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CITY SECRETARY
CONTRACT . 0 --
FIFTH RENEWAL OF CITY SECRETARY CONTRACT NUMBER 28453
LICENSE AGREEMENT WITH
COLONIAL COUNTRY CLUB
STATE OF TEXAS §
COUNTY OF TARRANT
This FIFTH RENEWAL OF CITY SECRETARY CONTRACT NO. 28453 C'Renewal") is made
and entered into by and between the City of Fort North ("City"), a home-rule municipal corporation
of the State of Texas, acting by and through its duly authorized Assistant City Manager, and the
Colonial Country Club ("Licensee"), a Texas nonprofit corporation, acting by and through its duly
authorized President.
WHEREAS, on March 18, 20035 City entered in to a License Agreement with Licensee, the
same being City Secretary Contract Number 28453 CAgreement");and
WHEREAS, said Agreement provides that the City will provide the Licensee use of space in
a portion of Forest Park;and
WHEREAS, the primary term of the Agreement is for five (5) annual license periods of
forty-five (45) consecutive days from May 1"to June 15th of each calendar year;and
WHEREAS, the Agreement provides that the term may be renewed for additional one-year
terms by mutual agreement between the Licensee and the City;and
WHEREAS, the Licensee has given City notice of its desire to renew and extend said
Agreement for an additional one-year term under the same terms and conditions;
NOW, THEREFORE, City and Licensee hereby agree to renew and extend the Agreement as
follows:
All terms and provisions of the original Agreement between the City and the Licensee shall
remain in full force and effect except as specifically amended herein. The renewal term of
'101?Renewal of l.icens-c Agreement Rcrwcen(:l Ik and Colonial(:ountn-glut'
OFFICIAL RECORD,
CITY SECRETARY
FT. WORTH, TX
this Agreement shall be for one (1) year,with a license period from the 1'day of May 2012 to
the 15th day of June 2012.
IN WITNESS WHEREOF, the parties hereto have executed this renewal agreement in multiples in
Fort Worth arrant County,Texas, this Z� day of E-cbry;brj 2012.
a�' tY��' � � Y a
CITY of FORT WORTH COLONIAL COUNTRY CLUB
B4sanBy: �s
la ms, Vance Minter,
Assistant City Manager President
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PPROVED AS To FORM AND LEGALITY
Denis McElroy
Assistant City A orney
M&C C-19397
2012 Renewal of License.Ngreciment Between(],Wand Colonial Country,Club OFFICIAL RECORD
CITY SECRETARY
FTT, WORTH, TX
City of Fort Worth, Texas
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4v!la�ar and Cauncl CannuncAdan
DATE REFERENCE NUMBER LOG NAME PAGE
12/17/02 **C-19397 sousE 1 1 of 2
SUBJECT AUTHORIZATION TO EXECUTE AN AGREEMENT WITH COLONIAL COUNTRY CLUB
AND STREAMS AND VALLEYS, INC. FOR THE USE OF FOREST PARK
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute an agreement with Colonial Country Club for the use of a
portion of Forest Park fora 45-day period related to the annual golf tournament in May; and
2. Authorize the City Manager to execute an agreement with Streams and Valleys, Inc. to accept
$22,500 annually as a portion of the funds generated by the agreement to be directed toward
parkland and river corridor improvements; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Park Improvements Fund in the amount of$2,500; and
4. Authorize this agreement to begin January 1, 2003, and expire December 31, 2007, with the option
to renew for successive one year periods; and
5. Authorize closure of Rogers Road from Colonial Parkway to the entrance of the University Church
parking lot from 7:00 A.M. to 7:00 P.M. during the week of the annual Colonial Golf Tournament.
DISCUSSION:
During the development of the bid proposal to host the 2006 Ryder Cup, the west area of Forest Park
was conceived to be used as a large corporate village. Activities would have included merchandise
shops, corporate hospitality tents, and fitness trailers for players. Use of the area for patron vehicle
parking was not proposed.
While the bid was unsuccessful, Colonial Country Club (Colonial) proposes to use the concept of a
corporate village as part of their annual golf tournament. This area is identified on the attached map. The
specific area is bound by University Drive, Colonial Parkway, Rogers Road, and the ClearFork of the
Trinity River. In exchange for the use of this area, Colonial would annually pay $2,500 to the City and
donate $22,500 to Streams and Valleys, Inc. (S&V). The funds donated to S&V would be earmarked for
park and trail improvements along the Trinity River.
On February 26, 2002, a meeting was held with neighborhood representatives, who endorsed the
project.
The terms and conditions of the agreements that will govern the use of the space were outlined in the
March 5, 2002, Informal Report No. 8388. The agreements include an indemnification clause and
require that the City be named as a co-insured on Colonial's liability insurance policy. Colonial would
be responsible for site preparation and would ensure that the site be returned to pre-existing conditions
each year after the 45-day use period.
i
City of Fort Worth, Texas
. .
41pavor and oun"Iommumenaon
DATE REFERENCE NUMBER LOG NAME PAGE
12/17/02 **C-1 9397 1 80USE 2 of 2
SUBJECT AUTHORIZATION TO EXECUTE AN AGREEMENT WITH COLONIAL COUNTRY CLUB
AND STREAMS AND VALLEYS, INC. FOR THE USE OF FOREST PARK
On August 20, 2002, the Parks and Community Services Advisory Board approved a motion endorsing
staff's recommendation to enter into this agreement with Colonial and S&V for the use of Forest Park.
This facility is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Park Improvements Fund.
JP:k
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
3) 0188 488100 080188300124 $ 2,500.00
Joe Paniagua 6140 3) C 188 522434 484188344124 $ 2,544.44
Originating Department Head: 3) C188 488100 484188300130 $22,544.44
3) C 188 541204 484188344134 $22,500.00
Richard Zavala 5704 (from)
Additional Information Contact:
Richard laN ala 5704 - _._