HomeMy WebLinkAboutContract 45328 SECRETAO�
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STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
'hiss AGREEMENT is between the City of Fort Worth, a Texas homie-rule municipality (the
"CITY"), and Halff' Assoeiatesa inc., authorized to do business in Texas an independent
t
contractor ("Consultant"), for e PROJECT" generally described as.- Drainage Review
Assistance Services
Artl'oe 11
Scope of Services
(1) Consultant hereby agrees to perform as an independent contractor the services set
forth in the Scope of Services attached hereto as Attachment `A". These services
shall be performed in connection with, Drainage Review Assistance Services.
(2), Additional services, if any, will he requested in writing by the City. City shell riot pay
for any work performed by Consultant or its subconsultants subcontractors and/or
suppliers that has not been ordered in writing. It is specifically agreed that
Consultant shall not be compensated for any alleged additional work resulting from
oral orders of any person.
Aloe I
Compensation
Consultant shall be compensated in accordance with the Fee Schedule shown inn
Attachment "B". Payment shall he considered Bull compensation for all labor, materials,
supplies, and equipment necessary to complete the services described in Attachment "A".
However the total fee paid by the City shall not exceed a tonal of $250,0010 unless the City
and the Consultant mutually agree upon a fee amount for additional services and amend
this Agreement a cordingily.
The Consultant shall provide monthly invoices to, the City. Payment for services rendered
shall he due within thirty 3 days of the uncontested performance of the particular
services so ordered and receipt by City of Consultant's invoice for payment of same.
rn CD
Acceptance by Consultant of said payment shall operate as and shall release the City from
all claims or liabilities under this, Agreement for a.n thing related to done, or furnished in
connection with the services for which payment is made, including any act or omission of
the City in connection with such services.
City of Fort Worth,Texas
Standard
Agre ement for Professional Service OFFICIAL RECORD
PMO Official Release Date-08/019/2012 ORD
Page 1 of 8 Y
[CITY S,ECRE
TARY
FT WORTH,TX
Article III
Term
U'nle,ss terminated pursuant to the terms herein, this Agreement shall be for a term of two
years, beginning upon, the date of its execution, or until the completion, of the subject matter
contemplated herein, whichever occurs first.
Article IV
Independent Contractor
Consultant shall operate hereunder as an independent contractor, and not as an, officer,
agent, servant, or employee of the City. Consultant shall have exclusive control of and the
exclusive right to control the details of its work to be performed hereunder and all persons
performing same, and shall be, solelly responsible for the acts and omissions of its officers,
agents, employees, contractors and subcontractors. The doctrine of respondent superior
shall not apply as between City and Consultant, its officers, 'agents, employees, contractors,
and subcontractors,, and nothing herein shall be construed as creating a partnership or joint
venture between City and Consultant.
Article V
Professional Competence and Indernnificat'ion
(1) Work perfoirmed by Consultant shall comply in all aspects with all appilicablie local,
state and federal laws, and with all a licable rules and regulations promulgated by
the, local, state and national boards, bureaus and agencies. Approval by the City
shalil not constitute or be deemed to be a release of the responsibility and liability of
Consultant or its officers, agents, employees, contractors and subconitractors for the
accuracy and competency of its services, performed hereunder.
(2) In accordance with Texas Local Government Code Section 271.904, the Consultant
shall indemnify, hold harmless, and defend the City against liability for any damage
caused by or resulting from an act of negligence, intentional tort, intellectual
property infringement, or failure to pay a subcontractor or supplier committed by the
Consultant or Consultant's agent, consultant under contract, or another entity over,
whiich the Consultant's exercises control.
City of F'orl Worth,Texas
Standard Agreement for Professional Services,
PM O Official Release Date:08/09/2'012
Page 2 of 8
Acle VI
Insurance
(1) Consultant shall not commence work under this Agreement until it has obtained, all
insurance required under this Article and the It has approved such insurance, nor
shall Consultant allow any subcontractor to commence work on its subcontract until
all similar insurance of the subcontractor has been so obtained and approval given
by the City; provided, however, Consultant may elect to add any subconsultant as
an additional insured under its liability policies.
Commercial General Liability
$1 000,,000 each occurrence
1 000,000 aggregate
Automobile Liability
$1 000,0100 each accident, (or, reasonably equ,ivalent limits of
I
coverage if written on a split limits basis),. Coverage shell be
on any vehicle, used in the course of the Project.
Worker's Compensation
Coverage A, statutory limits
Coverage B.- $100,000 each accident
$500,000 disease - policy limit
$100,0100 disease - each employee
(2) Additional Insurance Requirements
a. Except for employer's liability insurance coverage under Consultant's workker s
compensation insurance policy, the City, its officers, employees and servants shall
be endorsed as an additional insured on Consultant's insurance policies.
b. Certificates of insurance shall be delivered to the, Transportation and Public Works
Department, Attention: Clair Davis, Floodplain Administrator, 1000, Thro,ckmorton,
Street, Port Wort' Texas 76102, prior to commencement of work.
c. Any failure on part of the City to request required insurance documentation shall
not constitute a waiver of the insurance requirements specified herein.
dw Each insurance policy shall be endorsed to provide the City a minimum thirty day's
notice of cancellation, non-renewal, and/or material change in policy terms or
coverage. A ten days notice shall be acceptable in, the event of non-paymient of
premium.
e. Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A- V11 or equivalent, measure of financial strength and
solvency.
City of Fort Worth,Texas
Standard Agreement for Professional Services
PM01 Official Release Date:08,/0912012
Page 3 of 8
Other than worker's compensation insurance, in lieu of traditional insurance, City
may consid�er a,lternative coverage or risk treatment measures through insurance
pools or risk retention groups. The City must approve in writing any alternative
coverage.
g. Workers' compensation insurance policy(s) covering employees employed on the
Project shall be endorsed with a waiver of subrogation providing rights of recovery
in favor of the City.
h;. City shall not be responsible for the direct payment of insurance premium, costs
for Consultant's insurance�.
i. Consultant's insurance policies shall each be endorsed to provide that such
insurance is primary protection and any self-funded or commercial coverage
maintained by City shall not be called upon to contribute to loss recovery.
j. In the course of the Agreement, Consultant shall report, in a timely manner, to
City's officially designated contract administrator any known loss occurrence which
could give rise to a liability claim or lawsulit or which could result in a, property loss.
k. Consultant's liability shall not be limited to the specified amounts of insurance
required herein.
1. Upon, the request of City, Consultant shall provide complete copies of all
insurance policies required by these Agreement documents.
Article Vill
Transfer or Assignment
City and Consultant each bind themselves, and their lawfull successors and assigns, to this
Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer
any interest in dais Agreement without prior written consent of the City.
Article V111
Terminaltion of Contract
(1) City may terminate this Agreement for its convenience on 30 days' written notice.
Either the City or the Consultant for cause may terminatethis Agreement if either
Party fails substantially to perform through no fault of the other and, does not
commence correction, of such nonperformance with 5 days, of written, notice and
diligently complete the correction thereafter
(2), If City chooses to terminate this Agireem,en:t under Article 81, upon receipt of notice of
termination, Consultant shall discontinue services rend Bred up to the date of such
City of Fort Worth,Texas
Standard,Agreement for Professional Services
PMO Official Release Date,08/09/201112
Page 4 of 8
termination and City shall compensate Consultant based upon calculations in Article
I "B" attached heireto and incorporated herein.
2 of this Agreement and Exhi'blit
(3) All reports, whether partial or complete, prepared under dais Agreem,en,t, including
any original' drawings, or documents, whether furnished by the City, its officers,
agents, employees, consultants,, or con,tractors, or prepared by Consultant, shall be
or become the property of the City, and shall be, furnished to the City prior to or at
the time such services are completed, or upon termination or expiration, of this
Agreement.
Article IX
Right to Aud,it,
(1) Consultant agrees that the City shall, until the expiration of three (3) years, after finial
payment under thisAgreement, have access to and the right to examine any directly
pertinent books, documents, papers, and records, of Consultant involving transactions
relating to thiiis Agreement. Consultant agrees that the City shall have access during
normal working hours to all necessary facilities and shall be provided, adequate and
appropriate workspace is order to conduct audits in compliance with the provisions of
this section. City sha,ll give Consultant reasonable advance notice of intended audits.
(2) Consultant further agrees to include in all its subcontracts hereunder, a provision to
the effect that the subcontracting consultant agrees that the City shall, until the
expiration of three (3) years after final payment under the subcontract, have access
to and the right to examine any directly pertinent books, documents, papers and
records of' such subs-consultant, involving transactions to the subcontract, end
further, that City shall have access during normal, working hours to all sub-
consultant facilities, and shall, be; provided ded adequate and appropriate work space in
order to conduct audits in compliance with the provisions of this airticle. City shall
give Consultant and any sub-consultant reasonable advance notice of intended,
audit.
(3) Consultant and su consultan,ts agree to photocopy such documents as may be
requested by the City. The City agrees to reimburse Con suiltant for the cost of copies
at the rate published in 'the Texas Administrative Code in effect as of the time copying
is performed.
Article X
Minority BusMess and Small Business Enterprise (M,BE)(SBE) Part"1161pat"ion
In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-1,2-2011
as amended, the City has goals for the participation of minority business enterprises and/or
small, business enterprises in City contracts. Consultant acknowledges the MBE and, CBE
goals established, for thlis Agreement and its accepted written commitment to MBE and SBE,
City of Forl Worth,Texas
Standard Agreement for Professional Services
PMO Official Release Date-08/09/2012
Page 5 of 8
participation. Any misrepresentation of facts (other than a negligent misrepresentation)
and/or the commission of fraud by the Consultant may result in the terrnination of this
Agreement and debarment from participating in City, contracts for a period of time of not, less
than three (3) years.
Article XI
Observe and Comply
Consultant shall at all times observe and comply with all federal, state, and local laws and
regulations and with all City ordinances and regulations which in any way affect this
Agreement and the work hereunder, and shall observe and comply with all orders, laws
ordinances and regulations which may exist or may be enacted, later by governing bodies,
having Jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance
thereof shall be considered. Consultant agrees to defend, indem,n,ify and hold harmless City
and all of its officers, agents, and employees from and against all claims or liability arising out
of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its
employees.
Article X11
Venue and Jurisdiction
if any action, whether real or asserted, at law or in equity,, arises on the basis of any
provision of this Agreement,, venue for such action shall He in state courts located in
Tarrant County, Texas or the United States District Court for the Northern District of Texas
— Fort Worth Division. This Agreement shall be construed in accordance with the laws of
the State of Texas,.
Article XIII
Contract Construction
The Parties acknowledge that each party and, if it so chooses, its counsel, have reviewed
and revised this Agreementend that the normal rule of construction to the effect that any
ambiguities are to be resolved, against the drafting party must not be employed in the
interpretation of this Agreement or any amendments or exhibits hereto.
Article XIV
Se arability
The provisions of this Agreement are severable, and if any word,, phrase,, clau,se,
sentence, paragraph, section or other part of this Agreement or the application thereof to
City of Fort Worth,Texas
standard Agreement for Professional Services
P,M,O Official Release Date:08/09/2012
Page 6 of 8
any person or circumstance shall ever be held by any court of competent jurisdiction to be
invalid or unconstitutional for any reason, the remainder of this Agreement and the
application of such word, phrase, clause, sentence, paragraph, section, or other part of this
Agreement, to other persons or circumstances shall not be affected thereby and this
Agreement shall be construed as if such invalid or unconstitutional portion had never been
contained therein.
Article, XV
Notices
Notices to be provided hereunder shall be sufficient if forwarded, to the other Party by
hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage
prepaid, to the address, of the other Party shown below*
City of Fort Worth
Attn.- Clair Davis, Floodplain Administrator
Transportation and Public Works,
1000 Throckmorton Street,
Fort Worth, Texas 76 11 O�2
Consultant:
Halff Associates, Inc
Attn: Jerry F. Roberts
4000 Fossil Creek Boulevard
Fort Worth, Texas 76137
Article XV1,
Hleadmings
The headings contained herein are for the convenience in reference and are not intended
to define or limit tie scope of any provision of this Agreement
Article XV11
Counterparts
This Agreement, may be executed in one or more counterparts and each counterpart shall,
for all purposes, be deemed an original, but all such counterparts shall together constitute
but one and the same instrument.
City of Fort Worth,'Texas
Standard Agreement for Professional Services
PMO Official Release Date:08/09/2012
Page 7 of 8
Executed and effective this the o f
?.jo
:
BY-
CITY OF FORT WORT ENGINEER
Haiff Associates, Inc.
Fernando Cosh ry . Roberts
Assistant City Manager (rice7FPresldent
Ct ate'
VA
.ate.--
APPROVAL RECOMMENDED:
C-7z/)
Doi iersi
Direr r, TPA"
APPROVED AS TO FORM AND LEGALITY &C, N .: —2
.w
By: M,&,C Date: t
("JA
Assistant City Attorney
ATTEST:
towo
w
Mari J. � Eer
N
City Secretary O� �
OFFICIAL RECORID,
[OF REC07RD
City f Fart Worth Texas CITY SECRETARY
Standard Agregiment for Professional Services
PMO Official Release'Date:08/09/2012 F a WORTHy TX
Page 8 of
ATTACH MENT "A"
Scope of Work
Drainage Review Assistance Services,
City Project No- ----------
The scope set forth herein, defines, the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address, the needs of the Project. Under this scope, "ENGINEER"
Is expanded to include any sub consultant, including, surveyor, employed or contracted by
the ENGINEER.
OBJECTIVE
Raiff Associates, Inc. (Consultant)will provide 1) assistance in review of iSWM and Grading
Plans, ISWM Construction Plans, Infrastructure Plans, and CI Construction Plans (Grading
and Dr imago for the City of Fort Worth Department of'Transportation and Public Works;
and 2 training for Consultants iin the Land Development Community.
WORK TO BE PERFORMED
'Task 1. Management
Task 2., Task Order Implementation
Task 3. iSWM and Grading Plan Review
Task 4. i!SWM Construction Plan, Review,
Task 5. Infrastructure Plan Review
Task 6. CIP Plan Review (Grading, and Drainage)
Task 7. Training, for Consultants in the Land Development Community
TASK 1. MANAGEMENT.
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use
of ENGINEER's and CITY's time and resources. ENGINEER wilil manage change,,,
communicate effectively, coordinate internally and externally as needed, and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work.
1.1. Managing the Team,
Lead, manage and direct team activities
Ensure, quality control is practiced in performance of the work
Communicate internally among, team members
• as and allocate team resources
1.2. Communications and Reporting
The Consultant will maintain a log of all drainage reviews in a manner approved
by the City Project Manager. The log will include project name and number,
City of Fort Worth,Texas
Attachment A
PMO Release Date-.017/23,/2012
Page 1 of 5
dates of receipt of plans, name of review engineer,, date of completion of review,
and status of review.
• At the request of the City Project Manager, the Consultant will attend mi eit,ings
with the Developer and Developer's Engineer to discuss, comments.
• Prepare invoices, in accordance with Attachment B to this Standard Agreement
and submit monthly in the format requested, by the CITY.
• Complete Monthly S and IVIBE Report Form and Final Summary Payment
Report Form at the end of the project.
Personnel and Vehicle Identification: When conducting site visits to the project
location, the ENGINEER or any of its sub consultants shall carry readily visible
information identifying the name of the company and the complainy
representative.
DELIVERABLES
A. Drainage Review Logs.
B. Monthly invoices.
C. Monthly progress reports.
D. Monthly M/WBE Report For and Final, Summary Payment Report Form.
TASK 2. TASK ORDER IMPLEMENTATION
2.1 Initiate Task Order Request
The City Project Manager will notify the Consultant when a project is to be reviewed.
Plans will be submitted to the Consultant in a digitall format by email or the
Consultant will be asked to obtain printed plains from, the City The City will screen
the application for completeness and specifically request the type of review needed,
i.e. iSWIVI Plan, Grading Permit, iSiWM Construction Ilan,i or other review. The
package will include the information submitted: to the City such as completed
checklists, plans, computations, reports, and computer models. The City Project
Manager will also provide addiit,io,nial, backgirounid information needed by the
Consultant such as existence of known downstream drainage and flooding problems.
The notification to Consultant will constitute the Task Order Notice to Proceed,.
2.2 Initial Review
Comments will be shown with red marks on plan and calculation sheets and will be
accompanied by brief commentary on each cornment, within a transmittal letter.
Transmittal letters wi'lil be signed and sealed by the Review Engineer. Reviewed
plans and transmittal letter's will be electronically transmitted to the City in digital
format and hand delivered to the City later. The Consultant will be available to
discuss comments with the City Project Manager as needed. The City Project
Manager will be responsible for providing comments to the Developer and Design
Engineer unless the ENGINEER is requested to do so.
City of Fort Worth,'rexas
Attcichim,ent A
PMO Release Date:07/23/2012
Page 2 of 5
2.3 Subsequent Review
Reviews of revised plans will be prepared in the same manner as for initial reviews.
2.4 Project Closeout
When all comments have been addressed to the satisfaction of the City, the City
Project Manager will notify the Consultant and the particular review will be
considered closed.
TASK 3. iSWM AND GRADING PLAN REVIEW.
3.1 Initial iSWM Plan Review
In general the purpose of an iSWM plan review is to confirm that adequate outfaill
exists and that adverse impacts will not result from, the proposed project. Specific
items to be reviewed for existing, proposed, and Ultimate conditions include drainage
area delineations and area computations, proper use of runoff coefficients and
composite runoff coefficient computations, and analysis of downstream drainage
capacity. Detention calculations and modelling will be required for those projects
where detention is required.
3.2 Subsequent iSWM Plan Reviews
Reviews of revised plans will be prepared in the same manner as for initial reviewsi.
Subsequent reviews may include review of Stormwater Facilities Maintenance
Agreements (SWFMA), Preliminary Plats, and Final l Plats.
DELIVERABLES
A. iSWM and Grading Plans with redline Comments.
B. Comment Letter (signed and sealed).
C. PD,F f' iSWM Plans with Redline Comments.
D. PDF of Comment Letter
TASK . iSWM CONSTRUCTION PLAN REVIEWS.
4.1 Initial iSWM Construction Plan Review
iSWM Construction Plans will be reviewed to determine appropriateness of the
individual, IMP for the particular application. This will include review of capacity
calculations,, notes, and construction details.
4.2 Subsequent iSWM Construction Plan Reviews
Reviews of revised, plans will be prepared in the same manner as for initial reviews.
DELIVERABLES
A. iSWM Construction Plans with Redline Comments.
B. Comment Letter (signed and sealed).
City of Fort Worth,Texas
Attachri�ient A
PMO Release:Date:07/23/2012
Page 3 of 5
r__"1'D"'F of iSWM Construction Plans with Redline Comments.
D., P of Comment Letter
TASK 5. INFRASTRUCTURE PLAN REVIEW
5.1 Pre-soh imi�ttal Plan, Review
Coins,ulitant will review submitted plans and provide comments at the pre-submittal
meeting held on Thursday
Consultant will attend the pre submittal meeting and discuss, plan comments with the
applicant.
5.2 Initial Infrastructure Plan Review
Infrastructure plans will be reviewed for conformance with City Drainage criteria.
Plans will be reviewed in Aut,odes,k Buz,zsaw when required.
5.3 Subsequent Infrastructure Plan, Rievi:lews
Reviews of revised plans will be prepared in the same manner as for initial reviews.
DELIVERABLES
A. Infrastructure Plans with Redline Comments.
B. PDF' of Grading Plans with redline Cohn rent s.
C. PDF of Comment Letter
TASK 6. CIP CONSTRUCTION PLANS.
6.1 Initial CIP Construction Plan Review
CIP construction plans reviews gill focus, on the assessment of proposed drainage
and grading improvements, for compliia,nce with City requirements. Generally, the
review will include drainage area delineations, hydrologic parameters, runoff
calculations, spread of water calculations, inlet capacity, hydraulic grade line
calculations, outfall protection / energy dissipaters, co,nstructability and downstream
impacts. Comments will, provided on the plans or through Buizzsaw.
6.2 Subsequent CI,P Construction Plan Reviews
Reviews of revised plans will be prepared in the same manner as for initial reviews.
D,ELIVERABLES
A. iSWM CIP Construction Plans with Redline Commen,ts.,
B. P of iSWM CIP Construction Plans with Redline Comments.
C. PDF of Comment Letter
fixity of Fort Worth,Texas
Attachrne,nt A
PMO Release Date,07/21,3/2012'
Page 4 of 5
TASK 7. TRAINING FOR CONSULTANTS IN LAND DEVELOPMENT COMMUNITY.
7.1 Develop plans, and strategies for Land Development Consultant Training.
Identify most frequent issues and review problems from, past drainage review
projects.
Meet with City Drainage Review Staff to discuss and formulate best strategy for
training.
7.2, Prepare materials for formal training sessions.
• Use case studies from past, City and Land Development Consultant reviews.
• Employ Land Development Consultant and City Drainage Review Staff
experiences.
Use specific submitted/reviewed projects for examples. Such
submitted/r,eviewed projects will have narnes, of projects and persons removed
Prepare a "Iessons learned"' document that can be forwarded to consultants and
posted on the City website. This will be a, living document to be revised over
time.
7.3 Prepare and provide to Land Development Consultants additional, simplified
cheicklists and' instructions to address the most frequent drainage submittal errors.,
7. . Conduct training sessions with Land Development Consultants
7.5. Document all training, with digital products such as Power Points,1 handouts, etc.
7.6. Repeat training sessions up to three firnes.
DELIVERABLES
A. Lessons learned documents.
B. Training materials, such as Power Point presentations and h�andlouts.
I
C. Simplified checklists,
City of Fort Worth,..texas
Attachment A
PMO Release Date:07/23/20,12
Page 5 of 5
ATTACHMENT B
COMPENSATION
Drainage Review Assistance Services
City Project No- -------
Time and Materials with Rate Schedule Project
I. Compensation
A. The ENGINEER shall be compensated for personnel time, non-labor expenses,
and subcontract expenses in performing services enumerated ii-I Attachment A
as follow&-
i. Personnel Time. Personnel time shall be colmpensated based upon
hours worked directly in performing the PROJECT multiplied by the
appr,opriate 'Labor Category Rate for the ENGINEER's team member
performing, the work.
Labor Category Rate as presented in the rate schedule table below is the
rate for each, labor category performing the work and includes all direct
salaries, overhead, and profit.
Labor Category Billing Rate
($/hour)
Principal-in-Charge $240.00
$160.00
ject M�anager
Senior Professional r Enginee-F], $118-00
[junior Professional Engineer $ 1010.00
Engineer-in-T'raining (EIT) $90.00
Senior GIS $100.00
Junior GIS $67-50
En�g'neering Intern $52.25
CA DD Technician $80.751
Clerical� ........... ...... ................ $57.00
il. Non-Labor Expenses. Non-labor expenses shall be reimbursed as
Direct Ex ,nses at ilnvolice or internal office cost.
Direct Expenses, (non-labor) include, but are not limited to,, mileag�e, travel
and lodging expenses, mail, supplies, printing and reproduction services,
other direct expenses associated with delivery of the work; plus
applicable sales, use,, value added, business transfer, gross receipts,, or
other similar taxes.
iii.Ii., Subcontract E,xpen sus., Subcontract expenses, and outside services
shall be reimbursed at cost to ENGINEER plus a markup of ten percent
(10%).
iv. Budgets. ENGINEER will make reasonable efforts to complete the work
within the budget and will keep the City informed of progress toward that
end so that the budget or work effort can be adjusted if found necessary.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date.8.09,2012
Page 1 of 5
B-1
ATTACHMENT B
COMPENSATION
ENGINEER is not obligated to incur costs beyond the indicated budgets,
as may be adjusted, nor is the City obligated to pay ENGINEER beyond
these, limits.
If ENGINEER projects, in the course of providing the necessary services,
that the PROJECT cost presented in Article 2 of this Agreement will be,
exceeded, whether by change in scope of the project, increased costs or
other conditions, the ENGINEER shall immediately report such fact to the
City and,I if so instructed: by the City, shall suspend ell work hereunder.
When any budget has been increased, ENGINEER's excess costs
expended prior to such increase will be allowable to the same extent as if
such costs had been incurred after the approlved increase.
B. The ENGINEER, shall be paid monthly payments as described in Section III -
Method of Payment.
Ill. Method of Palyment
A. The ENGINEER shall be paid by the City based upon an invoice created on the
basis of statements prepared from the books and records of account of the
ENGINEER, based on the actual hours and costs expended by the ENGINEER
in performing the work.
B. Each invoice shall be verified, as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
C. ENGINEER shall prepare and submit invoices in the format and including content
as presented in Exhibit B-1.
D. Payment of invoices will be subject to certification by the City that such work has
been performed,.
111111. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Transportation and Public Works, Department monthly progress reports and
schedules in the format required by the City.
City of Fort Worth,Texas
Attachment B
PMO Offi cial Release Date:8,09.2012
Page 2 of 5 B-2
ATTACHMENT B
COMPENSATION
IV. Summary of Total Project Fees
Firm Primary Responsi"bility Fee Amount, %
Prime Consultant
Halff Associates,, Inc. Project Management $217,500 87%
Drainage Review Assistance
Develop Training Strategies for
Land Development Consultants
Prepare materials for land
Development Consultant
Training
Conduct Land Development
Consultant Training
Mi/WBE Consultants
F Engineering Drainage Review Assistance $321500 13%,
Assist in preparation of training
materials for Land
Development Consultant
Training
Assist in Land Development
Consultant Trainiing
Non-MIWBE
Consultants
None
TOTAL $ 25,01000 1010%
Project, Number& Name Total Fee (MBE)(SBE) (M,BE)(SBE)%
Fee
Drainage Review Assistance $ 250,000 $ 31215,010 13%
City M/WBE Goal = 115% Consultant Committed Goal = 13 %
City of Fort Worth,Texas
Attachment B
PMO Official Release Date.-8.09,2012
Page!3 olf 5 B-3
EXHIBIT "B,111
ENGINEER INVOICE
(SUpplement to Attachment 13)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across desired work types and work phases.
City of Fort Worth,Texas,
Attachment B
PMO Official Release Date:8.09.2012
Page 4 of
Halff Associates,Inc. Invoice-T&PW
4000 Fossil Creek Boulevard Prof.Invoice No.
Fort Worth, TX 7613 7 Invoice date:
Tel:817-847-1422 Period (From-To)
Fax: 817-232-9784 DOE No.
email:cm�osier@halff.com T&PW Proj No.
City Secy.Cont.No.
CO=W Project Manager Clair Davis,PE
Consultant's Project Manager.- Cindy Mosier,PE
Name of Project: DRAINAGE REVIEW ASSISTANCE
Work Phase STORM DRAINAGE
Devised Amt.
Or
_i q.Amount incl.Amendment
TF01 Year 1 Drainage Review Assistance $ 250,000.00
TF02 gear 2 Drainage Review Assistance $
CONTRACT AMOUNT $ 250,000.00
TOTAL CONTRACT AMOUNT $ 250,000.0
TOTAL CONTRACT AMOUNT TO DATE(including amendments) $ 250,000.00
STORM:DRAINAGE
DRAINAGE TOTAL CONTRACT
REVIEW DESCRIPTION,OF WORK THIS INVOICE PI EVIOU'S AMT.
NUMBER INVOICES REMAINING
ER01 Drainage Review No, 1 Name
ER02 Draina ge Review No.2 Name
-
ER 03 Drainage Review No.3 Name
ER 04 Drainage Review No.4 Name
ER 05 Drainage Review No.5 Name $
ER06 Draina,2e Review No.6 Name $
ER07 Draina2e Review No. 7 Name $ ..
ER 08 Drainage Review No,8 Name $
ERA Draina,2e_Rev,iew No. 9 Name $
ER 10 Drainage Review No. 10 Name, $
ER11 Grains Review No. 11 Name $ $ ..........
Erxx, Dr,a,i�n,age Review No,.xx Name $ $
$
List all amendments to date
(Do not invoice for additional work until the related amendment has beeii execute(]by the city)
City Secy., Date
Amendment No. Description Contract No. Executed by Total Arnount
for the City
amendment
2 $
3 $
=4 $
TOTALS $
TOTAL THIS INVOICE $O. 0]
Make all checks payable to
Halff Associates, Inc.
Submitted by:
Cindy Moiser,PE
Project Manager
Halff Associates, Inc,
4000,Fossil Creek Boulevard
Fort Worth,TX 76137
City of Fort Worth,,Texas
Attachment B
PMO Official Release Date.8.09,2012
Page 5 of 5
B-5
ATTACHMENT "Cly
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Drainage Review Assistance Services
None
City of Fort Worth,Texas
Attachment C
PO Release Date.05,19,2010
Page 1:of I
ATTACHMENT "D17
SCHEDULE
Drainage Review Assistance Services
City Project No- ---------
A. Initial Drainage Reviews
Initial Drainage Reviews for typical will be performed within ten (1,0) working days
from the Notice to Proceed. Unusually large or complicated projects will require
additional time that will need to be decided following an initial screening of the
submittal.
B. Subsequent raina,ge Reviews
Subsequent drainage reviews will be performed within the same ten (10) working
day timefram,e from the date that Consultant is notified that the resubmittal is
available. As is the case for initi,a,l reviews, larger, more complex projects and
those with detention will require additional time.
C. Infrastructure Plan Review
Pre-submittal and first submittal plans will be reviewed within nine (9) calendar
days.
City of Fort Worth,Texas
Attachment D
Page I of I
CPS FORT w "
WNW.I No
ity/Womn&miness Enterprise
L OF INTENT TO PERFORM AS A DBE,CERTIFIED SUBCONTRACTOPJSUB,,CONSlJtTANT
N, OTE,-, Rnuwd to to Cq of Fort Worth i E Ordinance,DOS s participating in the
Cky of,Fort W o1a cordrad Wwe they are=nted to�DBE subcontradng padIcipation. f this C
dW,a Arm Is not cumly DOE cediied for CRY of Fort Worth contacts that firm should lmrnediatly submt a compkded I Opp h1cgion,to
the NOM C ; Tom Regional C i Agowy .
1. Na m, of cataa L.&a ir!U4n., Zlev
.W
2.
3 C r H ,I
u DOE firm is prepared to perfom the Wol descdbed womb and/or supply ft maWal Med in
40icable specify apply or Instaff"or both):
Civil E jh
Wo
pk*Of s$32,500.0,01
ESG,Engineering
Em-dy.8ratz
s
fl rt
d" D Typ Pft Mon 0(014r 6r Ai*16&hi"lot ON 01m)
8117-847-9581 817-847-9582
if 10,11011.
I HERE-SYDECLAM,NO AFFIRM that 1, ''...J- e rl y auftdad mprew%Wve of
01
r �
A. 'I3 -r4 aW that 1 the rnaWal sal
faft$0 b*i in ft Uft of InW to ftfon. To the,best of my knmAedp,h*wmadon and,belief,Um faft In tNs foffn an MA,and no
m dal hoe been o w.
Pursuwt to the City of Fort'Worth WWIBE rdinar ,any person[end]who makes a false or fta4ukmt shilenwint in,connecKon
aim partkipablon of a DNMBE in any Cdy of Fort Worth contract may be rekavd for debarment procedures under the City of Fort
Worh MM, E Ordlowce,
i do wlermly r ,raw that the soatures contained heMn inkrmadon provided by ,
corrwt and MA i an authortud on behalf of the OfferorAirne to make ft affidavit
m
Ohe A404 T*4 Pft WIN QW64 i
so A
214-321-386/1
01/14/09
mom
man
,mom HIALFF
December 5,2013
Prospect 100,8-11-8301
Ms.Brent Lewis,,P.E.
Vice President
EBG Engineen'ng
3950 Fossil Creek Blvd.
Fort Worth,Texas 76137
Re City of For Worth Drainage Review Assistance Services
MBE/SBE,Requi'rements
Notice of Intent
Dear Ms.Butchev,
Halff Associates Inc. is committed to complying with the City of Fort Worth's Miinofity Business
and Small Business,Enterprise(MBE)(SBE)Programs. Upon city approval of the above contract,
Halff Associates Inc.intends to subcontract E Engineering for the engineering services required
to review,iSWM Plans for the above-referenced project'in accordance with the December 5.201 211
proposal"in the amount of$32,500.00.
If you have any questions,please contact me at 817'-7'64-7475.,
Sincerely,:
HALFF ASSOCIATES,
)erry F&. Roberts,P.E.,
ACKNOWLEDGED:
meeting.
E B B ngineering.
By*A ................. at ld� -S
De.
Brent Lewis,P.E.
HALF ASSOCIATES,INC
4000 F015ILK,CRFEK BLVU (11A ("Th"),,,34/ '(Vvv vv L V (I f i
FORT WORTH,TX 7607-2720 0�2)1 Ad-,9,tfl,,J
City of Fort
Ago&
M.q VO%ow AMP-INK
and I
t;%ouncil
rr „- /,
//../ / ,///
%%d/..%/,///// /
COUNCIL ACTION:, Approved on 1/1412014 - Ordinance No. 210,9441-2014
r/r%..,/pro/ l,./ /., ./ ✓... / ,-
„r
DATE: Tuesdays, Januarys 14, 201 REFERENCE Igo.. *-��-�� �
LOG N ►I . 2 D INANE- ESIGN-RE °IEW SERVICES_2HAI
SUBJECT-
Authorize Execution of'a Professional Services Agreement with Wulff Associates, Inc., in the Amount Not to
Exceed $250,,000.00 for Drainage esign Review Services, Increasing the Estimated Receipts and
Appropriations in the Stormwater Utility Fund in the Amount of 250,000.00 I Decreasing the Available
Cush Balance by the Sarno Amount and Adopt Appropriation Ordinance (ALL COUNCIL ISTRICTS)
RECOMMENDATION.-:
It is recommended that the City Cou noiil
1. Authorize the execution of a Professional Services Agreement with Ha,lff Associates, Inc., for an
amount not to exceed $250,000.,00 for drainage design review services, and
2. Adopt the attached supplemental appropriation ordinance increasing the estimated receipts and
appropriations in the Stormwater Utility Fund in the amount of$250,000.00 decreasing the available
cash balance by the same amount.
The Professional Services Agreement recommended by this Mayor and C:olunoil Communication is for
Drainage Design Reviews Services associated with private dovellopment projects. H'alff Associates, Inc.,
(HAI) will augment Staff to reduce the review time for the drainage design component of private
development projects.
In 2011, the Transportation and Public Works Department, Stormwater Management Division published o
Request for Qualifications RF for various technical services associated with drainage engineering
including services:to review private development projects for oomplienc,e with the City's drainage design
standards. HAI was selected as one of the most qualified engineering consultants for this service.
HAI proposes to perform this work on an on call, time and materials basis for a fee not to exceed
$250,0010.00. The proposed fees will provide for the review between 75 and 100 additional plan seta
depending on the complexity of the projects.
M E Office-. H I is in compliance with the City's BLUE Ordinance by committing to 13 percent SBE
participation. The pity's S,BE goal on this project is 13 percent.
FISCAL INFORMATION /CE TIFI'CATIOiN.
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached supplemental ordinance, funds will be available in the current operating
budget, as appropriated, of the Stormwater Utility Fund. Upon approval, the available, cash balance of the