HomeMy WebLinkAboutOrdinance 15802Ordinance No. ~°
AN ORDINANCE INCREASING APPROPRIATIONS IN THE INFORMATION
SYSTEMS FUND IN THE AMOUNT OF $1,(}62,837.00 AND DECREASING THE
FUND BALANCE BY THE SAME AMOUNT, FOR THE PURPOSE OF FUNDING
THE 392 EXCHANGE PROJECT FOR THE INFORMATION TECHNOLOGY
SOLUTIONS DEPARTMENT; MAKING THIS ORDINANCE CUMl1LATIVE OF
PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2003-
2004 in the Budget of the City Manager, there shall also be increased appropriations in the
Information Systems Fund in the amount of $1,062,837.00 and decreasing the fund balance by the
same amount, for the purpose of funding the 392 exchange project for the Information Technology
Solutions Department.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid,
inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or
judgment shall in no way impair the remaining portions, sections, or parts of sections of this
ordinance, which said remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumuiative of Ordinance No. 15636 and all other ordinances and
appropriations amending the same excep# in those instances where the provisions of this ordinance
are in direct conflict with such other ordinances and appropriations, in which instance said
conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FOR~,4 AND LEGALITY:
,~
. D E_
City of Fort ~ortl~, Texas
Mayor and Council Communication
COUNCl~ ACTION: Approved on 1211612003 -Ordinance No. 15802 & 15803
DATE: Tuesday, December 16, 2003
LOG NAME: 13P03-0287 REFERENCE NO.: P-9895
SUBJECT:
Adopt Appropriation ordinances and Authorize Purchase Agreements with Presidio Corporation,
Verizon Communications, and SBC Communications, Inc. for Nortel Network Equipment for the 392
Exchange Project for the Information Technology Solutions Department
RECOMMENDATt{?N:
It is recommended that the City Council:
1. Adapted the attached appropriation ordinance increasing appropriations in the Information Systems
Fund by $1,062,837 and decreasing the fund balance by the same amount; and
2. Authorize the transfer of $1,582,355 from the Information Systems Fund to the Information Systems
Project Fund; and
3. Authorize the transfer of $54,400 from the Genera! Fund budget to the Information Systems Project
Fund; and
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Information Systems Project Fund by $2,523,159 from available funds; and
5. Authorize purchase agreements with Presidia Corporation in the amount of $136,265, Verizon
Communications in the amount of $941,955, and SBC Communications, Inc. {SBC} in the amount of
$1,084,320, far Markel network equipment using the State of Texas Department of Information Resources
{DIR} contract pricing agreements.
DtSCUSS20N:
The City of FQr± Worth has begun the proses=: ~~f switching phone numbers #o the 392 Private Branch
~ _r '~_~:-, 'PBX'. The :C'~~`/P _ ., .S belPq dQ,~C '.U i~~' .~ ~_ SI ;n~'ICr3'^t Sa`/I^~yS 'r,~r,~ ~?xIS`I~~ ;.~0^ ~y'St°^,
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0 !'~;~'I!`i ~ ire' :'~ „Orl /°rSiO~ yi'~~+ (C ~UIf ~S a SIv":IflSarlt ~!`"'~Uflt cf net`/•JCr<< Ii1~raSi~ii :tUrF' K''C~UiNrl~ler,i
aid insta~iation. The equipment is needed for the following reasons:
7 _---____... ~~n nnn nn n-r
Perfiormance metrics far internal and external service providers.
The equipment and installation services being procured under this Mayor and Council Communication
{M&C} are for the City Hall Complex, Convention Center, Police Department {multiple locations}, Water
Department {multiple locations}, Code Compliance Department, some service centers, some golf courses,
Will Rogers Complex, and Fire Department locations.
Primary funding for the cost of implementing the conversion to 392 is proposed to come savings
associated with the conversion, as well as savings from the Information Technology Solutions Department
budget in FY2002-2043. The sources of funds for conversion costs in FY2003-2404 are:
Source of Funds Amoun#
F~'2402-2443 1T Solutions Revenue in excess of expenditures $1,462,837
FY2443-2044 Savings by Converting to 392 $ 886,444
FY2443-2044 IT Solutions Operating Budget $ 519,518
FY2443-2444 Fire Department Operating Budget $ 54,444
Total $2, 523,159
The total cost to implement the next three years of the 392 conversion project is estimated to be
$6,215,509. It is estimated that the remaining funds required beyond those accounted far in this M&C will
be available from savings achieved through conversion to 392 and in the operating budget of the IT
Solutions Department. Future M&Cs will be required to appropriate those funds into 392 project.
The Purchasing Division solicited quotes from three State of Texas Department of Information Resources
{DIR) contract vendors who could provide the needed equipment far the 392 project. The solicitation
process was one that allowed multiple awards. The recommended purchase agreements are as follows:
Vendor ~uipmenttlnstailatian Cost
Presidia Corporation $ 136,265
Verizon Communications $ 941,955
SBC $1,484, 324
Presidio Corporation, Verizon Communications, and SBC are authorized contracting agencies with DIR to
sell networklcommunications equipment and services. DIR is authorized to offer the cooperative
purchasing program to state agencies, public institutions of higher learning, public school districts, and
local governments. The Texas Government Code, Section 791.025{c}, indicates that a local government
that purchases goods and services under the Interlacal Cooperation Act satisfies otherwise applicable
competitive bidding requirements.
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~V~.~J~V i~C - ~-`. W"c"3rv°~ r' ~ti~ end f;J~ 1'~i~~~V '~' ~ SUCi~~•~t'a,,,}I.'lQ er'~iiref.,efl ;'_ N/a~ ~" C~~~; ~"
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Division a~~d approved by the M,NVBE Office because the p:.~rchase o` goods or services is from s~:~~r~es
W'he~c; SUbCOrltraCtlflg CI" SI;G'p~~nf OGpO~U"it';es ale r>t; ;I~QIGIe. J
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attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of
the Information Systems Project Fund.
BGtN103-028711gs
TO Fund/AccountlCenters
1 PI}~68 538070 0941009 $1.062 837.Q0
2,4}C196 472068 004196004001 $1.582 355.00
3 4~C196 1}
472001 0041960040 1 554,400.00
4 C 196 4
{VARIOUS) 004196004001 5886,404.00
4 0196 5
{VARIOUS} 004196004001 52,523.159.00
FRC}M FundlAccountlCenters
2~P168 538070 0041000
3}GG01 538070 0363510
5)C196 539120 004196004001
2)P168 538070 0046010
$1,062,837.00
554,400.00
$2,162 540.00
5519,518.00
Submitted for City Manager's Qffice by• Charles Boswell {6183}
Originating Department Head• Jim Keyes {8517)
Additional Information Contact: Robert Combs {8357}
Kate Yarhouse {8465}