Wastewater $4,850,487.00 WATER AND SEWER FUND TOTAL $7,239,324.00' SOLID WASTE FUND !Department Amount :Code-Solid Waste $406,144.00 MUNICIPAL PARKING FUND (Department Amount Transportation and Public Works-Parking $22,507.00 STORMWATER UTILITY FUND ;Department Amount 'Transportation and Public Works - $4,997,859.00 Stormwater INFORMATION SYSTEMS FUND Department Amount Information Technology Solutions $481 ,297.00 CAPITAL PROJECT SERVICES FUND Department Amount Transportation and Public Works - Capital $70,009.00 Projects EQUIPMENT SERVICES FUND Department_ Amount Equipment Services $279,206.00 ENVIRONMENTAL PROTECTION FUND Department Amount Logname: 13FY2014 ROLLOVER Page 3 of 5 'Transportation and Public Works - ;Environmental Management $120,500.00 RED LIGHT ENFORCEMENT FUND Department Amount Transportation and Public Works - Red Light Enforcement $420,000.00 CULTURE AND TOURISM FUND Department Amount Public Events $3,169,570.00 CRIME CONTROL AND PREVENTION DISTRICT ,Department Amount ,Police $6,822,917.00 NOTE -All amounts in this M&C have been rounded to the nearest dollar for presentation purposes, which may result in slight mathematical variations. The amount listed as the total for each fund is what is being appropriated in the attached ordinance. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached supplemental appropriation ordinance, funds will be available in the current operating budgets, as appropriated, of the various funds. Upon approval, the unaudited, assigned fund balances and the unaudited available cash balances of the following funds will exceed the minimum reserves as outlined in the Financial Management Policy Statements: ,Unaudited, Assigned Fund Balances Unaudited Available Cash Balances General Fund Municipal Airports Fund iEnvironmental Protection Fund Water and Sewer Fund ,Red Light Enforcement Fund Solid Waste Fund ,Culture and Tourism Fund Municipal Parking Fund ,Crime Control and Prevention District Fund Stormwater Utility Fund Information Systems Fund Capital Project Services Fund Equipment Services Fund FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers Lognarne: 13FY2014 ROLLOVER Page 4 of 5 Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Susan Alanis (8180) Additional Information Contact: Ann Marie Mendez (8515) Logname: 13FY2014 ROLLOVER Page 5 of 5