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HomeMy WebLinkAboutOrdinance 15803Ordinance No. AN ORDINANCE INCREASING ESTIMATED RECIEPTS AND APPROPRIATIONS IN THE INFORMATION SYSTEMS PROJECT FUND IN THE AMOUNT OF $2,523,159.00 FROM AVAILABLE FUNDS, FOR THE PURPOSE OF FUNDING THE 392 EXCHANGE PROJECT FOR THE INFORMATION TECHNOLOGY SOLUTIONS DEPARTMENT; MAC<iNG THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2003- 2004 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Information Systems Project Fund in the amount of $2,523,159.00 from available funds, for the purpose of funding the 392 exchange project for the Information Technology Solutions Department. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion ar judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 15636 and ail other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance snail take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: .. ~~_ E ~. ~. i t rE . ~_ pity ot` Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 1211612003 -Ordinance No. 15802 & 15803 DATE: Tuesday, December 16, 2003 LOG NAME: 13P03-0287 REFERENCE NO.: P-9895 SUBJECT: Adopt Appropriation Ord'mances and Authorize Purchase Agreements with Presidio Corporation, Verizon Communications, and SBC Communications, Inc. for Norte) Network Equipment for the 392 Exchange Project for the Information Technology Solutions Department RECOMMENCIATIC?N: It is recommended that the Gity Council: 1. Adopted the attached appropriation ordinance increasing appropriations in the Informatian Systems Fund by $1,462,837 and decreasing the fund balance by the same amount; and 2. Authorize the transfer of $1,582,355 from the Information Systems Fund to the Informatian Systems Project Fund; and 3. Authorize the transfer of $54,400 from the General Fund budget to the Information Systems Praject Fund; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Information Systems Project Fund by $2,523,159 from available funds; and 5. Authorize purchase agreements with Presidia Corporation in the amount of $136,265, Verizon Communications in the amount of $941,955, and SBC Communications, Inc. {SBC} in the amount of $1,084,320, for Norte) network equipment using the State of Texas Department of Information Resources {DIR} contract pricing agreements. DISCUSSION: The City of Fort V~torih has begun fhe process o~ swifching phone numbers to the 92 i'rivate Branch 1-x~F'3r,i.~~> P~Xi ThF? ,rO(1vGrtiIG;, i5 ")Fi'la ~(1I1P to r~_ .,~;~c, Sig1?ifC;c~r'.t c3Vlf'CS fr,,n~ ~?x C'rl? ~F'~~E 5,,'cj,`?rr,. ..nt~~r~, ~ ~ __ . ~_'~~_.r~i' ~ _ ~~ ~~Gs a s~gr~tic~art amcu•zt ~f r~?~^~c K ~,,,rast~_u~t~, ., er.. ~ =~,. and installation. The equipmen; is needed for the `~Ilowing reasons- Performance metrics for internal and external service providers. The equipment and installation services being procured under this Mayor and Council Communication {M&C} are for the City Nall Complex, Convention Center, Police Department {multiple Locations}, Water Department {multiple locations}, Code Compliance Department, some service centers, some golf courses, 1lllill Rogers Complex, and Fire Department Locations. Primary funding for the cost of implementing the conversion to 392 is proposed to come savings associated with the conversion, as well as savings from the Information Technology Solutions Department budget in FY2002-2003. The sources of funds for conversion costs in FY2003-2004 are: Source of Funds Amount FY2002-2003 IT Solutions Revenue in excess of expenditures $1,062,837 FY2003-2004 Savings by Converting to 392 $ 886,404 FY2003-2004 IT Solutions ©perating Budget $ 519,518 FY2003-2004 Fire Department Operating Budget $ 54,400 Total $2,523,159 The total cost to implement the next three years of the 392 conversion project is estimated to be $6,215,509. It is estimated that the remaining funds required beyond those accounted for in this M&C will be available from savings achieved through conversion to 392 and in the operating budget of the IT Solutions Department. Future M&Cs will be required to appropriate those funds into 392 project. The Purchasing Division solicited quotes from three State of Texas Department of Lnformation Resources {DIR} contract vendors who could provide the needed equipment for the 392 project. The solicitation process was one that allowed multiple awards. The recommended purchase agreements are as follows: Vendor Equipment/Installation Cost Presidio Corporation $ 136,265 Verizon Communications $ 941,955 SBC $1,084,320 Presidio Corporation, Verizon Communications, and SBC are authorized contracting agencies with DIR to set! networklcommunications equipment and services. DIR is authorized to offer the cooperative purchasing program to state agencies, public institutions o€ higher Learning, public school districts, and Local governments. The Texas Government Code, Section 791.025(c}, indicates that a Local government that purchases goods and services under the Interlocal Cooperation Act satisfies otherwise applicable competitive bidding requirements. .. . . ,. , ... .. ,. ._ ._ ... _. .. .,.~N.~. - ~a~ - ~~ ,,._ ~~ ~~; ~ ~~;t_ .bi'~~. ~ Ji "c ^,~"...i r,~f w~ ~~/b~ s~;b~: ~ .`3~. '~ ~;u~'~~'i .rlt~ ,~'as Division and approved by the M;VV3E O*fice because the p~rrhase o? g<~ods c>r ser ~~s is front sources ~vhe~,e subcortract~ng or s~~;pplier opport~;nities are ne,ligible T.€~~n~e~ 1 iPU ~-U'~? r~.,rr~. ~ ,~~ attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of the Information Systems Project Fund. BQNiC}3-028711gs TC} Fund/Account/Centers 1~P168 538o7a 0041000 FR{~M Fund/AccounUCenters 1062 837.00 2~}P168 538074 0041000 $1,582 355.00 3}GG01 538070 0363510 $54,400.00 ~G196 539120 004196004001 2}P168 538070 0046010 $886,404.00 X1,062.837.00 2 4}C1J6 472068_.004196004001 3, 4}C 196 1~ 472001 004196004001 4)C196 4 ~IARi{~US) 004196004001 ~C196 5 (VARIOUS) 004196004001 $2,523,159.00 $54 400.00 $2,162.540.00 $519, 518.00 Submitted for City Manager's Office by_ Charles Boswell {6183) C}riginating Department Head Jim Keyes {8517) Additional Information Contact. Robed Combs {8357} _ Kate Yarhouse {8465} Tl_ _ _ '7 _Ch